Acelerar White Paper

Maintaining Data Security during Legal Process Outsourcing

Legal transcription outsourcing has seen a spurt of growth in the recent years and so has data

security. Sensitive legal information is often transferred to legal transcription companies,

especially those based in different countries. In such cases, it becomes essential to protect the

information from being shared or distributed, possibly to competing law firms. This makes it

essential to hire a dependable organization that can offer reliable service to law firms and lawyers.

There are certain infrastructural features that a good legal transcription company should possess.

Some of these are:

This is one of the main tools to protect sensitive client

information from being lost or transferred into the wrong hands.

A highly experienced team of legal transcriptionists can

not only provide world-class services, but also ensure confidentiality when dealing with important

legal information.

Essential Features of a Good Legal Transcription Company

Advanced transcription software:

Experienced legal transcriptionists:

Ensuring Data Security: This is probably the most important criterion for selecting a legal

transcription firm. The firm should have state-of-the-art data encryption technology. Standard

security features such as the 128 bit SSL encryption technology are crucial components of a

tamper-proof data security system.

Acelerar White Paper Jan 2013

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In addition, the firm should also ensure that back-up systems function round the clock to prevent

any accidental loss of data.Apart from these measures, all employees of the firm must be required

to sign non-disclosure and confidentiality agreements to safeguard the client's interests.

The possibility of data theft is heightened in the absence of such protective measures. The firm

should also make sure that security checks are routinely conducted in the work place, and that all

employees pass the background check. In addition, access to sensitive legal data should be

restricted only to employees who are working directly with such projects. Ideally, a legal

transcription company should transfer sensitive data through a secure medium such as a

premium FTP server. Legal documents related to court proceedings, briefs, pleadings, trials,

judgments, memorandum and general correspondence should be transferred only through such

secure media. Moreover, the transcription company should be willing to customize the safety

measures according to the client's requirements.

Compliance with international data protection laws is also a mandatory feature. In the absence of

this clause, a legal firm may be left fighting for data that is rightfully theirs.

Besides these factors, the service charges, service quality, processing time, professionalism etc.

contribute in making a legal transcription company dependable and trust worthy. Legal

information is of great value to the parties involved, and should always be handled in a secure

manner. In the absence of fool-proof and up-to-date safety measures, the credibility of both the

transcription firm and the client can be brought under question. So, in transferring or studying

legal documents, the transcription firm is obligated to ensure the safety of this data. It is critical

that the participant firms follow data security best practices to avoid losses and lawsuits arising

out of data breaches.

Data Security a Must for Legal Transcription

Acelerar White Paper