MAKERERE UNIVERSITY OF RECORDS … · Web viewMAKERERE UNIVERSITY. EAST AFRICAN SCHOOL OF LIBRARY...

MAKERERE UNIVERSITY

EAST AFRICAN SCHOOL OF LIBRARY AND INFORMATION SCIENCE

(EASLIS)

PROPOSED PROGRAMME STRUCTURE AND REGULATIONS FOR THE DEGREE OF BACHELOR OF RECORDS AND

ARCHIVES MANAGEMENT (BRAM) - REVISED

PROPOSED COMMENCEMENT DATE: ACADEMIC YEAR 2009/2010

AUGUST 2009

Signed: Signed:Head, Records and Archives Department EASLIS, Director

1. PREAMBLEGood records and information management is key in instituting rule of law, good governance and national

accountability. Without access to good records, officials are forced to take decisions on an ad hoc basis without the benefit of institutional memory (Piggot 2002).

Uganda has gone through a series of economic and political transformations during the last decade (1990-2000). Privatization of the national economy and the adoption of the decentralization policy have created an enormous task of managing records and office information resources as a result of high generation of information during transaction of businesses. This has consequently produced different kinds of documents/records that require professional skills and knowledge in their management. The East African School of Library and Information Science (EASLIS), Makerere University, which has the mandate for teaching Library and Information Science disciplines such as Records Management, Archives Management and Publishing is expected to take on the challenge of producing the required workforce.

In accordance with the mission of the Makerere University and EASLIS mission of being a center of excellence responsible for producing high quality records and information professionals, EASLIS therefore proposes to introduce Bachelor of Records and Archives Management (BRAM) programme. The programme is designed to prepare students to lead organizations in the management of records, archival materials and information in all formats produced and received during the course of the government’s or organization's operations and functions. The programme will equip students with knowledge and skills to enable them to design, implement and evaluate an efficient and effective records and archives management programme.

The School at present offers the following Graduate and Undergraduate programmes PhD in Information Science Master of Science in Information Science (MSc. Inf. Sc) Postgraduate Diploma in Librarianship (PGDL) Bachelor of Library and Information Science (BLIS) Diploma in Library and Information Studies (DLIS) Diploma in Records and Archives Management (DRAM)

However, none of the above programmes gives exhaustive coverage of records and archives management at Undergraduate level. The proposed programme will therefore address the existing gap. Secondly, Makerere University is phasing out Undergraduate Diploma programmes. BRAM will be an appropriate replacement for DRAM.

2. RATIONALE FOR THE BRAM PROGRAMME

Uganda’s most valuable asset for attaining and sustaining rapid human and economic advancement is its people. The capacity of these people needs to be quantitatively and qualitatively nurtured in order to ease access to relevant information that would facilitate proper decision making for rapid social economic development. This strategy is devolved from the long-term aim of the New Partnership for African Development (NEPAD) to ensure that African countries move in the right path for sustainable growth and development, whose objectives among others are to ensure that Uganda achieves the agreed Millennium Development Goals (NEPAD, 2002:4).

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The Millennium Development Goals (MDGs) are a set of time-bound and quantified targets for reducing extreme poverty and extending universal rights by 2015. The MDGs provide the benchmarks for measuring progress and fundamentally reflect the shared aspirations of the various national governments in global human capacity development. This requires significant investment in education in an attempt to address important aspirations such as: improvement in standards of training, provision of specialized education and training programmes; enhancements of management and administration of education at national, district and institutional levels (Uganda, 1999: 90). Training in BRAM is one of the ways of bridging the gap.

Uganda needs to develop human capacity to manage information for democratic governance, transparency, accountability, and full observance of human rights, freedom of association and political consciousness among others to transform the society. This is Uganda’s aspiration towards developing a society that recognizes information as a national resource. The elements of this aspiration include; a well-developed and countrywide library, records and information sources, systems and services, and development of human, professional and expertise capacity in information management (Uganda, 1999:38). The Constitution of the Republic of Uganda states that:

Every citizen has a right to access to information in the possession of the state or any other organ or agency of the state except where the release of the information is likely to prejudice the security or sovereignty of the state or interfere with the right to the privacy of any other person (Uganda, 1995: Article 41 (1)).

To ensure easy access to information, the Government of Uganda enacted the National Records and Archives Act, 2001. The Act provides for the rationalization of the management of all government and other public records and archives (Uganda, 2001: Article 5). In order to manage quality and sustainable record systems in the country, there is need to develop human capacity in that area. In fact, the Government of Uganda pledges to strengthen records, museums, archives and documentation centers to ensure access to public domain information (Uganda, 2003:37). This has been enhanced by the enactment of the Access to Information Act, 2005. This Act provides for the right to access, all classes of, and procedure for obtaining access to information (Uganda, 2005). Pertaining to the above legal framework, there is a substantive need for the country to develop its human resource capacity to manage information, records and archives to enhance service delivery in the country. Consequently there must exist a body of records and information professionals with extensive theory and skills in order to effectively manage records, archives and information within national and private sector. This requires the development of the curriculum for records and archives management in the country.Due to the increasing demand for records and archives managers, EASLIS introduced a two- year Undergraduate Diploma in Records and Archives Management in 1999 as a measure to address this demand. However, a number of studies conducted in Uganda have demonstrated a continued records and archives management skills gap in the country. For example, a study on the ‘Library, Archives and Museum’ trinity: a professional challenge with particular reference to the knowledge society and to Uganda

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identified a need for records and information [Archives] professional programmes that will address the efficient management of knowledge materials at various administrative levels in Uganda (Magara, 2005:77). This challenge is more pronounced in the local governments as shown by an earlier study on information manpower capacity building for decentralization in Uganda through industrial training (Magara and Nyumba 2001:34). This study established that the local governments faced acute professional problems in records, archives and information management such as: failure to cope with the management of increasing volume of records, lack of access to information, poor information flow and the absence of records management plans. Other studies have evidently shown that organisations lack consistency in information provision, there is duplication of efforts, lack of accountability as regards to information and its access (Magara 2006:189).

Since the Government of Uganda considers information as a driver of productivity, there is a need for developing the human resource capacity in recording, documenting, preserving and safeguarding records and information in the country (Magara 2005). There is a conspicuous absence of a tailor-made curriculum that addresses the above concerns in information management.

Bachelors of Records and Archives Management programme, is designed to: Satisfy the increasing demand for trained records and archives professionals. Create upgrading avenues for existing undergraduate diploma programmes like

DRAM, Secretarial studies, etc Strengthen local governments by providing personnel for records and archives

management. Provide an opportunity for A-level leavers to develop a career in records and

archives management.

3. PLANS (PATHWAYS)Some of the courses offered in the Bachelors of Library and Information Science (BLIS) will be offered in BRAM. This is because records and archives managers need those knowledge and skills. These courses are:

BLS 1111 Information Technology I (4 Credit Units) BLS 1112 Communication Skills and Practice (3 Credit Units) BLS 2215 Database Management Systems (4 Credit Units) BLS 3121 Website Development and Internet Technology (4 Credits) BLS 3115 Analysis of Records Management systems (3 Credit Units) BLS 3214 Automation of Records Management Systems (4 Credits)

4. OBJECTIVES OF THE PROGRAMMEThe BRAM programme has the following objectives:

To build Human Resources capacity for the various government and private sector records and archives management institutions

To equip students with knowledge and skills for managing different types of records, archives and information institutions.

To prepare students for further professional growth in records, archives and information management.

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5. PROGRAMME STRUCTUREThe BRAM programme duration shall run for a period of 3 Academic Years. The First and Third years shall consist of two semesters of 17 weeks each (15 weeks for 2 weeks for examinations). The Second year in addition to the two semesters of 17 weeks each shall include a Recess Term of 10 weeks for field attachment. Instruction shall be by courses, quantified into credit units. One credit unit is equivalent to fifteen (15) Contact Hours. A Contact Hour shall be equivalent to one (1) Hour of lecture or two (2) hours of tutorial/fieldwork. Four (4) Hours of Field Work are equivalent to one (1) Contact Hour.

Details of the BRAM programme structure are specified below where:LH = Lecture HourPH = Practical HourCH = Contact HourCU = Credit Units

YEAR ONESemester 1 Code Course Name CU LH PH CH Status

Core Course BRM 1101

BRM 1102BRM 1103

BRM 1104BLS 1111BLS 1112

Principles of Records and Archives management.Organization and Office systemsPaleography and Oral history managementSupplies and Materials ManagementInformation Technology ICommunication Skills and Practice

33

3343

4530

30303030

30

30306030

4545

45456045

NewNew

NewNewCurrentCurrent

Electives None None - - - -TOTAL CREDIT UNITS 19

Semester 2 Code Course Name CU LH PH CH StatusCore Course BRM 1201

BRM 1202BRM 1203BRM 1204BRM 1205

BRM 1206

Papermaking and ReprographyAudiovisual Records ManagementClassification and CataloguingApplied Organizational PsychologyGovernment Information Resources and Systems

Information Technology II

3343

3

4

30303030

45

30

30306030

60

45456045

45

60

NewNewNewNew

New

New

Electives None None - - - - -TOTAL CREDIT UNITS 20

YEAR TWO


BRM 2102

BRM 2103BLS 2215BRM 2104BRM 2105

Information and Documentation ServicesEthics in Records and Archives ManagementRecords Processing and OrganizationDatabase Management SystemsDesktop Publishing and EditingResearch Methods

3

3

3443

30

45

30303045

30

306060

45

45

45606045

New

New

NewCurrentNewNew


4


BLS 3115

BRM 2202BRM 2203BRM 2204BRM 2205

Management Principles and PracticesAnalysis of Records Management systems Health Records managementArchives AdministrationRecords Storage and SecurityResearch Data Analysis

33

3333

4530

30303030

30

30303030

4545

45454545

NewCurrent

NewNewNewNew


RECESS TERMRecess Term

Code Course Name CU LH PH CH Status

Core Course BRM 2301 Field Attachment 5 300 New


YEAR THREESemester 1 Code Course Name CU LH PH CH Status

Core Course BRM 3101BRM 3102BRM 3103BLS 3214

BLS 3121

Project Planning and ManagementManagement of Business RecordsPreservation and ConservationAutomation of Records Management SystemsWebsite Development and Internet Technology

3334

4

30303030

30

30303060

60

45454560

60

NewNewNewCurrent

CurrentElectives None None - - - -

TOTAL CREDIT UNITS 17


BRM 3202

BRM 3203BLS 3215BRM 3204

Management of MuseumsManaging of Records and Archives InstitutionsManagement of Electronic RecordsRecords Management and the LawProject

33

436

4530

3045

30

60

150

4545

604575

NewNew

NewCurrentNew


TOTAL MINIMUM GRADUATION CU REQUIREMENTYEAR 1

SEM 1 CUYEAR 1

SEM 2 CUYEAR 2

SEM 1 CUYEAR 2

SEM 2 CURECESSTERM

YEAR 3SEM 1 CU

YEAR 3SEM 2 CU

TOTALCU

19 20 20 18 5 17 19 118

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6. RESOURCES A. LibraryEASLIS is connected to the Internet; it also has a Local Area Network. There are more than 7,000 textbooks and reference books and 175 titles of periodicals in the EASLIS Teaching and Learning Resource Centre. The School also uses the University Main Library for other information resources (E-resources and online public access catalogue). The School also utilizes the Makerere University Library (MAKLIB) facilities specifically the International Development Agency (IDA) collection, Africana special collection including national depository materials, and Reference Section, Microfilming, bindery as facilities for demonstration, research study carrels, and postgraduate computer laboratory. MAKLIB is one of the three designated national legal depositories (besides Uganda Management Institute (UMI) and National Library of Uganda (NLU)) for materials from government and international organisations. Among the useful electronic databases to be used in the teaching and research that the university subscribes to are: Emerald at http://www.emeraldinsight.com and EBSCO at http://www.ebscohost.com, http://search.epnet.com, Blackwell at http://www.blackwell-synergy.com, Jstor at http://www.jstor.org/search/ .

B. Lecture SpaceLecture Room 1 91 Square metersLecture Room 2 35 “ “Lecture Room 4 36 “ “Computer Lecture Room 63 ” “Library / Lecture Room 414 “ “Seminar Room / Lecture Room 28 “ “

C. Computer LabsThere are two laboratories, one for Postgraduate students and one for undergraduate students. For undergraduate students, it is 63square meters in size to accommodate 40 computers.It should also be noted that EASLIS is in close proximity with the Main Library of the University, which has over 80 computers available for access by the undergraduate students and 40 computers for the post graduate students. The university has also made efforts to enable wireless Internet access in all Halls of residence at the University to enable students access the Internet all day long even in their Halls of residence.The University also has three (3) Internet Kiosks available to students free of charge. All these facilities enable a variety of research information available especially online.

D. Research FacilitiesThere are 20 functional computers, Media Technology unit containing 1 TV monitor, a video deck, Overhead projector, 1 Cine projector, 1 slide projector and 1 Microreader. The school also uses the microfilming laboratory of the main library.

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http://www.jstor.org/search/

http://www.blackwell-synergy.com/

http://search.epnet.com/

http://www.ebscohost.com/

http://www.emeraldinsight.com/

E. Field AttachmentsStudents will be attached to the field during the recess term. The school has a committee that handles Field Attachment for students.F. Human ResourcesThe following full time members of staff will teach the program.

NAME HIGHESTDEGREE

RANK SPECIALISATION

1 Dr. Elisam Magara PhD Assoc. Prof Information Management Records Management

2 Dr. Robert Ikoja-Odongo PhD Prof. Publishing, Printing and Book selling

Information Services Information user-studies

3 Dr. I.M.N Kigongo-Bukenya PhD Prof Library Classification Bibliographic Control LIS Curriculum Dev’t

4 Dr. S.A.H Abidi PhD Assoc. Prof Library Classification Library Cataloguing

5 Dr. George William Kiyingi PhD Lecturer Communication Science6 Dr. James Matovu PhD Senior

Lecturer Library Automation Information Service

7 Dr. Constant Okello-Obura PhD Lecturer Analysis and Design of Information Systems

Business Information Systems (BIS)

E-Records Management8 Mrs. Joyce B. Muwanguzi Msc. and

PhD Cand.Asst. Lecturer

Information Storage and Retrieval

Internet, Website design Electronic Document

Management9 Mr. David Luyombya M.A (RM

& AD) and PhD Cand.

Asst. Lecturer

Records Management Archives Management

10 Mr. Joshua Kidaaga Msc. LIS Asst. Lecturer

Library Science

11 Ms. Faridah Muzaki Msc. CS Asst. Lecturer

Computer Science

12 Ms. Sylvia Namujuzi Msc.Inf.Sc. Asst. Lecturer

Records Management

13 Ms. Lois Mutibwa Msc.Inf.Sc. Cand.

Teaching Asst.

Library Science

14 Mr. Robert Kayiki Msc.Inf.Sc.Cand.

Teaching Asst.

Records Management

15 Mr. Alex M. Baguma Msc.Inf.Sc.Cand.

Teaching Asst.

Records Management

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The following part time staff will teach the programNAME HIGHEST

DEGREERANK SPECIALISATION

1 Mr. Muhamond Kahn Msc. LIS Part-timeLecturer

Library Classification Library Cataloguing

2 Dr. Maria Musoke PhD Part-TimeLecturer

Health Information Systems

3 Mr. Swaibu Lwasa Msc. Part-time Lecturer

Geographical Information Systems

4 Dr. Opuda-Asibo Prof. Part-timeLecturer

Research Methods

5 Mr. A. Buyego Msc. Part-time Lecturer

Operations Research

6 Mr. Fred Kalyowa Msc. Part-Time Lecturer

Health Information Systems

7 Mr. Timothy Mwandha M.A Part-time Lecturer

Business Information Systems

G. Student SupportThe school provides counseling services to students through Heads of Departments. The school also supports students through their umbrella body, Makerere University Library and Information Science Student Association (MULISSA), Counseling services, Represented in Management committees, Grants from school for seminars.

F. FundingBelow is the proposed budget.

EXPECTED INCOMEOffering Type Degree No. of Students

ExpectedTuition @ year

@ studentTotal Tuition for

3 YearsPrivate – Day BRAM 50 2,000,000= 300,000,000=Government Sponsored

BRAM 30 - -

Sub-Total Income 1

300,000,000=

Private – Evening BRAM 80 2,000,000= 480,000,000=Sub-Total Income 2

780,000,000=

51% of 300,000,000 (Sub total – 1) = 153,000,000=

59% of 480,000,000 (Sub total - ) = 283,200,000=

Total Income to EASLIS = 436,200,000=

EXPENDITURE

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NAME DETAILS AMOUNT1 Staff Remuneration Lecturers’ teaching allowances*

Visiting Professors’ expenses Field Attachment Supervision

52,000,000=12,291,800=21,625,000=

2 Computing and Media Technology Equipment

Computers (25) 1 LCD Projector (1)

69,000,000=15,050,000=

3 Course Materials Text Books Software Back up Media

15,800,000=30,125,000=7,000,000=

4 Stationery 2,000,200=5 Capital Development 10% of Income 43,620,000=6 Administration Staff Allowances** 194,000,000=7 Academic Functions Workshops, Seminars,

etc3,964,000=

8 ICT Services 2% of Income 8,724,000=

TOTAL EXPENSES 436,200,000=NB: * There are 1680 contact hours for all the courses and lecturers will be paid 25,000= per contact hour.

** 4,000,000 is expected to be spent on administration (Top-up allowances of staff) per month from this programme.

PROPOSED BUDGET FOR FIELD ATTACHMENT FOR BOTH GOVERNMENT AND PRIVATE STUDENTSOn top of the tuition fees for three will be expected to raise some money to cover their practicum (field attachment). For private students, this money will not be paid to the university. The sponsors of the private students will pay this amount of money directly to the beneficiaries. The government is expected to pay the government-sponsored students this amount of money through the university as the university regulations stand.

BUDGET PROPOSAL PER STUDENTITEM RATE DURATION TOTAL

AMOUNT1 Meals 4,000= @ day 60 Days 240,000=2 Accommodation 60,000= @ Month 120,000=3 Materials 16,000=4 Travel with the practicum area 30,000= @ Month 2 Months 60,000=5 Travel to and fro (from

Makerere to the practicum area and back to Makerere)

40,000= 40,000=

6 Reporting 20,000= 20,000=7 Contingencies 10% 49,600=

GRAND TOTAL 545,600=

7. TARGET GROUP

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The following will be eligible to apply for BRAM A-level leavers or equivalent Mature age students and Holders of Diploma in Records and Archives Management, Diploma in Library

and Information Science, Diploma in Information Management, Diploma in Information Technology, Diploma in Computer Science, Diploma in Secretarial Studies, Diploma in Public Administration or related from any recognized institution

Graduates who have interest in developing a career in records and archives management.

8. ADMISSION REQUIREMENTSAdmission to the programme shall be through any of the four avenues:

Direct Entry Mature Age Scheme Diploma Holders Scheme Degree Holders

a. Direct EntryAn applicant must have obtained at least two principle passes in Sciences or Arts subjects at the same sitting of the Uganda Advanced Certificate of Education (UACE) or its equivalent and must also possess a certificate of the Uganda Certificate Education (UCE) or its equivalent.

For purposes of admission into the BRAM programme, the advanced level subjects shall carry the following weights:

Essential Subjects

Relevant Subjects

Desirable Subjects

Others

Two best done of ALL A-level subjects

Third best done of ALL A-level subjects

General Paper, Sub-Maths

ALL others

b. Mature Age EntryAdmission may be by Mature Age Entry Scheme after passing two special mature age university examinations in aptitude and specialized knowledge relevant to records and archives management.c. Diploma EntryHolders of Diploma in Records and Archives Management, Diploma in Library and Information Science, Diploma in Information Management, Diploma in Information Technology, Diploma in Computer Science, Diploma in Secretarial Studies, Diploma in Public Administration or related from any recognized institution may be admitted to the BRAM programme. The applicants should have obtained a Credit Class Diploma. A student who has enrolled for a Diploma in Records and Archives Management with effect from academic year 2010/2011 from Makerere University and graduates with a credit class Diploma qualifies to be exempted from the following courses in BRAM programme:

Semester 1 Code Course Name CU LH PH CH

10

Core Course BRM 1101

BRM 1102BRM 1103

BRM 1104BLS 1111BLS 1112

Principles of Records and Archives management.Organization and Office systemsPaleography and Oral history managementSupplies and Materials ManagementInformation Technology ICommunication Skills and Practice

33

3343

4530

30303030

30

30306030

4545

45456045


Semester 2 Code Course Name CU LH PH CHCore Course BRM 1201

BRM 1202BRM 1203BRM 1204BRM 1205

BRM 1206

Papermaking and ReprographyAudiovisual Records ManagementClassification and CataloguingApplied Organizational PsychologyGovernment Information Resources and Systems

Information Technology II

3343

3

4

30303030

45

30

30306030

60

45456045

45

60


d. DegreeHolders of any Degree from a recognized university or institution of Higher learning may be admitted to the BRAM programme.

9. EXAMINATION REGULATIONSThe general regulations and statutes of Makerere University and East African School of Library and Information Science (EASLIS) shall apply.A. General Regulations

University Examinations shall be held in all courses at the end of each semester. There shall be a Board of Examiners, which shall be composed of External, and

Internal Examiners appointed by the Senate on the recommendation of the Board of the East African School of Library and Information Science (EASLIS).

The Board of Examiners shall receive, consider and make recommendation of the final examination results for each candidate

The Director EASLIS shall chair the Board of Examiners and all decisions of the Board of Examiners shall be subjected to rectification by the EASLIS Board of Studies.

The EASLIS Board of Studies shall recommend to the University Senate what mark shall finally be awarded to each candidate in each course and the final result of the examination.

B. Pass mark The pass mark in each course in the First, Second and Third years shall be 50%. Progressive Assessment and Grading; progressive assessment, which shall consist

of not less than two assignments per course, shall contribute 30% of the marks in any University Examination.

Marks Letter Grade Grade Point80 – 100 A 5.075 – 79.9 B+ 4.570 – 74.9 B 4.0

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65 – 69.9 B- 3.560 – 64.9 C+ 3.055 – 59.9 C 2.550 – 54.9 C- 2.045 – 49.9 D+ 1.540 – 44.9 D 1.035 – 39.9 D- 0.5Below 35 E 0

10. EXPECTED ENROLMENTSOffering Type Year 1 Year 2 Year 3 Year 4 Year 5

Private – Day 40 40 50 60 80Government Sponsored 40 40 40 40 40International Students 6 10 15 20 30Private – Evening 80 80 100 110 120

Total 166 170 205 230 270

11. PROGRESSION The University rules and Regulations governing progression and retaking a course shall apply. The Cumulative Grade Point Average for various classes of degree shall be as follows:Class CGPAFirst Class 4.40 – 5.00Second Class (Upper Division) 3.60 – 4.39Second Class (Lower Division) 2.80 – 3.59Pass 2.00 – 2.79Fail Below 2.00

12. QUALITY ASSURANCEThe following measures will be used for quality assurance:

Continuous review of curriculum Use of stakeholders feedback and professional association listserve to get

professional concerns Examination moderation and departmental assessment of individual lecturer

course outlines Use of faculty Board Committee in all academic matters Ensuring proper managing of internal examinations such as tests, research work,

group presentations etc. Use of External Examiners.

13. DETAILED COURSE DESCRIPTION

YEAR ONESEMESTER 1BRM 1101 PRINCIPLES OF RECORDS AND ARCHIVES MANAGEMENT.

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Short DescriptionThis course introduces students to the basic concepts and principles of records and archives management. Introduces students to the nature of records and how they differ from other information materials.AimTo enable students learn the principles of records and archives managementLearning OutcomeAt the end of the course, students should be able to:- Explain the difference between records/information/data/archives- Explain the importance of records- “ life cycle of records- “ distinction between records centers, archives, museums etc.- Explain the principles of records and archives management care Intellectual, practical and transferable skillsKnowledge on records life cycle.Knowledge on the principles governing records and archives managementTeaching and Learning PatternBy use of lectures, student-led group presentations and individual research guided by the lecturer, case studies and demonstrations

Indicative ContentIntroduction to records, philosophies of records keeping - why keep and maintain records? History and development of records management, life cycle of records, management of current records and non current records, management of vital records, Types and description of archives, archival selection, acquisition policy, building design, storage of archival materials, reader services in Archives, Similarities and distinctions between records management, archives and libraries etc.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70).

For a student to be allowed to sit for final examinations in this course he or she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Steward, J.R. & Melesco, N.M. 2002. Professional records and information management.

Ellis, J.. 1993. Keeping archives. 2nd ed. Smith, P. 1997. Records Management. S.1: South Western. John, M.M. & Kallaus, N.F. (2nd) Records Management Penn, I.A., Pennix, G.B. and Coulson, J. 1994. Records Management Handbook. 2nd ed.

Hampsire: Gower. Walne, Peter, Comp. 1985. Modern Archives Administration and Records Management:

A RAMP Reader. (RAMP Study PGI-85/WS/32). Paris, FR: UNESCO, Available electronically through the UNESCO website.

Records Management Journal by Emerald Group Publishing; ISSN 09565698 The Information Management Journal by ARMA; ISSN 1535-2897 African Journal of Library, Archives and Information Science; ISSN 0795-4778

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The Journal of Archival Organization; ISSN 1533-2756 (electronic) 1533-2748 (paper) Records & Information Management Report; ISSN 1096-9624 Journal of the Society of Archivists by Society of Archivists; ISSN 0037-9816,

Online ISSN: 1465-3907

BRM 1102 ORGANISATION AND OFFICE SYSTEMSShort DescriptionCourse introduces students to the nature of organizations, their operations, office systems and information flow.AimTo enable students understand the nature of organizations and their operational systems.Learning OutcomeAt the end of the course, students should be expected to:- Explain the conduct of business in organisations- Identify the different types of organisations- Describe the flow of information in organisations etc.- List the functions of an office Intellectual, practical and transferable skillsKnowledge on how to develop and interpret organizational chartOffice procedure understoodKnowledge on office systems will be acquiredTeaching and Learning PatternBy use of lectures, visits to organizations, use of relevant films show, student-led group presentations and individual research guided by the lecturer, case studies and demonstrations Indicative ContentOrganization design and structure, effective structuring of organization, age and size, environment, structural configurations, bureaucracy; Organisation as a system of flows, Power and distribution of authority, Communication within and without organizations, Office systems, Routines, Controls and etiquette, office abuse etcAssessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70).

For a student to be allowed to sit for final examinations in this course he or she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.

Indicative sources Pattie Gibson-Odgers. (2004), Administrative Office Management: Complete Course;

13th Ed. Ohio: South-Western Educational Pub Zane K. Quible. (2004), Administrative Office Management. 8th Ed. New York: Prentice

Hall Susan Jaderstrom, Leonard Kruk and Joanne Miller Complete Office Handbook. 3rd Ed.

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New York: Random House Mary Ellen Oliverio, William R. Pasewark and Bonnie R. White. (2006), The Office:

Procedures and Technology. Ohio: South-Western Educational Pub Michelle Burke. (1996), The Valuable Office Professional. New York: AMACOM

BRM 1103 PALEOGRAPHY AND ORAL HISTORY MANAGEMENTShort DescriptionCourse is intended to expose students to the history of writing, interpretation, recording and use of oral sources.AimTo enable students understand elements of paleography and oral history and their bearing on present day activities in organizations.Learning OutcomeStudents should be able to:- Explain the concept of paleography and oral history- interpret records- collect oral history etc.Intellectual, practical and transferable skillsInterpretation skillsKnowledge of recording oral historyTeaching and Learning PatternBy use of lectures, visits to organizations, student-led group presentations, case studies and demonstrations and self- directed researchIndicative ContentIntroduction to paleography and oral history; history of writing; forms of written documents, interpretation of records created; identification of records, reading and interpretation of medieval documents. Introduction to oral skills; collection of oral literature; storage and management of paleography, management of oral records by archives etcAssessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70).

For a student to be allowed to sit for final examinations in this course he or she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.

Indicative sources Keeping Archives 2nd ed.; Judith Ellis (editor); Thorpe in Association with Australian Society

of Archivists Inc.: Port Melbourne (Australia): 1993. Keeping Archives 2nd ed.; Judith Ellis (Ed). 1993., Melbourne: Thorpe in Association with

Australian Society of Archivists Inc.

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Derolez, Albert. 2003. The Paleography of Gothic Manuscript Books, from the Twelfth to the Early Sixteenth Century (Cambridge Studies in Paleography and Codicology 9). Cambridge, England: Cambridge University Press,

Marie L. Radford and Pamela Nelson. 2008 (Ed) Academic library research: perspectives and current trends. Chicago: Association of College and Research Libraries,.

Sue Bradley (Ed). 2008. The British book trade: An oral history. London: British Library

BRM 1104: SUPPLIES AND MATERIALS MANAGEMENTShort DescriptionThe course covers the nature of supplies and materials keep in stores and their classification, coding systems and general management.AimTo impart knowledge and skills in supplies and materials management.Learning Outcomes- Receiving, classifying and describing of materials and supplies understood- Nature of materials, classification and coding system understood.- Management techniques for supplies and equipment understood.- Students will be able to describe how statistical data on supplies is producedIntellectual, practical and transferable skillsSkills in the management of supplies and materialsTeaching and learning patternBy use of lectures, student-led group presentations and individual research guided by the lecturer.Indicative ContentIntroduction to storekeeping, why storekeeping records are vital? Nature of materials, classification and coding of materials, packaging of materials, physical distribution and movement of materials, statistical process control, management of supplies and equipment, internal controls, safety of materials, etc.Assessment MethodContinuous assessment shall be applied to generate marks for course works. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks).Indicative Sources Eugene L M and John M A (1996) Total materials management : Chapman and Hall Ray Carter, Philip Price, Stuart Emmett. (2004), Stores and Distribution Management.

Liverpool: Liverpool Academic Press Tony Arnold J.R, Stephen N. Chapman and Lloyd M. Clive. (2009), Introduction to

Materials Management. 6th Ed. Stan C. McDonald. (2009), Materials Management: An Executive's Supply Chain Guide.

New York: Wiley Vollman, T… et al (2004). Manufacturing planning and control systems for supply Chain

Management: the definitive guide and information managementBLS 1111: INFORMATION TECHNOLOGY IShort DescriptionThe course covers basic computer knowledge and skills.AimTo enable students acquire basic computer skills useful in information work.Learning Outcomes

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http://www.amazon.com/exec/obidos/search-handle-url/ref=ntt_athr_dp_sr_3?_encoding=UTF8&search-type=ss&index=books&field-author=Lloyd%20M.%20Clive

http://www.amazon.com/exec/obidos/search-handle-url/ref=ntt_athr_dp_sr_2?_encoding=UTF8&search-type=ss&index=books&field-author=Stephen%20N.%20Chapman

http://www.amazon.com/exec/obidos/search-handle-url/ref=ntt_athr_dp_sr_3?_encoding=UTF8&search-type=ss&index=books&field-author=Stuart%20Emmett

http://www.amazon.com/exec/obidos/search-handle-url/ref=ntt_athr_dp_sr_2?_encoding=UTF8&search-type=ss&index=books&field-author=Philip%20Price

http://www.amazon.com/exec/obidos/search-handle-url/ref=ntt_athr_dp_sr_1?_encoding=UTF8&search-type=ss&index=books&field-author=Ray%20Carter

Students to be able to:- Explain the various components of a computer system- Work with windows- Word process documents- Identify different computer ports- Create and e-mail account and use e-mail services- Use e-learning software.Intellectual, practical and transferable skillsKnowledge on computer operations and skills on word-processing documents, surfing internet, e-mail utilization and e-learning software operationTeaching and Learning PatternBy use of lectures, practical lectures (hands on practices), case studies and demonstrations and individual research guided by the lecturerIndicative ContentComputer operations; computer hardware systems, software systems, operating systems, working with files, directories and folders; operating system commands; computer ports, storage, care and handling. Information Technology and Society. Word processing applications, Internet and e-mail: accessing the Internet, use of WWW, subscribing to list serves and discussion groups, introduction to e-learning, E-learning platforms including moodle, black board etc. Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks).For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative Sources

James A. Senn (2003), Information Technology: Principles, Practices, and Opportunities. 3 rd Ed. London: Prentice Hall

John Baschab, Jon Piot, and Nicholas Carr. (2007), The Executive's Guide to Information Technology. 2nd Ed. New Jersey: Wiley

Lawrence Snyder. (2007), Fluency with Information Technology: Skills, Concepts, and Capabilities. 3 rd Ed. Massachusetts: Addison Wesley

Saxena, S. 2002. First course in computers. New Delhi: Vikas Publishing

Louisa Venter (2005). Guide to the Internet and World Wide Web For Archivists and Records Managers. London: Association of Commonwealth Archivists and Records Managers

BLS 1112: COMMUNICATION SKILLS AND PRACTICEShort DescriptionCovers communication concepts and skills required for a records and archives manager.Aim:To enable students acquire skills for effective communication

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http://www.amazon.com/Fluency-Information-Technology-Concepts-Capabilities/dp/0321512391/ref=sr_1_5?ie=UTF8&s=books&qid=1245748017&sr=1-5

http://www.amazon.com/Fluency-Information-Technology-Concepts-Capabilities/dp/0321512391/ref=sr_1_5?ie=UTF8&s=books&qid=1245748017&sr=1-5

http://www.amazon.com/Executives-Guide-Information-Technology/dp/0470095210/ref=sr_1_1?ie=UTF8&s=books&qid=1245748017&sr=1-1

http://www.amazon.com/Executives-Guide-Information-Technology/dp/0470095210/ref=sr_1_1?ie=UTF8&s=books&qid=1245748017&sr=1-1

http://www.amazon.com/Information-Technology-Principles-Practices-Opportunities/dp/0131436260/ref=sr_1_2?ie=UTF8&s=books&qid=1245748017&sr=1-2

http://www.amazon.com/Information-Technology-Principles-Practices-Opportunities/dp/0131436260/ref=sr_1_2?ie=UTF8&s=books&qid=1245748017&sr=1-2

Learning Outcomes- Communication concepts understood- Knowledge in designing effective communication and strategies acquired- Skills in reading, speaking, writing, listening acquiredIntellectual and transferable skillsThe transferable skills will be in library utilization, reading, presentation, study, listening and speaking.Teaching and Learning PatternBy use of lectures, case studies and demonstrations, group discussions and individual research guided by the lecturerIndicative ContentCommunication concepts and theories; study skills, library skills, writing skills, reading skills, interpretation, speaking and listening skills, verbal communication, seminar presentations, modes of communication, effective communication strategies.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.

Indicative Sources Chambers, H.E. 2001. Effective communication skills for scientific and technical

professionals: N.Y: Basic Books Chambers, H.E. 2001. Effective communication skills for scientific and technical

professionals: N.Y: Basic Books Bennie B. 2005. 101 Ways to Improve Your Communication Skills Instantly, 4th Ed.

Goal Minds, Inc. Perkins P. S. 2008. The Art and Science of Communication: Tools for Effective

Communication in the Workplace. New York: Wiley Martha Davis, Paleg. Kim and Patrick Fanning. 2004. The Messages Workbook:

Powerful Strategies for Effective Communication at Work and Home. New Harbinger Publications

SEMESTER II

BRM 1201 PAPER MAKING AND REPROGRAPHYShort DescriptionCovers paper making processes and reprography services. Highlights the importance of paper security in terms of records and information management

AimTo develop students’ understanding of paper as a record container and reprographic processesLearning Outcomes- Paper making processes understood- Different reprography services identified

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- Security measures for enemies of paper developedIntellectual, Practical and Transferable SkillsKnowledge on paper making process and how to control enemies of paper will be transferred. Knowledge on reprography will be transferred.Teaching and Learning PatternBy use of lectures, case studies and demonstrations, group discussion and individual research guided by the lecturer.Indicative ContentPaper making, history of paper making, types of paper, paper selection, enemies of paper, acidification and de-acidification of paper, introduction to reprography, detail coverage of types of reprographic processes, e.g. printing, microfilming, photocopying, scanning, cyclostyling, etc.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative SourcesPeacock, J. 1995. Book production 2nd ed. London: Blue print.Bann, D. 1985. The print production handbook. Great Britain: Quarto PublishingBackground reading

BRM 1202 AUDIO VISUAL RECORDS MANAGEMENTShort DescriptionCovers audio visual records and information management with a special focus on micro records.AimTo make students be able to distinguish between different forms of audio visual records and problems in audio visual records management.Learning outcomes- Different forms of audiovisual records identified.- Strategies to manage audiovisual records and micro records developed

Intellectual, Practical and Transferable SkillsKnowledge on audiovisual records management will be transferred. Knowledge on strategies to manage micro records will be transferred.Teaching and Learning PatternBy use of lectures, case studies and demonstrations, group discussions and individual research guided by the lecturer.Indicative ContentDefinitions of audio visual records, forms of audio visual records e.g. video tapes, cassette tapes, microforms, etc. importance of microforms, audio visual materials in records management, care of microforms and audiovisual materials in a records centre, etc.

Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit for final examinations in

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this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative SourcesRobertson, I. 1991. Audio-visual equipment: a technician’s and user’s handbook. Oxford: BHChandra, R., Shrivastava, A.P. 2003. Information preservation in Library management

BRM 1203: CLASSIFICATION AND CATALOGUINGShort DescriptionCovers the basic of classification and cataloguing useful in information management.AimTo introduce students to basic concepts and the role of classification and cataloguing in information work.Learning outcomesStudents to be able to:- explain concepts used in classification and cataloguing.- Identified different forms of classification schemes- To classify and catalogue documents- Identify relationship between catalogue, indexes and bibliographiesIntellectual, Practical and Transferable SkillsBasic classification and cataloguing skills will be acquired.Teaching and Learning PatternBy use of lectures, practical, case studies and demonstrations, group discussions and individual research guided by the lecturerIndicative ContentTheory of Classification, Artificial classification, Knowledge classification, need and purpose of information resources classification; principles and canons of classification; characteristics, Notation; fundamental classification schemes; categories: enumerative, analytic synthetic and faceted classification schemes; arrays and chains, postulates, call and book numbers; Reference to Classification schemes available e.g. DDC, Colon, UDC, etc. Introduction and definition of key concepts in cataloguing, need and purpose of cataloguing, development of cataloguing codes, forms of catalogues, entry and its parts, kinds of entries, relationship between catalogue, indexes, bibliographies and shelf list and other related terms; Reference should be made to available Cataloguing schemes e.g. AACR2Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks).

For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative Sources

AACR2: Anglo-American Cataloguing Rules (2002 Revision). – 2nd ed. – Ottawa: CLA; London: CILIP; Chicago: ALA ISBN 08389 3531 1

Anglo-American Cataloguing Rules (1988 Revision). -2nd ed. -Ottawa: CLA; London: CILIP; Chicago: ALAISBN 0 88802 242 5

Husain, Shabahat, 1993. Library classification Kumar, K. 1996. Theory of classification.

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Gorman, Michael (1988 Revision) The Concise AACR2. – Ottawa:CLA; London: CILIP; Chicago: ALAISBN 0 8389 3494 3

Miller, Joseph (2004) Sears List of Subject Headings .- 18th ed. – NY;Dublin : The H.W Wilson Company ISBN 0 8242 1040 9

Berman, Sanford (1984) Subject Cataloguing Critiques and Innovations.- NY: The Haworth Press ISBN 0 86656 265 6

Job, M.M (1989) Theory and Practice of Cataloguing. – 1st ed.- New Delhi: Metropolitan ISBN 81 200 0290 3

Kumar, Krishan (1993) Cataloguing. – New Deilhi : Har-nand Publications Saye, Jerry and Bohannan, April J (2000) Manheimer’s Cataloging and Classification . –

NY : Marcel Dekker 025.3 SAY Shearer, James R and Thomas, Alan R (1997) Cataloging and Classification: Trends,

Transformations, Teaching and Training. – NY; London :The Haworth Press ISBN 0 7890 0339 2

BRM 1204: APPLIED ORGANIZATIONAL PSYCHOLOGY Short DescriptionThe course is structured to help in developing ability to identify, analyse and modify one’s own behaviour and the behaviour of others in organisationAim The aims at applying psychological theories, techniques and findings to develop the abilities to identify, analyse and modify one’s own behaviour and the behaviour of others in organisations. Learning outcomesStudents to be able to:- Explain concepts used in psychology.- Identify social processes- Explain individual behaviorIntellectual, Practical and Transferable SkillsKnowledge on psychology concepts will be transferred.Skills in handling people in an organization will be transferred.Teaching and Learning PatternBy use of lectures, case studies and demonstrations, group discussions and individual research guided by the lecturer.Indicative ContentPsychology in Organisation : History of Organisational Psychology; Individual behaviour - individual differences, nature of human abilities, perception, learning, memory, personality, frustration and conflict, stress, alcoholism, drug dependency. Social processes - attitudes, role theory, conformity, group dynamics, cohesive-ness, social perception. Communication: functions and process, communication flow, barriers and breakdowns, effective communication etc.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative SourcesSchein, E.H. Organisational psychology, 3rd ed. N.j.: Prentice Hall.

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Schermerhorn, J.R., Hunt, J.G, Osborn, R.N. 1998. Basic organizational behaviour. New York: John WileyStoner, J. Freeman, R.E. and Gilbert, D.R. 1996. Management, 6th ed. New Delhi: Prentice-Hall.

BRM 1205 GOVERNMENT INFORMATION RESOURCES AND SYSTEMS Short DescriptionStructured to create an understanding of how information is generated by local, central governments and international bodies. It also highlights the impact of electronic publishing on government information management. Aim To enable students identify government information resources and develop relevant and effective government information systems to improve public service delivery Learning outcomesStudents to be able to:- Explain the structure of government operations.- Explain how local, central government and international bodies generate information- Identify the value of government information to stakeholders- Explain the impact of electronic publishing on government information managementIntellectual, Practical and Transferable SkillsKnowledge on how local and central government operate will be acquired.Structure of local government and central government operations in the context of records management will be understoodTeaching and Learning PatternBy use of lectures, case studies and demonstrations, group discussions and individual research guided by the lecturer.Indicative ContentThe structure of governments and the ways in which governments generate information, both for the administration of government activities (internal and external) and for the general public. The nature and scope of official information sources in Uganda and the international organisations. Structure of local governments, information sources, operational systems for the flow of records and information services. The impact of electronic publishing on the scope, dissemination, and uses of government information, acquisition, organization, and access; and uses and evaluation of government information resources.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks).

For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative SourcesMintzberg, H. 1996. The structuring of organizations.Local government actsConstitution of UgandaGovernment Publications and standing orders

BRM 1206: INFORMATION TECHNOLOGY II

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Short DescriptionThe course covers spreadsheets, power point presentations and introduction to networks.AimTo enable students acquire advanced computer skills useful in information work Learning outcomesStudents should be able to:- Use spreadsheet like Excel - Use PowerPoint presentation- Explain the networking technologies- Set up and trouble shoot simple Local Area Networks

Intellectual, Practical and Transferable SkillsSpreadsheet and PowerPoint presentation skills will be transferred. Knowledge and skills of computer networks will be acquiredTeaching and Learning PatternBy use of lectures, case studies and demonstrations, practical lectures, group discussions and individual research guided by the lecturerIndicative ContentSpreadsheets; preparing presentations; working with graphics, computer networks and communication technologies, basics of databases, ICT in society: problems and prospects.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit for final examinations in this course he/she should have obtained at least 15 out of 30 marks. The pass mark for the course shall be 50%.Indicative SourcesShelly, G.B., Cashman, T.J. and Vermaat, M.E. 2007. Discovering computers: a guide to information age. Boston: Thompson.Laudon, K., Trever, C.G., and Laudon, J.P. 1997. Information Technology. Concepts and Issues. 2nd Ed. Cambridge: International Thomson Publishing Company.Online tutorials on spreadsheets and powerpoint presentationFrench, C.S., 1996. Data Processing and Information Technology. 10 th Ed., London: Continuum.Turban, E., Mclean, E., and Watherbe J. 1999. Information Technology for Management: Making Connections for Strategic Advantage. 2nd ed. New York John Wiley

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YEAR TWOSEMESTER 1BRM 2101 INFORMATION AND DOCUMENTATION SERVICESShort DescriptionThe course is designed to expose students to different information sources in a workplace and how to manage them. It also addresses indexing and abstracting techniques.AimTo equip students with knowledge and skills in document management and reference servicesLearning outcomeStudents should be able to:- identify different information sources- Evaluate reference sources- index and abstract documents- identify user needs

Intellectual, Practical and Transferable skills- Knowledge of indexing and abstracting- Knowledge of evaluating reference sources- Skills in identifying user-needs

Teaching and Learning PatternBy use of lectures, student led group presentations and self – directed research guided by the lecturerIndicative ContentIntroduction, Information cycle, information sources, reference sources, evaluation of reference sources, document management, indexing, abstracting, user studies etc.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sourcesKatz, A. William. 1997. Introduction to reference work, Vol 2 7th ed. New york: McGraw Robek, F. Mary. 1987. Information and records management 3rd ed. California: McGraw Hill

BRM 2102 ETHICS IN RECORDS AND ARCHIVES MANAGEMENTShort DescriptionThe course covers ethical issues that apply in records and archives management. Exposes students to different codes of ethics in different organizations and countries. It creates awareness about government standing orders in relation to records and archives management.AimTo enable students develop understanding of ethical issues within organizations and ethical thinking for social responsibilityLearning outcomeStudents should be able to:- identify ethical issues in RAM- Appreciate the importance of ethics in RAM- Examine code of ethics- identify the best practices from various codes of ethics of different countries

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Intellectual, Practical and Transferable skills- Knowledge in ethical behaviour- Knowledge on code of ethics of various countries- “ of government standing orders

Teaching and Learning PatternBy use of lectures, student led group presentations and self – directed research guided by the lecturerIndicative ContentWhat is ethics? Levels of ethical questions in business, tools of ethics, application of ethics, challenge of relativism, social conduct and the organization, moral behavior in organizations, forms of corruption in organizations etc. Ethical questions in records and archives management, case study of code of ethics in different countries, government standing orders etc.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sourcesRudinow, J. graybosch, A. 2002. Ethics and values in the information age.Pigors, P. & Myers, C.a. 1981. Personnel administration: a point of view and a method. 9th ed.Stewart, J.R. & Melesco, N.M. 2002. Professional Records and Information Management. 2nd

ed. New York: Glencoe, McGraw-Hill

BRM 2103 RECORDS PROCESSING AND ORGANIZATIONShort DescriptionThe course focuses on how records are processed and organized in the registry. Makes a focus on the management of current and semi-current records.AimsTo enable students develop skills in records processing and organisation for efficient storage and retrievalLearning OutcomesStudents should be able to:- Explain introductory concepts relating to records processing and organization.- Differentiate types of files and filing systems- Develop records classification schemes - Describe the procedure involved in records transferIntellectual, practical and transferable skills-Records filing skills will be acquired-Skills in the development of records classification schemes Teaching and Learning PatternBy use of lectures, student-led group presentations and individual research guided by the lecturer. Practicals in records classification and filing systems.Indicative ContentFiling systems, selection and use of filing system, facets of development of classification systems, selection and use of filing system (students expected to develop their own classification schemes for records). File referencing, file tracking, file movement ladder etcAssessment Method

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Continuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70).

For a student to be allowed to sit for final examinations in this course he or she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Shepherd & Yeo. (2003). Managing Records: A Handbook of Principles and Practice. London: Facet Publishing

Roper, Michael. (Ed) (1999). Organizing current records. London: International Records

management Trust

Robek, Brown & Stephens. (1995). Information and records management. 4th ed.

Glencoe.

McLeod & Hare. (2006). How to manage records in the e-environment. 2nd ed.

London: Routledge.

Steward, J.R. & Melesco, N.M. 2002. Professional records and information

management. New York: McGraw Hill.

BLS 2215 DATABASE MANAGEMENT SYSTEMSShort DescriptionThe course covers database management concepts and how to design and implement database systems within records officesAimEquip students with knowledge and skills in designing and implementing database management systemsLearning outcomeStudents should be able to:- Design a database - Enter data and edit in a database - Retrieve data from database - Maintain a databaseIntellectual, Practical and Transferable skillsDatabase design skillsData entry and editing skillsSkills in searching and retrieval of records from databaseTeaching and Learning PatternBy use of lectures, case studies and demonstrations, student led group presentations and self – directed research guided by the lecturerIndicative ContentDefinition, concepts and methods in the management of databases; Architecture of a DBMS; Data Models: relational, hierarchical and network models; Relations, attributes, domains, etc; Database design, Database architecture and schema, Logical and physical views of data schemas and sub schemas, normalization; Form design, indexing, tables and program design. Data manipulation languages; programming in a database environment: database security, integrity,

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recovery, and concurrence; file organization: sequential, random, indexed sequential, hierarchical, heap, inverted; Database administration; Distributed database systems.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Ramakrishnan, R. & Gehrke,J. 2003. Database management system. Boston: McGraw-Hill Jacso, P. and Lancaster, F.W. 1999. Build your own database: Chicago: American Library

Association.

BRM 2104 DESKTOP PUBLISHING AND EDITINGShort DescriptionThe course is designed to equip students with knowledge and skills in designing and producing publications using DTP devices and packages. It also includes acquisition of skills in editing.AimEquip students with knowledge and skills in DTP and editingLearning outcomeStudents should be able to:- Use various DTP software packages to produce different publications.- Able to edit manuscripts for publicationIntellectual, Practical and Transferable skillsSkills in producing information productsSkills in editing manuscripts for publicationTeaching and Learning PatternBy use of lectures, case studies and demonstrations, student led group presentations and self – directed research guided by the lecturer, Indicative ContentDTP specific packages, word processing, software for DTP, graphics software, PageMaker, Publisher, spell checkers, text editing, typesetting, page layout and design, working with graphics; managing DTP. What is editing? Techniques of editing, proofreading, styling in editing etc.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Stubley, P. 1989. Desktop publishing for librarians. Aldershot: Gower Waburoko, E. S. 2004. Applied desktop publishing Peacock, J. 1995. Book production, 2nd ed. London: Blue print

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BRM 2105 RESEARCH METHODSShort DescriptionDesigned to prepare students to carry out research. It equips them with knowledge and skills of identifying and formulating a research problem, developing objectives, reviewing literature, and identifying appropriate research methods.AimTo enable students acquire knowledge and skills in research methodsLearning outcomeStudents should be able to:- identify and formulate research problems in RAM.- develop research objectives-Review literature-Identify and choose appropriate research methodologiesIntellectual, Practical and Transferable skillsKnowledge and skills to conduct researchTeaching and Learning PatternBy use of lectures, library studies for literature, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentFormulating a research problem, developing objectives, defining scope, literature search and review, identifying the research gap; literature review; Methodology; A general discussion of research methods and techniques; Data collection, questionnaire, interview, sampling methods/strategies, gender issues in research.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Busha, C. H. and Harter, S.P. 1980. Research Methods in Librarianship: techniques and

interpretation, San Diego: Academic Press. Kakooza, Tereza. 1996. An Introduction to Research Methodology, Kampala: National

Adult Education Association Nuwagaba, A. and Lumonya D. 1998. The Research Process for Social Science

Investigations, Kampala: Makerere University Birley, G. and Moreland, N. s.a. A Practical Guide to Academic Research Enon, J.C. 1999. Educational Research, Statistics and Measurement, Kampala: Institute

of Adult and Continuing Education, Makerere University.

SEMESTER 2

BRM 2201 MANAGEMENT PRINCIPLES AND PRACTICESShort DescriptionThe course addresses principles and practices of management and their application in Records and archives Institutions. It also addresses gender mainstreaming in work environment.AimTo prepare students for managerial responsibilities.

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Learning outcomeStudents should be able to:-demonstrate an understanding of the principles and practices of management-describe the techniques of gender mainstreaming within an organisationIntellectual, Practical and Transferable skillsKnowledge of management principlesSkills in addressing gender concerns in organisationTeaching and Learning PatternBy use of lectures, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentDefinition of concepts; principles and functions of management and their application in records and archives institutions; Contingency approach to management; Management of change in organisations. Organization theory, organisation structures, human resource planning drugs, alcohol, affirmative action, gender mainstreaming etcAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Tidd, J. Bessant, J. Pavitt, K. 2001. Managing innovations: integrating technological, market

and organizational change Schermerhorn, J.R. , Hunt, J.G., Osborn, R.N. 1998. Basic organizational behaviour. New

York: John wiley

BLS 3115 ANALYSIS OF RECORDS MANAGEMENT SYSTEMS Short DescriptionThe course is designed to train students in analyzing records management systems in organizations. It also entails practical analysis of records and archives management in organisations.AimTo develop students’ expertise in analyzing records management systems.Learning outcomeStudents should be able to:-apply techniques of analysis in records management-describe legal and regulatory framework affecting records and archives organization-Identify data collection methods applicable in analysis of records management systemsIntellectual, Practical and Transferable skillsUnderstanding of records managemt systems (RMS) in organizationsSkills of analysis of RMS will be acquiredTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, case studies and demonstrations Indicative ContentPreliminary investigations, understanding organizations, legal and regulatory framework, organizational functions and policies, identifying the business context, data collection methods, analysis of business activity; products and reports, resources and prerequisites, documenting

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business activity, hierarchical analysis, process analysis, establishing critical factors affecting record keeping, risk analysis, corporate culture analysis, record keeping system documentation and developing records classification schemes. Students will carry out an analysis of records management in an organization of their choice, with guidance from the lecturersAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Steward, J. 2000. Professional records and information management. Lucey, T. 1987. Management information systems Smith, P. 1997. Records Management. S.1: South Western. ARMA. 1989. Developing and Operating a Records Retention Program. ARMA

International Guideline. Prairie Village, KS: ARMA International, 1989. Stewart, J.R. & Melesco, N.M. 2002. Professional Records and Information Management.

2nd ed. New York: Glencoe, McGraw-Hill Wallace, P. et al. 1983. Records Management: Integrated Information Systems. Penn, I.A., Pennix, G.B. and Coulson, J. 1994. Records Management Handbook. 2nd ed.

Hampsire: Gower. John, M.M. & Kallaus, N.F. (nd) Records Management Walne, Peter, Comp. 1985. Modern Archives Administration and Records Management: A

RAMP Reader. (RAMP Study PGI-85/WS/32). Paris, FR: UNESCO, Available electronically through the UNESCO website.

BRM 2202 HEALTH RECORDS MANAGEMENTShort DescriptionDesigned to equip students with techniques of managing health records and data. It covers health information terminologies, filing methods, sources of data, data capture and data protection acts.AimTo equip students with knowledge and skills of managing health records.Learning outcomeStudents should be able to:-identify the categories of health records-able to explain health records management practices-able to identify sources of heath records-able to interpret policies and regulations governing health records- able to store and retrieve health recordsIntellectual, Practical and Transferable skillsKnowledge about health records categoriesSkills in processing and organizing health recordsTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, case studies and demonstrationsIndicative ContentPreliminary investigations, understanding organizations, legal and regulatory framework, organizational functions and policies, identifying the business context, data collection methods, analysis of business activity; products and reports, resources and prerequisites, documenting

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business activity, hierarchical analysis, process analysis, establishing critical factors affecting record keeping, risk analysis, corporate culture analysis, record keeping system documentation and developing records classification schemes. Students will carry out an analysis of records management in an organization of their choice, with guidance from the lecturersAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Penden, A. 2006. Comparative health information management Roach, W. H. 2006. Medical records and the law Latour, K.M. 2007. Health information management: concepts, principles and practice 2nd ed. Steward, J. 2000. Professional records and information management. Smith, P. 1997. Records Management. S.1: South Western. ARMA. 1989. Developing and Operating a Records Retention Program. ARMA



Hampsire: Gower. John, M.M. & Kallaus, N.F. (nd) Records Management

BRM 2203 ARCHIVES ADMINISTRATIONShort DescriptionDesigned to equip students with knowledge and skills of managing archival collections and institutions.AimTo prepare students in managing archival collections and institutions.Learning outcomeStudents should be able to:-identify the different types of archives-explain the different sources of archival materials-process and organize archival finding aids-interpret policies and regulations governing health records-provide reference services in archival institutionsIntellectual, Practical and Transferable skillsSkills in processing and organizing archivesSkills in developing and using finding aidsKnowledge on accessing archivesTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, case studies and demonstrations

Indicative ContentArchival Organization and Management: definition, and categories, forms of archives; archival principles; the archives building: conservation, construction and presentation; organization and

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internal arrangement of archives, protection, storage, packing, shelving, site, facilities preservation, and labeling, resourcesAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Walne, Peter, Comp. 1985. Modern Archives Administration and Records Management: A


Steward, J. 2000. Professional records and information management. Smith, P. 1997. Records Management. S.1: South Western. ARMA. 1989. Developing and Operating a Records Retention Program. ARMA



Hampsire: Gower. John, M.M. & Kallaus, N.F. (nd) Records Management

BRM 2204 RECORDS STORAGE AND SECURITY Short DescriptionThe course covers the storage and general security of records in an organization. It looks at security in terms of storage equipment and accessibility levels.AimTo enable students acquire knowledge and skills in records storage and security measures and practices.Learning Outcome- Rationale for records storage and provision of security understood.- Criteria for selecting records for storage identified.- Methods for records storage identified.- Security measures for records in organisations identified.Intellectual practical and transferable skillsKnowledge in records and storage and security transferred.Teaching and learning patternBy use of lectures, student-led group presentations and individual research guided by the lecturer.Indicative ContentDefinition of records storage, rationale for records storage and provision of security, criteria for selecting records for storage, equipment for records storage, different methods of records storage, security measures for records, accessibility levels to records, retrieval systems for records, etc.Assessment MethodContinuous assessment shall be applied to generate marks for coursework. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit for final examinations in

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this course he/she should have obtained atleast 15 out of 30 marks. The pass mark for course will be 50%.Indicative sources Steward, J. 2000. Professional Records and Information Management. Smith, P., 1997. Records Management. S.1: South Western Robek, Nesta De. 1995. Information and Records Management ARMA. 1989. Developing and Operating a Records Retention Program. ARMA. International Guideline. Prairie Village, KS: ARMA International, 1989. Stewart, J.R. & Melesco, N.M. 2002. Professional Records and Information Management,

2nd Ed. New York: Glencoe, McGraw-Hill Wallace, P. et al. 1983. Records Management: Integrated Information Systems Penn, I.A., Pennix, G.B. and Coulson, J. 1994. Records Management Handbook. 2nd ed.

Hampsire: Gower. John, MM & Kallaus, N.F (nd). Records Management Walne, Peter. Comp. 1985. Modern Archives Administration and Records Management: A


BRM 2205 RESEARCH DATA ANALYSISShort DescriptionIt addresses data analysis, interpretation and presentation skills.AimTo enable students acquire skills in research data analysis and presentation of research results.Learning outcomeStudents should be able to:-distinguish between qualitative and quantitative data analysis techniques-analyse both qualitative and quantitative data-present research results in a report formIntellectual, Practical and Transferable skillsKnowledge on quantitative and qualitative research Skills in analyzing qualitative and quantitative dataData interpretation and presentationSkills in project report writingTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentQualitative and quantitative research, Analysis of qualitative and quantitative research data, Data analysis and interpretation, Data presentation, Concepts of Quantitative methods, measurements, descriptive statisticsAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Neuman, WL. 1997. Social Research methods: Qualitative and quantitative approaches. 3rd ed. Boston: Allyn and Bacon.

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Neuman, WL. 2003. Social Research methods: Qualitative and quantitative approaches. 5th ed. Boston: Allyn and Bacon. McNeill, P. 1990. Research methods. 2nd ed. London: Routledge Mbaaga, K.F.M. 1990. Basic Statistics for research

YEAR 3

SEMESTER 1BRM 3101 PROJECT PLANNING AND MANAGEMENT Short DescriptionThe course covers how a project proposal can be identified and developed. It introduces students to practical knowledge of how to plan and execute project proposals.AimTo enable students plan, write and manage projects.Learning outcomeStudents should be able to:-Identify categories of project plans-Write project proposals- Develop and implement project plansIntellectual, Practical and Transferable skillsKnowledge on project plans identification Skills in writing project plansSkills in evaluating good project plansKnowledge on the implementation of organisation’s project plansTeaching and Learning PatternBy use of lectures, Visits, case studies and demonstrations, Library search, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentDefinition of key concepts, basic project planning, components of a project plan, project plan structuring, project plan log framework, project plan implementation; phased implementation, project sustainability, monitoring and evaluation. Students will at the end of this course be able to develop qualitative project plans. Students will be required to write and submit project plans of organizations of their choices.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.

Indicative sources Hingston, P. 2001. Starting your business: small business guide Wysocki, R. K., Beck, R., Crane, D.B. (n.d). Effective project management Aluma, J. R.W. 1991. How to write special project reports.

BRM 3102 MANAGEMENT OF BUSINESS RECORDSShort Description

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The course covers basic accounts and how business records are generated. Elementary accounting terminologies and purpose of book keeping are coveredAimTo enable students acquire basic knowledge and skills in identifying and managing business records.Learning outcomeStudents should be able to:-Identify categories business records-identify different accounting procedures and techniquesIntellectual, Practical and Transferable skillsKnowledge how to identify business records Basic skills in writing books of accountKnowledge on accounting procedureTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentBasic accounts, the purpose of bookkeeping: arithmetical approach to double- entry: Glossary of elementary accounting terms: Abbreviations in general use. The ledger system and cash Account: posting procedure; Balancing the cash Account: posting procedure; Double entry in practice; Cash sales; purchases; Trading expenses; proprietor’s drawing. The trial balance. Business financial records, record keeping system, financial management, rational for financial records management etcAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Jeffrey R. S , Daisy L. S, and Harry H 1994. Financial management and recordkeeping New

York: Glencoe Schultheis R, Kaliski, B and Passalacqua D. 2005 Keeping Financial Records for Business Roper (Ed.) 1999. Management of financial records. London, Internatinal Records

Management Trust. Kaliski S. (Author), Schultheis R & Daniel Passalacqua D. 2005. Keeping financial records

for business. 10th Ed. Ohio South-Western Educational Pub Kimmel P. D., Weygandt J. & Kieso D. 2009. Financial Accounting, Study Guide: Tools

for Business Decision Making. 5th Ed. New York, Wiley

BRM 3103 PRESERVATION AND CONSERVATION OF RECORDSShort DescriptionThe course covers techniques of preserving and conserving records. It identifies the enemies of records and administrative measures to manage the enemies of records.AimTo enable students acquire knowledge and skills required for records preservation and conservation.

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Learning outcomeStudents should be able to:-Identify enemies of records-identify techniques of preserving and conserving records- Develop and implement strategies to protect records from attach by their enemiesIntellectual, Practical and Transferable skillsKnowledge on records enemies Skills in preserving and conserving recordsSkills in evaluating good records preservation and conservation practicesTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentEnemies of records; application of basic principles to specific preventive and active conservation strategies of Records, Archives and Museum Specimens; Physical and environmental control; security; safety; and technological considerations, including integrated pest management, and occupational health and safety regulations, storage, disaster planning and preparedness; and preventive conservation management; including collection-based preservationAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Chandra,R. Shrivastava, A.P. 2003. Information preservation in Library managementFox, L.L. 1996. Preservation microfilming 2nd ed.

Jonathan Rhys-Lewis (2000). Conservation and Preservation Activities in Archives and Libraries in Developing Countries: An Advisory Guideline on Policy and Planning. London: Association of Commonwealth Archivists and Records Managers

Hazen, D., Horrell, J., Merrill-Oldham, J. (1998), Selecting research collections for digitisation. Amsterdam: European Commission on Preservation and Access

Weber, H., Dorr, M. (1997), Digitisation as a method of preservation?, Amsterdam: European Commission on Preservation and Access

Buchanan, S. A. (1988), Disaster planning, preparedness and recovery for libraries and archives, with a bibliography by Toby Murray: A RAMP study with guidelines, UNESCO, Paris

Roper, Michael & Laura Millar (Ed.) (1999), Preserving records. London: International Records Management Trust.

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BLS 3214 AUTOMATION OF RECORDS MANAGEMENT SYSTEMSShort DescriptionThe course covers the development of an automated records management systems. It covers document imaging system and legal and ethical issues related to electronic records.AimTo enable students acquire knowledge and skills required to design and implement automated Records Management Systems.Learning outcomeStudents should be able to:-develop records management procedure-identify techniques required for records automation-Identify forms of electronic records- implement a records automated system- Develop and implement strategies to protect records from attach by their enemiesIntellectual, Practical and Transferable skillsKnowledge on records automation Skills in the implementation of a records automation systemSkills in evaluating good records automated systemTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentDevelopment of records management systems, selecting a records management system; functional requirements of records management systems; Implementing a records management system; planning; user liaison; pilot phase; maintenance; and support; training manuals; Designing records Management procedures; Document imaging systems, system documentation. Forms of electronic records, indexing electronic records, -workflow systems, Electronic Data Interchange, Storage and security of electronic records, electronic records and information retrieval, legal and ethical issues related to electronic records. Students are expected do design automated records management systemsAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Lucey, T. 1987. Management information systems. Kochtanek, R., Mathews, J. R. 2002. Library information systems: from library automation

to distributed information access solutions. Steward, J. 2000. Professional Records and Information Management. Smith, P., 1997. Records Management. S.1: South Western Robek, Nesta De. 1995. Information and Records Management

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BLS 3121 WEBSITE DEVELOPMENT AND INTERNET TECHNOLOGYShort DescriptionThe covers techniques of how to developed organizations websites and practice on interactive World Wide Web applications based on HTMLAimTo enable students acquire knowledge and skills required to design Websites.Learning outcomeStudents should be able to:-identify different techniques used to develop websites-practically develop websites- develop and implement strategies to identify important organistion information for uploading onto the WebsitesIntellectual, Practical and Transferable skillsKnowledge on website development Skills in the development of websitesSkills in evaluating good websitesTeaching and Learning PatternBy use of lectures, Visits, Library search, student led group presentations and self – directed research guided by the lecturer, PracticalIndicative ContentHow to develop and maintain websites using HTML editors, and site management tools such as FrontPage and/or Dream weaver. The course provides a basic understanding of Internet related technologies and introductory skills in Web applications. It introduces basic Internet technologies such as DNS, email services, LDAP and the HTTP protocol. The practical part introduces tools and techniques for specifying and prototyping interactive World Wide Web applications based on HTML. Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Murray, L.K. 1998. Basic Internet for busy librarians: a quick course for catching up. Chicago: ALA

Lloyd I. 2008. Build Your Own Web Site the Right Way Using HTML &CSS. 2nd Ed. USA, Site Point

Mcneil P. 2008. The Web Designer's Idea Book: The Ultimate Guide to Themes, Trends & Styles In Website Design. USA, How Publishers

Hoole G. & Smith C. 2009. The Really, Really, Really Easy Step-by-Step Guide to Building Your Own Website: For Absolute Beginners of All Ages (Step By Step Guide.) . USA, New Holland Publishers

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http://www.amazon.com/Really-Step-Step-Building-Website/dp/1847730736/ref=sr_1_1?ie=UTF8&s=books&qid=1251268133&sr=8-1



SEMESTER 2

BRM 3201 MANAGEMENT OF MUSEUMSShort DescriptionDesigned to equip students with knowledge and skills in the managing of museumsAimTo enable students acquire skills in managing museum collections Learning outcomeStudents should be able to:-have working knowledge of general museum operations and functionsTo correctly identify and accession museum collections-To Describe and organize Museum collections-Manage and evaluate exhibitions-Preservation of heritageIntellectual, Practical and Transferable skillsKnowledge and skills to manage a museum and heritage centresTeaching and Learning PatternBy use of lectures, practicals, student led group presentations and self – directed research guided by the lecturer, guided visits to the MuseumsIndicative ContentDefinition and types of museums; Museums through the ages, Museums governance, including basic operations, functions, roles and services, collection development; collection disposition; Description and organization of museum objects; evaluation of museum exhibits, conservation and preservation; legal and ethical issues in museums.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources Lord, B and Lord, D. (1997). Manual of Museum Management. CA: Altamira Press Ambrose, Timothy and Paine, Crispin (2000). Museum Basics. New York: Routledge Ambrose, Timothy and Paine, Crispin (2006). Museum Basics. New York: Routledge Boylan, Patrick J. (2004). Running a Museum: A Practical handbook. Paris Cedex: ICOM Marty, Paul F and Burton, J. Katherine (2007). Museum Informatics. New York: Routledge Sandell, Richard and Jones, Robert (2007). Museum Management and Marketing. New

York: Routledge Mclean, Fiona (1997) Marketing the Museum. New York : Routledge Caple, Chris (2000). Conservation Skills. New York: Routledge

BRM 3202 MANAGING OF RECORDS AND ARCHIVES INSTITUTIONSShort DescriptionDesigned to equip students with the knowledge about the operations of records and archives institutions; and skills required to efficiently establish and manage these institutionsAimTo enable students acquire skills and proper understanding of the basic standards for setting and managing records and archives institutions

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Learning outcomeStudents should be able to:-have a working knowledge of what records centres and archives institutions are-setup both records centres and archives institutions-have working knowledge about the required standards of these institutions-Efficiently plan and manage disasters in such places-Ethics, standards and operations in records and archives institutionsIntellectual, Practical and Transferable skillsKnowledge and skills to setting up and managing records and archives institutionsTeaching and Learning PatternBy use of lectures, practicals, student led group presentations and self – directed research guided by the lecturer, guided visits to records centres and archives institutionsIndicative ContentSetting up records centers and archives institutions, space planning, setting collection development policy for records and archives institutions, acquisition of records and documents, processing, storage planning, setting rules and regulations governing the use of records, penalties for defaulting, promotion of the use of services, setting up conducive environment for use, records and information center landscaping, post implementation reviews of the operations, disaster prevention and mitigation, disaster control of both paper-based and image-based records, disaster preparedness, response recovery, disaster control plan and its implementation etc.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Steward, J. 2000. Professional Records and Information Management. Smith, P., 1997. Records Management. S.1: South Western Robek, Nesta De. 1995. Information and Records Management ARMA. 1989. Developing and Operating a Records Retention Program. ARMA. International Guideline. Prairie Village, KS: ARMA International, 1989. Stewart, J.R. & Melesco, N.M. 2002. Professional Records and Information

Management, 2nd Ed. New York: Glencoe, McGraw-Hill Mintzberg, H. 1996. The structuring of organisations

BRM 3203 MANAGEMENT OF ELECTRONIC RECORDSShort DescriptionThis course is designed to equip students with knowledge and skills required to manage electronic records in the organization setting. It will provide an understanding of the electronic record keeping concepts, e-record keeping systems and issues that arise with electronic records management in organizationsAimTo enable students acquire knowledge and skills required to manage electronic records in an organizational settingLearning outcomesStudents should be able to:-learn the basic concepts in electronic records and record-keeping systems-understand and apply practical actions to control and protect electronic records

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-understand the various technological, legislative and organizational factors involved with electronic records managementIntellectual, Practical and Transferable skillsKnowledge and skills required to efficiently manage electronic recordsTeaching and Learning PatternBy use of lectures, practicals, student led group presentations and self – directed research guided by the lecturersIndicative ContentBasic concepts of electronic records, electronic record-keeping systems, electronic records management issues, guidance for the creation and use of e-records, establishing an electronic records management programme, components of an e-document, standards for electronic records and electronic documents, Information technology and electronic records, appraisal of electronic records, records migration strategies, implementation of e-records management programmeAssessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Smallwood, F Robert (2008) Evaluating and Selecting Electronic Records Management Systems. Adv. Ed., New York: Imerge Consulting.

Smith, Kevin (2007). Planning and Implementing Electronic Records Management: A Practical Guide. Facet Publishing

Jones, P and Mclean, P (2007) Effective Records Management Part 4:How to comply with BS 15489:1 . London: British Standards

Stephens, David and Wallace, Christopher (2003) Electronic Records Retention: Strategies for Data life Cycle Management. ARMA International

Saffady, William (2002). Managing Electronic Records. 3rded. ARMA International Stephens, David (2007). Records Management: Making the transition from Paper to

electronic. ARMA International Mcleod, Julie and Hare, Catherine (2004). Managing Electronic Records. Facet

Publishing.

BLS 3215 RECORDS MANAGEMENT AND THE LAWShort DescriptionThe course is designed to equip students with an understanding of the legal framework governing records management. It examines various legislations and regulations both at the national and international levels and their impact on records. The course further appreciates the standards and ethnics required of records management environment in organizationsAimTo enable students understand the legal framework affecting Records management both at national and international levelsLearning outcomeStudents should be able to:-Demonstrate an understanding of various laws and acts for control of records- Legal implications for use or misuse of records / information- Records, archives and information crimes- Legislative provisions affecting records management

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Intellectual, Practical and Transferable skillsKnowledge and skills of managing records within the established legal frameworkTeaching and Learning PatternBy use of lectures, practicals, student led group presentations and self – directed research guided by the lecturer, guided visits to records centres and archives institutionsIndicative ContentLegislative provisions affecting records handling and archives administration; Regulations of Records storage and retrieval, Information Code of Ethics, Record and Information Crimes and Data Protection; Safeguarding security of records; Classifying and Grading of Records (Financial records, court records, bank records, etc. precautions and protective measures); National and International Laws and Acts for control of records; Audit trails; Records Collection controls; Batch Controls, File Controls; Physical controls; Legal implication of records use, care for the original record.Assessment method- Coursework and Examination. Tests, coursework research questions, group work presentations will all constitute coursework marks (30 marks) and final examinations (70 marks). For a student to be allowed to sit the final examination in this course, he/she should have obtained at least 15 out of 30 marks. The pass mark for the course will be 50%.Indicative sources

Government Acts eg. Legal deposit act, Records and Archives Act, Access to Information Act. Etc

The national constitutions of the Republics of Uganda, Kenya and Tanzania

The Universal Declaration of Human Rights

Wallace, Koehler. 2000. Towards a code of ethics for the Uganda Library Association: Some guidelines and suggestions. In Building an information driven economy – the first annual library and information science conference for Uganda, 66-82.

BRM 3204 PROJECT Short DescriptionStudents will be required to carry out scientific investigations in various researchable problems in records and archives management and consequently document their findings in form of a dissertation. These researches should focus on arrears where records and archives management are hindering national development and progress.AimTo equip students with a skills in carrying out scientific investigations in records and archives managementLearning outcomeStudents should be able to:-To identify researchable areas in records and archives management-Formulation of research problems, methodology and research tools-Have an understanding of general scientific writingIntellectual, Practical and Transferable skillsSkills in scientific writing and reportingTeaching and Learning PatternSelf – directed research guided by the lecturers / supervisors

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Assessment methodThe project will be marked out of 100%Indicative sources

All relevant journal articles that relate to records management All previously published research related to the particular area of study.

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