Local Government Performance and Efficiency Program
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Local Government PerformanceLocal Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
Is designed to recognize innovative actions already taken by local governments
Rewarding cost saving initiatives implemented on or after January 1, 2010y
$40 Million is available for these competitive awardsAwards are:Awards are:
a maximum of $25 per resident$up to $5 million.
AWARD CALCULATIONSAWARD CALCULATIONS
The Department of State will calculate awardsThe Department of State will calculate awards.
• Awards will be based on:2010 l ti2010 population
fiscal impact
AWARD CALCULATIONSAWARD CALCULATIONS
AWARD CALCULATIONS
Single Municipalities
AWARD CALCULATIONS
Single Municipalities
Multiple Municipalities with Joint Projects, all involved eligible municipalities must apply together.
In area(s) that overlap, the award will be split equally among the overlapping municipalities involved with the projectmunicipalities involved with the project
AWARD CALCULATIONS
Overlapping municipalities
AWARD CALCULATIONS
Overlapping municipalitiesIn area(s) that overlap, the award will be split equally among the overlapping
municipalities involved with the projectmunicipalities involved with the project
County
City
TownsTowns
Villages
AWARD CALCULATIONSAWARD CALCULATIONS
• Indi id al M nicipalit• Individual Municipality
(population from the 2010 Census) x (per capita award based on fiscal impact) = award amount p )
(10 000 population) x ( 0 13% fiscal impact = $2 60)(10,000 population) x ( 0.13% fiscal impact = $2.60) = $26,000
AWARD CALCULATIONSAWARD CALCULATIONS
• M ltiple M nicipalities• Multiple Municipalities
(aggregate populations from the 2010 Census)
x (per capita award based on aggregate fiscalx (per capita award based on aggregate fiscal impact)
= award amount apportioned by population= award amount apportioned by population
AWARD CALCULATIONSAWARD CALCULATIONS
• Two Towns• Two Towns
(10,000 + 25,000 = 35,000 population)
x (aggregate fiscal impact of 0.18% = $3.60)( gg g p )
= $126,000 total award
Apportioned to $36 000 and $90 000Apportioned to $36,000 and $90,000
AWARD CALCULATIONSAWARD CALCULATIONS
• O erlapping M nicipalities• Overlapping Municipalities(aggregate populations from the 2010 Census,
residents in overlapping areas shall only be counted once)
x (per capita award based on aggregate fiscal impact)
= award amount apportioned by population, within the area(s) that overlap, the award will be split equally among the overlapping municipalities
AWARD CALCULATIONSAWARD CALCULATIONS
• Two Towns one with a VillageTwo Towns, one with a Villageeach Town has a population of 25,000, the village has a population of 12,500
(25 000 + 25 000 (Village population included in Town population) =(25,000 + 25,000 (Village population included in Town population) = 50,000)
x (aggregate fiscal impact of 1 04% = $21 00)x (aggregate fiscal impact of 1.04% = $21.00)
= $1,050,000 total award$ $Town without Village will receive: 25,000 X $21.00 = $525,000
Village will receive: (12,500 X $21.00) ÷ 2 = $131,250
Town with Village will receive: (12,500 X $21.00) + [(12,500 X $21.00) ÷ 2] = $393,750
AWARD CALCULATIONSAWARD CALCULATIONS
• County, Two Towns, one with a Village (countywide Impact)County, Two Towns, one with a Village (countywide Impact)
County population is 100,000, each Town’s population is 25,000, the Village’s population is 12,500
100,000 (County population)
x (aggregate fiscal impact of 0.84% = $17.00)
= $1,700,000 total awardVillage will receive: (12,500 X $17.00) ÷ 3 = $70,833.33
Town with Village will receive: [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $177,083.33
Town without Village will receive: (25,000 X $17.00) ÷ 2 = $212,500Town without Village will receive: (25,000 X $17.00) ÷ 2 $212,500
County will receive: (50,000 X $17.00) + [25,000 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $1,239,583.34
AWARD CALCULATIONSAWARD CALCULATIONS
• County, Two Towns, one with a Village ( non countywide Impact)County, Two Towns, one with a Village ( non countywide Impact)
County population is 100,000, each Town’s population is 25,000, the Village’s population is 12,500
(25,000 + 25,000) = 50,000
x (aggregate fiscal impact of 0.84% = $17.00)
= $850,000 total awardVillage will receive: (12,500 X $17.00) ÷ 3 = $70,833.33
Town with Village will receive: [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $177,083.33
Town without Village will receive: (25,000 X $17.00) ÷ 2 = $212,500Town without Village will receive: (25,000 X $17.00) ÷ 2 $212,500
County will receive: [25,000 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $389,583.34
SAVINGS EXAMPLESSAVINGS EXAMPLES
NOTE: All of these examples were completed prior to January 1, 2010, and are therefore not eligible to apply for an award.
Town of EvansTown of Evans • Consolidation of town and village police departments
Town of EvansTown of Evans
Results:• Annual savings of $350,000 or $7.00 per $1,000 in assessed value for Village residentsassessed value for Village residents
• Aggregate savings of .92% of total expenditures
f l• Town of Evans – 16,356 population
• Village of Angola – 2,127 population
Town of EvansTown of Evans Example LGPEP Award Calculation
• Aggregate savings of .92% = $18.60 per resident
• Combined population of 16,356 = $304,221.60Combined population of 16,356 $304,221.60 award
• Village of Angola would receive $19,781.10, based on aVillage of Angola would receive $19,781.10, based on a population of 2,127
• Town of Evans would receive $284,440.50$ ,
Schuyler CountySchuyler County• Centralized records management in Schuyler County
Schuyler CountySchuyler County
Results:• Annual savings of $66,000
• Aggregate savings of 0 13% of total expenditures• Aggregate savings of 0.13% of total expenditures
• County wide benefit (County Records)
• Schuyler County – 18,343 population• Town of Dix – 3,864 population
• Town of Hector – 4,940 population
• Village of Watkins Glen – 1,859 population
Schuyler CountySchuyler County
Example LGPEP Award Calculation• Aggregate savings of 0 13% = $2 60 per residentAggregate savings of 0.13% = $2.60 per resident
• County population of 18,343 = $47,691.80 awardVill f W ki Gl ld i $1 640 17• Village of Watkins Glen would receive $1,640.17
• Town of Dix would receive $4,246.67
f $• Town of Hector would receive $6,422.00
• Schuyler County would receive $35,382.96
Town of GlenvilleJoint Sewer Project in Saratoga & Schenectady County
Town of GlenvilleTown of Glenville
Results:• Aggregate Annual savings of $163,236.00
• Aggregate savings of 0 42% of total expenditures• Aggregate savings of 0.42% of total expenditures
• Town of Glenville – 29,480 population
• Town of Clifton Park – 36,705 population
Town of GlenvilleTown of Glenville
Example LGPEP Award Calculation• Aggregate savings of 0 42% = $8 40 per residentAggregate savings of 0.42% = $8.40 per resident
• Total population of 66,185 = $555,954.00 awardT f Gl ill ld i $247 632 00• Town of Glenville would receive $247,632.00
• Town of Clifton Park would receive $308,322.00
Preparing an ApplicationPreparing an Application
Part 1 General InformationPart 1: General Information
Part 2: Project Information
Part 3: State Smart Growth Public Infrastructure Policy ActInfrastructure Policy Act
Part 1: General InformationPart 1: General Information
Lead Applicant InformationN f A li t/M i i litName of Applicant/Municipality
Chief Administrative Official
Mailing Address
Type of MunicipalityType of Municipality
Federal Tax ID Number
Telephone & Fax Numbers
County
Senate & Assembly Districts
Lead Applicant Contact PersonName & Title of Contact Person
Address, Phone, Fax & E‐Mail
General Project InformationProject Costs
Project Title & DescriptionProject Title & Description
Part 1: General InformationPart 1: General Information
Lead Applicant InformationN f A li t/M i i litName of Applicant/Municipality
Chief Administrative Official
Mailing Address
Type of MunicipalityType of Municipality
Federal Tax ID Number
Telephone & Fax Numbers
County
Senate & Assembly Districts
Lead Applicant Contact PersonName & Title of Contact Person
Address, Phone, Fax & E‐Mail
General Project InformationProject Costs
Project Title & DescriptionProject Title & Description
Part 1: General InformationPart 1: General Information
Lead Applicant InformationN f A li t/M i i litName of Applicant/Municipality
Chief Administrative Official
Mailing Address
Type of MunicipalityType of Municipality
Federal Tax ID Number
Telephone & Fax Numbers
County
Senate & Assembly Districts
Lead Applicant Contact PersonName & Title of Contact Person
Address, Phone, Fax & E‐Mail
General Project InformationProject Costs
Project Title & DescriptionProject Title & Description
Part 1: General Information
Co‐Applicantsf l
Part 1: General Information
Name of Municipality
Chief Administrative Official
Mailing Address
Type of Municipality
Federal Tax ID Number
Telephone & Fax Numbers
County
Senate & Assembly Districts
Actions that involvedActions that involved multiple municipalities, everyeligible municipality must be a party to the applicationa party to the application.
Part 2: Project Information
• Local Government Performance and Efficiency Application Information
Part 2: Project Information
Efficiency Application Information
• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts
• Local Government and Taxpayer Savings
• Project Scale• Project ScopeProject Scope
• Project Sustainability• Program Transformation
• Bonus PointsBonus Points
• Application Submission Checklist
• Municipal Resolutions and Application CertificationCertification
Part 2: Project Information
• Local Government Performance and Efficiency Application Information
Part 2: Project Information
Efficiency Application Information
• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts
• Local Government and Taxpayer Savings
• Project Scale• Project ScopeProject Scope
• Project Sustainability• Program Transformation
• Bonus PointsBonus Points
• Application Submission Checklist
• Municipal Resolutions and Application CertificationCertification
Part 2: Project Information
• Local Government Performance and Efficiency Application Information
Part 2: Project Information
Efficiency Application Information
• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts
• Local Government and Taxpayer Savings
• Project Scale• Project ScopeProject Scope
• Project Sustainability• Program Transformation
• Bonus PointsBonus Points
• Application Submission Checklist
• Municipal Resolutions and Application CertificationCertification
Part 2: Project Information
• Local Government Performance and Efficiency Application Information
Part 2: Project Information
Efficiency Application Information
• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts
• Local Government and Taxpayer Savings
• Project Scale• Project ScopeProject Scope
• Project Sustainability• Program Transformation
• Bonus PointsBonus Points
• Application Submission Checklist
• Municipal Resolutions and Application CertificationCertification
Part 2: Project Information
• Local Government Performance and Efficiency Application Information
Part 2: Project Information
Efficiency Application Information
• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts
• Local Government and Taxpayer Savings
• Project Scale• Project ScopeProject Scope
• Project Sustainability• Program Transformation
• Bonus PointsBonus Points
• Application Submission Checklist
• Municipal Resolutions and Application CertificationCertification
Local Government Performance and Efficiency Program
Scoring is based on:
• Local Government and Taxpayers SavingsLocal Government and Taxpayers Savings Actual Dollars Saved– 1. Project Savings
Local Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
Scoring is based on:
• Local Government and Taxpayers SavingsLocal Government and Taxpayers Savings Actual Dollars Saved– 1. Project Savings
– 2. Taxpayer and Financial Benefit
Local Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
Scoring is based on:
• Project ScaleProject Scale
Local Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
Scoring is based on:
• Project ScaleProject Scale
• Project Scope
Local Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
Scoring is based on:
• Project ScaleProject Scale
• Project Scope
• Project Sustainability
Local Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
Scoring is based on:
• Project ScaleProject Scale
• Project Scope
• Project Sustainability
• Project Transformation• Project Transformation
Local Government Performance and Efficiency Program
Local Government Performance and Efficiency Program
• Bonus PointsBonus Points
Local Government Performance and Efficiency Program
• Bonus PointsBonus Points
Smart Growth
• The New York State Smart Growth Public
Smart Growth
Infrastructure Act
Eff ti A t 31 2010• Effective August 31, 2010
• NYSDOS is an “infrastructure agency”
• Consistency with Smart Growth Principles
Part 3: Smart Growth
Does the project include a bli i f t t
Part 3: Smart Growth
public infrastructure component?
Lead Applicant InformationName of MunicipalityName of Municipality
Chief Administrative Official
Mailing Address
Type of Municipality
Federal Tax ID NumberFederal Tax ID Number
Telephone & Fax Numbers
County
Senate & Assembly Districts
l j f iGeneral Project InformationProject Costs (Local Share Is At Least 10%)
Type of Project
Project Title & Description
Additional Information
Project Review by other Agency
Part 3: Smart Growth
• Project Evaluation for Consistency with Smart Growth
Part 3: Smart Growth
with Smart Growth.
Part 3: Smart Growth
• Project Evaluation for Consistency with Smart Growth
Part 3: Smart Growth
with Smart Growth.
Appendix AAppendix A
A di A i E l d h t iAppendix A is an Excel spreadsheet in which savings can be entered for individual line items in any functional category of municipal expenditurescategory of municipal expenditures. Savings should be calculated as the costs that would have been incurred if the project or action had not beenthe project or action had not been undertaken. They may be direct savings or costs that have been avoided as a result of the project oravoided as a result of the project or action.
Appendix AAppendix AGo to www.openbookny.com and li k th “S h L lclick on the “Search Local
Government Spending” tab at the bottom of the page. Then follow th i t ti id d i ththe instructions provided in the application to obtain financial information for the Lead Applicant and any co Applicant Theand any co-Applicant. The information can then be downloaded into an Excel spreadsheet and copied directlyspreadsheet and copied directly into Appendix A. If there is more recent information than is available on the Comptrollers website, thaton the Comptrollers website, that information may be entered directly into Appendix A.
General TipsGeneral Tips
• Parts 1 2 and 3 must be submitted• Parts 1, 2 and 3, must be submitted.
• Complete all parts of the applicationAnswer all questions, even similar ones
Keep the application in orderKeep the application in order
Label all attachments clearly
Questions Deadline4:00pm, Wednesday, July 3, 2012
Q
Send questions to:
Kyle Wilber, Program Manager
New York State Department of State
Division of Local Government Services, RFA #12 LGPEP 01#12‐LGPEP‐01
One Commerce Plaza
99 Washington Avenue, Suite 1015
Albany New York, 12231
(518) 473‐3355
(800) 367‐8488
Application DeadlineApplication Deadline
4:00pm, Wednesday, July 25, 2012
Application SubmissionApplication Submission
• Submit Applications to:• Submit Applications to:
LuAnn Hart, Contract Administration Unit
Attention: Local Government Efficiency Grants, RFA# 12‐LGPEP‐01
New York State Department of State
Bureau of Fiscal ManagementBureau of Fiscal Management
One Commerce Plaza, 11th Floor, Suite 1110
99 Washington Avenue
Albany, NY 12231
http://www.dos.ny.gov