Licensing in a European Perspective - case Finnish National Consortium

http://www.lib.helsinki.fi/finelib/

ELAG 2001, Prague

Kristiina Hormia-Poutanen

Background

• Developing Finland as Information Society– strategies by various ministries – Education, Training and Research in the

information Society 1995-1999; 2000-2004– The Information Society Programme 1995-

1999)– developing infrastructure (academic network, Funet)

– infrastructure is not enough - content is needed– content is not enough – easy access is needed

Background ...

• Emphasis on research funding– The Programme of Additional Funding for

Research 1997-1999– research funding 3.1% of GNP year 2000

• Working group nominated by the Ministry of Education– project plan to develop National Electronic

Library published in 1997

FinELib organisation• programme 1997-1999

– steering group– Centre for Scientific Computing, CSC– Helsinki University Library

• permanent activity at National Library from the year 2000 – steering group– National Electronic Library Services

• licensing + development = FinELib service agency

• library statistics; library standards; EU Cultivate; organising training for library network

Elements of Electronic Library in Finland

• FinELib funding– licensing and use– development– marketing and training– co-operation

• Additional funding at other libraries– subject gateways– e-publishing– development of learning

environments

• Additional funding at National Library– acquisition of a new library

system for academic libraries in Finland

– archiving– digitization– Indentifiers– metadata

Finnish higher education and research environment

• 20 universities• 29 polytechnics• several public research institutes under

various ministries

• powerful data network FUNET with a backbone speed of 2,5 Gbps

The National Electronic Library Programme

• The aim of the programme is to improve the prerequisites for education and research by

• increase the amount of information available in electronic form

• improve the retrieval of information in the network• provide the users with an interface to

heterogeneous information resources

Budget

• ca 30 mill. FIM 2001– central funding ca 19 mill. FIM

• universities• polytechnics• public libraries

– own funding ca 11 mill. FIM• universities• polytechnics• public libraries• research institutes

HUL

Steering committee

Science specific groups7+ 1

Organisation

Consortia group

FinELib consortium

95 organizations

Resources

• ca 6000 e-journals• ca 90 reference databases• dictionaries

– english, french, german, swedish• law materials

– Finnish law, European Union law• reference books

– OED– Grove Dictionaries ( Art & Music)

Important tasks in developing electronic library

• Administration• Selection of resources• Licensing• Training and marketing• Monitoring usage• Improving usability of electronic

resources

Tasks: Administration and Selection of resources

• Administration– financial management– information about consortia

(IP´s, user figures, contact persons etc.)– oracle database– very much work needed !

• Selection of resources– user needs/ user surveys (1998, 1999, 2000)– working groups (7)

Tasks: Licensing• license negotiations (conditions, price)• checking of conditions and price• making up the consortia (time consuming)• legal check• signature + proxy from consortia members• follow-up of international development• participation in international discussion

– ICOLC / eICOLC– SPARC– nordic co-operation

Tasks: Monitoring usageIntegration

• Monitoring usage– collecting usage statistics over the

whole cnsortium• Improving usability of electronic

resources – cataloguing– linking - CrossRef– developing graphical user interface

• organising training for librarians • marketing

– towards end users– towards general public– towards university administration

• support materials– brochures– posters– abstracts about license conditions

Tasks: Training and marketing

Tools

• licensing policy + negotiation guidelines

• license agreement abstracts• user surveys• administrative database• price/consortia web-pages• web-pages• statistics web-page

Licensing and Use - 6000 e-journals - 90 reference databases - dictionaries - law materials - 24 licence agreements - 8 million searches (2000) - 1 million downloads (2000) - various ways of use - frequent use

Development - portal - instruction packages - web-thesaurus - survey and guide to e-publishing

Training and Marketing - marketing strategy - promotion materials

(web, brochures, posters, articles) - conferences

(FinELib, Digital Library)

Co-operation - national

* virtual university, user authentication * universities, polytechnics, research institutes, public libraries

- nordic - ICOLC /ECOLC

evaluation

The Finnish Model

• central funding• central administration and preparation• co-operation with consortia members in

preparation of activities• consortia involved in decision making• co-operation with national programmes

(virtual university, user authentication)• international co-operation

FinELib - vision for the future• National service

– linked to the the Virtual University as part of it

– linked to the national citizen indentification system

– access to various information resources through the portal

– highly used, known and appreciated service by researchers, teachers and students

– central funding for all consortia members