Logistic Management 16-09-2011 (by Geeta Kumari)

8/4/2019 Logistic Management 16-09-2011 (by Geeta Kumari)

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OGISTIC ANAGEMENT

Geeta Kumari

ROH&FW, Govt. of India, Patna


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WhatisLogistics?Lo istics is the . . . rocess of lannin

implementing, and controlling the efficient,

effective flow and storage of goods, services, andrelated information from point of origin to point of

consumption for the purpose of conforming to

customer requirements

Mrs.GeetaKumariRegionalConsultant,ROH&FW,Govt.ofIndia,Patna 2


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IsitdifferentfromSCM?Not

really!

management of materials, information, and

financial flows in a network consisting ofsupp ers, manu acturers, str utors, ancustomers

So, Logistics and Supply Chain are equivalentterms



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GoalsandObjectives

Tohave

materials

on

hand

when

needed

Topaythelowestpossibleprice,consistentwith Tominimizeinventoryinvestment Todevelo oodbu ersu lierrelationshi Todevelopalternativeandreliablesourceofsupply Tooperateefficiently



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Rightitem/material

g tquant ty Rightprice

Rightmethods/systemsandprocedures Ri ht eo le/attitudeorientedtowards

innovativeimprovements Rightquality,placeofdelivery

g ranspor Righthandlingmethods



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Materialforecasting,budgeting,planningand

procurement

Scheduling,purchasingandprocurement

Receivin ins ection ualit and uantit andforwarding

Inventory

control

,

storage

warehousing

and

distribution

Dispatch,shippinganddisposal

Coordinationalltheaboveactivities

eep ng a son etweenvar ous epartmentsan w t t esupplier/market



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LEADTIME Periodbetweenplacingorderandreceivingitems. BUFFERORSAFETYSTOCK Quantityofstores

setapart

as

an

insurance

against

the

variations

in

.

REORDERLEVEL Thestocklevelatwhichfresh.

*leadtime+bufferstockMrs.GeetaKumariRegionalConsultant,ROH&FW,Govt.ofIndia,Patna 7


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Economic

order

quantity most

economic

quantityofthematerialtobepurchased.

*=

Pc*Ic

A=annualdemandofitemsinunits

Oc=orderingcost

Pc=purchasecostofitemsperunit

Ic=inventorycarryingcostinpercentage



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Toensureuninterruptedflowofmaterial Tobuyeconomicallyinacompetitivemarket

Tokeepinventoryinvestmentlow

Todevelo oodbu ersu lierrelation Todevelopalternativeandreliablesourceof

supply

Toactaslogisticsintelligenceinformationcentrewithregardtospecification,processes,


price,quality


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Action Plan Meetin with SP s at Dte. NVBDCP in Dec. an. for

logistics requirements.

State demand is compiled by each technical division based on

technical justifications and balance stocks available with.

State demand and budget approved is taken into consideration

while preparing Procurement Action Plan.



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Government of India(GOI)

Director General of Health ServicesDGHS

Department of EconomicAffairs DEA

Ministry of Finance(MOF)

Ministry of Health & FamilyWelfare (MOH)

National Vector Borne Disease ControlProgramme (NVBDCP)

Drug Controller General of India(DCGI)

Logistics

.

ProcurementConsultant


Supporting Staff

Supporting Staff


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Procurement Support AgencyState Programme Officer (SPO) GMSDs

District Programme Officer

PHCs/CHCs (Block Level)


Sub-Centre


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The most important aspects of overall procurement cycle

It lists procurement method, size of contracts/slices and

milestones during the procurement process

Procurement Plan is an excellent tool for monitoring the

progress and helps in taking corrective actions for delays Poor procurement planning increases the probability of

delays during the implementation

First procurement plan is prepared for initial 18 months of

the project, while the subsequent plans are on annual


basis


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STEPS:

Assessment

of

requirement

ec ngprocuremen proce ure nc u ng

technicalspecifications

Preparationoftenderdocument

ReceivingandOpeningofthetender


Evaluationofthetender


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Awardofcontract

PredispatchInspectionandtesting

Receiptofconsignment

Acceptance,storageanduse(orissue)ofthematerial.

Resolutionofdisputes,ifany

ofthesupplier



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Procurement Plan for the year 2008Procurement Plan for the year 2008--0909

Sr.No.

Activity Jan Feb. March April May June July Aug. Sept. Oct. Nov. Dec Responsibility

Preparation of list ofNVBDCP

1 drugs/equipments as per assessed

requirements

2Initiate Prepration of specifications

and Bid documents

NVBDCP

3Transmit specifications and Bid NVBDCP

4

MOH clearance of specifications

and Bid documents

NVBDCP

5Convey Approval to ProcurementAgency

NVBDCP

6 Issue Invitation of Bids

7 Open BidsHLL / UNOPS

8

Bids evaluation HLL / UNOPS

9

Meeting / approbal by MOH

10 Award ContractHLL / UNOPS

11 Inspection and shipmentHLL / UNOPS

12 Initial delivery at site HLL / UNOPS

13 Interim delivery at siteHLL / UNOPS

14 Final delivery at siteHLL / UNOPS


15 Arrangement for Advance PaymentNVBDCP

16 Adjust Advance payments for finaladjustment

NVBDCP


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SupplyChain The main objectives of logistics and/or supply

, ,storage, movement and control of

case), so as to optimize personnel, physicalfacilities & capacity



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urposeo upp y a n

To

ensure

Six

rights

therightproducts

in

the

Right

quantities nt econ t ons qua ty

deliveredtotherightplace

a er g mean fortherightcost



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WhathappenedtoproductsinSupplyChain Four things that happen to products in supply

Stores

Used

xp re



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To ensure a reliable and uninterrupted supplyof good quality materials at service deliverypo nts or to t e en users

dealing with logistics and supply chain

management should know:

When to order or issue How much to order or issue

Maintain appropriate stock levels of all materials(drugs/commodities) to avoid stock outs andoverstocking which can lead to product loss due to


.


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Actionrequiredatconsigneeend

Arrangeadequatestorespace

ropers oc reg s ers

Supply

chain

management Postdispatchinspection

Qualityassurance

Ensurethesupplyofdrugsinshelflife Monthlystockreporting



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Issues Noassessmentofadvance storere uirements

Noadequatestorespace

Littleknowledgeofstoragepractices

InterruptedSupplychain

Nomonitoringdrugsforitsusewithinshelflife



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LogisticsFlowfromStatetodistrict/PHC

Requirement

based Timely

ropertransportarrangement Wellinformed A at tor ac Budget(funds) Manpower

toc sentr esan ver cat on Regularreporting


Monitoringandsupervision


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SupplychainManagement Assessmonthlyrequirements

Ensuremonthlysupply

ensurenostocksout

MonitorweeklystockpositionatPHC/subcentrelevel MonitormonthlystockpositionatState/Districtlevel

Regularreportsandreturns

me y

ee ac



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theconsumptionofdrugs

Difficulttoassessthestockswhichareinpipeline

PHCwisestocksshouldbemonitoredatdistrictlevelwithproperfeedback

Districtwisestocksshouldbemonitoredat



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ThingstoRemember rea equatestoc so rugs commo t es

presentinthedistrict/PHC(physical v rifi ti n

Isproperstoragefacilityavailablefor

Insecticides/

bednets/

drugs/

RD

Kits

etc

? rea rugsan commo esw n e r

periodofexpiry? Isthe rinci leoffirstex ir firstout FEFO

beingfollowed? Isthestockregisterbeingmaintained?



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Guidelines for Proper Storage of Drugs

Monitor the storage conditions Keep the stores away from rodents, insects and

termites

Safely handle the health commodities while loadingand unloadin from the trans ort vehicle

Keep store supplies in a dry, welllit and wellventilated store room with temp. control

rov e e rac s orage sys em or easy movemenof materials and personnel handling the store



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Cont .. Stack cartons in steel racks/slotted angles and at least

,

walls and other stacks and no more than 2.5 m (8ft)high

Use First Expiry First out (FEFO) principle

Store medical supplies separately, away from,

Arrange cartons with identification labels, expirydates, and manufacturing dates are visible

Secure store room from water penetration especiallyduring rainy season



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ont ..

Ensure that fire safety equipment (fire extinguisher) is

Ensure fire proof electrical fittings and appliances for anyfire due to short circuit and kee the stocks awa from theelectrical sockets

Separate damaged and expired stocks from the usable stockwithout delay as per the established procedure

Monitor stock levels, stock quantities and safety stocks and

up ate stoc e ger recor s an ma nta n t e es sa ecustody



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ThanksFor your lovely attention.

Have a nice dayave a nice day


Logistic Management 16-09-2011 (by Geeta Kumari)

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