Library Activities 2006

We Bring People and Information Together

Library Activities 2006

Access to ResouRces • Collection of more than 2,000,000 items (includes 1,116,087 print volumes; 724,857 microforms; 100,405

digitized images and texts;, 153,865 audiovisuals; and 2,990 linear feet of archival materials)• Access to 69,551 electronic items (includes 69,411 e-books, 29,288 e-journal titles, and 140 databases) • Items checked out (310,506 including 157,586 books and periodicals; 48,406 media items; 175 Special

Collections items; and 380 items from Cleveland Public Library)• Items used in-house (82,950)• DVDs, videos, and films shown in class sessions, with a total attendance of 51,523• Items delivered to distance learners (15)• Items borrowed from and lent to other libraries (60,466)• Materials deliveries to offices (3,291) AssistAnce to useRs Assisted 46,190 users at service points (half at the Reference Desk, and also in the Archives, LCLC, Librarians Offices, Multimedia Services, Periodicals, Special Collections, and User Services)Assisted 417 users onlineProvided instruction and current awareness service, including:• 4 orientation sessions of special student populations for 444 participants• 36 sessions of Introduction to University Life for 1,050 students • 46 sessions of English 102 for 1,150 students• 285 upper level and graduate courses sessions for 7,300 students• 44 sessions in the use of technology for 249 students• 4 seminars for 92 faculty• 52 (est) sessions for 1,352 (est) high school students9 subject librarians work with faculty to provide specialized reference, collection development, and subject level instruction Access to mediA Media equipment loans (12,129)Media production:• Audio jobs (51)• Video (91)• Multimedia production (33)• Graphics (50)• Media Site recordings (33)Connections and support for 1,542 individual IVDL sessions and video conferences use of the fAcility • Gate count (601,044) • 4,463 students used the Adaptive Technology Lab• 38,179 students used the Library Computer Learning Center• Librarians used the facility for 320 instruction students for 8,353 students• Multimedia rooms were used for 259 sessions with 7,447 in attendance (includes viewing rooms)• 359 other events and meetings with were held with 5,581 in attendance

Open 330 days per year 14.5 hours of operation per week day on average

3,692 hours of Reference support601,044 user visits

20,782140 “hits” on web site yearly

Access to Resources, Assistance to Users, and Facilities Use

FY 2006

suppoRt seRvices (in Addition to those RepoRted on pRevious pAge) All staff attended training sessions and contributed to planning library services at meetings, etc. Many staff par-ticipated on OhioLINK committees Access seRvices

Collected overdue fines ($100,700)Maintained vending equipment (e.g., copiers, microform machines) generating $29,000 AdministRAtion

Administered a budget of $6.3 million Facilities:• Maintained a building of 194,000 square feet and oversaw renovations (7 floors including instruction rooms

(502, 401, LCLC, 414) distance learning rooms, media facilities, group study floor, quiet study floor, and 81 carrels for students & faculty.

• Shelved or filed 235,423 print volumes and 52,074 AV Ongoing assessment of services for continuous improvements (includes biannual LibQUAL+, other surveys, focus groups, and student assessment in information literacy) University Archives housed permanent records for more than 40 CSU offices and departments Provided personnel support for 17 librarians, 40 staff, and 13 FTE student employees (e.g., orientation, payroll, evaluations, promotions, training) Participated in fundraising and development activities; oversaw endowments totaling $890,000 Served as liaison to Friends of the LibraryProvided publications and public relations support Hosted events and displays collection And dAtAbAse mAnAgement Selected, purchased, received, cataloged, and added to collection $2 million worth of library resourcesMaintained electronic database of 29,288 print and electronic journal titles.Maintained special services web pages provided for:• Faculty • Graduate Students and Honor Students• Distance Learners• Subject PortalsProcessed material for remote storage instRuctionAl mediA seRvices Scanned, converted, and provided ADA compliant electronic reserve documents for 899,967 downloads per year Maintained distance learning classrooms on Main Campus, East and West Centers Provided consulting services for new facilities (e.g., Fenn Tower, Administration Building)Maintained major software programs: • III (Scholar and OhioLINK)• Illiad (ILL)• Content DM (Cleveland Memory Project)• Library web pages (Largest number in the University)Maintained 275 Library PCs and related software multimediA seRvices Managed use of: • Slide collection • Curriculum materials and juvenile books• Music media collection (CDs, LPs, etc.)• Multimedia production labs for students• 6 media rooms

Access to Resources, Assistance to Users, and Facilities Use Continued

2006 University Library Support for College of Business

Subject Librarian:Carol Zsulya: All Business Areas

Expenditures for Instructional Materials: Books — $ 13,518 4 % of Total* Serials — $181,974 13 % of Total*

Business Book Circulation as a % of the whole: 3%Database (Serial) Usage—see attached for breakdown of 484,910 uses

Media Services for Business:3,124 Equipment loans or 27% of total* 12 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings)4,127 In attendance at classroom showings of films purchased or rented by the Library 168 In attendance in instruction sessions in Multimedia Services Business Subject Librarian• Maintained Subject Portals (quick access to web-based information) for all

College of Business academic departments receiving 12,398 hits in 2006.• Taught 47 library instruction classes to 1,146 students.• Collaborated with C. Helen Takacs (Management & Labor Relations) who

received an information literacy small grant in 2006.• Met with Business faculty and attended faculty meetings• Answered specialized Business reference questions• Maintained office hours in Business College

In Support of all Colleges• 899,967 student downloads from Electronic Course Reserves representing ap-

proximately 1,200 courses from all Colleges but Law• Library staff answered 46,190 questions, which included 24,303 reference

questions answered by subject librarians and 6,087 computer/technical ques-tions.

The computers on the west end of the main floor are fast--and a real joy, since I don’t have a DSL connection at home. (I have recently had need for them while conducting an independent study on Spenser’s Faerie Queene at the far west end.) Some other public facilities that I’ve used in the suburbs don’t compare with what CSU is making available to students and us old-timers. Good work. Thank you and your col-leagues for providing this fine facility.

David RichardsonEmeritus Professor of English

*Percentage excludes figures for general, non-college-specific resources/services

2007 University Library Support for College of Education & Human Services

Subject LibrariansKathy Dobda: Curriculum & Foundations,

Teacher Education, Doctorial StudiesDiane Kolosionek: Counseling, Administration, Supervision & Adult Learning, and

Health, Physical Education, Recreation, and DanceGail Marredeth: Nursing

Expenditures for Instructional Materials: Books — $30,153 10 % of Total* Serials — $63,186 4 % of Total*

Education Book Circulation as a % of the whole: 10%Database (Serial) Usage—see attached for breakdown of 484,910 uses

Media Services for Education & Human Services:2,855 Equipment Loans or 25% of total* 497 Distance Learning or Videoconferencing Sessions for 32% of total 25 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings)8,934 In attendance at classroom showings of films purchased or rented by the Library2,007 In attendance in instruction sessions in Multimedia Services

Education & Human Services Subject Librarians• Maintained Subject Portals (quick access to web-based information) for all

CEHS academic departments receiving 15,534 hits in 2006.• Taught 84 library instruction classes to 1,799 students.• Provided instructional facilities for 343 classes where faculty taught library

instruction to 6859 students.• Collaborated with Selma Vonderwell (Curriculum & Foundations) who

received an information literacy small grant in 2005 and Eddie T.C. Lam (HPERD) who received an information literacy small grant in 2006.

• Met with 12 faculty from the College on research/teaching projects• Met with 29 students who made individual research appointments.• Provided orientation sessions for Teacher Education part-time faculty, doc-

toral students, and America Reads tutors.• Participated in various College undertakings (served on the Cleveland

Schools Book Fund Committee, Educational Services Center Committee; met with COEHS-SPARC Committee (Sponsored Research), met with 3 faculty candidates during interviews).

• Attended 3 faculty meetings.• Hosted an informational session for the College library liaisons.• Met with Afghani educators who were visiting Cleveland.• With Dr. Mary Gove, made a presentation at the Art of the Picture

book Conference.• Prepared a WEBCT guide for Nursing.

Last week Kathy Dobda worked with my class in the media center on a project on multicultural children’s literature she and I and another professor developed. I have my students write their thoughts at the end of each class period. Here is what two of my students wrote about the library presenta-tion:Our librarian was very friendly and informative!Kathy Dobda provided a wealth of knowledge from teaching materials to puppets, websites, mutlicul-tural indexes and juvenile books.

Mary GoveAssistant ProfessorTeacher Education

Events held in partnership with the Library• Occupational Therapy Display• College of Education and Human Services Annual Author’s Reception

In Support of all Colleges• 899,967 student downloads from Electronic Course Reserves representing ap-

proximately 1,200 courses from all Colleges but Law.• Library staff answered 46,190 questions, which included 24,303 reference


College of Education and Human Services Continued from previous page


Thanks very much for your time today in planning an in-structional session to be held within the technology lab on Wednesday of this week. Ad-ditionally, I appreciate your time last academic year in demonstrating the technology and helping me to conceptu-alize how I might be able to incorporate a lab “visit” into courses that I teach.

Anthony L. MenendezAssistant ProfessorTeacher Education

2006 University Library Support for College of Engineering

Subject Librarian:Theresa Nawalaniec: (Beginning January 2007) Position vacant during 2006

Expenditures for Instructional Materials: Books — $ 29,282 10% of Total* Serials — $192,409 13% of Total*

Engineering Book Circulation as a % of the whole: 4%Database (Serial) Usage—see attached for breakdown of 484,910 uses

Media Services for Engineering: 166 Equipment Loans or 1% of total* 18 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings)1,596 In attendance at classroom showings of films purchased or rented by the Library

Engineering Subject Librarian• Maintained Subject Portals (quick access to web-based information) for all

College academic departments receiving 10,594 hits in 2006.• Taught 2 library instruction classes to 22 students • Provided instructional facilities for 3 classes where faculty taught library

instruction to 94 students.• Collaborated with Harry Fox (Engineering Technology) who received an

information literacy small grant in 2005 and Fuqin Xiong (Electrical & Com-puter Engineering) who received an information literacy small grant in 2006.

• Answered specialized Engineering reference questions

In Support of all Colleges• 899,967 student downloads from Electronic Course Reserves representing

approximately 1,200 courses from all Colleges but Law.• Library staff answered 46,190 questions, which included 24,303 reference



I would like to thank you for providing variety of resources for both faculty and students. I have been utilizing the library services in various ways: ...I utilize the library inter-net search service, interloan service, ILLIAD service weekly. It not only saves my time in finding information, it also increases the quantity of resources I receive which enrich the quality of both my teaching and research.

Grace HuangAssistant ProfessorTeacher Education

2006 University Library Support for College of Law

University Library Book Circulation of Law Materials — 1% of total

Media Services to Law: 53 Equipment Loans, or .5% of total * 3 Distance Learning or Videoconferencing sessions 16 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings) 60 In attendance at classroom showings of films purchased or rented by the Library University Library fully funds the following resources that can be used by the College of Law students:

• Paid the entire OhioLINK Electronic Journal Center Cost including 563 jour-nals that cover law-related topics.

• Paid the entire cost for software package, Serials Solutions, which provide improved online access to all University serial resources, including Law Periodicals.

• The University Library/Law Library Technical services collaboration (see at-tached) has resulted in increased access to resources while creating efficiency at both libraries.





Thank you so much for your ongoing support of New Stu-dent Orientation, the advising and registration in the library worked so well. This just made advising and registra-tion a seamless process. I can’t say enough of how well Abbey, David and Preston did in making this work smoothly and so well for the students. Thank you so much for mak-ing this possible.

Diane DillardDean of Students

Thank you for the great job you did with our “anthropol-ogy department” banner. It is great! Thanks so much, especially for accomodating my short turn-around!

Paul AspelinInterim Chairperson and Associate ProfessorAnthropology

2006 University Library Support for College of Liberal Arts and Social Sciences

The IMS Video Production personnel were a joy to work with, especially Al Nozak who did most of the camera work and all the editing and with whom I worked most closely. If any of the other Colleges decide to produce something similar [DVD], I’ve no doubt they would find his services as professional and productive as I did.

Dr. Barbara G. HoffmanAssociate ProfessorDirector of LinguisticsDept. of Anthropology

Subject LibrariansLesley Jorbin: Humanities

Gail Marredeth: Political Science & Women’s StudiesFran Mentch: Anthropology, Linguistics, Social Work, & Sociology

Marianne Nolan: Art, History, & Black StudiesBarbara Strauss: Middle Eastern Studies

Carol Zsulya: Economics, Communications


Book Circulation as a % of the whole: 64%Database (Serial) Usage—see attached for breakdown of 484,910 uses

Media Services for CLASS:2,959 Equipment Loans or 26% or total* 788 Distance Learning or Videoconferencing Sessions for 51% of total 136 Media production jobs (e.g. audio, video, multimedia, graphic, print,

Media Site recordings) 5,255 In attendance at classroom showings of films purchased or rented by

the Library

CLASS Subject Librarians• Maintained Subject Portals (quick access to web-based information) for all

CLASS academic departments receiving 51,020 hits in 2006.• Taught 142 library instruction classes to 4,119 students.• Provided instructional facilities for 321 faculty teaching library instruction to

6,723 students.• Answered specialized CLASS reference questions• Met with CLASS faculty in all disciplines, including new faculty and faculty

liaisons• Attended faculty meetings (Anthropology, Linguistics, Political Science So-

cial Work, Sociology, Women’s Studies)• Maintained office hours in Social Work

CLASS Subject Librarians worked on the following Special Projects or Exhib-its supporting CLASS

• Collaborated with Catherine Cole (Music) and Guowei Jian (Communication) who received an information literacy small grant in 2005 and Joyce C. Mast-boom (History) who received an information literacy small grant in 2006.

• Hosted a practicum student in Women’s Studies• Developed and maintained a binder of films on criminal justice in response to

a faculty request• Provided current awareness services for faculty (e.g., distribute new acquisi-

tions list to Anthropology, Linguistics, Social Work, Sociology)• Contributed to School of Social Work newsletter• Worked with a new History faculty member to reformat a video from Euro-

pean to U.S. format for use in her class• Worked with Rob Shelton to evaluate and select a microform reader/scanner

for the History department• Revised Contemporary Authors Approval Plan to purchasing new books (up-

dated with names of American and British dramatists)• Collaborated with humanities faculty in the testing of the Smithsonian

Global Sound database via OhioLINK (Unfortunately, no progress on OhioLINK’s acquiring it in 2006).

• Made special purchases:o $3,300 worth of videos and DVDs to support new African Studies

classeso Several major microfilm collections: Black Abolitionist Papers, 1830-

1865; Papers of Charles Chestnutt; African American Cleveland news-paper, The Advocate; Slave Schedules for Puerto Rico (Registro central de esclavos)

o America’s Historical Newspapers, Part 2, online databaseo Materials on China to support teaching/research needs of new political

science facultyo Materials on Islamic history for the Middle East Studies programo Arranged for a rotating collection of materials from Cleveland Public

Library in Arabic and Farsi

Events held in partnership with the Library• d.a. levy festival (Poetry Center)• UNESCO World Poetry Day Celebration Lecture (KWCC & Poetry Center)• Documenting the Past: The Bipa Project (Modern Languages)• An Evening with Anne Garrels (in partnership with CPL)• Unveiling of “Eagle Man”--Donation to CSU from Trevor and Jennie Jones

(Art Department)• Social Work Display• Indian Artifacts Display• Middle East Studies display and book shelf




College of Liberal Arts & Social SciencesContinued from previous page


I want to thank you for the development of the smart-rooms used by the School of Social Work. The upgrades completed have enabled us to be in compliance with the Council on Social Work Education, the accrediting body. We are thrilled to be in compliance with accredita-tion standards. Maggie Jackson, Ph.D.Professor & DirectorSchool of Social Work

2006 University Library Support for College of Science

Subject LibrariansGail Marredeth: Biology, Geology, & Environmental Sciences, Health Sciences

Fran Mentch: PsychologyTheresa Nawalaniec: Chemistry, Mathematics, & Physics (beginning January 2007) Position vacant during 2006


Science Book Circulation as a % of the whole: 16%Database (Serial) Usage—see attached for breakdown of 484,910 uses

Media Services for Science:2,289 Equipment Loans or 20% of total* 15 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings)5,560 In attendance at classroom showings of films purchased or rented by the Library 17 In attendance at instruction sessions in Multimedia Services

Science Subject Librarians• Maintained Subject Portals (quick access to web-based information) for all

Science College academic departments receiving 19,541 hits in 2006.• Taught 8 library instruction classes to 165 students.• Provided instructional facilities for 39 classes where faculty taught library

instruction to 891 students.• Collaborated with John J. Jezriorowski (Health Sciences) who received an

information literacy small grant in 2006.• Maintained office hours in Health Sciences• Met with 4 new faculty about library services• Served on a Health Sciences search committee



questions answered by subject librarians and 6,087 computer/technical questions.


I am writing to thank you for your efforts in converting a slide sequence to a power-point presentation on a single disc. Once again you and your staff have enabled me to meet the student challenges in the classroom, because of your expertise with the available technology. I have come to depend on your department to make available the curriculum, and read-ings for my course work, for every semester. Your exper-tise in creating the electronic reserve, and assisting the students continues to make my teaching possible.I am grateful for your as-sistance.

Walter ZborowskyAdjunct ProfessorSchool of Social Work

2006 University Library Support for College of Urban Affairs

Subject Librarian:Diane Kolosionek (Since October 2006 -)

Bill Barrow (from January 2006 - September 2006)

Expenditures for Instructional Materials: Books — $ 5,947 2% of Total* Serials — $12,166 1% of Total*

Book Circulation as a % of the whole: 1%Database (Serial) Usage—see attached for breakdown of 484,910 uses

Media Services for Urban Affairs: 52 Equipment Loans or, .5% of total* 231 Distance learning or videoconferencing sessions for 15% of total 4 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings)1,652 In attendance at classroom showings of films purchased or rented by the Library

Urban Studies Subject Librarian:• Maintained Subject Portals (quick access to web-based information) for

all Urban Studies departments receiving 2,319 hits 2006.• Taught 2 library instruction classes to 49 students.• Collaborated with Brian Mikelbank who received an information literacy

small grant in 2005.• Met with Urban Studies faculty• Answered specialized Urban Studies reference questions• Maintained office hours in College of Urban Affairs



questions answered by subject librarians and 6,087 computer/technical questions.


A special thanks to Jim Bandes, MultiMedia Design, Production, for kindly tak-ing the time to isolate and make the film still I needed from Possession for Chapter Three...Jim is always skillful and precise in his work. For Britain Colonized, Jim trans-ferred frozen images from a VHS (now ancient technol-ogy) to digital stills that look as good in print as the digital images of paintings loaned from the Tate Gallery (London) and the National Portrait Gallery (London). Jim was a tremen-dous help to me and I wanted you to know what a great person and worker you have on your staff.

Jennifer M JeffersAssociate ProfessorDepartment of English

2006 University Library Support for College-Wide (Non College Specific)

Expenditures for Instructional Materials Supporting Reference, General Education and all Colleges: Books — $107,458 Serials — $172,599

Media Services:631 Equipment Loans 22 Distance Learning or Videoconferencing sessions 81 Media production jobs (e.g., audio, video, multimedia, graphic, print, Media Site recordings) 505 In attendance at classroom showings of films purchased or rented by the Library General• Librarians conducted general orientation sessions for 225 students for America

Reads, Intensive English Language Program, and International students• 2 librarians conducted orientation for the 210 graduate students attending the

Graduate Assistant Orientation Program.• Librarians worked with approximately 1,050 students in 36 sections of Intro-

duction to University Life.• Librarians worked with 1,150 students in 46 sections of English 102 providing

basic information literacy instruction.• 8 librarians collaborated with 10 faculty who received information literacy

small grants.• 7 librarians conducted 4 seminars for 92 faculty• Maintained general subject portals (quick access to web-based information)

receiving 2,411 hits in 2006• Hosted the Writing Center, which conducted 3,159 tutorials for 1,253 students• Assisted 1,106 students, who used Library facilities to register for courses• Events for Campus Community

• Connection Lounge Grand Opening• Constitution Day• Friends of the Library Annual Scholars & Artists Reception• E-Journal Seminar for faculty• Book Discussion featuring President Michael Schwartz and Professor

William Bowen, Urban Studies: The Chief Purpose of Universities• Native American Heritage Celebration• Lafayette Display• Book Talk by Richard Fox, CPL, on On Bullshit• Information Literacy Small Grants Seminar• Book Talk: Guest Author Thrity Umrigar• National Library Week



questions answered by subject librarians and 6,087 computer/technical supporting all college questions.

I just wanted to take a minute to thank you-- and any of your staff, students, and other helpers--for all the effort you put into making last week’s press conference a huge success. All details were handled flawlessly, and the event came off without a hitch. And an award of almost $24 million to a team led by our University could not have come at a better time.

Brian J. JohnstonDirectorMarketing & Public Affairs

speciAl collections RepoRt

Special Collections served a diverse user group comprised of students and faculty, as well as members of the community, such as high school students, authors, family genealogists, local historians, and the media. In addition to meeting the information needs of users, Special Collections enhanced the university’s reputation and developed new sources of support from the community, including donations of materials. For many, Special Collections is the “Cleveland” in Cleve-land State University.

During the year, the Library Administration designated an additional staff member to Special Collections, the number of interns and volunteers increased, and use by classes and the community grew. With the addition of support staff, Read-ing Room hours were expanded so that early morning classes could use the collection for group research and instruction. Students also received one-on-one research consultations and assistance with class projects. The continuing collaboration between Special Collections, CSU academic programs, and programs at other universities (e.g., the library science program at Kent) brought interns, graduate assistants, and volunteers to assist with the area’s operations. These students provided specialized knowledge as they re-searched topics, cataloged collection material, and digitized visuals to mount on Cleveland Memory web pages. In return, the students gained valuable experience in their area of study.

In support of teaching and learning, Special Collections worked with faculty in Art, Civil Engineering, Communications, Education, History, and Ur-ban Studies. Faculty often brought their classes to Special Collections so students could use primary sources in their research projects. In support of these projects, staff provided one-on-one training and consultation, answered reference questions, and developed collections with the students. One example of Special Collections support was the procurement of geological cores made available from the 1920’s Cleveland Union Terminal construc-tion. Special Collections arranged for the donation of the cores to CSU. Subsequently, Professor Michael Tevez and his collaborative team of faculty and students examined the cores and published a paper, a student used the project for a masters thesis, the projects were turned into a major exhibit, The Plain Dealer reviewed the exhibit, and one of the TV channels broad-cast a feature video.

Special Collections served as a primary vehicle for nurturing relation-ships with area corporations and organizations. For example, the Greater Cleveland Cultural Gardens Federation deposited its archives with Special Collections. A History faculty member then used the Archive for class assignments. Another relationship with community partners resulted in a week-long major exhibit at the Cuyahoga County Fair last summer, visited

I wanted to let you know how much I appreciate the assistance that you and your staff have given me and my students. Special Collections has been absolutely indis-pensable as a resource for my upper-division courses every semester since I started teaching at Cleveland State. In particular, the Cleveland Memory Project, Cleveland Press Collection, maps and directories, and reference collection have formed the core of more than 150 student projects thus far. And, I should add, I’ve heard many, many students remark that they received friendly, helpful attention whenever they visited Special Collec-tions. While it’s one thing to have a useful collection, it’s another thing entirely to have a dedicated staff who really shows concern for students’ needs. Truly a relief to know that students don’t wander aimlessly when there... So, thanks again! Mark SoutherAssistant ProfessorHistory Department

Special Collections Support for College-Wide Non College Specific Continued from previous page

by tens of thousands. The Cleveland Memory Project, online collections of digital images of Cleveland and Northeast Ohio, is a major vehicle for col-laboration with community groups. Professor Walter Leedy’s postcard col-lection is an important collection within Cleveland Memory. Income from images created from this collection are deposited in an endowment estab-lished by Professor Leedy to purchase rare materials on Cleveland history.

Users: 1,792Books Used: 923Photos Used: 2,594 folders (approximately 129,700 photos)Clippings Used: 1,474 envelopes (approximately 73,700 clippings)Other Collections Used: 226 boxes (contents and quantities contained in boxes vary)

30 class sessions held (classes from the departments of History, Urban Studies, English, as well as field trips by high school student classes to use collections)

The Special Collection Librarian and support staff provided 1,820 hours of reference support in Special Collections Reading Room, and responded to more than 600 web requests for reference assistance.

meRgeR of libRARy And instRuctionAl mediA seRvices

The merger of the Library and IMS in July 1, 2004 resulted in efficiencies, reduced costs, and improved services for students and faculty. The efficiencies and enhancement were made possible through the integration and coor-dination of services. For example, the separate library and IMS media centers were merged to form Multimedia Services, the work of the separate library and IMS production units was coordinated, and the library became the location of an equipment distribution sub-center. Efficiencies

61—Total number of library and IMS staff before merger (June 2004)57—Total number of library and IMS staff currently

$915,240—IMS budget allocation year of merger (FY2004)$502,813—IMS budget allocation year after merger (FY2005)

Enhancements

Multimedia Services

Multimedia Services houses video and audio collections and equipment for reviewing most types of media. The merger allowed for staffing of the area in the evenings. Specific services, brought together through the integration of the library and IMS, include• Media lab• Curriculum materials and juvenile literature• Audio collection• Slide collection• Video & film collection• Viewing room• Instructional CD-ROMs and other digital media• Language lab• Presentation practice rooms for students, including presentation technology, such as SmartBoards and Power-

Point Digital Production Unit services

• Electronic course reserve• Web streaming• Photo reproduction services• Digitization and storage of library’s archival collections, including images for Cleveland Memory Project web-

site• Include other services, such as MediaSite and those provided by media production?

Equipment distribution

Faculty access to classroom technology was improved by integrating library and IMS operations. Equipment and knowledgeable full-time staff are now in closer proximity to classrooms.• Move of main equipment loan office from RT705 to MC201A• Opening a new equipment distribution sub-center in Multimedia Services on the third floor of the library to

serve third floor classrooms in RTW

clevelAnd stAte univeRsity libRARy

clevelAnd mARshAll college of lAw libRARy

technicAl seRvices collAboRAtion

RepoRt

Background

The Provost awarded the university and law libraries a GAIN (Greater Academic Efficiency Now) grant to enhance services and create efficiencies in technical services, the areas of the libraries that purchase, catalog, and process information resources. Through these efficiencies, the libraries were able to give back one position to the Provost.

Enhancements

Collection The libraries are coordinating their collection building activities to increase the number of unique materials available to the entire campus community. When appropriate, duplicate subscriptions are cancelled. The libraries are clearly defining the collections of each library in areas of overlapping interest so that each library can focus on its strengths. Unless there is a compelling reason, the libraries do not duplicate materials. The result is a stronger more focused collection of materials for the entire campus community.• 2,450 additional law electronic journals and 100 electronic books have been made available to the entire

campus community• Examination of more than 400 duplicate serial titles, resulting in canceling duplicate subscriptions, saving

$1,400 annually• Removal of 572 volumes duplicated in both libraries to free up shelving space• Through coordinating the federal government documents program between the two libraries, approximately

25% more documents, mostly electronic, are now available to students and faculty

Access To simplify access for the campus community, the libraries unified their duplicate holdings onto one catalog record. The “one catalog” concept simplifies use of the online catalog for students.• Merging of 2,455 duplicate records in the online catalog, representing 756 serial titles, 1,691 monographs,

and 8 media items• Use of same descriptive terminology catalog • Making law serials easier to find online by students and faculty

Staffing Through the collaboration, the libraries have identified experts in one or the other library to coordinate the work for various functions. There is combined staffing to carry out the following functions for both librar-ies:• Binding• Cataloging electronic resources• Federal depository program• Processing invoices for library materials• Providing serials holding information (records for specific volumes and issues)

Library Activities 2006

Documents

Transcript of Library Activities 2006