Long Term Staffing Task ForceLong Term Staffing Task ForceSession Meeting 9/15/07Session Meeting 9/15/07

AgendaAgendaGoals – Carrie CrossfieldGoals – Carrie CrossfieldProcess – Carrie CrossfieldProcess – Carrie CrossfieldCurrent State – Carrie Current State – Carrie CrossfieldCrossfieldTransitioning to a Program Transitioning to a Program Church – Meredith MooreChurch – Meredith Moore

Long Term Staffing Task ForceLong Term Staffing Task ForceSession Meeting 9/15/07Session Meeting 9/15/07

AgendaAgendaFuture State – Ibby DicksonFuture State – Ibby Dickson

–Possible Staffing Models Possible Staffing Models ConsideredConsidered–Staffing Plan ProposalStaffing Plan Proposal–Staffing Plan TimetableStaffing Plan Timetable–FinancialsFinancials

The GoalThe Goal

A proposal to Session at the A proposal to Session at the September meeting to include:September meeting to include:– Current StateCurrent State

Org Chart of Committees and StaffOrg Chart of Committees and Staff How does interaction happenHow does interaction happen SWOTSWOT

– Future StateFuture State Staff Staff CostsCosts Job DescriptionsJob Descriptions How do these address the SWOTHow do these address the SWOT

The ProcessThe Process

Meetings began May 8 and included a Meetings began May 8 and included a discussion of the Revisioning process. These discussion of the Revisioning process. These meetings continued bi-weekly and weekly meetings continued bi-weekly and weekly throughout the summer until today.throughout the summer until today.

Members included Dave, Ibby, Meredith, Members included Dave, Ibby, Meredith, Kent, Dot, Ron, Carrie, and BeckyKent, Dot, Ron, Carrie, and Becky

Minutes to SessionMinutes to Session Newsletter ArticlesNewsletter Articles Raising the RoofRaising the Roof Seminar with Alice MannSeminar with Alice Mann Other ResearchOther Research

Current StateCurrent State

Org ChartOrg Chart CommunicationCommunication SWOTSWOT

StrengthsStrengths

LocationLocation Talented MembershipTalented Membership Traditional Worship ServiceTraditional Worship Service Openness to Contemporary ServiceOpenness to Contemporary Service Children’s MinistryChildren’s Ministry MusicMusic Our YouthOur Youth Our Multi-generational mixOur Multi-generational mix

StrengthsStrengths # of programs# of programs Women’s MinistryWomen’s Ministry Seniors – program leadership for seniorsSeniors – program leadership for seniors Willingness to take a leap of faithWillingness to take a leap of faith New BuildingNew Building DCM-CarrieDCM-Carrie History of commitment to the communityHistory of commitment to the community High income communityHigh income community DaveDave Welcoming CongregationWelcoming Congregation Growing CommunityGrowing Community Openness to work with other congregationsOpenness to work with other congregations PersistencePersistence

WeaknessesWeaknesses

Internal CommunicationInternal Communication External CommunicationExternal Communication Lack of Knowledge Continuity on Lack of Knowledge Continuity on

Session CommitteesSession Committees No Associate PastorNo Associate Pastor Not enough women leadersNot enough women leaders Too much unilateral actionToo much unilateral action No larger discernment by the No larger discernment by the

congregationcongregation Not physically visibleNot physically visible

WeaknessesWeaknesses Speed of decision-makingSpeed of decision-making Confusion on decision-making Confusion on decision-making

boundaries and responsibilitiesboundaries and responsibilities Confusion on rolesConfusion on roles Adult EducationAdult Education Youth Ministry ProgrammingYouth Ministry Programming Inconsistent Assimilation of New Inconsistent Assimilation of New

MembersMembers 2 locations makes communication hard2 locations makes communication hard Too many programs – disconnect Too many programs – disconnect

between # of programs and staff supportbetween # of programs and staff support

WeaknessesWeaknesses Talent CapitalizationTalent Capitalization LeadershipLeadership Lack of DirectionLack of Direction Boundaries are confusedBoundaries are confused Slow growthSlow growth Lack of Men’s MinistryLack of Men’s Ministry Not good use of technology (especially with Not good use of technology (especially with

communication)communication) Not open to changeNot open to change Double income earners lead to lack of Double income earners lead to lack of

time/volunteerstime/volunteers Leadership is too stretchedLeadership is too stretched Not enough roomNot enough room

OpportunitiesOpportunities See all those listed in the reportSee all those listed in the report Senior Ministry ExpansionSenior Ministry Expansion Men’s Ministry ExpansionMen’s Ministry Expansion Future of Trinity HouseFuture of Trinity House Deacons ProgramDeacons Program Streamline organizational processesStreamline organizational processes Pledges from everyone/estimate of Pledges from everyone/estimate of

givinggiving Long term generosity rather than short Long term generosity rather than short

term focusterm focus Proportional givingProportional giving

ThreatsThreats

Inadequate cash flowInadequate cash flow Out marketing by other churches Out marketing by other churches

and other competitionand other competition Competition means sports groups Competition means sports groups

and other examples of demands and other examples of demands on our time and moneyon our time and money

Transitioning to a Transitioning to a Program ChurchProgram Church

Church Growth: Church Growth: Ramp or Stairs?Ramp or Stairs?

Characteristics of Characteristics of Pastoral Size Church (50-Pastoral Size Church (50-150)150) Relationship Relationship

patternspatterns Pastoral rolePastoral role OrganizationOrganization StrengthsStrengths

Characteristics of Characteristics of Program Size Church Program Size Church (150-350)(150-350) Relationship Relationship

patternspatterns Pastoral rolePastoral role OrganizationOrganization StrengthsStrengths

Plateau ZonesPlateau Zones

Stress Points in Stress Points in TransitionTransition IncongruenceIncongruence Diverse expectations of pastoral roleDiverse expectations of pastoral role Staffing needs vs. Financial resourcesStaffing needs vs. Financial resources Size Transition: “N-curve”Size Transition: “N-curve” AmbivalenceAmbivalence

– A double-minded churchA double-minded church– War and PestilenceWar and Pestilence

Size Transition “N-Size Transition “N-Curve”Curve”

Critical Questions for Critical Questions for Pastoral-Program Pastoral-Program TransitionTransition Clergy RoleClergy Role Program LeadershipProgram Leadership CommunicationCommunication Democratic ParticipationDemocratic Participation

Staffing for GrowthStaffing for Growth

The Growth DilemmaThe Growth Dilemma Options for StaffingOptions for Staffing

– VolunteerVolunteer– Paid StaffPaid Staff

Typical Staffing Patterns Typical Staffing Patterns for Pastoral to Program for Pastoral to Program TransitionTransition

Typical Staffing Typical Staffing Patterns continuedPatterns continued

Funding New StaffFunding New Staff

Staying ahead of the growth curveStaying ahead of the growth curve Extending the church’s reach into Extending the church’s reach into

new areasnew areas– GeographicGeographic– DemographicDemographic– ProgrammaticProgrammatic

Multiplying ministry through Multiplying ministry through member-equippingmember-equipping

Future StateFuture State

Staffing Patterns Staffing Patterns Considered for First Considered for First HireHire Full-time Director of Christian Full-time Director of Christian

EducationEducation Full-time Associate Pastor – Youth Full-time Associate Pastor – Youth

MinisterMinister Full-time Director of Youth Full-time Director of Youth

MinistriesMinistries Full-time Associate Pastor – Full-time Associate Pastor –

GeneralistGeneralist

Long Term Staffing Long Term Staffing Plan Proposal: The Plan Proposal: The IdealIdeal Pastor, Head of StaffPastor, Head of Staff Associate Pastor (generalist with Associate Pastor (generalist with

emphasis on youth ministry)emphasis on youth ministry) Administrative AssistantAdministrative Assistant Part-time Clerical AssistantPart-time Clerical Assistant Director of Christian EducationDirector of Christian Education Part-time SextonPart-time Sexton

Timetable - OfficeTimetable - Office

Employ a full-time Administrative Employ a full-time Administrative Assistant – January, 2008Assistant – January, 2008

Employ part-time Clerical Employ part-time Clerical Assistant when staff increases Assistant when staff increases (perhaps Fall, 2008)(perhaps Fall, 2008)

Timetable – Assoc Timetable – Assoc PastorPastor Immediately establish an Immediately establish an

Associate Pastor Nominating Associate Pastor Nominating CommitteeCommittee– Fall, 2007 APNC beginsFall, 2007 APNC begins– Winter-Spring, 2008, APNC begins Winter-Spring, 2008, APNC begins

reviewing candidatesreviewing candidates– Fall, 2008, earliest possible time for Fall, 2008, earliest possible time for

Associate Pastor to begin Associate Pastor to begin

Timetable – Dir. Of Timetable – Dir. Of Christian EducationChristian Education Employed when average worship Employed when average worship

attendance has increased by 25%attendance has increased by 25% Perhaps around 2010Perhaps around 2010 Could start as part-time and then Could start as part-time and then

increase to full-timeincrease to full-time

Timetable - SextonTimetable - Sexton

Increase vendor/contract hours Increase vendor/contract hours when new building openswhen new building opens

As we need additional help due to As we need additional help due to increased building use (including increased building use (including set-up and take-down)set-up and take-down)– Increase vendor/contract hours ORIncrease vendor/contract hours OR– Hire part-time sextonHire part-time sexton

And in the Interim:And in the Interim:

Identify volunteers from within Identify volunteers from within congregation to help with clerical congregation to help with clerical taskstasks– TypingTyping– PhotocopyingPhotocopying

Pray that Carrie Crossfield will Pray that Carrie Crossfield will continue to work as our volunteer continue to work as our volunteer Director of Children’s MinistryDirector of Children’s Ministry

The Interim, continuedThe Interim, continued

Pastor assumes greater support Pastor assumes greater support role for Adult Educationrole for Adult Education

Ask Jessica McClure Archer to Ask Jessica McClure Archer to continue on a month-to-month continue on a month-to-month basis until an Associate Pastor is basis until an Associate Pastor is employedemployed

Administrative Administrative Assistant 2008 Assistant 2008 ExpensesExpenses

Annual SalaryAnnual Salary $36,000$36,000

Pension/MedicalPension/Medical 2,4002,400

FICAFICA 2,7542,754

TotalTotal $41,154$41,154

(Increase over (Increase over 2007)2007)

$10,884$10,884

Associate Pastor Associate Pastor Annual Expenses Annual Expenses (Presby. Min.)(Presby. Min.)Annual SalaryAnnual Salary $60,377$60,377

Pension/MedicalPension/Medical 19,01819,018

FICAFICA 4,6194,619

Books/Cont. EducBooks/Cont. Educ 1,0001,000

TravelTravel IRS RateIRS Rate

TotalTotal $85,014$85,014

Total assuming Total assuming mansemanse

$48,623$48,623

Questions/DiscussionQuestions/Discussion

Recommended Recommended TimetableTimetable Congregational Meeting, Oct 7 Congregational Meeting, Oct 7

(allows 2 Sundays for call) to (allows 2 Sundays for call) to introduce planintroduce plan