We empower facility managers

MainManager

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Time registration

Performance reports

Work order administration

Budget planning and cost control

Asset management

Energy management

Inspections

Helpdesk

Contract management

Spacemanagement

“At the end of the day, a sound methodology is not enough - you need the tools and systems to implement plans in the most efficient and cost effective way “

Dr Brian Atkin, researcher on facility management

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A Manage electronic reporting processes for incidents, complaints and work orders

A Implement budgeting and cost monitoring

A Create Key Performance Indicators (KPI)

A Manage annual contracts for internal and external services

A Manage building fabric maintenance

A Monitor and manage energy consumption while minimizing your environmental footprint

A Create annual statutory, mandatory and planned preventative maintenance (PPM) schedules

MainManager is a comprehensive Computer Aided Facilities Management system (CAFM) and is used in more than 30,000 buildings across Europe.We offer flexible, efficient and user-friendly solutions, tailor made to fit the need of the property manager.

For more than 20 years we have been focusing on the optimisation of operations and maintenance. The solution has since been refined and developed in close cooperation with our customers and is now in use with some of the leading Facilities Management organisations in Europe.

The use of MainManager has been shown to yield 10 to 30 percent reductions in operational costs. This cost reduction is achieved by improving the efficiency of working practices, methods and processes.

MainManager gives you the tools to:

A Manage projects and service contracts centrally

A Breakdown costs between departments to improve cost awareness across the organisation

A Create an annual budget plan for your portfolio

A Build and refine your annual budget plan using condition surveys or audits

A Make work more efficient through resource and budget prioritization

A Issue work orders for all projects, enabling comprehensive cost monitoring

A Generate performance benchmarks for each support service

A Improve internal task handling using electronic work methods and reducing paper use

Introduction

Asset management

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MainManager - the learning process

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The creation and execution of annual budget plans is central to all companies and public institutions.

MainManager‘s Maintenance module makes it possible to:

A Manage maintenance plans A Issue work orders A Allocate manpower A View the budget allocated and its status A Evaluate the expenses and condition of a property in previous years

It is standard practice to examine the property‘s history before the plans can be created. The following aspects need to be taken into account and viewed, for each respective property:

A Tasks A Work orders A Incidents A Building inspection results A Cost estimations A Actual cost

This gives the user an overview of each property´s history and condition and provides all the information needed to start creating the plans.

Once the plan has been approved the amount of funding allocated to each property is established. This amount can then be divided between tasks and work orders on the given property.

Preventative Maintenance

A budget is created on a yearly basis and can be divided into months, giving the user a good overview of expected outlay. MainManager makes it possible to monitor the cost figures for work orders, tasks, buildings, floors, rooms, sites, site groups and the overall plan so that expenses do not exceed the budget.

All previous jobs and expenses are easily viewable, facilitating cost estimates for new jobs. Work orders are issued for tasks and their cost is estimated (allocated funds). The project manager can at all times view the funds allocated and remaining funds without waiting for cost to be registered by accounts. All figures for actual costs can be obtained from accounts as required.

As cost is collected from building parts, benchmarking data is gradually created for the operating and maintenance costs, which in turn can be used for the future planning and assessment of operating costs for new and existing buildings. The summary in Task handling shows estimated costs for the property in question, the property group and the overall plan, giving a good overview of the status of the plan, allocated funds and actual costs.

Cost control

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More and more institutions and companies have been setting up helpdesks to collect incidents (suggestions, requests and complaints) from their internal and external customers.

Both private companies and public institutions need to have access to all incidents and work orders created by building staff, building supervisors or the general public. MainManager makes this possible by allowing incidents to be registered directly into MainManager through:

A a browser, A an app or A E-mail, or A from a building management system or A an energy monitoring/measurement system

MainManager also makes it easy to manage or create work orders from these incidents and assign them to in-house technicians or external service providers.

Helpdesk

Space managementSpace Management is a set of processes which include information, statistics and re-ports on building geometry and open areas.

Because physical space in buildings is costly, it is important to control the usage of all areas as effectively as possible. In MainManager it is possible to:

A Manage space utilization A Allocate space A Record key information related to usage A Get an overview of the usage A Monitor leased areas and lessees A Get an overview and keep track of unused spaces A Calculate rents A Manage measurements A Import and manage interactive drawings of a property

Asset management

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MainManager has an extensive and flexible system for asset registration and asset management, giving the user the possibility of registering a variety of assets.

A Sites A Buildings or parts of buildings A Floors A Rooms A Open areas A Streets A Technical systems

Technical systems or parts of them can be connected to buildings, floors, rooms, open areas and streets manually or by importing them to MainManager as interactive drawings or BIM models.

Many types of information on the assets need to be available during daily operation. This information is connected to the relevant assets within MainManager so that the user can easily access it. This includes information such as:

A Work orders A Plans A Documents (pictures, technical drawings, documents) A Incidents A Inspection history A Cost A Contracts A System quantities A Risk assessments A Etc

When managing multiple properties spread over large estates or geographic regions it is vital to have access to correct information as quickly as possible. For this reason, MainManager has always emphasized rapid access to information, requiring as few mouse clicks as possible.

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For a company to perform well it is imperative to set measurable goals at each level within the company.

In MainManager the input data can be converted into KPI reports, making it possible to view developments and trends in real time, through graphs and lists, providing a snapshot of the current performance.

MainManager is also an excellent management tool when used in conjunction with a balanced scorecard approach.MainManager provides analytical monitoring results for:

A Departments A Employees A Service providers A Equipment A Systems

MainManager‘s energy module is a portfolio-level Energy Management System (EnMS). It enables you to manage and monitor your portfolio‘s energy efficiency and consumption efficiently, helping to minimise both your costs and environmental footprint.MainManager provides you with advanced monitoring and analytical features, such as:

A Portfolio energy usage comparison (kWh/m2) A Multiyear consumption development A Consumption profiles (hour, day, week, month, year) A Degree-day correction A Submetering A Energy zones A Reference profiles A Energy temperature charts (ET charts) A CO2, SO2 and NOX footprints

These features help you detect excess consumption and identify energy performance improvement opportunities. Meter readings can either be imported automatically from an available data source or entered manually via a browser or smart phone.If your company is implementing the ISO50001 Energy Management Standard, MainManager will provide strong support for your reporting needs.

Energy Benchmarking

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Contract management is used to manage all service contracts of a given property

In MainManager it is possible to:

A Manage service contracts A Connect contracts to systems and operating plans A Manage visits A Report service partner’s checklists A View contract status

Documents

Contracts

In MainManager drawings, photographs and documents are all categorized as Documents.

In MainManager´s Document Control users can:

A Connect documents to objects A Keep track of different document versions (Version Control) A Store and sort documents using a two-step classification A Manage access to documents through site groups A and more

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Additional modules in MainManager

Project ManagementMainManager‘s project management module was developed in close cooperation with customers with extensive experience in property management and is based on proven project management diciplines.

QuestionnairesIt is possible to link questionnaires to work orders and deviations. They can then be sent to different parties in order to gather information on a specific topic. They can for example be used to measure customer satisfaction or to find out why a particular malfunction has occurred.Process Portals

Some processes contain portals with informa-tion on specific topics, such as:

A Fire prevention A Universal Access (DDA) A Health & safety A Environment A Historic importance

These portals allow specialist property inspectors to monitor and plan the operation and maintenance in relation to each of these aspects in a stand-alone environment. Information from portals is also available through the MainManager interface. It is possible to carry out a risk analysis for each of these categories, which can then be taken into account in the planning phase.

BIM IntegrationWhen a BIM model is ready it‘s data can be imported into MainManager. When the data has been imported a 3D representation of the BIM model is visible within the MainManager application.

Interactive drawingsMainManager makes it possible to register and locate information through GIS (Geographic information system) maps and CAD drawings.

Lifecycle ModelingThe LCC model is based on defined condi-tion levels and priorities. When they are met, MainManager can calculate the expected cost for maintenance of a given object.If financial resources have been allocated to the maintenance of an object, MainManager can calculate whether the predefined goals for condition levels can be met or not.

City DirectMainManager uses the latest technology to provide cities and local authorities with the opportunity to promote local democracy, engage citizens and give the public a voice in local decisions.

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Today´s users expect to be able to work on different equipment. They may want to perform a task on the go: create work orders on their phones, view their tasks through their laptops, take a picture of the property and attach it directly to a file or task, etc.MainManager mobility:

A MainManager is web-based A Accessable everywhere – on smartphones, tablets and pc computers –

with an internet connection and offline through apps A Information available on the go A Apps available a wide range of devices

MainManager promotes mobility to improve ways of working. With mobility, technicians can receive their work orders in the field, spend more time working, reduce unrequired transit time and process work orders on the devices which reduces paper usage, printer consumables etc.

Our mobile technology lets technicians view more relevant data. As a result of this increased access, technicians are better prepared to service assets when they require maintenance, repair or inspections.

Technical information A solution that fits in the palm of your hand

MainManager was developed with the latest .NET technology from Microsoft and runs on Microsoft SQL Server.

As the software is web based, it is accessible anywhere and anytime – via smartphones, tablets or PC‘s.

MainManager is compatible with:

A Chrome A IE9+ A Safari A Firefox

The MainManager mobile app is available for:

A IOS A Android

This versatility allows the user to use their preferred browser and devices to perform tasks in MainManager.

MainManager can be integrated with numerous types of systems, including:

A ERP systems A Property systems A Filing systems A Geographic systems A BIM systems A User Access systems

It is worth noting that many of MainManager‘s processes have built in drag and drop features, making the maintenance and registration procedures both simpler and faster.

We empower facility managerswww.mainmanager.co.ukFirst Floor, Hornbeam House, Hornbeam Business Park, Harrogate,

North Yorkshire, HG2 8QT, United Kingdom

www.fm180.cominfo@fm180.com

(+44) 0330 6600 180

Simon Blayney Steve OwenSenior FM Consultant

steve.owen@fm180.comManaging Director

sb@fm180.com