Maine Statewide LongitudinalData System

June 2010

SLDS Project Goals

2007 Grant - Design, develop and implement a longitudinal data system that stakeholders can draw upon to make well-informed decisions about improving student achievement.

2010 ARRA Grant – Expand the SLDS to examine student progress from early childhood into career while protecting student privacy and confidentiality consistent with applicable privacy protection laws. 

2007 Project Components

Education Data Sources InventoryStatewide Education Data DictionaryData Warehouse – PreK-20Single Sign-on PortalE-TranscriptsVertical Expansion of Unique IdentifiersTraining and Professional Development

2010 Project Components

Educator Credentialing System Teacher Quality Management System Adult Education System Linkage with other state agency systems

Early Childhood Programs Postsecondary Programs Workforce Development

Research Studies Training Programs

State Agencies in SLDS Project

Education (DOE) Pre-K through 12 Child Development Services Four-Year-Old Programs Adult Education Career and Technical Education

Health and Human Services (DHHS) Early Childhood Programs Educare/Head Start Pilots Office of Substance Abuse

State Agencies in SLDS Project

Corrections (DOC) Youth Development Centers

University of Maine System (UMS) Seven 4-year universities

Maine Community College System Seven 2-year colleges

Labor (DOL) Workforce Development/Maine Jobs Council Jobs for Maine’s Graduates

Statewide Longitudinal Data System

GovernanceData Management Team

MDOE program areas, LEA representationMonthly meetingsOversees MDOE data systems including data

dictionary and data warehouseGovernor’s Workforce Cabinet

Senior leadership of multiple State agenciesChaired by the Commissioner of LaborAdvises on longitudinal data uses and outcomes

Data Warehouse

Structure Implement a central repository for MDOE data

systems including student, staff, assessment, transportation, facilities and financial data

Create data marts for evaluation and research including: EDFacts reporting, At-Risk Students Identification, Growth Models and Balanced Scorecards

Provide a business intelligence system for reporting and analysis for all levels of stakeholders

Data Sharing Agreements

Memorandums of UnderstandingState AgenciesResearch organizations – REL, MEPRI

Security Policies/GovernanceState Office of Information TechnologyData Management TeamFERPAHIPAA

Non-disclosure Agreements

Adult Education System

Track and monitor individual student progress towards degree programs and transition into postsecondary programs and the workforce

Meet requirements for the National Reporting System for Adult Education and the Workforce Investment Act of 1998

Linkages to the Department of Labor data system and career centers through state student identifiers and Social Security Numbers

Monitor GED attainment and outcomes

Post-Secondary Education System

Align student identifiers Utilize National Student Clearinghouse data for

degree attainment and majors Monitor college readiness, remedial course

taking and college preparedness programs Analyze transitions from high school and

retention Track student progress from secondary through

postsecondary education and into the workforce Examine STEM majors in college

Workforce Studies

Develop Wage Records Matching Center to track earnings of secondary and postsecondary graduates

Perform Maine Education and Economic Analytics Employment and Earnings Outcomes of Graduates

from:Maine High SchoolsMaine’s Community College SystemMaine’s State University System

Linkages

DOE ↔ DHHS – “A” number/SSID

DOE ↔ DOC – SSID

DOE ↔ UMS – SSID/SSN/Student ID

DOE ↔ DOL – SSN

UMS ↔ DOL – SSN

Health and Human Services

Systems sharing Mainecare “A” number

Over 1.4 million records in people tableACES – Adult Children Emergency Services EIS – Behavioral HealthMACWIS – Child WelfareMeCMS – Mainecare ServicesNECSES – Child Support Enforcement ServicesNEDSS – Disease Surveillance SystemOSA – Office of Substance Abuse

Considerations

Assign unique identifiers as early in child’s life as possible

No single number is 100% reliable CTE test with National Student Clearinghouse Issues with SSN Need for training

The system can never be too secure Centralize administration and governance Document data sharing agreements

Community programs lack central database File Federal Program Inventory Reports

Legislation

Chapter 448 - An Act To Improve the Ability of the Department of Education To Conduct Longitudinal Data StudiesAllows collection of student Social

Security numbers for matching longitudinal data

Facilitates inter-agency data sharingPassed in June 2009

Support for Legislation

Maine Department of Education Maine Department of Labor Governor’s Workforce Cabinet Maine Jobs Council Jobs for Maine’s Graduates Maine Center for Economic Policy Maine Education Policy Research Institute Maine Children’s Alliance Maine Children’s Growth Council Maine Developmental Disabilities Council Maine Women’s Lobby

Legislation

Chapter 553 - An Act To Strengthen Job Creation Through Educational Opportunity ProgramsIncrease eligibility for loan programs

and the educational opportunity tax credit

Monitor effectiveness of programsPassed in June 2010

Legislation

Chapter 626 - An Act To Increase Maine’s High School Graduation RatesEstablishes goal of 90% by 2016Establishes a stakeholder group to reviews

guidelines for suspensions, expulsions and reinstatements, truancy and dropouts, zero tolerance practices, maximum mandatory attendance age and the effectiveness of current truancy laws

Passed in June 2010

Future Opportunities

Finance Authority of MaineHarold Alfond Challenge Grant$500 NextGen grant for all children born in

MainePotential to assign State Student Identifier

Maine Higher Education CouncilLinkage to all 27 public and private higher

education institutions in Maine

Statewide Longitudinal Data System

Q & A

Bill Hurwitch – Project Director bill.hurwitch@maine.gov 207-624-6816