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Making efectivepresentations

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Learning Objectives

Learn how to plan presentations

Five tasks that go into organizing oral

presentation

 The tasks involved in organizingpresentations

Four delivery methods

Nine ways to overcome your aniety

!i ways to maintain control during the"uestion and answer session

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 The three step

process#lanning yourpresentation

$riting your presentation

%ompleting your

presentation

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Five tips for makingpresentations

!peak slowly and distinctly

&epeat key words and phrases'im (or clarity

%ommunicate with body language

!upport your messages withvisuals

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#lanning

'nalyze ) identi(y your purpose* layout your design* time* need* andpro+le your audience

,nvestigate ) gather neededin(ormation through (ormal andin(ormal research methods

'dapt ) acclimatize your presentationto occasion and audience- thenestablish a good relationship with

your audience

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Four Basic purpose for

presentations

 To in(orm ) very common

 To persuade ) marketing and sales To motivate ) specialized.outsiders

 To entertain ) rarest in business

world ) conventions and retreats

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$riting 

Organize / 0e+ne your main ideaslimit the scope* choose your

approach* prepare your outlineand style

%ompose ) compose your

presentation* introduce* write thebody* close and be ready (or"uestion and answer session

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Tips to writing

0e+ne the main idea ) introduction

Limit your scope ) arouse interest%hoose your approach

#repare your outline.speakingnotes

0ecide on your style ) (ormal*casual* in(ormal

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%heck list audienceanalysis0etermine the audience size andcomposition ) number* area /#.!.1.&*age* se* ethnic group* occupations*

geographic regions etc2*#redict the audience3s probable

reaction ) why attending* attitude*

interest* open/mindedness* mood*

biases* anticipate possible objections

 

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%ontinued4

5auge the audience3s level o(

6nderstanding ) background and

eperience* what they already know

about the subject* vocabulary* what

is their epectation* how to delivery

to already knowledgeable audience

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%ompleting

&evise ) edit presentation (or content*

conciseness and clarity

#roduce ) review everything (or typos*grammar* and mechanical errors

#roo(read ) practice your presentation*

check the location and audience*overcome aniety

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Five tips to get attention 7keep it6se humor

 Tell a story

#ass around a sample

'sk a "uestion

!tate a startlingstatement

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The art of deliveryMemorizing ) avoid it

&eading ) do it without (ail!peaking notes ) note card* visual aid

,mpromptu speaking ) unrehearsed

speech8e(ore you speak ) practice* prepare

location* cultural diference2

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 Techni"ues to buildcon+dence#repare more material then

necessary

&ehearse

 Think positively9isualize your success

 Take a (ew deep breaths

8e ready8e com(ortable

0on3t panic

:eep going

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Handling questions 8e responsible and responsive

Focus on the "uestion &espond appropriately

Maintain control ) anger

!urvive aggressive "uestionsMotivate "uestions i( not any

%onclude

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!ecret weapons

1ye contact

#osture

5estures

9oice Modulation ) tone.pitch.stress

'udience8ody language

1fective Time 6tilization

Listen

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#opular visual colors

8lue ) peace(ul* soothing* tran"uil* cool*trusting

&ed .Orange ) warm* bright* cheer(ul*

enthusiasm0ark backgrounds ) losses* passion* danger*

action* pain

Mild.'ccent colours ) money* growth*assertive*

prosperity* envy* relaation

0ark (onts ) neutral* innocent* purity*

wisdom

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6se these (or efective

/ness22;My 0ocuments;nagpi

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Fonts and type styles'void script and decorative (onts

Limit your (ont to two types

6se bold(ace (onts

'void italicized (onts

6se both uppercase and lowercase (onts

'void large size (onts

'll bullets /Thumb rule ) => to ?@ point(ont size

'll Aeading ) ?@ to >= point (ont size

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#reparing yoursel( 8elieving in your sel( 

'nalyzing appearance

1nhancing body image,mproving your voice

1liminating tension