LOS MEDANOS COLLEGE

Extended Opportunity Programs & Services (EOPS)

Spring 2014 Information SessionA large group meeting held each semester required for new and continuing EOPS students, outlining the services, expectations, and benefits of participating in EOPS

Revised 1/09/13

Forms

Forms you’ll need

1. EOPS SP14 Network Services & Dates

2. My Academic Network Strategy3. EOPS Policies & Procedures4. EOPS Mutual Responsibility

Contract (MRC)

Objectives

What we’ll do today

1. Create academic network strategies

2. Establish academic networks3. Define program & student

expectations4. Increase network resources

Academic Network Strategy

“We are caught in an inescapable network of

mutuality, tied in a single garment of destiny.

Whatever affects one directly, affects all

indirectly.”

~Rev. Dr. Martin Luther King, Jr., Nobel Prize Laureate,

Human Rights Activist

Invalid success formula

StudentGoal + Classroom

Instructor = StudentSuccess

Valid success formula

StudentGoal + Academic

NetworkParticipation

= StudentSuccess

Some academic network categories1. Immediate family2. Extended family3. Long-time friends4. Employers5. Religious

Organization6. Public Organizations7. LMC staff8. LMC CORE9. LMC Bookstore10.LMC Automotive

Tech11.LMC Child Study

Center

12. Career Mentor13.LMC Instructor14.LMS SG15. Financial Aid16. Admissions&

Records17. LMC Administrator18. Cafeteria19. LMC Library20.LMC Employment

Ctr21. LMC Scholarship

Ofc22. LMC Transfer Ctr

________key relationships____________________current date

My Academic Network Strategy Worksheet

_______________AA/AS/Transfer/Certificate_____________________________________target date___________

inward qualities

_______________challenges facing

_______________core values

_______________ LMC faculty

_______________Study-buddy________________________

LMC student service program

___________________student activity

__________________ peer

_______________________ work/business

________________________religious/civic organization

_______________ LMC faculty

_______________career goal_____________________________________target date

_______________ kick-it buddy

_______________state/local institutions

_______________ family

NAME: ____________________________________ ID#:__________________ EMAIL: _________________________@insite.4cd.edu DATE: _________________

______________LMC staff

________key relationships____________________current date

My Academic Network Strategy

_______________AA/AS/Transfer/Certificate_____________________________________target date___________

inward qualities

_______________challenges facing

_______________core values

_______________ LMC faculty

_______________Study-buddy________________________

LMC student service program

___________________student activity

__________________ peer

_______________________ work/business

________________________religious/civic organization

_______________ LMC faculty

_______________career goal_____________________________________target date

_______________ kick-it buddy

_______________state/local institutions

_______________ family

NAME: ____________________________________ ID#:__________________ EMAIL: _________________________@insite.4cd.edu DATE: _________________student

spousecaretaker

8/14/13

sound engr tech

5/30/15

AA- recording arts5/30/13

S- singing H- entertainingA- poetry writing P- outgoingE- Beyonce’ lunch

housingfamily pressuremental healthhope

trustcourage self-honesty A&R- transcript evaluationLarry K- math 30

St Paul’s UMC- scholarship

Maria- co-Raider’s fan

Ernest- flexible schedule

Larry K- math 30

Joseph- dad- car

Marsha-CalWORKs

______________ LMC student service program

EOPS- priority regRust- math/ACE

Caldwell- Englishstudent government

Leslie Thompson 1234567 lthompson567 8/14/130

EOPS is a state-funded student service program

that promotes academic excellence among

students from low-income, underrepresented

backgrounds in higher education. EOPS promotes excellence by offering

services that are above, beyond, and in addition to

services available to all LMC students.

What’s EOPS?

ENROLLMENT RETENTION

PERSISTENCE SUCCCESS

The EOPS Mission

The EOPS Vision

EOPS students and staff are passionate change-agents who thrive as they create

and nurture intentional, academic partnerships-partnerships that inspire

people to choose trust over fear, equity over injustice, responsibility over victimhood,

hope over apathy, self-honesty over competition, and link personal success to

the success of the greater good.

EOPS counseling goals & valuesGoal

To guide students as they navigate through the system of higher

education through self-awareness, self-determination, and self-reliance.

Values• Partnership

• Initiative/ownership•Authenticity

•Comprehensiveness

Counseling purposes and timelineLimited

Services/AppealNew Students

P.O.W.E.R Workshop1/6/2014 – 1/7/2014

1st Contact –

Ed-Plan Update 

1/13/2014 – 2/28/2014

1st Contact – NAVI Workshop

 12/17/2013 – 1/8/2014

Progress ReportDue 2/28/2014 @ 1:00pm

Progress ReportDue 2/28/2014 @ 1:00pm

2nd Contact – Peer-to-Peer contact

3/3/2014 – 4/4/2014

2nd Contact – Ed-Planning

 1/13/2014 – 2/28/2014

3rd Contact – Pre-registration Advising

 3/24/2014 – 5/7/2014

3rd Contact – Pre-registration Advising

 3/24/2014 – 5/7/2014

Program linked to EOPS What ‘s CARE?

A student support program offering additional student support services to eligible EOPS

students. Who’s Eligible?

A current EOPS student who is: a) single-head of household, b) parent/guardian of child 14 or

younger in home, c) whose child or is personally receiving TANF/ CalWORKs (cash-aid)What Services Are Offered?

Childcare, educational grant($), monthly meal tickets, automotive repair services, life-

development workshopsWhen Do I Apply?

NOW– see Robin Harrison

EOPS Spring 2014 Network Service & Program Dates

OPTIONAL SERVICES: Students may opt not to participate in the services listed below with no change in their program status.

Description Start Date End DateSchool Supply Pick-Up (between 3:00pm-

6:00pm, except Fri) 01/15/2014 01/17/2014

Book Voucher 01/09/2014 01/27/2014

Calculator Loans 01/15/2014 05/21/2014

Email Assistance 01/21/2014 05/21/2014

FAFSA Application Assistance 01/21/2014 05/21/2014

Miscellaneous Supplies (Scan-Trons, blue books) 01/15/2014 05/21/2014

Parking Permit (between 3:00pm-6:00pm, except Fri) 01/15/2014 01/21/2014

Recommendations 01/21/2014 05/21/2014

Textbook Loans 01/15/2014 05/21/2014

UC/CSU Fee Waivers 01/13/2014 05/21/2014

Policies & Procedures

The following policies govern the processes by which EOPS will deliver particular services and

requirements that students are to meet in order to receive them.

Appealing for readmissionPolicy

Students dismissed from EOPS due to back-to-back

semesters of non-compliance may submit a written

request for readmission. (No second appeals accepted. No

appeals for status downgrades permitted.)

Procedure Meet EOPS staff to review appeals process Complete 6 units with term GPA of 2.0 or

better semester before appealing Submit written appeal with supporting

documents Submit EOPS application

Book vouchers Policy1. For use at LMC Bookstore 2. For one-time use only3. Expires 14 days after disbursed4. Good only for textbook purchases or

loans5. Lost vouchers only replaced with police

report

Procedure• Present ID and schedule at LMC Bookstore

• Return to bookstore for books out of stock when purchasing– bookstore re-opens voucher

Book purchased are student’s property

CalWORKsPolicy

1. County supplies book vouchers2. County supplies parking permits3. County provides course supplies

Procedure• Students who experience complications

securing services from Contra Costa County must document attempts to secure services.

Counseling expectationsPolicy

1. No children allowed2. Students that no-show, cancel, and/or

reschedule appointments will not be guaranteed make-up appointment

3. No drop-ins4. After 10 minutes, no admittance

Procedure• Schedule all appointments in the EOPS

office by phone or in person• Retain record of appointments– no

reminder calls

Counseling expectations, cont’d

1. All three (3) required counseling contacts to be completed with an EOPS counselor or EOPS designated staff

• Exception: Students permitted to meet with non-EOPS counselor to complete 2 of the 3 meetings as specified in the Program Timeline (i.e., cover topics by required dates) Procedure

• Meet during the dates and cover the topics stated on the Program Timeline

• Provide EOPS Office proof of each meeting by EOPS Counseling Timeline meeting deadline

Eligibility limits

1)70 degree-applicable units2)6- consecutive semesters

(summers excluded)3)Dishonor MRC 2 consecutive

semesters 4)Voluntarily withdraw from EOPS

E-mail requirement

Policy• Students are to establish, maintain, consult

their insite.4cd.edu e-mail account weekly • Serves as the contact point for EOPS official

communication• EOPS no longer corresponds via US Mail

Enrolling at multiple campuses

Policy1. Majority of units must be taken at LMC2. If enrolled in an even number of courses,

LMC must be designated as financial “home”

Procedure• Designate LMC as financial “home”• Receive services at LMC EOPS

Full-time waiver request Policy

At sole discretion of the EOPS director, a limited

number of students may be approved to enroll and

complete less than a full-time course load.

Procedure Submit waiver request to director with supporting documents by required deadline

Academic Progress Report (APR)Policy

1. Student must meet with instructors during office hours to obtain instructor feedback for, at least, fifty (50%) of enrolled classes. Must obtain feedback from ALL instructors.

2. Must show comments– letter/% grade optional.

Procedure• Download APR at EOPS website (forms

tab)• Make appointment with instructor• Submit to EOPS Office by February 28,

2014, 1:00pm

Networking with instructors

Note office hours in syllabus Introduce yourself when semester

begins Call/email appointment request for

APR Ask course-related questions at

meeting Express appreciation to instructor Thank instructor for meeting

Nine (9) unit waiverPolicy

Continuing students successfully completing (2.0 or better) 12 units may take 9.0-11.9 units in following semester

<12 unit semesters cannot be back-to-back < 12 unit semester limit – 2 semesters life-time

tenure in programProcedure/Example

SP’14– completes 12 units w/ 2.0 GPA, FA ’14 completed 10 units with 2.o or better term GPA

Submits no waiver for FA ‘14 Meets counselor in FA ‘14 to revise Ed Plan

Waiver approval required for all other studentsNote: financial aid status may be impacted as a result of non-full-time

enrollment

Non-satisfactory academic progress

PolicyStudents earning Ds or Fs at APR deadline must meet with EOPS counselor or staff no later than two weeks after the APR deadline to devise a strategic plan

Procedure Develop strategic plan Makes follow-up meeting with

counselor/staff, at least, 2 days before semester drop deadline

Time/Unit limit waiverPolicy

Full-service students with high unit CCCCO approved “high unit majors” may petition to extend eligibility for EOPS services up to 2 semesters beyond 70 degree-applicable unit/6 semester limit.

Procedure Meet counselor to determine program

eligibility Before start of each semester, submit

waiver to EOPS director for approval

Transferring to another EOPS

PolicyEOPS supports student transfers to another

EOPS program but cannot guarantee admission.

Procedure Request LMC EOPS to send EOPS Transfer

Request to selected EOPS program EOPS sends record of student’s program

history, transcript, and current status to selected program

Parking Permits

Policy• Limited-service and appeal students are

ineligible for this service.

• Issued only one (1) permit per EOPS student

• Must request permit during today’s Informational Session

Mutual Responsibility Contract

Establishing Your MRCenter information appearing underlined on MRC form

1. Enroll 12 units every semester, i.e., fall/spring 12 units, summer 6 units

Multiple campus enrollment must have majority units at LMC

DSPS students with less than 12 units must submit DSPS waiver to eligible for services before signing contract

EOPS students with less than 12 units must submit EOPS waiver to eligible for services before signing contract

Establishing Your MRCenter information appearing underlined on MRC form

2. Complete 12 units each semester earning a term Grade Point Average (GPA) of, at least, 2.0 EOPS or DSPS waiver required for less

than 12 units Waiver must be submitted before

services can be received

Establishing Your MRCenter information appearing underlined on MRC form

3. Schedule and meet with EOPS counselor/staff 3 times each semester as outlined in Spring 2014 Network Service & Program Dates All 3 meetings with EOPS counselor (see

Policies)

Establishing Your MRCenter information appearing underlined on MRC form

4. Submit APR by 1:00pm, 02/28/14 For on-line classes-- attach e-mail to APR

from instructor with comments on your: a) participation, b) grade, c) attendance, and d) understanding of course material

Write “late start” for classes starting after 02/28/14

Meet instructors during office hours

Establishing Your MRCenter information appearing underlined on MRC form

5. Use EOPS priority registration to register for your next semester classes

Use WebAdvisor/Insite Portal Check WebAdvisor/Insite Portal for

your personal registration appointment date and time

Establishing Your MRCenter information appearing underlined on MRC form

6. Notify Admissions & Records and EOPS after changing contact information Address, phone numbers, name, etc.

Let’s work together on making this phrase--

“I didn’t receive that e-mail”, not happen.

Establishing Your MRCenter information appearing underlined on MRC form 7. Establish, maintain, and

regularly check personal insite@4cd.edu email for EOPS official correspondence

Activate Los Medanos e-mail through Insite portal– Insite.4cd.edu

Establishing Your MRCenter information appearing underlined on MRC form

8. Student must meet with instructors during office hours to obtain instructor feedback for, at least, fifty (50%) of enrolled classes. (Ex. If student has 4 classes, student must meet with 2 instructors during office hours. Student will need ALL 4 signatures)

Other Matters

File a FAFSA

Beta Ed Plans

SB1456 Starting fall 2013

Peer Mentoring

Starting spring 2014 Second “counseling” contact for Full

service and Limited/Appeal EOPS students only

EOPS Student Advocate

A group of EOPS students selected by

application to assist EOPS in areas of:

1)Program policy2)Strategic planning 3)Developing program initiatives4)Community leadership

Book vouchers

Expires 14 days from today

New students- $250Continuing Full-Service- $350Continuing Limited-Service- $0Appeal-$0

Scheduling counseling appointments

1-Start scheduling 01/13/14 @ 8:30am2-Call or visit EOPS Office

Staff Contacts

Robin HarrisonCARE Coordinator(925) 439-2181 x3114rharrison@losmedanos.edu

George MillsEOPS Retention Specialist(925) 439-2181 x3117gmills@losmedanos.edu

Lisa GregoryAdministrative Secretary(925) 439-2181 x3138lgregory@losmedanos.edu

Yasmine FlaggsEOPS Assistant(925) 439-2181 x3330yflaggs@losmedanos.edu

Catherine FonsecaCalWORKs Coordinator(925) 439-2181 x3154cfonseca@losmedanos.edu

Laura SubiaEOPS Counselor(925) 439-2181 x3351lsubia@losmedanos.edu

Jeffrey BenfordDean of Counseling & Student Services(925) 439-2181 x3316jbenford@losmedanos.edu

1-Request permit today upon check-out 2-Apply on-line in EOPS office between the hours of (bring make/model of vehicle and license plate) 3:00pm-6:00pm Mon-Thurs (deadline is 01/21/14)3-Take receipt to cashier 4-Obtain temporary permit 5-Receive SP14 permit in mail within 5-7 business days

5-Step parking permit process

Must complete process 01/15-01/21/14

PARKING PERMIT REQUESTS AND SUPPLY HANDOUTS

MUST request parking permit today (No exceptions)

Student supply pickup:1/15/14-1/17/14

3:00pm-6:00pm (except Friday when it’s 3:00-4:00pm)