Maine Statewide LongitudinalData System

NEBHE October 2008

SLDS Project Goal

Design, develop and implement a longitudinal data system that stakeholders can draw upon to make well-informed decisions about improving student achievement.

P-20 Data Systems Questions

What % of high school graduates enrolled in college within 15 months of graduation?

What curricular or environmental factors affect student progress?

What factors help students transition to college, 2 - 4 year college or enter workforce?

Which programs/strategies are most effective? How is student success in college related to

high school courses, grades, and test scores? What role does geographic mobility play?

Source: Data Quality Campaign

Statewide Longitudinal Data System

US Department of Education Grant Institute of Education Sciences

Start Date – September 4, 2007Total SLDS Budget - $6,540,7863 Year Grant Budget - $3,227,231End Date – August 31, 2010

Data Quality Campaign

10 Essential Elements

1. Unique Statewide Student Identifier

2. Student-Level Enrollment, Demographic and Program Participation Information

3. Ability to Match Individual Students’ Test Records from Year to Year to Measure Academic Growth

4. Information on Untested Students and the Reasons Why They Were Not Tested

Data Quality Campaign

5. Teacher Identifier System

6. Student-Level Transcript Information

7. Student-Level College Readiness and Test Scores

8. Student-Level Graduation and Dropout Data

9. The Ability to Match Student Records Between the P-12 and Higher Education Systems

10. A State Data Audit System

Project Components

Education Data Sources Inventory (S)Statewide Education Data Dictionary (F)Single Sign-on Portal (F)Data Warehouse – PreK-20 (F)Schools Interoperability Framework (SIF)

Integration (F)Electronic Collection of Student Level

Transcript Data – Statewide Transcript Format (F)

S – State Funded F – Grant Funded

Project Components

Collection of College Readiness Assessments (F)

Vertical Expansion of Unique Identifiers (F) EDFacts Data Collection System (F) Financial Reporting System (S) Statewide Student Information System (S) Training and Professional Development (F)

Data Collection and Reporting Using Data to Make Research Based Decisions

SLDS Components Status

SLDS Component Status

Financial System Completed

Data Inventory Completed

Data Dictionary Completed

Statewide SIS Phase 1 Complete

Single Sign-on Portal Requirements Definition

EDEN Reporting System Requirements Definition

Electronic Transcript System Fall 2008 Pilot Test

Data Warehouse Requirements Definition

SIF Integration In Progress

Vertical Expansion of Unique State ID Requirements Definition

College Readiness Assessment System In Progress

Statewide Longitudinal Data System

Governance21st Century Advisory Council

55-60 stakeholdersQuarterly meetings

Data Management TeamMDOE program areas, LEA representationMonthly meetings

Grant State Collaboration27 StatesConnecticut, New Hampshire

Data Sources Inventory

ESP Solutions GroupInterviewed all MDOE program areasOver 240 data collections identified133 data repositories6000 data elements

Multiple instances of same elementsMultiple formats/descriptions of same

elements

Data Dictionary

Web Interface625 core data elements in MDOE data

dictionaryPublic read only accessAvailable to LEAs, vendorsMapped to National Center of

Educational Statistics (NCES) data elements

Data Warehouse

RFP for Education Data Warehouse planned for later this year

Central repository for MDOE data systems including student, staff, assessment, transportation, facilities and financial data

Business intelligence system for reporting and analysis

Education Portal

Single Sign-on access to all MDOE applications based on role and rights

Enterprise Search Public and Secure Access Planned for 2009 implementation Microsoft SharePoint Server

Used by Alaska, Arizona, Connecticut and Wyoming Departments of Education

Higher Education Projects

Electronic TranscriptsXML, PDF filesUniversity of Maine System

State Student ID Include with transcripts

Sharing Aggregate Student DataFeedback to sending schoolsNeed for individual student data

Higher Education Data Pilot

Initial Questions:What Maine high schools/towns/counties

did your students graduate from?What remedial courses are your Maine

high school graduates enrolled in?What % of your Maine high school

graduates are still attending after 1 year/2 years/graduation?

Participating Institutions

Maine Higher Education Council

Andover College Bates College Kennebec Valley Community College University of Southern Maine

Statewide SIS Objectives

Implement a new State data management system by August 2008.

Establish a means of electronically reporting school, staff and student data from School Units to the DOE.

Establish a means for the Maine DOE to report required State and Federal data.

Reduce the number of reports that are submitted to the DOE by School Units.

Provide centrally hosted student information system functionality for optional use by local School Units.

New State System

Replace Existing MEDMS SystemAdd more upload capabilities

Staff DataSpecial Education dataSafe/Drug-Free data

SIF 2.0 CertifiedEasier Data Transfer ProcessLeverage PowerSchool SIF Agent

Statewide SIS – State Edition

MEDMS/Infinite Campus State Edition Went live September 2, 2008 Student enrollment data WebEx training Next release January 2009 Future projects

Special Education School Health NCLB report card

https://sis.ddncampus.net:8081/nclb/portal/portal.xsl?&extractID=10

Infinite Campus State Edition

Easier Student Transfer ProcessStudent Look-upWeb-based request for records

Role-Based SecuritySchool LevelTeacher/Class Level

Greater Stakeholder AccessMore Detailed Reporting

Statewide SIS – District Edition

Synchronizes State reporting fields with State Edition

8 sites, 23,000 studentsFall 2008 Conversions – Wave 1

16 alternative plan sites, 35,000 studentsGo-live spring 2009

Winter 2009 Conversions – Wave 2Regional School Units

Infinite Campus District Edition

Optional for School UnitsState pays annual license and support fees Includes data migration and on-site training

Centrally Hosted by Infinite CampusTotally web-basedNo local servers

Web PortalParent AccessStudent Access

E-Transcripts

Provides Official Transcript as well as Local Custom Formats

Secure XML or PDF FormatMeets NCES/PESC StandardsProvides CEEB Code FieldCustomizable WatermarkEncryption/AuthenticationEmail Receipt Confirmation

SLDS - Moving Forward

1st Wave – PK–12 data systems2nd Wave – Postsecondary data

Entire education experienceCollege readiness

3rd Wave – Data partnershipsState agenciesProgram evaluation, outcomesDocumented proceduresWell articulated agreements

Source: Data Quality Campaign

SLDS - Challenges

Linking cross agency data to students and families

FERPA interpretationsTechnical solutionsChanging the culture in education from

one of using data for compliance purposes to that of providing the information necessary to improve student achievement

Source: Data Quality Campaign

Statewide Longitudinal Data System

Q & A

Bill Hurwitch – Project Director bill.hurwitch@maine.gov 207-624-6816