LiberTrace - Establishing and Operating a Timber Legality Verification Department (LVD) within...

LiberTrace - Establishing and Operating a Timber Legality Verification Department (LVD) within Liberia’s Forestry Development Authority (FDA) and Building Capacity within FDA

Inception presentation12/12/2013Clinton Bambridge – LiberTrace Project Manager

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Table of contents

From LiberFor to LiberTrace

Outputs of LiberTrace Project

Liberia Legality Assurance System

IT Solution - LegalTrace

Project Initiated

© SGS 2013 – All rights reserved

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From LiberFor to LiberTrace


LiberFor LiberTrace

Project initiated

12/2007 (60 months initially) 10/2013 (60 months)

FundingUSAID / GOL/ PROFOR (WB/EU/DFID) / Autofinancing

EU / DFID

Context

2006:Forest concessions cancelledNew Forestry Law enactedUN sanctions on timber export lifted

2011: VPA signed between EU and GOL2013: VPA ratified by GOL

Main mandates

• Development / monitoring of computerized COCIS

• Timber export permits emission• Forest taxes collection• Capacity building

• Continuity of LiberFor mandates• Building LVD• Development of a CoC + legality web

based application• Auditing companies’ legality

compliance• Licensing system (FLEGT Licenses)

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Project Objective

Objective: Establish and Operate a Timber Legality Verification

Department (LVD) within Liberia’s Forestry Development Authority (FDA) and Build Capacity within FDA

Beneficiaries: FDA Ministry of Finance Stakeholders

Partners: Forest sector operators VPA Support Unit FLEGT Coordinator

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LiberTrace Project – 5 Outputs

Output 0: Project managed

Output 1: LVD established

Output 2: LVD capacities established

Output 3 - Design and development of the LVS

Output 4 - Design and development of the new COCIS

Output 4/3 - Roll out of the new COCIS/LVS

Output 5: LVD transferred to FDA


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Output 0 – Project Managed (60 months)

Methodology PRINCE2 Project Management Team Management by quarterly

stages Quality management M&E system based on KPIs

Work Packages Project Initiation Stage control Project closure

LVDTechnical Managers

FDA Managing Director

SGSManaging Director

FDA Board of DirectorsMOA., MOC, MOF, MOCIT, MOPEA,

Central Bank, FDA MD, etc.

SGSCorporate Direction

Project Board / Project Evaluation Committee

Project Manager

EFIQuality

Assurance

Project Management Team

Technical Advisory

Committee

SGS Liberia/Geneva

Project Support

Capacity-buildingTeam Leader

LASTeam Leader

LVD Technical Manager

MOF Represent-

atives

DFID Represen-

tative

Senior Users Senior SupplierExecutive

DFID


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Output 1 – LVD to be established

Strategy Vision of the LVD: values,

responsibilities, organisation


LVD Technical Manager

Project Manager

Trainee Operations Manager

Operations Manager

LASTeam Leader

Capacity Building

Team LeaderIT Expert

Quality Manager

Administrative Officer

Invoice processing Coordinator

Trainee Database Information Manager

Database Information Manager

Work Packages LVD institutional design Installation in FDA HQ Key positions staffed Administrative management system / Initial QMS

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Output 2 – Capacity built within the FDA

Capacity-building Implementation Plan (CBIP) Capacity needs assessment, Deployment plan, staff management plan, training plan,

procurement plan, communication plan

Training sessions Management: Leadership, Integrity, HSE, QMS IT: Basic IT, use of the COCIS & LVS, support and

maintenance Forestry: Regulation/FLEGT, Verification procedures,

timber grading & scaling

Capacity-building approach Change management, “System builders”, Trainee/Graduate


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Output 3 – Design and Development of the Legality Verification System

The Legality Verification System is a key element of the Liberia Legality Assurance System (LLAS)

Design of Legality Verification Standard Operating Procedures (SOPs). Consultation of stakeholders and field testing

Based on EU/GOL VPA Legality Matrix

Verification of compliance with the Legality Standard


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Output 4 - Design and development of the new COCIS

Standard Operating Procedures (SOPs) Review of existing SOPs Design of new SOPs Stakeholders consultation and field testing

Current COCIS used by LiberFor is LiberTrack

LiberTrack will be progressively replaced by the new COCIS based on SGS solution: LegalTraceTM

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SGS web application: LegalTraceTM

LegalTraceTM is:

The timber traceability and legality software developed by SGS in compliance with VPA requirements.

Built on the SGS “.Net” Framework already used worldwide by SGS Group.

A single software solution that manages traceability and legality verification as well as the functionality enabling the issuance of FLEGT licences.

Based on the recommendations of SGS forestry and IT experts, LegalTraceTM has been developed as a generic system covering 80% of the requirements of any VPA.

The remaining 20% will be developed specifically for Liberia into an application called LiberTrace.


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Outputs 3 & 4 - LVS & COCIS operated


Operational team structure

COC Inspection teams

LV Inspection teams

COC / LV Rangers

COC/LV Data Management

Internal Auditing

LVD Headquarters in Monrovia

03 permanent field offices

Intermittent presence in other sites

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Output 5 – LVD transferred to the FDA

Recruitment and deployment

Transfer Plan approved by DFID and GOL

Pilot handover in one selected regional office

Scaling up the handover in remaining regional offices based on lessons learned from the pilot.

Handover of complete LVD headquarters functions, but with a continuing backstopping and coaching/mentoring programme;

LVD certified against ISO9001 standards

Post-handover support provided by SGS

Month

25

60

2

24

43

49

51

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Project Initiated: activities up to date


Outputs Activities

Output 0: Project managed

Meetings with key stakeholders Key resources mobilized Procurement initiated Reporting structures implemented

Output 1: LVD established Job Descriptions of SGS/FDA Counterparts drafted

Output 2: LVD capacities established In progress

Output 3 - Design and development of the LVS Deployment of Legality Expert – Dr. M. Brink in progress

Output 4 - Design /development of the new COCIS LiberTrace IT solution under development

Output 4/3 - Roll out of the new COCIS/LVS Delivered project month 18

Output 5: LVD transferred to FDA Transfer plan month 12 , implementation to follow

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Clinton BAMBRIDGE, Project Manager

Email: [email protected]

Francis K. ODOOM, Project coordinator – Capacity building


Jerome LAPORTE, Project coordinator – LAS


Thank you


mailto:[email protected]



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