m2 Framework
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Transcript of m2 Framework
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7/28/2019 m2 Framework
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A PROJECT MANAGEMENT FRAMEWORK
Dennis Trewin
Australian Bureau of Statistics
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OUTLINE OF TALK
Reasons for needing a Project Management
Framework
Illustration of ABS Project Management Framework
Key Learningssuccesses and lessons learnt
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KEY MESSAGES
You should have an agreed Project Management
Framework to ensure consistent, effective
management of project
It doesnt have to be the ABS Framework
Project Management software project is available
(eg Microsoft Project)
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WHY DID THE ABS IMPLEMENT A PROJECT
MANAGEMENT FRAMEWORK?
Too many projects running over time and over
budget
Project scope creep
Project management responsibility not clear
Too much emphasis on outputs rather thanoutcomes
Insufficient emphasis on risks
Not a universal approach to project management
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KEY ELEMENTS OF THE PROJECT MANAGEMENT
FRAMEWORK
Project Planning Project Administration
Management of Risk
Management of Issues
Management of Change
Project Quality Project Governance
Project Financial Management
It is not rocket science!
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PROJECT PLANNING
Sets out the business case
Clearly defines project outcomes and links with
project outputs
Project initiation
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MANAGEMENT OF RISK
Should identify significant risks
Develop Risk Mitigation Strategies
Decide whether to adopt Risk Management
Strategy or take the risk
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MANAGEMENT OF CHANGE
Must be planned for
Not always welcomeidentify people affected
by change and ensure that you have a plan to
address their needs
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PROJECT QUALITY
For each output, define how you are going to
assess the output as fit for purpose
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PROJECT GOVERNANCE
Establish milestones/project phases
Define the roles and responsibility of all
stakeholders
Key roles
- project manager- project owner (usually Chair of Project Board)
Be prepared to make hard decisions that may
curtail original project plans
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PROJECT FINANCIAL MANAGEMENT
Need an itemised budget (project component x
expenditure category)
Track all expenditure on the project
Analyse significant variations to plannedexpenditure
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FACILITIES AVAILABLE IN PROJECT MANAGEMENT
FRAMEWORK
Software Package (Lotus Notes)
Templates (eg Issues Management, Risk Management)
Guides
Best practice examples
Support arrangements
Supported by classroom training and on-line training
package
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SUCCESSES
ABS has noted
Better control of projects at all levels
Increased identification and control of project risks
More effective use of corporate finances
Quality built into project outputsfit for purpose
Improved information flows
Earlier identification and resolution of problems
Clearer project scope; reduced scope creep
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LESSONS
Getting the scale of the project management inproportion to the size and impact of the project
Better monitoring of milestones (and remedial
action when milestones are not being met)
Project Boards not micro-managing
Killing off projects that wont deliver (or making
major amendments)