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LONDON CITY AIRPORT CADP Marine Piling & Decking

London City Airport CADP Marine Piling & Decking Pre-Qualification Questionnaire (PQQ)

Ref: A400/PQQ/Piling/001 October 2016

Disclaimer: This PQQ and the associated Contract Notice are non-binding subject to contract. LCY is not subject to the Utilities Regulations and the PQQ and Contract Notice are for publicity purposes only.

CADP Marine Piling & Decking of 26 Status: USE Document Number: A400/PQQ/Piling/001 Date: October 2016 Reason for Issue – IFU – Issued for Use Revision: 00 Document Uncontrolled When Printed

LONDON CITY AIRPORT CADP Marine Piling & Decking Table of Contents 1.0 Introduction ............................................................................................................ 3 1.1 Abbreviations .......................................................................................................... 3 1.2 Our Business .......................................................................................................... 3 1.3 London City Airport – CADP Marine Piling & Decking ............................................. 3 1.3.1 The Programme ..................................................................................................... 4 1.3.2 Scope of the CADP Marine Piling & Decking Works ............................................... 4 1.3.3 Contractor Attributes ............................................................................................... 5 1.3.4 Programme ............................................................................................................ 6 1.4 PQQ Request ......................................................................................................... 6 1.5 Evaluation of PQQ Responses ............................................................................... 7 2.0 Instructions ............................................................................................................. 9 2.1 Requirements for Further Participation ................................................................... 9 2.2 Queries ................................................................................................................... 9 2.3 Next Steps .............................................................................................................. 9 2.4 Non-Reimbursement of Expenses .......................................................................... 9 2.5 Format of Response ............................................................................................. 10 2.6 Completeness of Response .................................................................................. 10 3.0 PQQ – Company Information ............................................................................... 11 3.1 Contact Details ..................................................................................................... 11 3.2 Company Information (Pass/Fail) .......................................... 12 4.0 PQQ – Fundamental Questions (Pass/Fail) .......................................... 15 4.1. Annual Turnover ................................................................................................... 15 4.2. Insurance ............................................................................................................. 15 4.3 Health & Safety Performance ............................................................................... 16 4.4 Environmental Qualification .................................................................................. 16 4.5 Quality & Quality Systems .................................................................................... 16 5.0 PQQ – Experience............................................................................................... 17 5.1 Previous Company experience and references .................................................... 17 5.2 Competency and Capability – Resources ............................................................. 18 5.3 Project and Construction Management ................................................................. 19 5.4 Commitment to Client Overarching Objectives ..................................................... 20 5.5 Added Value ......................................................................................................... 20

Appendices Appendix A Format for Client References

Appendix B Health and Safety, Environment & Quality Questionnaire

Appendix C Preliminary Layout and scope documents



1.0 Introduction 1.1 Abbreviations CADP City Airport Development Programme

CIP Capital Investment Programme

D&B Dunn & Bradstreet Report

EOI Expression of Interest

GMT Greenwich Meantime

LCY London City Airport

N/A Not Applicable

JV Joint Venture

PQQ Pre-Qualification Questionnaire

RIBA Royal Institute of British Architects

RFP Request for Proposal

1.2 Our Business London City Airport Limited (LCY) operates a single runway airport that is located a few

miles east of Canary Wharf, London.

The scope of our airport operations is broad, covering all aspects of terminal,

passenger and baggage management, as well as administering the property and retail

businesses. As such, the airport works closely with a broad group of stakeholders,

including but not limited to airlines, the civil aviation authority, retailers and public

transport operators, to ensure a seamless experience for our customers.

This PQQ is thus issued for publicity purposes only. LCY does not consider itself to be

a Utility for purposes of the Regulations nor bound by the timeframes set out in the

Regulations. LCY shall voluntarily use a Restricted Procedure pursuant to the Utilities

Regulations.

To find out more about our business, please view our website on

www.londoncityairport.com.

1.3 London City Airport – CADP Marine Piling & Decking LCY wishes to appoint either a single contractor or a selection of contractors depending

upon the responses to this PQQ and associated Contract Notice to support its work to


http://www.londoncityairport.com/


plan and execute the future development of London City Airport pursuant to the

planning approval of the City Airport Development Programme (CADP). The purpose of

this contract is to construct a concrete deck over a significant portion of King George V

Dock to enable the expansion of the airport terminal buildings eastward, additional

aircraft stands and a new taxi-way.

1.3.1 The Programme LCY has permission to proceed with a programme of major capital works over the next

6 years to expand the existing airport infrastructure including additional aircraft stands,

east passenger terminal extension, associated baggage handling, security and other

works. The first phase of the Programme (phasing is currently under review and subject

to change) broadly consists of:

1. Terminal Works (extension to the West Terminal and baggage handling area

along with reconfiguration of the existing Terminal, construction of a new East

Pier and its connection to the main terminal);

2. Airfield Works (new aircraft stands, reconfiguration of some existing stands,

demolition of existing dolphin structure, construct floating Rendezvous Point,

Vehicle Control Point and permanent noise barrier);

3. Dockside Works (to improve the access and parking);

4. Enabling Works; and

5. Supporting Infrastructure (Western and Eastern Energy Centres).

Currently construction works are planned to commence in March 2017.

1.3.2 Scope of the CADP Marine Piling & Decking Works The physical scope of this package includes all works necessary to design (from RIBA

stage 3 for piling and stage 4 for decking), supply, manufacture and construct a

concrete deck over King George V (KGV) Dock. This shall consist of:

• Pre-cast reinforced concrete planks with an in situ topping, spanning onto;

• Pre-cast concrete beams, supported on;

• Large diameter bored concrete piles with steel casings (typically spaced at 10m

centres) that are, in turn founded beneath the dock bed.



The average water depth is approximately 10m with the piles potentially extending a

further 10m below the dock bed, averaging about 20m length per pile. The current

estimated pile quantity is a total of 1,029 with the diameter sizing as follows:

• 13 No. at 1,500mm Ø;

• 999 No. at 1,200mm Ø; and

• 17 No. piles at 1,000mm Ø

Up to date Geotechnical Information will be provided in the form of a report of a survey

of the dock bed (currently in progress).

Previous indications are that the substrata are made up of a 2m layer of silt, beneath

which lies a man-made dock bed, gravel and Thanet Sand. An indicative layout of the

piles is attached as Appendix C.

The works will be performed within an airport environment subject to various

restrictions such as piling rig height in proximity to the taxiway, operational hours’

restrictions, security and access constraints.

1.3.3 Contractor Attributes The contractors are expected to have the following attributes which LCY considers

necessary to successfully provide the work:

Relevant Experience – Demonstrable experience of the provision of major

construction works including works substantially similar to the major elements of,

and undertaken in a similar environment to, the proposed Marine Piling & Decking

works;

Financial Strength – Contractors must be of sufficient size, have relevant

resources and the financial status to be classed as capable to reliably deliver major

works similar to those required in performance of the CADP Marine Piling &

Decking works;

Competency and Capability – Contractors must possess the necessary resources

and relevant skills to complement their history of experience in the successful

delivery of major works similar to those required in performance of the CADP

Marine Piling & Decking works;

Excellent Health, Safety & Environmental Record; and



Interest & Commitment – Contractors must be able to demonstrate both ability

and a history of commitment to supporting client overarching objectives and policy

goals.

LCY Key Objectives are:

1. Safety as a primary value – target of zero accidents;

2. Execution methodologies that minimise adverse impacts to LCY’s customers

using the airport but that deliver the requirements of airport operations and

stakeholders as planned;

3. Delivery of high quality, technically compliant works;

4. Delivery to programme and in accordance with contract terms;

5. Delivery on or below budget; and

6. Fostering integrated collaborative teamwork, open communication and early

and fair resolution of issues in delivering capital projects.

1.3.4 Programme Set out below is the proposed procurement programme. This is intended as an

indicative guide only. It is anticipated that the Marine Piling & Decking works will be

awarded by April 2017. Planned dates for key stages are as follows:

Pre-Qualification Questionnaire (PQQ) / Expression of Interest (EOI) – 21 October

2016;

Requests for clarifications deadline – 9 November 2016;

Deadline for submission of completed PQQ – 14 November 2016;

Tenderers advised of results of PQQ evaluation – 21 November 2016;

Request for Proposal (RFP) to be issued – 28 November 2016; and

RFP closure date – 2 February 2017.

1.4 PQQ Request LCY, through the OJEU Contract Notice mechanism has approached the marketplace

to seek Expressions of Interest (EOI) from appropriate organisations with the intention

of developing a short list of Contractors to respond to the planned RFP for the CADP

Marine Piling & Decking works. CADP Marine Piling & Decking of 26 Status: USE Document Number: A400/PQQ/Piling/001 Date: October 2016 Reason for Issue – IFU – Issued for Use Revision: 00 Document Uncontrolled When Printed


In order to participate in the selection process, contractors are invited to complete the

PQQ as detailed within this document. The information to be provided is intended to

enable LCY to evaluate the eligibility, economic and financial standing and technical

and professional ability of candidate contractors that have responded to the Contract

Notice. Qualifying candidates may be taken to the next stage of the process and

invited to reply to the RFP.

Contractors are required to complete all questions of the PQQ.

In the event that a question is not relevant to the contractor’s organisation and/or the

contractor is unable to provide a response; then the contractor must clearly state that

the answer is Not Applicable (N/A) with a statement explaining why the question is not

relevant to the contractor’s organisation.

Contractors should contact LCY Document Control by email at

[email protected] at least one day prior to the deadline for

submission requesting a secure file location and access code to which the completed

PQQ along with supporting documents can be uploaded. Only submissions to the said

secure folder will be accepted.

LCY will be using the NEC3 Engineering and Construction Contract, Main Option A or B

with amendments. LCY reserves the right to change the proposed contract or any of its

terms should a different basis be decided prior to award.

1.5 Evaluation of PQQ Responses For the purposes of the PQQ, contractors are to demonstrate their creditworthiness,

capability and experience by answering the questions and providing required

information in the following sections:

Section 3 – Company Information including financial information;

Section 4 – Fundamentals including Health and Safety information; and

Section 5 – Experience.

Not all questions contained in this PQQ will be marked numerically, but the information

provided will form part of the selection criteria used for the assessment of contractors.

Requirements in Section 3 are intended to demonstrate a contractor’s financial strength

and capability to perform the services. Section 3 is marked on a “Pass” or “Fail” basis.


mailto:[email protected]


Submission of the required information/documentation equates to a “Pass” whereas

submission of inadequate material or no material equates to a “Fail”. Submissions that

receive a “Fail” will be disqualified from further participation.

Responses to questions in Section 4 will also be assessed on a “Pass” or “Fail” basis.

Any submissions that receive a “Fail” will be disqualified from further participation.

Submission of the required information/documentation equates to a “Pass” whereas

submission of inadequate material or no material equates to a “Fail”.

Each question in Section 5 will be marked on a scale of 0 to 10 based upon the

completeness, relevance and clarity of the response, including the breadth, depth and

value of a contractor’s capabilities to LCY as evidenced by the submission.

Marks are allocated as follows:

0 No information provided or what is provided is irrelevant;

1 – 2 Minimum information provided, statements vague or unclear as to

relevance;

3 – 4 Information substantial but incomplete, of limited relevance and

unsatisfactory;

5 – 6 Information incomplete but generally relevant and satisfactory;

7 – 8 Information generally complete, comprehensive, relevant and

satisfactory; and

9 – 10 Answered fully with information being relevant, comprehensive and

completely satisfactory.

Each question in Section 5 has a weighting as indicated which is applied to the mark

for that question. The weighted mark for each question is then totalled to give an

overall mark.

The overall pass mark to progress to the next stage will be 70% but this may be

adjusted as determined by LCY should circumstances warrant it. LCY may select a

short list of qualified contractors with reference to their respective ranking based on the

weighted total scores.



2.0 Instructions Interested contractors must submit responses to this PQQ by 10.00 GMT Friday, 14th November 2016. Responses shall be submitted electronically to a nominated folder as

per section 1.4 above.

No responses will be accepted by LCY after the time and date as set out above.

2.1 Requirements for Further Participation To be considered for further participation, candidate contractors must complete and

return the required information as detailed in this PQQ.

Registering interest in this project and/or submitting a completed response does not

guarantee inclusion of the candidate into the tender enquiry list.

2.2 Queries Any queries or questions concerning this stage of the process or document must be

referred directly to LCY Contact Officer:

Rory Haylett (email: [email protected])

All communication and correspondence must be in the English Language.

2.3 Next Steps The responses to the PQQ will be marked individually and scored as per the marking

scheme set out herein.

On the basis of the score, LCY intends to shortlist a number of selected contractors for

the next stage of the evaluation. A detailed tender timetable will be provided to the

contractors short listed for this initiative.

Following the PQQ evaluation process, LCY will notify all responsive contractors

whether or not they will proceed to the next phase.

2.4 Non-Reimbursement of Expenses LCY will not reimburse any expenses incurred by any respondents as a result of their

involvement with responding to this document, attending interviews and/or any other

aspects of the process



2.5 Format of Response Each question must be read carefully and an appropriate answer provided. A separate

answer must be provided in the space or format detailed for each question. Answers

must be concise and not exceed the permitted limit. Answers over the prescribed limit

will not be evaluated and scored at zero.

Responses to the questions must be specific to this PQQ. The submission of generic

information, general brochures, marketing information and general information is not required.

Responses must be submitted in Adobe Acrobat PDF electronic format to the location

and using the code specified in the Contract Notice to which this PQQ is attached as

single documents or as otherwise requested, or detailed in this PQQ.

2.6 Completeness of Response An incomplete or inadequate response to any question may result in disqualification

from further consideration as described in Section 1.5.



3.0 PQQ – Company Information 3.1 Contact Details

Contractor is to provide complete contact details as per the table format provided below

for two representatives for the purposes of this process.

These individuals should ideally be:

A Director or equivalent; or

Bid Manager.

A. Primary Contact (Senior Manager)

Name:

Title:

Address:

Telephone:

Fax:

Mobile:

Email:

B. Alternate Contact

Name:

Title:

Address:

Telephone:

Fax:

Mobile:

Email:



3.2 Company Information (Pass/Fail) 3.2.1 Organisation

Contractor is to provide a Company summary, including:

a) Name, head office address, company number and other key details;

b) Brief history of the Company, including details of any changes of ownership

over the last 5 years;

c) An organisational chart defining close parent, sister and subsidiary companies,

and the relevant division of the company; and

d) Details of any significant pending developments, changes in financial structure

or ownership, prospective takeover bids, buyouts and closures, etc., which are

currently in the public domain.

This section can be submitted via a separate attachment of no more than two

single sided A4 pages of 1.5 spaced lines using Arial typeface size 11 for text.

With specific reference to the requirements of the required works, provide an

organisation chart for the Company, detailing the number of staff and their role (e.g.

technical, non-technical, managerial, specialist) in each group, department, location

etc.

Contractor to restrict its response to no more than two single sided A4 pages of

1.5 spaced lines using Arial typeface size 11 for text.

If contractor’s intended proposal will comprise an existing or proposed Joint Venture

(JV) or consortium arrangement, provide the above information for all members of the

JV or consortium, as well as the following details of the JV or consortium arrangement:

a) The relationship between the companies; and

b) The proposed breakdown of the workload (which company will be responsible

for which activities including nomination of the lead JV partner).



Contractor to restrict its response to no more than one single sided A4 page of

1.5 spaced lines using Arial typeface size 11 for text.

a)

b)

3.2.2 Financial

Contractor to submit:

a) A full Dunn & Bradstreet (D&B) company report, obtained in the last month. If

the contractor, or the relevant division of the contractor, is a subsidiary, part of

another organisation, or any other type of entity which results in a D&B report

being of little or no value, then the contractor is to explain why;

b) Full financial accounts for the past 3 years; and

c) Details of the contractor’s projected turnover and operating profits for the

upcoming 3 years.

d) Has your company or any of its Directors and Executive Officers been the

subject of criminal or civil court action (including for bankruptcy or insolvency) in

respect of the business activities currently engaged in, for which the outcome

was a judgement against you or them?

Please provide details of any such action. Responses will be taken into account

in assessing the outcome of this prequalification application where the

circumstances of the judgement are pertinent to anticipated future projects or

services. They will not necessarily constitute a reason for rejection.

e) If your company or any of its Directors and/ or Executive Officers are the subject

of ongoing or pending criminal or civil court action (including for bankruptcy or

insolvency) in respect of the business activities currently engaged in, have all

claims been properly notified in accordance with the suppliers Product Liability

Insurance policy requirements and been accepted by insurers?



Please provide details of action and confirmation, with references of the

relevant notification and insurer acceptance. Responses will be taken into

account as part of the assessment process.

f) Has your company or any of its Directors and Executive Officers been in receipt

of enforcement/remedial orders that are still unresolved (such as those in

relation to: Environment Agency or Office of Rail Regulation enforcement), in

the last three years?

Please provide details, including the status of the required action. Responses

will be taken into account as part of the assessment process.

a)

b)

c)

d)

e)

f)



4.0 PQQ – Fundamental Questions (Pass/Fail)

A satisfactory response to all of the questions in this section must be provided in

order for the responses to Section 5 (following) to be considered.

The information requested in this section must be provided for all proposed members

of a JV or consortium.

4.1. Annual Turnover For the CADP Marine Piling and Decking contract LCY requires contractors to have

an annual turnover in non-residential Construction in excess of £60 million per

annum over the last 3 years. If contractor responds as a consortium or joint venture

the total annual turnover of the consortium or joint venture will apply.

The contractor is to confirm its annual turnover over the last 3 years meets this

criterion

Answer YES or NO

Turnover for 2015/2016: (If available)

Turnover for 2014/2015:

Turnover for 2013/2014:

Turnover for 2012/2013: (If 2015/2015 figures not available)

4.2. Insurance

The contractor is to provide insurance details, with particular reference to:

a) Employer’s Liability (EL);

b) Public Liability (PL);

c) Professional Indemnity Insurance (PII);

d) If currently available, Airside Indemnity Insurance (as endorsement to Public

Liability or separately)



Provide the insurer, policy number, expiry date, limit of cover, policy excess and any

exclusions and confirm minimum PII and PL cover.

Contractor to restrict its response to no more than two single sided A4 pages of 1.5

spaced lines using Arial typeface size 11 for text.

a)

b)

c)

d)

4.3 Health & Safety Performance

The contractor is to provide a complete response to the Health and Safety

Questionnaire attached hereto marked as Appendix B.

Contractor is to restrict its response to no more than the completed Health & Safety

Questionnaire and requested supporting documentation

4.4 Environmental Qualification The contractor is to provide complete response to the Environmental Questionnaire

attached hereto marked as Appendix B

Contractor is to restrict its response to completed Environmental Questionnaire and

supporting documents

4.5 Quality & Quality Systems

The contractor is to provide a complete response to the Quality Questionnaire attached

hereto marked as Appendix B

Contractor is to restrict its response to completed Quality Questionnaire and

supporting documents



5.0 PQQ – Experience The information required by this Section 5 must be provided for all proposed members

of a JV or consortium. Certain words and phrases have been identified in bold type is

to assist the contractor to focus on identifying and responding to those areas important to LCY.

5.1 Previous Company experience and references (Weighting 50%)

The contractor is to provide:

a) A summary of specific experience as a contractor with responsibility for the

delivery of Marine Piling and Decking, with particular reference to commissions

carried out for major projects. Where possible, provide evidence of working on

a range of different types of Marine Piling, Large Diameter bored piling, pre-cast

concrete decking projects that demonstrates the breadth of the contractor’s experience with examples of how this has been deployed to the benefit of other clients. Where possible include examples of projects undertaken in an

operating environment (e.g. at airports or marine ports). (10%)

b) Three examples of each specific area of experience (Piling and decking/precast

concrete construction) (30%). Each of the examples is to provide a synopsis of

the works and services provided which should include the following:

A short description stating:

o the name and location of the works;

o project scope description including the size and value of the works;

o the year completed;

o details of your role on the project, approximate overall project value and the value of the contractor’s element;

o the type of contract; and

o an indication of out-turn against budget and programme.

For piling experience examples, large diameter bored concrete piles

For piling experience examples, piling or similar works in a marine

environment



For decking/pre-cast concrete construction examples, construction where

pre-cast concrete elements have been incorporated as part of the delivery

methodology.

Examples of risk identification / mitigation in connection with similarly

scoped work and/or examples of instances where innovation or proprietary

technology were used to your client’s advantage.

Description of equipment including, as appropriate, marine support

equipment highlighting any safety and environmental aspects that might

be relevant to the LCY scope.

c) References (10%)

Note: All references should be within the last 5 years.

In the event of consortia or JVs, the specific experience of each member must

be clearly detailed.

Client’s reference details for each of the projects listed above are to be provided

in the format shown in Appendix A.

Contractor is to restrict its response to no more than the below stated limits for single

sided A4 pages for each section above of 1.5 spaced lines using Arial typeface size 11

for text.

a) two pages

b) three pages per example

c) completed reference form

5.2 Competency and Capability – Resources

(Weighting 20%) (a) The contractor is to provide information on the extent and range of skills that it

has available in its organization including provision of a breakdown of managerial

and supervisory manpower available, specifically identifying capacity and

availability of the type of key resource required to perform the proposed Piling &

Decking contract. The contractor should identify the key positions necessary to



safely and effectively provide the Piling and Decking works along with the expected

level of experience and qualifications of people assigned to such key positions. For

identified key positions the contractor may provide details in the form of short

sample CVs for individuals considered appropriate.

(b) The contractor is to provide information on the number and type of Equipment appropriate to the scope that it has available in its organization, including piling

and marine support equipment. The contractor should identify equipment that it

owns, that it would hire, and equipment that would be provided under

subcontracted scope. The contractor should identify any specialist Equipment and

any constraints on availability of which the contractor might currently be aware.

(a) Contractor is to restrict its response to no more than two single sided A4

pages of 1.5 spaced lines using Arial typeface size 11 for text to summarise

organizational resources and individual CVs are to be concise and specific and

comprise no more than two single sided A4 pages.

(b) Contractor is to restrict its response to no more than two single sided A4s

5.3 Project and Construction Management

(Weighting 20%) The contractor is to provide a summary of its project and construction management

processes used to deliver scopes broadly equivalent to the CADP Piling & Decking

works. The contractor is also to provide a summary Project Execution Plan from a

previous Piling & Decking contract (or for previous contract demonstrably involving

similar construction elements) which is sufficiently comprehensive to demonstrate how it plans to deliver the works. The contractor may provide separate such

Execution Plan summaries for Piling and for Decking if desired.

Contractor is to restrict its response to no more than four single sided A4 pages of

1.5 spaced lines using Arial typeface size 11 for text plus a summary execution

plan(s) of no more than ten single sided A4 pages of 1.5 spaced lines using Arial

typeface size 11 for text



5.4 Commitment to Client Overarching Objectives (Weighting 5%) The contractor is to provide a summary of its understanding of, and an explanation of

how it will commit to adopt and deliver in line with LCY’s key objectives. The

summary must be precise and comprehensive enough to demonstrate in factual terms how the contractor will embed its commitment into its CADP Piling & Decking

activities.

Contractor is to restrict its response to no more than 500 words (word count to be

shown).

5.5 Added Value

(Weighting 5%) The contractor is to describe how it will bring added value to LCY in the delivery of

CADP Piling & Decking works, giving examples of how this has been successfully achieved on other contracts. Particular areas which the contractor’s submission

should address are: continuous improvement, applying lessons learned, developing

and applying creative solutions and the use of best practice.

Contractor is to restrict its response to no more than 500 words (word count to be

shown).


LONDON CITY AIRPORT CADP Marine Piling & Decking Appendix A Format for Client References (Q5) Question 5.1 part c): Client References for each project example Project Title: …………………………………………………………….…………………………………………………….

Tender Value: …………………………………………………………….

Final Account Value: …………………………………………………………….

Value of Works Undertaken by your Company: …………………………………

Procurement Route: ………………………………………………………………… (State whether design and construct or employer design)

Role under CDM (if any)……………………………………………………………….

Awards Received: ………………………………………………………………….….

Form of Contract: …………………………………………………………………..….

a) Client Reference

Name of Organisation: ……………………………………………………….

Name of Contact: ………………………………………………………….….

Address: …………………………………………………………………….….

…………………………………………………………………….….

Telephone Number: ……………………………………………………….….

Email Address: ………………………………………………………..………

b) Client Project Manager/Contract Administrator

Name of organisation: ……………………………………………………….

Name of Contact: …………………………………………………………….

Address: …………………………………………………………….…...…….

……………………………………………………………………….

Telephone Number: ………………………………………………………….

Email Address: ………………………………….……………………………

c) Client’s Cost Manager

Name of Organisation: ……………………………………………………….

Name of Contact: ………………………………………………………….….

Address: …………………………………………………………………….….

…………………………………………………………………….….

Telephone Number: …………………………………………………….…….

Email Address: …………………………..……………………………………


LONDON CITY AIRPORT CADP Marine Piling & Decking Appendix B Health & Safety Questionnaire (Q4.3)

1 Yes No

2 Yes No

3 Yes No

4 Yes No

5 Yes No

6

4.3. HEALTH & SAFETY STATEMENT

Describe your firm’s program to Motivate, Encourage, and Monitor safe work performance.

Have you been inspected by the HSE or received any HSE citations in the past 5 years? If yes, provide an attachment describing the outcome of the inspection along with copies of citations received. Provide a description of the actions taken to abate the citations as an attachment to this application.

Has your Companies Health and Safety Management System been accredited by an external accreditation body? If yes, provide copy of your certification.

Does your Company have Health and Safety Management System Procedures that comply with UK Legislative requirements? If yes, provide a copy of your Procedures Index.

Does your Company have a written Drug/Substance Abuse Policy with Testing? If yes, provide a copy. What type? Pre-employment Post Accident Just Cause Random

Does your company use Activity Hazard Analysis (AHAs), Job Safety Analysis (JSAs), Job Hazard Analysis (JHAs), or the like to identify and mitigate or eliminate hazards prior to performing high risk or none routine activities? If so provide examples.



1 2 3 Year Hours (B)1 2 3

Year Rate

123

Policy Year EMR123

Yes No Monthly Annually

C. CDM 2015 Competencies

Yes No

Provide copies of investigation reports from the last 3 injuries or Workers’ Compensation claims, not including any fatality or lost time injury.

The Applicant shall maintain records of such evaluations and make them available for review and approval of London City Airport's representatives at all reasonable times should Applicant be awarded a contract based on this application.

Does the company have a CDM 2015 policy? (If 'yes' please attach)

YearNumber of lost/restricted workday cases

Number of recordable cases + without restricted activity or lost workdays.

Recordable Injury Frequency RateMultiply total for each year (A) x 200,000 and divide by total employee hours for that year (B)A x 200,000/B

Number of fatalities.

Total

Experience Modification Rate (EMR)

Are the following accident records and accident summaries kept? How often are they recorded?

Accidents totaled for the entire companyAccidents totaled by project

Provide a description and root cause analysis for each fatality or lost time injury for the past 3 years.

B. Accident Information

Fil l in the number of injuries and i l lnesses for the last 3 years

Total employee hours worked in the last 3 years (do not include any non-work time, even though paid)



Appendix B Environmental Questionnaire (Q4.4)

1 Yes No

2 Yes No

3 Yes No

4.5 - ENVIRONMENT

Evaluation of the environmental culture and capabilities of a company can be difficult. No single repository or source is available to indicate whether a company has experienced previous environmental citations or fines as most of these records are developed and maintained at the Environmental Agency level. The evaluation of the company has to be based upon documentation provided by the company, to include discussions with references provided, review of records, and contact of regulatory personnel. A qualitative assessment of the company capabilities and experience shall be used to provide an overall assessment of the company's culture and possible benefit to London City Airport.

Has your Company's Environment Management System been accredited by an external accreditation body? If yes, provide copy of your certification.

Has your Company undertaken 5 projects within the last 5 years that included Environmental Responsibilities in your scope of work?

Do you have any Notice of Violations (NOVs), incidents, releases causing environmental damage? Describe each of these NOVs, incidents, and releases.


LONDON CITY AIRPORT CADP Marine Piling & Decking Appendix B Quality Questionnaire (Q4.5)

1 Yes No

2 Yes No

3 Yes No

Does your company have a process in place for the Pre-Qualification of potential Subcontractors? If Yes provide a copy of your process.

Does your Company have a Continual Improvement Process and Plan? If yes, provide your Process and Plan

4.5 QUALITY SYSTEM

Has your Company Quality Management System been accredited by an external accreditation body? If yes, provide copy of your certification.


LONDON CITY AIRPORT CADP Marine Piling & Decking Appendix C General Project Information

Drawing: Piling Zones - March 2016


Project

Drawing Title

Originating Office

TPS Job Manager

QA System - Checks

Drawn By:

Checked:

Authorised:

Signature Date

TPS Project No. Drawing Status Scale (at A1) (at A3)

RevisionDrawing No. Displ Bldg Level Type CiSfb Element Code Seq. No.

Copyright in all documents and drawings prepared by TPS Consult Ltd. and inany works executed from those documents and drawings shall remain theproperty of TPS Consult Ltd. unless otherwise agreed at project inception.

Birmingham : Croydon : Edinburgh : Sheffield : Wolverhampton

TPS Croydon - Centre TowerWhitgift Centre

CROYDONCR9 0AU

Tel 020 8256 4000Fax 020 8256 4116

Fax Architects 4166 Fax M&E Eng 4082Fax Struct Eng 4082 Fax Civil Eng 4122

CITY AIRPORTDEVELOPMENT PROGRAMME

R.MOORE

112406

CA0L-900

R.WOOD 19/02/2013

5.14 PROPOSED DECK STRUCTUREAND FOUNDATIONSGENERAL ARRANGEMENT

1:1000APPROVAL

W.HELLYER 11/03/2013

R.MOORE 11/03/2013

E

NOTES

1. ALL DIMENSIONS ARE IN METRES UNLESSOTHERWISE STATED.

2. ALL LEVELS ARE IN METRES ABOVE ORDNANCESURVEY DATUM.

3. FOR SECTIONS REFER TO Dwg.Nos. CA0L-910,CA0L-911 AND CA0D-921.

4. PILE POSITIONS MAY BE SUBJECT TOADJUSTMENT AT DETAIL DESIGN STAGE

CU

T LI

NE

- CO

NTI

NU

ED B

ELO

W

CU

T LI

NE

- CO

NTI

NU

ED

AB

OVE

Royal Docks London E16 2PB

AR.WOOD

11/03/2013W.HELLYER

11/03/2013

PRELIMINARY PLANNING SET

BR.WOOD

22/03/2013W.HELLYER

22/03/2013

ISSUED FOR PLANNING

For Approval

CR.WOOD

04/04/2013W.HELLYER

04/04/2013

ISSUED FOR PLANNING. REVISED TO LCY COMMENTS

DR.WOOD

13/06/2013W.HELLYER

13/06/2013


ER.WOOD

02/07/2013W.HELLYER

02/07/2013


CU

T LI

NE

- CO

NTI

NC

UT

LIN

E - C

ON

TIN

CU

TT

Seq

Query Response

61Is this the package procurement construct only or design and build (i.e. do we

need a designer in our team or if you already have one employed)?

The contract is intended as a Design & Build. Piling will be developed by

the Contractor from a RIBA stage 3 design supplied by LCY. The beams

and deck will be designed to RIBA stage 4 by LCY. LCY's designer will

work closely with the contractor in developing the design.

62

Section 2.0 Instructions: This section states a return date of Friday 14th

November 2016 @ 10.00am. However 14th November is a Monday. Could you

please confirm the return date and time?

The return date is Monday 14th November at GMT 10:00

63

Section 5.1 Previous Company Experience and References: Could you please

confirm should the three example projects be for each of the three specific

areas i.e. piling large diameter, piling in a marine environment and decking /

precast construction therefore giving 9 example projects at three pages per

example. Or do we provide three example projects covering the three specific

areas giving a page count of 9 in total?

It is intended that there are 6 example projects, 3 focussed on the piling

element and 3 focussed on the projects with a decking/pre-cast

concrete construction element

64Section 5.1 Previous Company Experience and References: Could you please

confirm whether reference projects have to be substantially completed?

If the information available for the subject project is sufficient to

answer the question posed in section 5.1 LCY will not reject the

example becaue the project is not substantially completed.

65 Not Used

66To allow us to adequately answer 5.2 (b) could you please confirm the

anticipated construction programme for the marine piling and decking works?

There is a provisional duration of around 100 weeks in the Programme

for the works. This is an extremely outline duration at this stage.

Piling & Decking PQQ Clarifications

A400-05-P-PQQ-00002 Rev 1.0

Seq

Query Response

67With reference to the response to Question 3.2.1, c), please confirm that the

organisation chart is outside the 2 page limit?The Organisation Chart is outside of the Two Page limit for this section

68With reference to the response to Question 3.2.1, would you permit 1 x A3 page

to show the Organisation Chart for the company instead of 2 x A4 sides?A single A3 page for the Organisation Chart is acceptable

69

With reference to the response to Question 4.2, would you please clarify what

limit of cover is expected for Professional Indemnity and Airside Indemnity

Insurance?

LCY will require levels of insurance appropriate to the works. PI levels

have yet to be determined but your usual policy should be disclosed.

Airside Indemnity cover is usually required up to £25m for major

projects and £5m for minor works airside when the contractor is working

airside, unaccompanied by LCY personnel and with their own

Equipment. Respondent should indicate current available insurance, if

any.

70

With reference to the response to Question 4.4 Environmental Questionnaire,

part 2, would you please confirm if you require details of the 5 projects or just a

confirmation at this stage?

Only confirmation is required. LCY will request evidence at a later stage

should it be required.

71

With reference to the response to Question 5.1 b), would you please confirm if

you require 3 example projects in total, or 3 example projects for each element

of the works, e.g. 3 examples for piling plus 3 examples for precast deck

construction?



concrete construction element

72With reference to the response to Question 5.2 a), would you permit inclusion

of 1 additional A3 page to demonstrate proposed project team structure?An additional single A3 page for the Project Team is acceptable

73

With reference to the response to Question 5.3, would you please confirm what

you expect to see in the contents of the example Project Execution Plan? From

our experience, documents such as Quality Management Plans and works

method statements with associated risk assessments often exceed 10 pages.

The request is for a summary of such example Project Execution Plan


A400-05-P-PQQ-00002 Rev 1.0

Seq

Query Response

74

With regard to the 3.2.2A requiring a Dunn and Bradstreet credit report to be

submitted would a credit report from an alternative credit rating agency (Such

as Creditsafe) be acceptable.

A credit report from a credit rating agency of simillar standing to Dunn &

Bradstreet is acceptable. Nevertheless please supply your D&B

reference number if known.

75

With regard to question 5.1b please confirm if we are to provide three

examples of previous projects in total or 3 examples of large diameter marine

piling and 3 examples of pre-cast decking i.e a total of 6 project. Our 3 proposed

projects would each cover both of these aspects.



concrete construction element. Each could contain elements of the

other.

76 Is it possible to receive the PQQ document in an editable format (*.doc)? Unfortunately a copy of the PQQ cannot be made available in word.

77 Not Used

78

Q5.1 A – Please confirm whether additional supporting information on projects

listed in response can be supplied in an appendix – i.e photos and additional

information?

Please comply with the stated limits. Additional Information will not be

evaluated.

79Q5.1b – Please confirm if at least one of the reference jobs provided can be that

of a nominated sub-contractor?Confirmed

80Q5.1b – Please confirm if additional photos/drawings can be provided as an

appendix?

Please comply with the stated limits. Additional Information will not be

evaluated.

81Can you please advise if LCY would accept an Experian credit rating rather than

Dunn & Bradstreet company report?

A credit report from a credit rating agency of similar standing to Dunn &

Bradstreet is acceptable. Nevertheless please supply your D&B

reference number if known.

81a Are you able to provide an editable version of Appendix A & B? These are attached

82 Not Used

83 Not Used


A400-05-P-PQQ-00002 Rev 1.0

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Query Response

84

• If we were to propose a Joint Venture or Consortium for this project could you

please confirm the following:

- 3.0 PQQ – Company Information to be completed by both parties in JV?

- 4.0 PQQ – Fundamental Questions to be completed by both parties in JV?

- 5.0 PQQ Experience to be completed as a joint answer?

- 3.0 PQQ: Confirmed -See question 3.2 "If contractor's intended

proposal will comprise an existing or proposed joint venture (JV) or

consortium arrangement , provide information for all members of the

JV or consortium.."

- 4.0 PQQ: Confirmed - See question 4.0 "The information in this section

must be provided for all proposed members of a JV or consortium."

- 5.0 PQQ: Separate suitable relavant company experience is

acceptable.

85 Not Used

86Do you require the information to be within the PQQ document or as a separate

document?

Please see attached the editable versions of the appendices to the PQQ

document. Please provide all other information separately.

87

1. Please could you confirm if we are required to respond directly into the

boxes provided in PQQ questionnaire and appendices and if so, please could

you provide a word version of the PQQ document?

2. Question 5.1 b) – Please could you confirm that you are expecting to see a

total of six examples of specific experience? i.e three for piling experience and

three for decking/pre-cast concrete construction examples.

1. We are able to attach Appendix A & B for your completion. The

remainder of the document will not be issued in editable format.

2. Confirmed as correct; it is intended that there are 6 example

projects, 3 focussed on the piling element and 3 focussed on the

projects with a decking/pre-cast concrete construction element. Each

could contain elements of the other.

88 Not Used Not Used





A400-05-P-PQQ-00002 Rev 1.0

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Query Response

92

As part of the Health & Safety submission we are being asked for our

“Experience Modification Rate (EMR)” for the last three years.

We understand this is a number used by insurance companies to gauge both

past cost of injuries and future chances of risk. Our insurers have not heard of

such a figure and therefore are not able to provide the EMR for our business. It

doesn’t seem to be a UK rate and is potentially more aligned to a Workmen’s

Compensation type of insurance which is more the norm outside of the UK.

Can you therefore please advise if it is acceptable to leave this section blank?

It is acceptable to leave this section blank if it does not apply.

93Thank you for sending the link to the PQQ, is it possible to have a word editable

version so we can start filling in the necessary sections?

Following on from my previous email, please see attached Appendix A

and B in an editable format.

94

1. The OJEU notice states a deadline date of the 4th November, and the PQQ

document states the 14th November - for the avoidance of doubt please can

you clarify which date is correct?

2. Please can you clarify whether the case studies provided for 5.1b have to be

within 5 years?

3. In question 5.1b you request that we provide ‘three examples for each

specific area of experience’. Can you confirm that the specific areas are ‘large

diameter bored piles’, ‘piling in a marine environment’ and ‘pre-cast concrete’?

Furthermore the final two bullets of 5.1b (risk and equipment), are these

required within the three previously mentioned examples or as separate

example areas?

4. Depending on the outcome of your response to the clarification above, we

assume that the ‘three pages per example’ relates to the three ‘specific areas of

experience’, which would mean a total of 9 pages is available to respond to

5.1b, is this assumption correct?

1. The return date is Monday 14th November at GMT 10:00 which is local

time in London.

2. Case studies outside of 5 years are acceptable.

3. It is intended that there are 6 example projects, 3 focussed on the

piling element and 3 focussed on the projects with a decking/pre-cast

concrete construction element.

4. See above. 6 pages maximum.

95

In completing our PQQ can we utilise the experience of our nominated

specialist sub-contractor?

We do not intend to form a JV or consortium with this party.

Experience obtained by a potential sub-contractor is acceptable in the

absence of relevant suitable company experience.


A400-05-P-PQQ-00002 Rev 1.0

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Query Response

96 Not Used

97 Not Used

98

I note that the PQQ instructions state that a more detailed timetable will be

provided to those selected to participate in the tender process, but I was

hoping you may be able to provide some dates when you anticipate awarding a

contract, a start on site and completion of the works.

Indicative programme dates are:

Contract award: 13-Apr-17

Start on site: 12-Jul-17

Completion of works: Q1 2019

99Would it be possible to send the full PQQ document in a format that we are

able to edit?

Please find attached Appendix A and B. The remainder of the document

will not be provided in editable format.

100

• With reference to your response to 5.1b, is it acceptable to use the same

project more than once if it covers both elements of the work?

• Further to your clarification regarding page numbers on 5.1b and for the

avoidance of doubt; in your document you make a distinction between pages

and sides of A4 – as you’ve stated 6 pages below does this in fact mean 12

sides?

- It is acceptable to use the same project to demonstrate experience of

undertaking different elements of the work.

- For clarity, for 'pages' in previous clarification, read as 'sides'. Single

side of A4 paper.

101

Section 5.0 We note that this section ‘must be provided for all proposed

members of a JV or consortium’.

Could you please clarify if this means that each JV member must complete the

5no. questions individually in their entirety? Or if a combined response is

acceptable? We note that 5.2 in particular would benefit from a combined

response showing the resources of both JV members as a team.

Section 5.0 Question 5.1 – Should the reference projects at part (c) be fully

complete, or would a substantially complete project be acceptable?

We would also appreciate if you could forward a Microsoft word version of the

PQ document to allow us to insert our responses.

Section 5.0.

A combined response is acceptable

Question 5.1

If the project is ongoing a suitable current reference should suffice.

Please find attached Appendix A and B. The remainder of the document

will not be provided in editable format.


A400-05-P-PQQ-00002 Rev 1.0

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Query Response

102

1. Can you please confirm what are the minimum levels of cover London City

Airport require for PL and PI Insurances?

2. Can you please advise if it would be acceptable to London City Airport

that, where a JV is assembled to consolidate varying types of skill and

expertise, the example PEP can be submitted from the lead JV partner only, or

at least not required from each JV member?

1. LCY will require levels of insurance appropriate to the works. PI levels

have yet to be determined but your usual policy should be disclosed.

Minimum levels of PL cover are still to be determined but will be

appropriate to suit the level of risk.

2. A relevant and suitable PEP from the either JV partner will suffice.

103

With respect to the Experience Modification Rate (EMR) please could you

confirm what you mean by this. Our understanding is that the EMR is an

American term applying specifically to workers compensation insurance. As a

UK company we do not carry insurance in this format. We do have Employers

Liability Insurance but this is not with American insurers, therefore we cannot

provide an answer to this question at this point.

It is acceptable to leave this section blank if it does not apply.

104Would you also please confirm if there is a maximum permitted file size for

uploading? At present our PQQ submission is around 40MB.

The maximum file size for uploads is 10GB

105Would you please confirm if the PQQ deadline is now extended to 14th

November 2016?……...the closing date is 14th November 2016. ………

106 Not Used

107

Section 3 & 4

Further to our clarification regarding a joint response for section 5, we would be

grateful if you could confirm that all JV partners need to provide separate

information for sections 3 and 4.

If this is the case, we would appreciate if you clarify if the page limits apply to

each JV member separately – ie. where two pages is stated, this means two

pages per JV member.

All JV partners should provide the requested information for Sections 3

and 4.

Correct. Two single A4 sides per JV partner.


A400-05-P-PQQ-00002 Rev 1.0

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Query Response

108

Q 5.1

Can you please confirm if you expect to receive a maximum of 9no. projects

(3no. for each bullet point):

(3no. project examples)

environment


cast concrete elements have been incorporated as part of the delivery

methodology.


scoped work and/or examples of instances where innovation or proprietary

technology were used to your client’s advantage.

(Examples in relation to above projects)

equipment highlighting any safety and environmental aspects that might be

relevant to the LCY scope.

(Relevant to above projects)



concrete construction element. Each could contain elements of the

other.


A400-05-P-PQQ-00002 Rev 1.0

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