MadridMadrid

January 20January 20thth to 25 to 25thth 2014 2014

Financial HandbookFinancial Handbook Direct, indirect, and other costsDirect, indirect, and other costs All direct costs/expenses must be justified, All direct costs/expenses must be justified,

documented and submitted with either original documented and submitted with either original or verified signed copies. No document NO pay!or verified signed copies. No document NO pay!

Boarding passes are part of documentationBoarding passes are part of documentation Travel costs must be based economy flight Travel costs must be based economy flight

ticketstickets Per diem (hotels and subsistence) rules: Use Per diem (hotels and subsistence) rules: Use

whichever is the lowest, i.e. national rules, new whichever is the lowest, i.e. national rules, new “Ecorys” ceilings (see Dropbox folder) or the per “Ecorys” ceilings (see Dropbox folder) or the per diems from the original budgetdiems from the original budget

Exchange rates based on fixed official rate Exchange rates based on fixed official rate All partners will be requested to document the All partners will be requested to document the

staff costs and national per diem regulations.staff costs and national per diem regulations.

Some nitty-gritty detailsSome nitty-gritty details New cost ceilings (see in DropBox folder) New cost ceilings (see in DropBox folder) VAT regulations VAT regulations Staff costs: Calculate the cost per day for Staff costs: Calculate the cost per day for

each participant based on: Actual costs, each participant based on: Actual costs, these can include company social these can include company social security and pension contributions, and security and pension contributions, and other statutory costs. other statutory costs.

Indirect costs: E.g. rent, electricity, office Indirect costs: E.g. rent, electricity, office supplies, photocopying and supplies, photocopying and communication costs, equipment costs communication costs, equipment costs such as PC's or laptops related to the such as PC's or laptops related to the administration of the project, and bank administration of the project, and bank transfer chargestransfer charges

Project documentation deadlinesProject documentation deadlines

N.B. No costs outside of the N.B. No costs outside of the eligibility period!!eligibility period!!

Biannual reports with staff sheets Biannual reports with staff sheets per participant every six months.per participant every six months.

Materials for interim and final Materials for interim and final reportsreports

Dissemination report every 12 Dissemination report every 12 monthsmonths

Exploitation report every 12 Exploitation report every 12 monthsmonths