Local Index Databases

Ma. Theresa B. VillanuevaHead, Microforms and Digital Resource Center

Rizal Library, Ateneo de Manila UniversityApril 15-16, 2013

Ateneo de Naga University

A database index is a data structure (is a particular way of storing and organizing data in a computer so that it can be used efficiently)

- improves the speed of data retrieval operations - use of more storage space- efficient access of records

Source: http://en.wikipedia.org/wiki/Index_%28database%29

Available Local Index Databases

Index Databases (Part 1)

Index to Phil. Periodical Articles (IPP)

Index to Filipiniana Articles in Foreign Periodicals

Index to Philippine Newspapers (IPN)

Computerized Index to Philippine Periodical Articles (CIPPA)

InstitutionUP-Diliman Main Library

UP-Diliman Main Library

UP-Diliman Main Library

Ateneo de Manila Univ.-Rizal Library

Date Started 1946 1981 1980

Discipline/ Subject Areas Covered

Humanities, Science, Social Sc.; focus-Phils.

Humanities, Science, Social Sc.; focus-Phils.

Humanities, Science, Social Sc.; focus-Phils.

Humanities, Science, Social Sc.; focus-Phils.

Indexing Policies and Guidelines Yes Yes Yes Yes

Software Used CDS/ISIS CDS/ISISCentOS 4.3 MySQL5.0, Apache2.0, PHP5.2 using MySQL extension & ADODB

Win-ISIS

Type of Publications Indexed

Local Academic Journals & Magazines

Foreign Academic Journals & Magazines

Local NewspapersLocal Academic Journals, Magazines & Newspapers

Index Databases Index to Phil. Periodical Articles (IPP)

Index to Filipiniana Articles in Foreign Periodicals

Index to Philippine Newspapers (IPN)

Computerized Index to Philippine Periodical Articles (CIPPA)

AvailabilitySubscription based By Purchase Free Access Online

(http://www.mainlib.upd.ph/ipn/)

Online; Subscription-based

Frequency of Publication

Quarterly (print); 5 year cumulative (CD)

Online, Quarterly (CD)

Index Language Used

LCSH; Thesaurus Wilsonweb; IPP List of Subjects

LCSH; Thesaurus of ERIC Descriptors; UNESCO Thesaurus; Wilsonweb; IPP List of Subjects

Standard Vocabularies; LCSH; IPP List of Subjects

Standard Vocabularies; LCSH; Subject Headings Used in CIPPA; RGPL

Entry Elements Author & Subject Entries

Author & Subject Entries

Author, Title & Subject Entries

Author, Title & Subject Entries

Format for Bibliographic Citation

Reader’s Guide to Periodical Literature

Reader’s Guide to Periodical Literature Has its own format

Follow its own format

Abbreviations Used

Indicated in its indexing Guidelines

Indicated in its indexing Guidelines

Indicated in its indexing Guidelines

Has its own list of Abbreviations

Index Databases (Part 2)

Philippine Index Medicus Abstracts

HERDIN IndexIndex to Philippine Legal Periodicals

Index to Official Gazette

InstitutionUP-Manila University Library

Phil. Council for Health Research & Development-DOST

Supreme Court of the Philippines Library

Supreme Court of the Philippines Library

Date Started 1960s 1987 1983 1945

Discipline/ Subject Areas Covered

Medicine and Related Areas

Health and Health Related Subjects Law Law and Related

Areas

Indexing Policies and Guidelines Yes Yes Yes Yes

Software Used Phymylibrary HERDIN NeoN Sysytem using open source -Joomla, PhPMySQL

DTsearch Local Area Network (LAN)

Type of Publications Indexed

Philippine and Foreign Periodicals

Local &Foreign Journals; Theses & Dissertations; books

Phil. legal periodicals found in the SC Library

Issues of the Official Gazette

Index Databases Philippine Index Medicus Abstracts

HERDIN IndexIndex to Philippine Legal Periodicals

Index to Official Gazette

AvailabilityFree access online; Subscription-based (print copies)

Free access online and CD

Supreme Court Library’s LAN

To be uploaded soon in its local area network (LAN)

Frequency of Publication

Print (every other 2 years)

Index Language Used

Medical Subject Headings (MeSH)

Medical Subject Headings (MeSH)

LCSH; Local subject authority list of indigenous terms

LCSH; Local subject authority list of indigenous terms

Entry Elements Author, Title & Subject Entries

Author & Subject Entries; Abstract, others

Author, Title & Subject Entries

Author, Title & Subject Entries

Format for Bibliographic Citation

Format of Index Medicus

Technical Abstracting Manual, 2nd ed

Format of Harvard Law School Library

Follow its own format

Abbreviations Used

Has its own list of Abbreviations

MEDLINE abbreviations for perio. articles

Has its own list of Abbreviations

Has its own list of Abbreviations

Index to Agricultural ResourcesInstitution: University of the Philippines at Los Baños Main LibraryDate started: 1975Disciplines/Subject Areas covered: Agriculture and related fieldsIndexing policies and guidelines: YesSoftware used: WebAGRISType of publications indexed: Local periodicals, graduate theses and technical reportsAvailability: Free access online (http://agris.fao.org)(http://www.philagrinet.org.ph) and AGRIS CD (bimonthly)Index language used: AgrovocEntry elements: author, title and subject entriesFormat for bibliographic citation: AGRIS formatAbbreviations used: AGRIS prescribed abbreviations

*UPLB is the Philippine National Center for AGRIS and is a member of the Philippine Agriculture Libraries & Information Service Network (PhilAgriNet)

Issues in Local Indexes

1. Evaluation and selection of materials/articles to be indexed

a. Different criteria are used in evaluating and selecting journal titles, other materials and articles

• Discipline/subject areas covered• Regularly published in the Philippines or abroad• Contain articles written by Filipinos and about the

Philippines• Of high quality and of permanent research value• Journal titles not indexed by other institutions• Relevant to the curriculum of the university or

based on the information needs of users• Peer-reviewed internally or externally• Have abstracts

b. Selection of journal titles, other materials and

articles is done by different people or groups

• Librarians/information specialists in-charge of Filipiniana serial publications, indexing and acquisition sections

• National Journal Selection Committee consisting of four (4) members

2. Index Language Used a. Use of either or both the natural language and

standard vocabularies to represent the subject content of the documents

• Some strictly follow Medical Subject Headings (MeSH), Library of Congress Subject Headings (LCSH), Wilson indexes, and thesauri like Unesco Thesaurus,Thesaurus of ERIC Descriptors and Agrovoc

• Some establish descriptors especially for Philippine indigenous terms and compile a list of these as their additional tool for indexing

• Consistency in the spelling of local terms• Dilemma in inverting noun phrases or not• Use of acronyms in lieu of long names as descriptors

b. Dilemma in indexing articles written in the vernacular languages and in what language to represent the subject content

Equivalence relationship :Translation e.g. Bunot; Coconut Coir

Natural Language:e.g. Barong Tagalog; Clothing and Dress

3. Format for Bibliographic citation

a. Use of varied formats to record the bibliographic references

• Some devise their own format• Others follow the format of Reader's Guide to

Periodical Literature (RGPL), Index Medicus, AGRIS, and Harvard Law School Indexes

• One follows its own Technical Abstracting Manual

b. Varied practices in recording journal titles, names of months and other common terms

• Some provide the complete journal title• Others maintain a list of abbreviations they use

and this is found in their indexing policies/guidelines

• Others follow MEDLINE and AGRIS prescribed abbreviations

4. Recording of varied names used by authors or varied forms of authors' names

• Some maintain a name authority file• Others simply provide cross references from the

various forms to an established form

5. Limitations of software used and ceased technical support from software provider

6. Dilemma of continuing to have printed indexes which are found to be less cost effective but less efficient due to excessive time lag, to convert these to CD format or to have these accessed online

6. The institutions mentioned earlier that currently publish the indexes have thought of doing citation indexing but have not undertaken it for the following reasons:

• Lack of staff to do citation indexing• Need to be trained in doing citation indexing• Appropriate software to use• Not all articles indexed contain references to

documents used

References:

Issues in Indexing in the Philippines. A Presentation by Prof. Rosalie B. Faderon. CHED-UP Seminar-Workshop on Reinventing SUC Journals: Moves Towards Internationalization. February 17, 2011

Indexing Guidelines and Procedures. A Manual prepared by Ma. Theresa B. Villanueva for the Rizal Library, Ateneo de Manila University. June 2012

http://en.wikipedia.org/wiki/Data_structure