Lucky Dog Volleyball Presents… 2018 JVA...

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Lucky Dog Volleyball Presents… 2018 JVA SUMMERFEST Columbus, Ohio Tournament Information www.jvaonline.org

Transcript of Lucky Dog Volleyball Presents… 2018 JVA...

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Lucky Dog Volleyball Presents…

2018 JVA SUMMERFEST Columbus, Ohio

Tournament Information www.jvaonline.org

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The board of directors, staff, and members of the Junior Volleyball Association welcome you to the 2018 JVA SummerFest presented by Lucky Dog Volleyball! SummerFest is a two-day event located in downtown Columbus, Ohio. This event will bring in around 300 teams from the Midwest, Mideast, and Mid-South. We work to insure a high quality event and a great experience for all participants and their families. We want to thank our title sponsor Lucky Dog Volleyball, our official ball sponsor Molten, our housing service TeamInn / Conference Direct, the

Greater Columbus Sports Commission, as well as our host, the Greater Columbus Convention Center. We hope our partnership with these groups makes your experience at this event worthwhile. SummerFest is a fundraiser for the Junior Volleyball Association. By supporting this event, you are supporting our mission as an organization: to promote the growth of youth and junior volleyball through program and resource development, education and events. We have strived to make this the best event possible for participants and their families. If you experience any inconvenience, please let us know so we can address it and improve future events. Good luck to all competing teams and thanks for supporting the JVA!

Contact Information Junior Volleyball Association 1414 Underwood Ave – Suite 404

Milwaukee, WI 53213 414.640.1738 office

- Steve Bailey, Director of Events [email protected] / 330.931.9107 cell - Jenny Hahn, Executive Director [email protected] / 414.588.3131 cell - Lisa Wielebnicki, Director of Member Development [email protected] / 630.302.1500 cell - Briana Schunzel, Director of Marketing [email protected] / 440.773.2535 cell - Erin Lehman, Operations & Event Coordinator [email protected] / 920.621.4460 cell - Samantha Dobrzynski, Event Coordinator [email protected] / 414.915.4110 cell - Sami Riley, Housing Coordinator [email protected] / 262.364.9966 cell

JVA Head Official Donnie Goodwin Director-at-Large, Professional Association of Volleyball Officials

TeamInn / Conference Direct, Housing Service Kim Kubiak, Vice President Team Travel (TeamInn) [email protected] Lynn Golabowski, Senior Vice President/Team Director [email protected] Advanced Event Systems, Event Registration www.advancedeventsystems.com

Greater Columbus Convention Center www.columbusconventions.com

Experience Columbus www.experiencecolumbus.com

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Lucky Dog Volleyball is here in Columbus for JVA SummerFest!

“Lucky Dog Volleyball is proud to partner with the JVA organization as their title sponsor for the 2018 events. Our mission to create equitable access to volleyball resources and information aligns perfectly with the JVA mission to promote the growth of youth and junior volleyball through program and resource development, education and events. Further, we aim to design volleyball gear that is original, functional and stylish for the volleyball community. We love meeting volleyball athletes, their family and fans at event across the US. Please stop by our store to say Hi and tell us why you love the game and what we can do to make it better. It is our pleasure to serve you at these events in 2018.” -Kris Britton, CEO, Lucky Dog Volleyball

Molten returns as our official volleyball sponsor for their 10th year with JVA!

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Table of Contents

• Welcome & Contact Information p. 3 ----------------------------------------------------------------------------------------------------------------------------- -----------------------------------

• Sponsors: Lucky Dog Volleyball & Molten p. 4 Greater Columbus Sports Commission

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• Getting to the Convention Center p. 6 Driving Directions and Map

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• Downtown Columbus Parking p. 7 Parking Panda

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• Admission p. 8

• Housing: TeamInn / Conference Direct p. 8 -------------------------------------------------------------------------------------------------------------------------------------------------- --------------

• Team Check-In Information p. 9 ----------------------------------------------------------------------------------------------------------------------------------------------------------------

• Awards p. 10

• Team Eligibility P. 10 Age Definitions

Age Waivers JVA Insurance Forms Background Screening ----------------------------------------------------------------------------------------------------------------------------- -----------------------------------

• Prep Volleyball Unsigned Showcase p. 11 ----------------------------------------------------------------------------------------------------------------------------------------------------------------

• Tournament Registration, Schedules, & Results p. 12 AM/PM Waves Roster Submission / Deadline Team Drop / Refund Policy Seeding

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• JVA Dig It App p. 13

• Vendor Showcase p. 13 ----------------------------------------------------------------------------------------------------------------------------- -----------------------------------

• Odds & Ends p. 14 Athletic Trainers Facility Rules National Anthem Tournament Souvenirs

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• Rules of Play p. 14/15 Match Format / Warm-Up Procedure / Pre-Match Protocol Officials & Team Officiating Responsibilities Tie-Breaker Procedures Code of Conduct / Disciplinary Action

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Getting to the Convention Center

From I-70 on the East (Wheeling) Take I-70 West to the Fourth Street Exit Travel North on Fourth Street to Nationwide Boulevard Turn Left onto Nationwide Boulevard

From I-71 on the North (Cleveland) Take I-71 South Travel West on I-670 “109-A” Take Exit “4-B” to the Greater Columbus Convention Center Or Take I-71 South to the Spring Street Exit Travel West on Spring Street to Fourth Street Head North on Fourth Street to Nationwide Boulevard Turn Left onto Nationwide Boulevard

From I-71 on the South (Cincinnati) Take I-71 North to I-70 East Travel on I-70 East to the Fourth Street Exit Head North on Fourth Street to Nationwide Boulevard Turn Left onto Nationwide Boulevard

From I-70 on the West (Indianapolis) Take I-70 East to the Fourth Street Exit Head North on Fourth Street to Nationwide Boulevard Turn Left onto Nationwide Boulevard

From the Port Columbus Airport Take I-670 West Exit at “4-B” to the Greater Columbus Convention Center

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Downtown Columbus Parking Information An interactive map featuring areas of interest, parking, hotels, restaurant areas, bar areas, walking times, and drop-off areas is available at this link.

Book your Convention Center parking ahead of time with Parking Panda!

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Admission Admission Tickets for the event will be required.

ADULT: $8/1-day full event pass; $15/2-day full event pass

STUDENT: $5/1-day full event pass; $10/2-day full event pass

*Children 5 years of age and under are free*

Admission Tickets Presale – Order Form To order and pay for tickets in advance that will be waiting for your team representative to pick up during team check-in,

there will be an online order form. The link to this form can be found here.

To avoid lines on Saturday morning, we encourage purchasing admission tickets in advance!

Housing

We have found wonderful partners in TeamInn and Conference Direct to handle all our housing needs. When searching for a housing service, our #1 priority was customer service. This is our 6th season working with Conference Direct and our second season with TeamInn, creating an even higher level of customer service. They have arranged for a variety of hotel options for your teams. After you register on AES AND JVA receives your payment for SummerFest, you will receive a confirmation email including a link to the hotel booking page and the password you will need to enter on that page. You can also access the form by clicking on this link: 2018 JVA SummerFest Housing. We recommend that you reserve your hotel rooms as soon as possible. You will need to reserve your rooms with a credit card.

• The JVA does not have a “Stay to Play” policy. We have secured the best prices available and hope that you will use the rooms in our block. In addition, our housing services, TeamInn and Conference Direct, has arranged for incentives for teams to block rooms under our contract. JVA receives $10/room booked which helps support the mission of JVA. This event is one of our major fundraisers. In addition, we receive a credit to our cost for the convention center based on the number of rooms booked in the Columbus area. The room pick-up also impacts our negotiations with the convention center for best pricing in the future.

• Incentives to use JVA Housing:

• For every 60 rooms booked and utilized per night, the club will earn one complimentary room for that night (Players, parents and coaches must participate).

Hotel Cancellation Policy for SummerFest: Cancellations must be made directly thru the hotel. All cancellations will adhere to each hotel’s individual cancellation policy. Please make sure you are aware of your hotel’s cancellation policy. There is also a **60 DAY CANCELLATION POLICY** If you cancel a full reservation within 60 days of the event, a $50 cancellation fee will be charged for that reservation. You may extend or reduce you room nights without being subject to the $50 cancellation fee. However, you may still be subject to the hotel’s cancelation policy. Please make sure you are aware of your hotel’s cancellation policy.

If you experience any problems at all with booking your teams’ housing, please email:

Samie Riley at [email protected]

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Team Check-In Information All teams need to check-in at the Columbus Convention Center prior to beginning play. Team check-in will take place in a Room TBD.

• Check-In times for all teams are: Friday, 5:00-9:00pm and Saturday, 7:00am-12:00pm

• Teams that play in the PM wave on Saturday may check in up until noon. *Teams that play Saturday morning and wait until Saturday morning to check-in will be helped on a first-come, first-serve basis. Your team will have to wait out in the lobby until the coach has checked in and has the team’s credentials. Please give yourself enough time and please make sure your roster is good to go.

Questions regarding Team Check-In? Contact SAM DOBRZYNSKI: [email protected] / 414.915.4110

The Team Rep or Coach must check in their team. They will be asked to verify and sign their roster. This roster will be the official roster for the event. No additions or changes to a team’s roster are allowed once a team has begun competition.

At Team Check-In: 1. We will ask for a cell phone contact for each team 2. You will need to verify the roster including uniform numbers. Each player is required to wear the same jersey

number throughout the entire event. This applies to all players in the libero position as well.

3. You will need to turn in the JVA Coaches’ Sign-In Form. By signing this form, you are stating that you have access to all of your players’ JVA Release of Liability Forms and Medical Release and Waiver Forms. “Access” means you have hard copies in your possession or log-in rights to the electronic file of forms. You will NOT need to turn in these forms.

4. Players and coaches may be added to the roster at the time of team registration but they must be able to show verification of background screening.

5. If you have a chaperone on your roster and they have a verified background screening, they will receive credentials.

Ohio Concussion Requirements to be Shown at Team-Check-In: Concussions have become a serious topic in sports over the last several years. Many states have passed laws requiring that coaches and officials be trained in how to recognize and prevent these injuries. Ohio, host of JVA Rock ‘n Rumble, JVA Buckeye Battle, and JVA SummerFest, requires that all coaches and officials must show proof of having completed an approved training course prior to working at competitions. JVA is requiring that all coaches working at JVA Rock n Rumble complete a free 30 minute online training course and submit their certificate of completion at team check-in (if this is something you have already completed, please bring your certificate to team check-in). At this time, we are asking for only ONE certificate from a coach listed on the roster to be shown at check-in in order for your team to step foot on the court. This individual does NOT have to be present at team check-in--just their certificate shown.

a. National Federation of State High School Associations Concussion in Sports - What you Need to Know: http://nfhslearn.com/courses b. National Alliance for Youth Sports (NAYS) Concussion Training: http://www.nays.org/additional-training/preview/concussion-training.cfm c. Centers for Disease Control and Prevention (CDC) Heads Up Concussion in Youth Sports Training: https://www.cdc.gov/headsup/youthsports/training/index.html

This FAQ link provides information regarding the specifics of Ohio’s concussion laws as well as additional links to the approved free training courses.

IF YOU PLAN TO SEND 1 PERSON TO CHECK-IN ALL TEAMS IN YOUR CLUB, PLEASE CONTACT SAM DOBRZYNSKI 2 WEEKS IN ADVANCE: [email protected] / 414.915.4110

*Please be sure to read through all materials, there will be no coaches meeting prior to competition*

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Awards

A team plaque and medals will be awarded to teams that finish 1st through 3rd in all Gold Divisions. 1st place in Silver, Bronze, and Copper Divisions will receive team plaques.

Team Eligibility Age Definitions Team members must meet the Age Definitions for their age group. Age Waivers will be accepted for this event if the player is in the same grade as her teammates and not more than one year older than the age definition listed below. The Team Rep / Coach must present proof of grade and a copy of a birth certificate prior to Team Check-In.

18 and Under – Players who were born on or after September 1, 1999 17 and Under – Players who were born on or after September 1, 2000 16 and Under - Players who were born on or after September 1, 2001 15 and Under - Players who were born on or after September 1, 2002 14 and Under - Players who were born on or after September 1, 2003 13 and Under - Players who were born on or after September 1, 2004 12 and Under - Players who were born on or after September 1, 2005

Age Waivers* JVA allows age waivers for players whose teams will compete in the club divisions. Age waivers are allowed for players who are in the same grade level as their peers and who are not more than one year older than the current age definition (above). Team reps that are requesting age waivers need to send to the JVA office a note requesting the age waiver that includes the name, team name, player for whom the waiver is requested; proof of grade(copy of school schedule, school ID, etc.) and copy of a birth certificate. Send via email to Steve Bailey, [email protected], or send via U.S. Mail to JVA – Steve Bailey, 1414 Underwood Ave. – Suite 404, Milwaukee, WI 53213. JVA Insurance Forms Every participant listed on the Team Roster must complete the following:

• JVA Release of Liability Form

• JVA Medical Release and Waiver Form** **The USAV Medical Release Form is accepted The Head Coach must have hard copies of these forms with them at all times OR have online access to them at all times. The forms do NOT need to be turned in at team check in. The Coach or Team Rep will turn in a Coaches Sign-In Form that assures JVA event staff that you have access to all the necessary forms. Background Screening Every adult on a Team Roster must have a current, clear background screening. JVA recognizes USAV and AAU background screens. If a coach or chaperone is not a USAV or AAU member, they can secure a background screening from JVA. The cost is $20 and the screen is automatically renewed after one year and good for 2 years. JVA Background Screen is through NCSI. JVA will verify rostered adults for JVA Background Screening. If an adult has a screening with USAV or AAU, the member number needs to be included on the official event roster.

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2018 PrepVolleyball Unsigned Showcase

More information on the PrepVolleyball Unsigned Showcase coming soon…

Active Ankle is proud to be the Championship Court Sponsor of JVA Summerfest! Whatever your ankle state, preferences, and position on the court, Active Ankle has a brace for you. Learn more HERE.

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Tournament Registration, Schedules & Results

Tournament registration, schedules and results are through AES, www.advancedeventsystems.com

AM WAVE: TBA PM WAVE: TBA

We will not know the exact schedules until about a week before the event. Teams will participate in pool play on Saturday and bracket play on Sunday.

It is our goal to have everyone finished by 6:00 p.m. on Sunday

• The entry fee for the tournament is $520

• *JVA Member Clubs registered AND payment postmarked by April 20th get a reduced fee of $475/team *Registered by April 20th means entered in AES and Entry Fee postmarked before April 20th*

Divisions of Competition

Competition will be offered for girls’ teams in the following divisions:

• OPEN 12s-18s

• CLUB 12s-18s

Roster Submission COMPLETE ROSTERS ARE DUE IN AES BY MAY 25th, 2018. Complete rosters including verification of background screening for all adults on roster and submission of paperwork for any player for which an age waiver is requested. Teams whose rosters are incomplete and not submitted by 12:00pm CST May 25th, 2018 will be required to pay an additional “pain and suffering” fee of $50 at Team Check-In.

Team Drops and Refunds Teams that drop out before 6:00 pm CST on Friday, April 20th will be refunded their entry fee minus a 20% service charge.

Teams that drop after 6:00 pm CST on Friday, April 20th will NOT receive a refund.

Seeding, Schedule Tracking and Results Using the best available information, including results posted on AES, power league websites, and region ranking systems, teams will be seeded by a 7-member seeding committee:

Steve Bailey, JVA Director of Events (ALL) TBA, TBA (17/18s) TBA, TBA (17/18s) TBA, TBA (15/16s) TBA, TBA (15/16s)

TBA, TBA (14 and under) TBA, TBA (14 and under)

JVA has contracted AES Results Management System to provide up-to-the-minute results. Schedules and results can be found and followed on any mobile device on the JVA Dig It App, AES Xpress App and www.advancedeventsystems.com. This is the official schedule. There will be no paper posting of pool results or schedules. There will be a “Results Station” near the main Tournament Desk to look up results and schedules.

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JVA Dig It App – FREE!!! Don't Miss the Last Minute Info and Chance to Win the Club Contest The JVA Dig It App is the event app for club volleyball and the JVA SummerFest. The App will provide you with all the important event updates such as court changes, wave info, schedule/results, etc. Plus, it has helpful Columbus information to make sure you and your teams enjoy the weekend!

WIN! Make sure your parents and players download the App for discounts on local area restaurants and attractions for SummerFest participants. Download the FREE App in the iTunes Store or Google Play Store and make sure to Register your name and club in the App so your club can win! We will also have a Team of the Day Contest and ways for everyone to win great prizes just by submitting photos in the App! Download the JVA Dig It App now and your club could have a winning weekend!

Vendor Showcase Our partner, AVCA, is working to put one of the best Vendor Showcases yet! The showcase has been a popular past-time for our participants between matches. The Showcase will provide space for a wide variety of vendor-booths featuring everything that a volleyball player, parent, coach or club director would want – uniforms, casual clothes, training aids, recruiting information, and things that are just plain fun.

If you are interested in renting a vendor booth please contact Toby Bishop: [email protected]

FOLLOW US!

FloVolleyball brings live coverage of JVA SummerFest. Catch the action on FloVolleyball.tv, Roku & Apple TV 4. Watch live.

The Air Travel Group, the Official Travel Partner of the JVA, makes taking your team on the road easy. Contact our Sports Travel Specialists for a free, no obligation quote.

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Odds and Ends Athletic Trainers Athletic Trainers will be available inside the Columbus Convention Center. Individuals should provide their own tape and pre-wrap. Supplies will also be available for purchase, if needed. Facility Rules No coolers will be allowed. There will be seating for all spectators; camp chairs will not be allowed in the Convention Center due to a potential fire hazard if open aisles are blocked. National Anthem Singers Needed If you are interested in singing the national anthem, email Erin Lehman: [email protected] Tournament Souvenirs Lucky Dog Volleyball will have a booth set up in the Convention Center. Our Pro-Shop will have tournament t-shirts and a wide variety of volleyball apparel.

Rules of Play JVA will follow the 2017-2019 USAV Indoor Domestic Competition Regulations for all JVA hosted events. For 2017-2019, we will follow the previous rule regarding positional and rotational faults and not use the USAV Test Rules: 7.3.5.3, 7.5.4 and 7.7.2. Match Format / Warm-up Procedures

• All divisions will play best of 3-set formats. Divisions that have 3-team pool(s) with no cross-over match in combination with 4 team pools in the same division will play all 3 sets to 25. Pool finish will be based on set percentage as all 3 sets will count for finish placement. 3-team pools are not our recommended format and we will do everything we can to avoid them. However, there are times where it is completely unavoidable.

• All cross-over and challenge matches will be “match play”, best of 3 sets.

• Matches will move ahead of schedule if time allows with the following exception: Warm-ups for matches in the 15 through 18 divisions will not begin more than 25 minutes ahead of schedule.

• All warm-ups will be 2-4-4 (2 min. shared ball handling, first 4 min. court-time for serving team & last 4 min. court-time for receiving team). Teams must serve within their court-time. The team off the court should assist in ball-shagging during the on-court teams’ warm-up.

Match formats for each of the divisions will be available online at www.advancedeventsystems.com.

Officials and Team Officiating Responsibilities The Head Official will schedule a First Referee for each match. Work teams will need to provide a Second Referee, Official Scorer, Visual Scorer, Libero Tracker and 2 Line Judges. An adult on the official roster needs to be courtside at all times. The work team needs to report to the Head Official no later than the beginning of the serving team’s warm-up. For each minute the work team is late or incomplete, one point will be given to their next opponent (up to 25-0 forfeit). Each work team must have an adult present and identified to the R1 during a team’s work assignment.

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Pre-Match Protocol (All Non-Gold Finals)

• Prior to the start of the 1st set, the full teams will line up behind the service line. At the signal of the head official, they will proceed to the center line to shake hands with their opponents. The starting line-up will remain on the court for the line-up check, and the libero shall be waived in by the head official.

Ties in Pool Play – DO NOT LEAVE your court area until your pool has been decided!!! The Tie Breaker Procedure outlined below will only be enforced in the event of a 3-way tie in which one of the teams would be eliminated from moving into the Gold Division. For all 2-way ties, the team that won the pool play match (head to head) between the two teams tied for position will take the higher position.

• 3-way ties for non-gold division placement will be decided by the following CRITERIA: - Match %: matches won divided by matches played - Set %: sets won divided by sets played - Point %: points scored divided by the total points scored by the team’s opponents in that pool - Coin Flip

• 3-way ties for teams all moving onto gold division placement will be decided with CRITERIA above

• 3-way ties for 1st place, with 2 teams moving into the Gold/Championship Division - The teams will be seeded using the CRITERIA above, and the team with the greater set %/point % shall be awarded first place. The other two teams shall play one 15-point set (switch at 8) for the remaining playoff position. The team that wins the playoff set will be awarded 2nd, the loser will be awarded 3rd. The team that was awarded first will provide the work team for the play-off.

• 3-way ties for 2nd place, with 2 teams moving into the Gold/Championship Division - The teams will be seeded using the CRITERIA above. The team seeded 1st will be the bye team and

play the winner of the set between the two remaining teams. The team that was seeded 1st will provide the work team for the 1st playoff set. The loser of the 1st playoff set, will be the work team for the 2nd playoff set.

• If, due to formatting, there are any other tie scenarios, the procedure outlined in the USAV 2017-2019 Rule Book will be followed.

**If one of the teams in a 3-way tied pool leaves the site before the determination that a tie-break is necessary, that team will automatically become the lowest placed team (among the teams that are tied) and the remaining 2 teams will play one tie-breaking set to 15 (switch at 8), if needed, with a work team to be assigned.

Rules of Play for Youth Divisions and Youth Boys Participation*

• U-11 Divisions will use the same rules as U-12 but allow for the step-in on the serve as above.

• U-10, 11, and 12 boys' teams will be allowed to compete in girls' events at age level.

• U-13 and 14 boys' teams are allowed to compete in girls events up an age level.

• Co-ed teams with no more than 3 boys on the floor, at any one time, are allowed to play in girls events at age level. *AAU Girls Nat’l Championships does not provide for boys participation on girls teams or in girls divisions.

Code of Conduct / Disciplinary Action Any participant listed on the Official Roster who is causing unfavorable situations either prior to, during, or after the event is subject to disciplinary action by the Tournament Director(s).

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ATTENTION Anyone discovered in possession of or consuming illegal drugs, alcohol, tobacco products, or e-cigarettes

(vaporizers) will be immediately expelled from the event. Additionally, anyone in possession of illegal drugs or alcohol will be expelled from the event.

There are no warnings for possession or consumption of illegal drugs, alcohol, tobacco products, or e-cigarettes (vaporizers) for players or any other underage person whose name appears on the tournament

roster. Expulsion will be immediate.

ALSO NOT ALLOWED IN THE EVENT - Pets other than service animals

- Weapons of any kind

Smack Sportswear is excited to partner with the JVA as the Championship Court Sponsor of the JVA SummerFest! Stop by the booth for free swag and crazy specials for Directors, Coaches, and Athletes. Also, bring your teams by for FREE Team Pics. For

more details email [email protected]

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17 NCAA® and NCAA Championships® are registered t rademarks of the Nat ional Collegiate Athlet ic Associat ion

Molten is the Off icial Volleyball of

the Junior Volleyball Associat ion

Molten is the Offi cial Volleyball of the NCAA® Women ’s Volleyball Championships

Trademarks owned by Molten Corporat ion or Molten USA, Inc. © 2017 Molten USA, Inc.