Propose

Apply

Propose

Apply

Propose

Apply

Propose

Apply

Workshop contents

• Defining your reasons and ideas

• Researching and planning your approach

• Presenting your idea and supporting your

application

• Final check and follow up

Defining your reasons and ideas

• What are you trying to get done?

• What do you want support for?

Does your offer fit the opportunity?

Convey the passion

• Conversational

• The why - motivation,

inspiration

• “My/our idea is…

In 25 words

Please give a brief summary of your project

in no more than 25 words.

(We will use this wording in reports and as

the basis for news releases)

In 25 words

Example

• I will create a European Parading Orchestra

consisting of musicians from four European

countries and compose a body of work ready

for performance.

• To compose a new musical score for a

European Parading Orchestra of musicians

from four European countries and musical

traditions, to be performed at festivals.

In 25 words

Convey the passion

• Conversational

• The why - motivation,

inspiration

• “My/our idea is…

Explain the nuts and bolts

• Written

• The what, who, where,

when, why, how

• “This would enable

me/us to…

In 25 words

Are you seeking support for

all,

part,

or a step towards?

• What are you trying to achieve

• What are they trying to achieve

Explain why you want to do it

(understanding why they should want

to work with you to achieve this)

Researching & planning your approach

• Knowledge

• Interest

• Compatibility

• Benefits

What sort of work / individuals

do they support?

Overall aims

& impact Longer

term effects

Specific aims

& outcomes

Changes and

differences you want

to make

Activities you will undertake

Objectives

& outputs

How do you find out about them?

registers

websites annual reports

policy documents

publications

competition &

award guidelines

programmes

broadcasts

symposiums

directories

conferences

social & professional

networks

industry & social

forums

Research

• Where do you fit?

• Are you approaching the right people?

Presenting your idea and

supporting your application

• What are they looking for?

“Can’t see the for the trees”

What are they looking for?

“Can’t see the for the trees”

25 word proposal statement

Introduction and/or cover letter

Explanation of why you want to be doing it

How it will impact on your practice and / or others’ experience

i.e. what difference it will make

Visuals and samples of your practice

CV / biography / artist’s statement

Evidence of your skills and commitment

Your plan and proposal details (1 page)

Visuals and samples of idea

Evidence of research

Demonstrate understanding of the context

Costings and budget

Existing support

CV and profiles

Basic budget

Expenditure

how much it will cost to undertake

Income

how you plan to cover the costs

Own contribution: any costs you will cover

yourself

Sponsorship / donations / other: e.g.

gallery or business sponsorship of publicity,

travel scholarship, exhibition fee etc.

In kind support: goods or services you

make no financial payment for e.g. donated

materials or use of a space

Funding / investment requested:

areas which match funding / investment

criteria

A detailed list of the costs of

everything needed to deliver your

project;

all identified services, resources,

materials, fees relating to your

project.

Total Expenditure Total Income

3 budget plan: A negotiation tool

Timeline

Schedule

Deadline & milestones

Timing

Have you demonstrated how your offer

fits the opportunity?

• The guidelines

• The selection criteria

Double check

“We assess your motivation, how achievable your project is,

and the potential impact of your project. The list below outlines what

we look at when evaluating your project.

Are your plans achievable?

• Do you have, or can you develop with available support, the relevant

skills needed for your project?

• Do you have evidence of relevant experience or community action?

• Can your project achieve what you are trying to do within a year?

• Operate within the budget you have given us?

Will your project make a difference?

• Have you thought about your aims and the community benefits of your

project?

• Does your project: improve life within the community?

provide a new service in your community?

meet social or community needs in a new way?

Are you motivated?

• Do you have determination and enthusiasm?”

Applicants will be assessed against the following criteria:

Extent to which proposal reflects purpose of fund

• Challenging their practice, research, development, innovation,

ambitious?

Quality of the applicant’s work

• CV, previous projects/exhibitions, commitment to practice

Expected impact of support

• Ways monies will benefit applicant's creative development,

appropriate use of fund

Clarity of purpose behind the submission

• reasons given for applying for an award, clear written proposal, clear

and appropriate budget

Quality of the supporting material

• CV, statement of practice, visual material

Peggy Ramsey Foundation

Applications should [state] the amount

requested and how it would probably

be spent.

• Fit with opportunity, strategy or brief

• Clarity of vision

• Achievable aims

• To make a difference / have an impact

• Quality work and quality application

• Commitment to the idea

What are they looking for?

Have you demonstrated how your offer

fits the opportunity?

• The guidelines

• The selection criteria

• You’ve conveyed the passion

• You’ve shown the idea’s sound

• You’ve demonstrated you’re

competent and qualified to deliver

Double check

Dry run & final check

• Who can you try your presentation out on?

• Who will act as an editor and sounding board?

Follow up

• Continue relationship

• Monitor them before you need them

• Mailing lists

• Check who did get the funding

• Making Applications & Proposals

• Funding Sources

• A Guide to Funding & Financing

• Budgets Guide

• Legal Structures Guide

Next steps

Please note: Clients and other organisations have kindly given permission for Cultural Enterprise

Office to use some content only within the workshop. Therefore some of the slides shown in the

workshop are not reproduced in this document. Where possible we have attributed the source of the

content in the presentation for clients to research further.

Supporting creative business throughout Scotland

Enquiry Line: 0333 999 7989

Weekday: Mon-Fri: 09:00-17:00

Evening: Wed: 17:00-20:00

..info@culturalenterpriseoffice.co.uk

www.culturalenterpriseoffice.co.uk

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