Long Reports: An Introduction. Importance Highlight your ability to organize and present ideas...
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Transcript of Long Reports: An Introduction. Importance Highlight your ability to organize and present ideas...
![Page 1: Long Reports: An Introduction. Importance Highlight your ability to organize and present ideas clearly Highlight your ability to find information Highlight.](https://reader036.fdocuments.net/reader036/viewer/2022070413/5697bff61a28abf838cbdf9e/html5/thumbnails/1.jpg)
Long Reports:
An Introduction
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Importance
• Highlight your ability to organize and present ideas clearly
• Highlight your ability to find information• Highlight your ability to solve problems• Highlight your potential to take on
additional responsibility
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Similarities to Short Reports
• Communicate new information
• Guide decisions
• Present complex materials
• Employ principles of effective page design
![Page 4: Long Reports: An Introduction. Importance Highlight your ability to organize and present ideas clearly Highlight your ability to find information Highlight.](https://reader036.fdocuments.net/reader036/viewer/2022070413/5697bff61a28abf838cbdf9e/html5/thumbnails/4.jpg)
Differences
• Length
• Complexity of subject material
• Use of source material
• Standard components
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Text of Report
• Introduction
• Body
• Conclusions and Recommendations
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Introduction• Purpose—what report is intended to
accomplish
• Scope—what report covers (and perhaps what it doesn’t cover)
• Procedures—how report was compiled (especially how information was gathered)
• Context—overall issue being addressed, circumstances surrounding report
• Limitations—problems, shortcomings, items not covered in report
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Body• Presents findings of report
• Organized roughly into problem (including causes and effects) and solutions (including how and why)
• May include visuals
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Conclusion and Recommendations
• Conclusion: Summarizes main points of report
• Recommendations: Summarize actions to be taken, often in list format
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Front Matter—prefaces report• Transmittal Document
• Title Page
• Abstract
• Table of Contents
• List of Illustrations
• Glossary
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Transmittal Document (1 page)
• Letter or memo that accompanies report
• Brief summary of report context and contents
• Thanks reader for cooperation/interest
• Builds positive relationship with reader
• Uses standard forms and direct or indirect approach
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Title Page (1 page)
• Title of report
• Name and title of writer
• Name and title of reader
• Name of company or organization
• Date of submission
• Centered on page
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Examples
Not—Preliminary Site Investigation (Which site? What about it?)
Instead—Investigation of Coal Gasification Site #1, First Street, Chalmers, New York
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Computer Availability (Where? For whom?)
Compute This: Student Access to Computers at IVCC
(Too cute/clever. May turn off some readers.)
The Need for Extended Student Computer Lab Hours at Illinois Valley Community College
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Abstract (1 paragraph)• Summary of report’s contents and
recommendations
• Designed to stand alone
• Formatted as one paragraph
• Abstract as title
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Table of Contents (variable length)
• List of headings exactly as they appear in report
• Lower case Roman numerals (i, ii, iii, iv, etc.) for front matter, beginning with list of illustrations
• Arabic numerals (1, 2, 3, etc.) for rest of report
• Table of Contents or Contents as title
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Types
• Traditional—numbered, indented, dotted lines to page numbers
• Contemporary—no numbering, indented, no dotted lines
• Decimal—numbered (whole numbers and decimals), indented, dotted lines optional
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List of Illustrations (variable length)
• Lists exact titles of illustrations and corresponding page numbers in report
• e.g. Figure 1: Student Support for Renovation of Main Campus Buildings
• Distinguishes between tables and figures• Typically its own page(s)
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Glossary (variable length)
• Defines all potentially unfamiliar words, expressions, or symbols
• Need determined by audience
• Alphabetizes terms
• Lists symbols in order of appearance
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Back Matter—follows report
• Appendixes
• Bibliography
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Appendixes (variable length)
• Supplementary material, such as interview questions, survey questions, additional figures and illustrations, copies of relevant sources, other relevant documents—anything that you want the reader to have access to but that doesn’t fit directly into your report
• Includes title listed on Table of Contents (e.g. Appendix A: Interview Questions for Bill Gates)
• Each appendix a separate page or pages
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Bibliography (variable length)
• List of sources
• Title and format depend on specific documentation format
• APA (American Psychological Association)— References
• MLA (Modern Language Association)—Works Cited