Making Campus Identity Data Work For You€¦ · Making Campus Identity Data Work For You James...
Transcript of Making Campus Identity Data Work For You€¦ · Making Campus Identity Data Work For You James...
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Making Campus Identity Data Work For You
James Drews
College of Engineering
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Agenda
• What “Data” are we talking about?
• What campus has available
• Where can I get the data from?
• Things to consider
• Example Use Case: Engineering IdM
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What “Data” are we talking about
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What Data?
• Centered around People
• Student Data • Who is a student
• Courses being taught
• Who’s teaching • Who’s enrolled
• Degree Information
• Employment Data • Who’s an employee
• HR related info (title, pay type, etc)
• “Others” • Anyone else affiliated with the UW
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What Campus has available
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Data Sources
• Student Information System (SIS)
• Peoplesoft HR
• SpecAuth/SpecPop
• Manifest
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Source: Student Information System (SIS)
• What courses are offered?
• Who’s teaching the courses?
• Who’s taking the course?
• Who are the prospective students?
• What degree programs are they in?
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Source: Peoplesoft HR
• Who is an Employee
• What Department do they work for
• Who has a specific title code
• Who pays the salary (Funding)
• What pay type (one time, monthly, bi-weekly, etc)
• Tenure Track data
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Special Authorizations/Populations
• SpecAuth – Older system, being replaced by SpecPop
• Information about “others” • Contractors
• students enrolled at other campuses (but employed here)
• Used to get others access to campus services (netid, photo id, etc)
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Manifest
• Adhoc Groups
• Data derived groups
• Netid guests
• Summer Programs (Example: SURE-REU)
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Where can I get the data from?
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Infoaccess
• Reporting data warehouse
• Contains Student data • Historical
• Current Semester
• Contains “some” HR data • Contains historical data (Pre-Peoplesoft HR)
• Directory data
• Recruitment Data
• Contains an “ID Crosswalk” to link between systems
• Direct Oracle DB access
• Campus Query Library
• Updated Daily (not all data)
• https://it.wisc.edu/services/infoaccess/
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Curricular and Academic Operational Data Store (CAOS) • Near real time updates from SIS
• Contains Student Data
• L3 project – Noncredit Learner Data
• SOAP Web Service API • Programming data pulls
• SoapUI application is your friend
• Publish/Subscribe notifications • Course Roster Changes
• Academic Objective (major) changes
• https://wiki.doit.wisc.edu/confluence/pages/viewpage.action?pageId=47562009 (hint: go to wiki.doit.wisc.edu and search for caos)
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HRS-EPM
• Peoplesoft HR Reporting Oracle Database
• Nightly (most often) extracts from Peoplesoft HR
• Contains HR Data
• Peoplesoft EPM Reporting Web based access
• Direct Oracle Access
• https://uwservice.wisconsin.edu/administration/data-warehouse.php
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Campus UDS
• Middleware Oracle Database
• Contains data from various source systems
• Has an “ID Crosswalk” • Focused on “Directory” data
• Only way to get “Manifest” data currently (custom views) • https://it.wisc.edu/services/iam
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Things to Consider
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Considerations
• Real time Query vs stored copy
• If stored, must be done securely
• What data is really needed?
• Legal Name vs Preferred Name
• FERPA
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Use Case: Engineering IdM
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Background
• Developed over 25+ years
• IE, it’s older than most of our students! • Started back when getting data was “hard” • Main driver of many of CAE’s systems
• Engineering Active Directory
• Linux LDAP
• Engineering Shibboleth
• File Storage Access
• Self-service Group management (for AD / LDAP)
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Olden Days
• CAE got a “tape” From ADP • Early on, was actually a reel-to-reel tape
• Later on was a mainframe download
• Contained mostly students taking engineering courses
• Difficult to make changes
• Data was parsed to flat files for the two main systems to use (Unix / NetWare)
• Had to activate account (Newuser process) on multiple systems
• Potential of different login names between systems
• Had to re-activate account(s) every semester
This lead to….
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Olden Days
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Today
• Central IdM Store (Oracle DB)
• Pull data from campus systems daily
• Some near real time updates • course registrations now
• Future – student major changes
• Highly automated
• Easy to add new exceptions/additions
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Today
• Activate (newuser) account once • Email notifications if account is expiring
• 30 day grace period
• Students enrolled in Spring stay active over summer
• Self Service tools (my.cae.wisc.edu) • Create/manage groups
• View rights to systems
• Request new accounts (faculty/staff)
• Most accounts ready for activation within minutes of being added to source systems
• Expire process started once a day, weekdays
• Database entries purged 1 year after last valid semester • Login name becomes available
• Unix uid/gid becomes available
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Today
Oracle Database
CAOS HRS-EPM
SpecAuth/SpecPop Manifest
Manual Entry
Direct Pull
Pub/Sub
Direct Pull
Pub/Sub
Direct Pull Direct Pull
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Account Lifecycle
Data Import
Newuser Run
Accounts Created On
Systems
Source Data Ends
Warning State
Account Expires
Account Removed
From Systems
Database entry
Removed
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Today - Issues
• Still get occasional duplicate entries • Primarily international students that get hired
• Occasional SSN typos between HRS and SIS
• Manual cleanup • Merge/remove duplicate in db
• Kick off Account Self-Linking process (campus)
• Notify student – go talk to HR Rep to fix SSN
• HR Not closing appointments • Often students
• Engineering IdM will ignore Student Appointment if not a current student
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Questions?