Friday, June 10, 2005 Stadium Club at Royals’ Stadium Times: 11:00AM Registration 11:30AM Lunch at Club Buffet 1:00PM Program Cost: $11.00 per person Registration Deadline: June 3, 2005

You are all invited to the general member-ship meeting of MACPP on Friday, June 10, 2005. This will be a lunch meeting at the Royals’ Stadium Club and the cost per person for the buffet will be $11.00. Mr. Carson McCord, Senior Sales Represen-tative of GovDeals.com, an on-line auction company will be our guest speaker. Mr. McCord will talk about on-line auctions of surplus property and how GovDeals can solve many of your surplus property prob-lems. Many entities are realizing revenues several times what they have experienced with local one day auctions. On-line auc-tions offer several major benefits. Wide exposure to a large number of registered and active buyers interested in govern-ment surplus property helps produce greater numbers of bids and higher prices. Also, there is no need to accumu-late items for months and store them in a warehouse. Items can be auctioned im-mediately, as soon as they are declared surplus. Mr. McCord will address these issues in detail and will be available to answer your questions regarding surplus property disposition.

Registration will begin at 11:00AM with lunch to follow at 11:30AM. Our program will begin immediately after lunch. Please plan to join us at the Stadium Club for a great lunch and an opportunity to learn about GovDeals. There will be re-certification points for this program. Look-ing forward to seeing you all on the 10th of June. Registration form is on the web and at the end of this newsletter. John Mahin, CPPB, Johnson County, KS

MACPP General Meeting Special points of interest:: • GovDeals—June 10 Meeting

• Legal Aspects of Public Procure-ment

• President’s Message

• NIGP News

• Spotlight on New Members

• The Wonderful World of P-Cards

• Schedule of 2005 Events

• 2006 Joint Vehicle Bid

• DemandStar Vendor Fair

Inside this issue:

General Meeting—June 10 1

Legal Aspects of Public Procure-ment

1

Purchasing Month Celebrations 2

MARC/KCRPC 3

President’s Message 3

Spotlight On New Members 4

The Wonderful World of P-Cards 5

Johnson County Surplus Disposal 5

DemandStar Vendor Fair 6

2006 Joint Vehicle Bid 6

Roundtable Is Coming! 7

Upcoming Events 7

Chapter of the Year—1989, 1993, 1994, 1995, 1996

May 2005

Volume 19, Edition 178

Mid-America Council of Public Purchasing Chapter of NIGP

www.macpp.org

MACPP MISSION STATEMENT—The mission of the 2005 Executive Board of the Mid-America Council of Public Purchasing is to join together to promote our profession, enhance our knowledge in all aspects of the ever-changing world of public procurement, and challenge the membership of our chapter to share their talents and commit to becoming an active member of MACPP.

MACPP Newsletter

MACPP will offer the NIGP course, Legal Aspects of Public Procurement, a 3-day seminar on Sept. 14-16, 2005. The course instructor, Barbara Johnson from Columbus, Ohio comes highly re- com-mended. This seminar will be held at the Kansas Speedway in Kansas City, KS. The cost will be:

National NIGP Member........$525

Chapter Member..................$700

Non-member fee...................$800

Legal Aspects of Public Procurement

panies that the city has partnered with. Information shared with attendees included how to do business with the City, the use of our e-procurement system, a look at the Purchasing website, and answers to frequently asked questions. An on-going Powerpoint® presentation was provided as a backdrop feature of the open house activity.

Last year our focus of celebration was to give back to the community we work for. The Purchasing staff spent a Satur-day morning visiting and providing musical entertainment to one of the local assisted living care centers, which included familiar tunes played on the piano and sung by staff mem-bers. Staff also created springtime goodie baskets that were distributed among the residents at the care center.

This year our theme was to provide a helping hand to a chari-table community organization. The Purchasing team decided to sponsor a fund raiser for Hope House, which assists women and families in crisis. We collected and contributed $100.00 in cash, food, household cleaning products, cloth-ing, toys, kitchen appliances, utensils, linens, and many other needed items. Several truck loads of items were delivered to the local Hope House shelter.

There is one tradition in our City relating to Purchasing Month that is performed every year. At a public City Council meeting, our Mayor always presents the Purchasing Manager and staff with a Proclamation, declaring March as Purchasing Month in our city. The Mayor encourages all citizens to join in com-memorating this observance.

I am extremely honored to work for a community and govern-ment entity that recognizes and appreciates the professional-ism of its employees and the contributions they make to the organization.

Barbara Poole, CPPB, Assistant Purchasing Manager, City of Lee’s Summit

The Purchasing staff of the City of Lee’s Summit takes great pride in its profession. The staff believes that Na-tional Purchasing Month allows them the appropriate op-portunity for recognition of their procurement role in gov-ernment.

In March of each year, the members of the City’s purchas-ing team determine what approach they will take to cele-brate National Purchasing Month. The focus of the pro-curement staff is to decide on a different innovative activity each year. Over the past four years, our Purchasing Month celebration has included activities such as a Purchasing Division open house for citywide employees and City Coun-cil members. During our open house celebration, atten-dees received quick-reference “how to” cards relating to purchasing functions. Staff conducted individual on-going one-minute back to basics purchasing “refresher” presen-tations. Hors d’oeuvres and decorations were the finishing touches that added to the celebration atmosphere.

Another year, staff held an open house for our regional vendors, suppliers, and professional service firms and com-panies that had done business with the city over the years.

This provided a great op-portunity for the staff to mingle and visit with com-

Page 2 Volume 19, Edition 178

Purchasing Month Celebrations—March 2005 Purchasing Month Recognized and Celebrated in City of Lee’s Summit

Sarah Zenner and Sheila Kinder hosted the annual Purchasing Open House March 9th at the Shawnee Mission School District Administra-tive Center. Informational handouts as well as vendor samples were dis-persed to attendees.

Sarah commented, “This has been a good way for Sheila and myself to get information out to all the district employees, showing what the Pur-

Pictured left to right, Russ Pankey, Marilyn Schmidt, Barbara Poole, Mayor Karen Messerli presenting Pur-chasing Month Proclama-tion at City Council in March 2005.

Shawnee Mission School District Celebrates Purchasing Month with Open House

chasing department does, and all the ways we can make their jobs run more smoothly with our help.”

The picture seen here shows Sarah and Sheila and an inter-ested vendor.

By Sarah Zenner & Sheila Kinder, Shawnee Mission School District

KANSAS CITY REGIONAL PURCHASING COOPERATIVE

Updates:

Bids were opened April 15 for miscellaneous fire equipment (various hand tools, nozzles, hose, radios, helmets, gloves, etc.). The bid is a result of the Standardization Committee, which consists of Fire Department & Purchasing representatives from City of Olathe, City of Independence, and Lawrence-Douglas County Medical Department. At this time the bid is under evaluation and any awards will be posted in the contract data-base (www.marc.org/kcrpc/). There were several items that did not receive any bids, and these items will be re-issued under a new bid by the end of May.

We recently renewed the contracts for office paper and traffic control devices. New contracts were awarded for tires/tubes to Blue Valley Goodyear and Cross Midwest. These contracts may be downloaded from the contract database.

The contract database currently has 75+ contracts, and more are being added weekly. If you have a contract that may be of interest to other agencies and includes the piggyback clause, please forward a copy to me.

Upcoming Bids:

The KCRPC Advisory Committee has been reviewing lists of com-modities for joint bids, and we are considering tree trimming services in 2006, carpet cleaning, waste oil disposal, uniform rental & purchase, rock, and possibly water chemicals and water meters. Please contact me if your agency would be inter-ested in any of these.

Houston-Galveston Area Council (HGAC):

• Several purchases to date, including a recent one for MARC/EMS, for a Pierce command unit ($710,000).

• Two Dictaphone radio-record systems have been pur-

chased for City of Lee’s Summit, MO and City of Kansas City, MO.

• Quotes are under evaluation for 42 fire apparatus units, such as aerial ladder, pumper, and rescue trucks for two area fire departments.

• Paratech air bags – We are in the process of obtaining a contract re-assignment to Conrad Fire Equipment, who is the local authorized dealer for Paratech, to be able to sell at the HGAC pricing.

• Traffic signal pre-emption & Video ID/Detection Equipment – This is also in the process of a contract re-assignment to Mid-America Signals, who is the local authorized 3M dealer, to be able to sell at the HGAC pricing for Opticom products.

• Some of the newert contracts available: Portable Con-struction & Maintenance Equipment, Law Enforcement Speed Detection and In-Car Video Recorder, and Fleet Services Equip-ment.

• To view these and other available contracts, visit www.hgacbuy.com, and enter 04-1443 as the password. If you’re interested in obtaining quotes on any of the contracts, please contact me first. All purchases include an administrative fee (flat fee for motorized equipment and 1.5% on non-motorized), and this fee is shared between HGAC & MARC/KCRPC to subsidize the KCRPC.

HGAC representatives will be with KCRPC at our booth at the Kansas City Regional Purchasing Expo in October 2005.

I would like to thank all the local governments that have partici-pated in any of the KCRPC bids and HGAC purchases. Your par-ticipation contributes to the continued operations of the regional cooperative, which will ultimately benefit all local governments in our region and save taxpayer dollars.

Submitted by Rita Parker, CPPB, KCRPC Program Coordinator, rparker3@kc.rr.com

Page 3 Volume 19, Edition 178

The board is currently working on a number of up-coming seminars. We are also in the process of possible revisions to the By-Laws and Constitution; details to follow later. Our next meeting/seminar will be on June 10, and will feature a presentation from GovDeals. We have had much interest in this concept and hope to see many of you at this meeting. Please watch for future e-mails regarding all upcoming events. Remember the Kansas City Re-gional Purchasing Exposition coming the first week of October. Planning has been going on for this event since last Sep-tember. Please put October 5-7 on your calendar now. Art Roberson, CPPB MACPP President

President’s Message by Art Roberson, CPPB My oh my, we're already into May and almost half the year is gone. It just seems like yesterday when I chaired my first MACPP board meeting in January. I hope this mid-year newsletter finds everyone well and rested. Thanks to all that attended our first evening meeting on April 5. The buffet dinner and our program on P-Cards was well received by all. The 60th Annual NIGP Forum & Product Exposition in only a few months away. This will be my second trip, and I'm looking forward to a trip to southern California. The NIGP Forum is an extremely worthwhile experience, and I en-courage all MACPP members to attend if possible. Obtain details on the NIGP web site: www.nigp.org/forum or con-tact any board member.

Volume 19, Edition 177 Page 4

Officers and directors present: Art Roberson, Jackie Waggoner, Brett Wood, Phyllis Hunt, Russ Pankey, Phil Sanders, Tom Conrow, Barbara Smelter.

Officers and directors absent: Mary Derrington and John Mahin.

The Board of Directors and Officers met in a regularly scheduled meeting at Olathe City Hall on February 25, 2005. President Art Roberson called the meeting to order at 1:40 p.m.

Minutes: Minutes of the January 13, 2005, meeting were distributed. It was moved by Russ and seconded by Phyllis that the minutes be approved as submitted. Motion carried.

Reports of Officers and Directors:

President: Art began the meeting with welcoming Barbara Smelter as the new Director of Procurement Operations. The upcoming DemandStar user group meeting was briefly discussed, and Phyllis confirmed the time and date. The possibility of preparing our chapter to submit the documentation for a national award was discussed, and it was determined that we would start keeping documentation to try and submit an application for an award for next year. John Mahin, Alan Shorthouse, and Mickey Churchill can all submit themselves for Manager or Buyer of the year as they were chapter awardees. Vice-President: Jackie is researching the possibility of getting a Tax Ex-empt number from both the state of Missouri and Kansas.

Treasurer: Mary submitted the Treasurer’s report electronically on Febru-ary 7 to the board. It was moved by Brett and seconded by Jackie that the Treasurer’s report be approved as submitted. Motion carried.

Secretary: Brett presented a list of the members divided into groups for each board member to contact for upcoming events. The criterion used in dividing the membership was that no member would be given people to contact within their own agency or other board members. The lists provided give each board member between eight and nine people to contact. Past President: No Report Membership: Tom has received limited response to his new member letters; he will be checking with the Treasurer about any outstanding dues and following up on them with a second notice. Tom is going to investigate the possibility of setting up a sub-committee on membership to have other

people assist in getting new members signed up and active in the organiza-tion. Programs: Absent – (submitted by Brett) John prepared a report for the board about the evening function at the Argosy. The board had previously approved the program and date/time for the function. MACPP has commit-ted to having at least 40 people at the function. John has asked that the registration form and notice be sent to the membership early in March if possible to provide as much time as possible for people to schedule this activity. A motion by Art and seconded by Tom to approve the cost of this activity for $16.50 per person. Motion carried. Newsletter: Russ plans to publish the next newsletter by the 18th of March. Any articles or information need to be turned in by the 16th for inclusion. Procurement Operations: Barbara is going to meet with Rita to investi-gate the possibility of mirroring the MARC Co-op listing much like Demand-Star is mirrored on each of our respective websites. This will allow for com-plete contract documents to be available to end-users rather than just a listing. Professional Development: Phil is working with NIGP to find times for the Legal Aspects of Purchasing class possibly in September. Art is going to send an e-mail to the membership to attempt to find out who would be inter-ested in attending that class. If there is sufficient interest, then the class will be scheduled. Old Business: At the last meeting a revision to the Constitution and By-laws was discussed and a potential submission was provided at this meet-ing by Russ. After additional discussion it was decided that the board would like to establish a Constitution and By-laws sub-committee chaired by Russ to evaluate the impact of this change and address any other areas of the document that would need to be reviewed or modified as a result of the proposed change. Russ will seek volunteers from the members to assist with this review. New Business: None Miscellaneous: None Adjournment: The meeting adjourned at 3:15 p.m. Next Meeting: May 13, 2005, at 1:00 – Olathe City Hall E-Mail Votes: Three Electronic votes had been taken prior to the February 25th meeting.

1st Scheduling the next MACPP program for April 5th from 5:30 – 8:30 at the Argosy Casino. 10 for 0 against 0 abstain

2nd Pay an invoice for Michael McCain for $60. 10 for 0 against 0 abstain

3rd Pay and invoice for Sir Speedy for $325.78. 10 for 0 against 0 abstain

Board Meeting Minutes, February 25, 2005

MACPP is pleased to welcome four new members to its chapter. They are:

Julie Nollkamper is an AP Clerk II/ Purchasing Specialist with Clay County, MO. Julie’s area of exper-

tise is clerical.

Mark Randall is the City Administrator for the City of Pleasant Hill, MO. Mark has 23 years of experience in local govern-

ment and is a former MACPP President in 1990.

Mickie Carter is the Purchasing Agent for the Housing Authority of Kansas City, MO. Mickie’s area of expertise is mainte-nance and office supplies.

Richard Kreitzer is a Training Officer for the City of Kansas City, MO. Richard’s area of expertise is printing.

Welcome to the chapter!

MACPP Spotlight on New Members

Volume 19, Edition 177 Page 5

“Johnson County government has a new way to dispose of its routine surplus property.

It is using the Internet with the goal of selling the unwanted surplus property quicker, offering it to far more bidders locally and nationally and generating more revenue for the surplus property.

The debut of the state-of-the-art on-line auction service was launched Tuesday, May 3, by the County Purchasing Division. Initial postings consisted mainly of used office furniture including chairs, desks, tables, and file cabinets. Subsequent listings have included a road-ready ambulance and a pickup equipped with hydraulic lift and snow blade.

The on-line auction site is managed through www.GovDeals.com whose headquarters are located in Montgomery, Alabama. GovDeals has sellers in more than twenty states with potential buyers in every state.

Johnson County is the first county in the immediate area to begin offering the on-line public auction service and the second Kan-sas county to do so. Sedgwick County started a GovDeals web-

MACPP sponsored the pro-gram regarding government procurement cards, or p-cards on April 5, at the Ar-gosy Casino. This was the first evening program offered by MACPP and included a buffet dinner for everyone. It was a great turnout for being the first evening venture even with the nearby temptations of the Argosy facilities.

Those making the presentation: Judy Meisel, City of Olathe, Kan-sas, and from Johnson County, Kansas, we had Pat Raney, Galen Friesen, and Bonnie McCarn. Once everyone mastered the pointer on the Power Point®, they were full of information regarding pros and cons of a p-card system and provided great information.

The main benefit I saw from using p-cards is the reduction of checks being issued each month to pay vendors, reduction of purchase orders to be issued, and how agencies can save money as well as staff time. There is no cost to the agencies to use, and they can earn rebates from the purchases, which go back to the agency. The vendors are paid in 24 – 48 hours, instead of the usual 30 days or longer, as well as many other benefits.

Some of the cons in using p-cards are possibility of abuse, whether the card should be used for services (1099 reporting issues), interest or penalty fees if statements are not paid on time, and any transactions to be disputed are left to the agency to resolve. Abuse of the cards is rare as long as the agency has established an internal policy and agreement for cardholders to sign. Pat Raney, Johnson County, Kansas, provided a handout of their administrative guidelines.

To start a successful p-card program for your agency:

Strategy – Develop a team for the p-card program, deter-mine your objectives, analyze your current proc-ess and costs involved, and project the agency savings with a p-card program. Most important is to get support from your management team to

proceed.

Design – Your team would define expecta-tions, account admini-

stration, supplier acceptance, reporting needs, and any technology issues. With this information in hand, a request for proposal can be issued. Your vendors will have to be educated on the pro-gram and be able to accept this as a new way of doing business with your agency. A policy for in-ternal customers would need to be established.

Implementation – Establish a pilot program and select a department you have a good relationship with, set a time frame, record their feedback, and modify the program as needed to expand the program to include other departments. In 2001, Olathe’s pilot program started with 99 cardholders, and this year there are 650+ cardholders. Purchases in 2005 totaled over $1,700,000.

Qualified Purchases – As an example, Olathe allowed pur-chases with the card for commodities on a price agreement, office suppliers, hardware, books, subscriptions, memberships, training programs, airfare, hotel, and car rentals. Some of the pro-hibited purchases in Olathe are computer hard-ware/software, cash advances/refunds, meals, equipment to be fitted to a vehicle, and fuel. The p-card can also be used for local travel for regis-tration, toll, and parking charges but can’t be used for meals or fuel.

All of the presenters were excited about the p-card program and what it means to each of their agencies. For more information regarding p-card programs, you may contact Judy Meisel at j m e i s e l @ o l a t h e k s . o r g , o r P a t R a n e y a t Patricia.Raney@jocogov.org .

Submitted by Rita Parker, CPPB, MARC/KCRPC

“The Wonderful World of P-Cards”

site in March, 2005.

Johnson County traditionally has sold its surplus property through monthly, one day

local auctions at Nationwide Auction systems, Kansas City, MO. County Purchasing has generally been less that satisfied with the results of these local auctions and has had an eye on GovDeals since first learning about it at the NIGP Forum in Nashville, TN in 2003. The goal is to improve efficiency and increase revenue from surplus sales.

Registering as a bidder on GovDeals is easy and can be done by visiting the site and obtaining a password. Johnson County is encouraging other government entities, area small businesses, and individuals to visit its site.

Mr. Carson McCord of GovDeals will be speaking to MACPP at our general meeting at the Stadium Club on June 10, and will be happy to answer any questions members may have about the benefits of on-line auctions for disposal of surplus property."

Submitted by John Mahin, CPPB, Purchasing Manager, Johnson County, KS

Johnson County government has a new way to Johnson County government has a new way to dispose of its routine surplus propertydispose of its routine surplus property

Volume 19, Edition 177 Page 6

The MACPP annual speci-fication meeting for the joint vehicle bid for the 2006 model year has been scheduled:

Thursday, July 14, 2005

9:00 AM

City of Overland Park Public Works

6869 West 153rd Street

Overland Park, Kansas

Contact: Mary Parrott, Superintendent of Public Works Support

Phone: 913-327-6659

E-mail: mary.parrott@opkansas.org

All MACPP entities are encouraged to send their pur-chasing, fleet, and other interested personnel to partici-pate in this meeting to discuss the upcoming vehicle needs of each organization for the 2006 model year. The basic agenda usually consists of a discussion, during the first portion of the meeting, to determine the

specifications of the vehicles that should be included on the bid. In the second portion of the meeting, representa-tives from all interested vehi-cle sales agencies are invited to meet with the MACPP

On Wednesday, June 15, 2005 MACPP and MARC will host a DemandStar Vendor Fair from 1:00 – 4:00 PM at the Discovery Center, 4750 Troost, Kansas City, Missouri. The objective of this meeting is to introduce DemandStar to non-subscribers and to field questions or problems from current subscribers. I would encour-age you to send a copy of the flyer enclosed with the newsletter to your vendors when you send out pur-chase orders. DemandStar will also be doing a mass mailing from previous vendor lists inviting them to this meeting. There will be two one-hour sessions where DemandStar representatives will demo the site and answer questions.

We are in the process of putting together a booklet to pass out at this meeting on How to Do Business with different entities. The idea behind this book is to give the vendors a chance to see who uses DemandStar and spark interest in becoming a subscriber. If you would like to be part of this booklet and have not sub-mitted your information to me, please do so by Friday, May 27, 2005.

If you have any questions please contact me at 913-971-8670 or email phunt@olatheks.org.

members to discuss any additions or modifications to the bid. The bid will probably be published in August, with bids opening in September and award to follow in October.

The MACPP joint vehicle bid has been a cornerstone of the MACPP organization for many years and is open to all MACPP members to participate in. Please put this date on your calendar and plan to attend the meet-ing. Your input is needed to ensure continued success of this process.

All entities should be considering, now, the types, de-signs, and quantities of vehicles they can commit to for this project. As you know, the savings that is realized by all participants through this effort comes from the greatest quantity of each vehicle that can be committed to.

We look forward to seeing you there!

Submitted by Russ Pankey, CPPB, Buyer, City of Olathe

DEMANDSTAR VENDOR FAIR By: Phyllis Hunt, CPPB

Joint Vehicle Bid Annual Specification Meeting

2005 EXECUTIVE BOARD OFFICERS

President: Art Roberson, CPPB, City of Kansas City, MO, 816-513-1164, art_roberson@kcmo.org

Vice President: Jackie Waggoner, CPPB, Douglas County, KS, 785-832-5286, jwaggoner@douglas-county.com

Treasurer: Mary Derrington, CPPO, City of Independence. MO, 816-325-7091, mderrington@indepmo.org

Secretary: Brett Wood, CPPB, Johnson County, KS, 913-715-0593, brett.wood@jocogov.org

Past President: Phyllis Hunt, CPPB, City of Olathe, KS, 913-971-8670, phunt@olatheks.org

2005 EXECUTIVE BOARD DIRECTORS

Membership Committee: Tom Conrow, CPPB, City of Independence, MO, 816-325-7092, tconrow@indepmo.org

Program Committee: John Mahin, CPPB, Johnson County, KS, 913-715-0596, john.mahin@jocogov.org

Professional Development Committee: Phil Sanders, Unified Govt/Wyandotte County, Kansas City, KS, 913-573-5440, psanders@wycokck.org

Procurement Operations: Barbara Smelter, CPPO, CPPB, Prairie Band Potawatomi Nation, Mayetta, KS, (785) 966-3970, barbaras@pbpnation.org

Publication Committee: Russell Pankey, CPPB, City of Olathe, KS, 913-971-8926, rpankey@olatheks.org

Chapter of the Year—1989, 1993, 1994, 1995, 1996

Web links to NIGP and other governmental purchasing information that may be of interest to MACPP members:

MACPP

NIGP 2004 Education Catalog, http://www.nigp.org/professional_development/EduCatalog.htm

LEAP Program Newsletter, http://www.nigp.org/professional_development/LEAPNewsDec03.pdf

KAPPP-Kansas Association for Public Purchasing Professionals, http://www.kappp.org/

MACPP-Mid American Council of Public Purchasing, http://www.macpp.org/

MAPP-Missouri Association of Public Purchasing Inc., http://www.mappi.org/

GOVPRO Newsletter, http://r.pm0.net/s/c?ij.7pmm.1.1i1n.5s0l

MARC-Mid America Regional Council, http://www.marc.org

NIGP web site www.nigp.org

June 10—Lunch & Learn: GovDeals at Stadium Club

July 30-August 3—NIGP National Forum in Anaheim, CA

August 30—Roundtable at Argosy; TBA

September 14-16—Legal Aspects of Public Procurement at Kansas Speedway

KCRPE/Fall Conference

Hilton Garden Inn, Independence, MO

Oct 3-4, 2005, 8-5—NIGP Seminar Alternative Dispute Resolution

Oct 3, 2005, 8-5—CPPB/CPPO Review

Oct 4, 2005, 10-2 CPPO/CPPB Exam

Oct 5-7, 2005, KCRPE

November 3—TBA

Dec 2, 2005—Annual Meeting at Truman Memorial, Independence, MO

You asked for it; it’s coming.

We need your input!

The August 30 general meeting at the Argosy will be a roundtable on topics of interest of Council members. If there is a topic that interests you, please e-mail your ideas to Program Committee Chair John Mahin at john.mahin@jocogov.org. Secondly, if you are interested in facilitating a dis-cussion, please e-mail John

Upcoming Events

We’re on the web!

www.macpp.org

The Discovery Center

4750 Troost

Kansas City, MO

Wednesday, June 15, 2005

1:00 – 2:00 PM

2:30 – 3:30 PM

Current subscribers to DemandStar

Non subscribers to DemandStar

***NO COST FOR THE SESSION***

DemandStar will demonstrate their site and explain how

to become a subscriber. Current subscribers can share

how they use DemandStar.

Local entities that use DemandStar will be available to answer questions like “How Can I Do Business with Your Entity”. The entities will be available in the hall during and after both sessions to answer your questions.

KANSAS CITY REGIONAL PURCHASING EXPOSITION REGISTRATION FORM

Hilton Garden Inn 19677 E. Jackson Drive

Independence, MO 64057 October 5-7, 2005

(Please Type or Print) Name: Title: ___________________________________ ________________________________ Nickname (for name tag): Entity: ___________________________________ ________________________________ Address: City: State: Zip Code: ___________________________________ _________________ ____ ________ E-Mail: Phone: Fax: ___________________________________ _________________ ______________ Certification: CPPO ___ CPPB ___ CPM ___ Other ____________________________

DEADLINE FOR REGISTRATION: SEPTEMBER 14, 2005 Registration Fees # of

persons Fee Amount

$85 Early Bird Full Registration if paid by 8/1/2005 – Purchase orders do NOT constitute payment; checks MUST be received by 8/1/2005.

$

$95 Full Registration $ $15 Wednesday only $ $55 Thursday only $ $25 Friday only $ $27 Spouse/Guest - Thursday $ $15 Spouse/Guest - Friday $

Comedy City Fees $22 each - spouses or guests (delegate fee is included w/registration) $

Shirt Order $ $15 per shirt for attendees without full registration; leave blank if you are paying full registration

$

Total Due $ Payment: _____ Check Enclosed _____ PO Enclosed _____ Bill My Agency

Please advise us of any accessibility and/or dietary requirements on a separate sheet paper.

Mail the completed Registration Form with check or agency purchase order made payable to KCRPE (FIN # 48-1107850), to: Rebecca L. Jackson, CPPO, CPPB KCRPE Treasurer 604 Kristy Lane Ashland, MO 65010 Telephone: 573-526-7930 Fax: 573-526-1218 E-mail – Rebecca.jackson@modot.mo.gov State of Missouri Employees use SamII Vendor 4811078500-0.

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Office use: Total Enclosed_______________ Check #_______________ Date Received_____________ Confirmation given_______

Polo Shirt Order – Check One (Cost Included in Full Registration Fee Only –

Otherwise $15) Ladies’ Shirts Small _____

Medium _____ Large _____

XL _____ (Enter size 2XL through 4XL)______XL _____ Men’s Shirts Large _____

XL _____ (Enter size 2XL through 8XL)______XL _____

KCRPE GOLF TOURNAMENT Four Person Scramble

$40.00 per player

Wednesday, October 5, 2005 8:00 A.M. Modified Shotgun Start Registration begins @ 7:15 A.M.

Chapel Ridge Golf Course - 3750 NE Powell Rd., Lee’s Summit, MO 64064

Call course for directions – (816) 347-8000 Player Registration: Player 1:______________________________________($40.00) Email:_____________________________ Phone:________________________ Player 2:______________________________________($40.00) Email:_____________________________ Phone:________________________ Player 3:______________________________________($40.00) Email:_____________________________ Phone:________________________ Player 4:______________________________________($40.00) Email:_____________________________ Phone:________________________ Confirmation of registration will be made through email so please provide email address. If you do not have an email address, provide a phone number. Foursomes completing this form will be grouped together, individuals will be grouped accordingly. Proper golf attire required-soft spikes only. Send registration and payment by Friday, September 23, 2005. Make check payable to KCRPE. Slots are limited and only paid registrants will be paired. Mail to:

Alan Shorthouse 100 E Santa Fe

Olathe, KS 66061 (913)971-8714

________________________________________________________________ Office use: Total Enclosed_______________ Check #_______________ Date Received_____________ Confirmation given_______

Mid America Council of Public Purchasing Professional Development Event Enrollment & Registration Form

To register for a professional development event, please complete this form: Seminar/Event Name:

Seminar Date:

Seminar Fee:

$

Participant’s Name:

Entity:

City, State, Zip Code:

E-MAIL ADDRESS:

Phone Number:

Fax Number:

Check ONE of the following: NIGP National Member NIGP Chapter Member Non-Member Make checks payable to MACPP Participants enrolled in a professional development event will receive a confirmation invoice. Do you need directions to the event? Please check here if you do and MACPP will e-mail directions to you. Please return the completed form to:

John Mahin, CPPB Johnson County, Kansas

111 S. Cherry, Suite 2300 Olathe, KS 66061 Phone: 913-715-0596 Fax: 913-715-0597 E-mail: john.mahin@jocogov.org Please refer to the MACPP website for more information: www.macpp.org

MACPP use only Date Registration Received ______________ Invoice # & Date Sent to Attendee ___________________________ Date Check/PO Received_____________ Check #/PO #_______________ Amount $_____________________ Date Check Sent to Treasurer ________________

PRESENTS

Where else can you network with so many Public Purchasing Professionals at one location!!!

Federal State Municipal County

Public Works Public Safety Education

Date: October 5, 2005

Location: Hilton Garden Inn

19677 E. Jackson Drive Independence, MO 64057

For information, contact: Bennie Shivers, (816) 513-1152 Bill Brown, (316) 973-4549 Shari Shockey, (316) 268-4412 Jan Goodrich, (316) 973-4551 Sheila Kinder, (913) 993-6458 Nancy Johnson, (785) 296-3546 Sarah Zenner, (913) 993-6455 Art Roberson, (816) 513-1164

Chapter Sponsors:

Missouri Association of Public Purchasing

Kansas Association of Public Purchasing Professionals

Mid-America Council of Public Purchasing

Dear KCRPE Exhibitor: SUBJECT: Invitation to Exhibit and Participate 2005 Vendor Exposition / KCRPE Conference On behalf of the Kansas City Regional Purchasing Exposition (KCRPE), it is our pleasure to invite you to participate in the 2005 KCRPE Vendor Exposition, October 5, 2005, in Independence, Missouri. This bi-annual conference will attract approximately 120 purchasing professionals throughout the region. This is a great opportunity to meet these buyers and present the latest innovations of your industry. This time will allow you to meet and identify new agencies, build new customer relationships and cultivate old ones. Delegates and vendors to this conference will receive a Desk Reference Guide (either printed or on CD), which will include information about exhibiting vendors and the delegate attendee list. This guide will not only serve as an information tool during the Conference to your booth location and specialty, but also serves as a desk reference long after the Conference is over. Your exhibitor fee qualifies you to be placed in the Guide. Please be sure to complete all sections of your contract, as this information will be printed in the Desk Reference Guide. For the first time, the first day of the conference, Wednesday, will be dedicated solely to the Exposition! This will allow us to expand the conference to an extra day and offer additional training classes to the delegates. Vendors will be allowed to set up, starting at 8:00 a.m. and must be complete by noon. The official opening of the Exposition will be at 1:00 p.m. and will be open until 4:00 p.m. All exhibitors are welcome to invite existing and prospective customers to visit your booth that may not be a part of the Conference delegate list. The 2005 KCRPE Conference / Vendor Expo is already generating a lot of excitement. We look forward to having you be a part of our Conference. If you are interested in obtaining a full vendor registration packet, please contact one of the committee members below for additional information. Please don’t hesitate to call us if you have any questions or concerns. We are eager to help you in any way we can. There will also be a golf outing on Tuesday, October 4, 2005 open to delegates and vendors. Details are still being worked out for this event. If you are interested in participating, please contact Ben Calia at (816) 316-7044 OR Alan Shorthouse at (913) 971-8925.

► NOTE: EARLY BIRD REGISTRATION DISCOUNT AVAILABLE!! ◄ Bennie Shivers, CPPO, CPPB Bill Brown, CPPO Shari Shockey, CPPB Vendor Committee Co-Chair Vendor Committee Co-Chair (316) 268-4412 (816) 513-1152 (316) 973-4549 sshockey@wichita.gov bennie_shivers@kcmo.org bbrown@usd259.net Jan Goodrich, CPPO Nancy Johnson, CPPB Art Roberson, CPPB (316) 973-4551 (785) 296-3546 (816) 513-1164 jgoodrich@usd259.net nancyj@ksdot.org art_roberson@kcmo.org Sheila Kinder Sara Zenner (913) 993-6458 (913) 993-6455 sheilakinder@smsd.org adzenner@smsd.org

PLEASE PRINT OR TYPE DATE:__________________________ NAME OF EXHIBITOR (Company Name):_______________________________________________________________

Company Name for Booth Identification Sign: ____________________________________________________________

ADDRESS _______________________________________________________________________________________

CITY _________________________________________________STATE ________________ ZIP CODE____________

TELEPHONE _______________________ FAX ____________________ EMAIL _______________________________

CONTACT PERSON _____________________________________________ TITLE ____________________________

Please provide a brief description of the business and what will be displayed. ___________________________________ ________________________________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________

URL Web Site Link Address: _________________________________________________________________________ ****(Each registered vendor will be added to our chapter web sites as an additional promotion for each of you. To take advantage of this additional advertising, we will need your contracts back as soon as possible! Check www.mappi.org/kcrpe.html)****

This agreement covers the approximate 8’ X 8’ rental space in the 2005 Vendor / Products Exposition to be held at the Hilton Garden Inn, Independence, MO on Wednesday, October 5, 2005. Full payment must accompany this contract form. Reservations are due no later than September 1, 2005. **********EARLY BIRD RESERVATIONS _______ 1st Booth Cost: $425 **********POSTMARKED BY APRIL 30, 2005 _______ 2nd Booth Cost: $375 Booth additions/fees still apply and must be included BOOTH FEES AS OF MAY 1, 2005 Return to: Bennie Shivers, CPPO, CPPB _______ 1st Booth Cost: $475 City of Kansas City, MO _______ 2nd Booth Cost: $400 414 E. 12th St., RM 2204 _______ Telephone Cost: $25 per connection Kansas City, MO 64106 _______ H. S. Internet Cost: $75 per connection Phone: (816) 513-1152 _______ Electrical Cost: $25 per connection (if not along wall) FAX: (816) 513-1156 _______ Added chairs/tables – To be determined

$___________TOTAL BOOTH FEE PAYABLE TO “KCRPE” TO BE REMITTED WITH CONTRACT

If you have anything that you would like to donate as prizes for our delegates, please contact a member of the Vendor Committee. We would appreciate anything you may have available. All rules and regulations of the 2005 Kansas City Regional Purchasing Exposition are accepted by us and made a part of this contract, and we agree to comply with them, taking the space for display purposes under the terms and upon the conditions set forth in said rules and regulations. Cancellations must be made 30 days prior to the exhibit. If the vendor fails to attend the exhibit without said notice, the entire booth cost will still be owed to the Kansas City Regional Purchasing Exposition.

Exhibitor’s Authorized Signature ____________________________________________________________________

CONTRACT FOR EXHIBIT SPACE 2005 Kansas City Regional Purchasing Exposition Hilton Garden Inn • Independence, MO • October 5th, 2005

PLEASE INDICATE BOOTH PREFERENCE (Refer to Booth Layout and Floor Plan below) Indicate preference by booth number. Assignments are on a first-come, first-serve basis. Electrical requirements and all other booth accessories must be noted on this form and will be furnished through Hilton Garden Inn. Electrical outlets are located in the walls of the exhibit space. You will not incur electrical charges unless your booth requires a power cord for access. First Choice__________ Second Choice __________ Third Choice __________ Fourth Choice __________ So that we can assign you the best possible booth location(s), we ask that you list any special requirements for your exhibit.(Electrical, custom booth, phone/Internet, extra tables, chairs, wastebaskets, etc.) __________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________

The Hilton Garden Inn has requested that any vendor giving away food or drink samples be identified in advance. Please describe (if any) food or drink samples that you plan to distribute._____________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________

BOX STORAGE: Please make sure if you are shipping packages to the hotel that they are labeled properly. We suggest that you ship them to arrive no more than three (3) business days prior to your scheduled event. Please have all packages clearly labeled with your name, the name of your event/group, date of your event, and your Event Manager’s name. There will be no storage charge for up to three (3) 25 lb. boxes. Anything over that, the vendor will have to make arrangements directly with the hotel, (816) 277-0099. Shipping storage will be based upon space availability. GOLF OUTING: If you are interested in participating, please contact Ben Calia at (816) 316-7044 OR Alan Shorthouse at (913) 971-8925.

FOR KCRPE OFFICIAL USE ONLY. DO NOT WRITE BELOW THIS LINE.

Date Rec’d _________________ Contract Received on: _________________ (date)

Check # _________________ Contract Accepted by: ____________________ for KCRPE on _______________ (date)

Amount _________________ Forwarded for website posting: __________________________________(name & date)

EXPOSITION INFORMATION

Exposition Date: Wednesday, October 5, 2005

Location: Hilton Garden Inn 19677 E. Jackson Drive Independence, MO 64057 Tel: (816) 350-3000 (800) 445-8667 Fax: (816) 350-3535 GUEST ROOM RATES: KCRPE has rooms reserved at the Hilton Garden Inn. Room rate is $78.00/night plus tax (single/double) $20.00 extra person. Reservations must be made directly with the hotel. You MUST identify yourself as a participant in the Kansas City Regional Purchasing Exposition.

Sponsored and Produced By: Missouri Association of Public Purchasing Mid-America Council of Public Purchasing Kansas Assoc. of Public Purchasing Professionals

BOOTH INFORMATION **********EARLY BIRD RESERVATIONS _______ 1st Booth Cost: $425 **********POSTMARKED BY APRIL 30, 2005 _______ 2nd Booth Cost: $375 Reservation Rates If Postmarked MAY 1, 2005 or later:

BOOTH SIZE COST HOURS 8’ x 8’ (approximate) $475.00 first booth Set Up: Wednesday 8:00 AM – 12:00 NOON $400.00 second booth Expo: Wednesday 1:00 P.M. – 4:00 P.M. Booth consists of: One (1) exhibitor identification sign Exhibitors are welcome to invite One (1) 6’ skirted table, 6’ X 30”, 2 chairs, 1 wastebasket existing and prospective customers (To leave the space open, there will be no pipe and drape) to visit your booth!! Any custom booth displays MUST fit within the 8’ X 8’ space

KANSAS CITY REGIONAL PURCHASING EXPOSITION

VENDOR / PRODUCTS EXPOSITION OCTOBER 5, 2005

VENDOR INFORMATION PACKET

(Approx. 85 BOOTHS AVAILABLE – FIRST-COME, FIRST-SERVE)

PRIZES: Every delegate will be given the opportunity to register for door prizes from Exhibitors and the Kansas City Regional Purchasing Exposition, Inc. Delegates need not be present to win. “Punch cards” will be issued to all delegates with each booth identified. It will be the responsibility of the vendor to sign, initial or mark the cards in the same way as delegates stop at each booth. Only the delegates with complete cards will be eligible for drawings. If you have anything that you would like to donate as prizes for our delegates, please contact a member of the Vendor Committee listed below. We would appreciate anything you may have available.

VENDOR / PRODUCTS EXPOSITION COMMITTEE Bennie Shivers, CPPO, CPPB Bill Brown, CPPO Committee Co-Chair Committee Co-Chair City of Kansas City, MO USD #259, Wichita 414 E. 12th St., RM 2204 201 N. Water Kansas City, MO 64106 Wichita, KS 67212 PH: (816) 513-1152 PH: (316) 973-4549 Jan Goodrich, CPPO Nancy Johnson, CPPB USD #259, Wichita KDOT 201 N. Water 700 SW Harrison, 7th Floor Wichita, KS 67212 Topeka, KS 66603 PH: (316) 973-4551 PH: (785)298-3546 Art Roberson, CPPB Shari Shockey, CPPB City of Kansas City, Missouri City of Wichita 414 E. 12th St., Room 2204 Purchasing Division, 12th Floor Kansas City, MO 64106 455 N. Main St. PH: (816) 513-1164 Wichita, KS 67202-1679 PH: (316) 268-4412 Sarah Zenner Sheila Kinder SMSD Purchasing Department SMSD Purchasing Department 7235 Antioh 7325 Antioh Overland Park, KS 66204 Overland Park, KS 66204 PH: (913) 993-6455 PH: (913) 993-6458