Lets Learn The Right Use of PowerPoint

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    19-Aug-2014
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I addressed the students of the first batch of BIMTECH Bhubaneshawar in Greater NOIDA on Jan 04, 2014. While the topic was Using PowerPoint, I went beyond the software to cover fundamentals about the attention span of audience, why reading from slides leads to fragmented learning. I emphasised that PowerPoint is a tool and its more important to understand the art and then use the software in all its power (no pun intended.)

Transcript of Lets Learn The Right Use of PowerPoint

  • Lets Learn Some Point ower P Mohit Chhabra !mohit_chhabra
  • #pptevangelist
  • PowerPoint is Evil! Sep 2003 Edward Tufte Data Visualization Pioneer Professor, Yale University
  • Ubiquitous
  • Class Room
  • Board Room
  • War Room
  • Necessary Evil
  • Evil
  • Container of Ideas
  • Shoot-the-Messenger Syndrome
  • Death by PowerPoint
  • Best &Worst Presentations
  • WHY?
  • Lack of Preparation
  • Death by PowerPoint
  • Death by PowerPoint
  • Lets get active
  • What is a Presentation? !
  • Inform
  • Persuade
  • Entertain
  • Conversations
  • Persuade Inform
  • Persuade Inform
  • Persuade Inform
  • Text
  • Voice Text
  • Voice Text
  • Voice Text Split Attention Effect
  • Voice Text Split Attention Effect
  • PowerPoint Skills
  • PowerPoint Skills
  • PowerPoint Skills Learning to create better graphics in PowerPoint for amplifying your message
  • 3 things Complete sentence.
  • 3 things Subject. Learning to create better graphics
  • 3 things Verb. (Amplifying your message)
  • WHY?
  • Audiences remember very few things
  • Data, Figures, Pictures, Text
  • Fragmented Retention
  • Big Idea
  • Strengthen
  • Graphs & Tables
  • Pictures
  • Diagrams
  • Progression
  • Graphs & Tables
  • Sales Compared to Competitors US$6,00,000 US$4,50,000 Pharma A Pharma B Pharma C Pharma D Pharma E Pharma F Pharma G Pharma H Pharma I US$3,00,000 US$1,50,000 December November October September August July US$0
  • Sales Compared 600 Pharma A Pharma D Pharma G Pharma H 450 300 150 0 600 450 300 150 0 July Aug Sep Oct Nov Dec July Aug Sep Oct Nov Dec Note: All gures in $ 000
  • Sales Compared 600 Pharma A Pharma D Pharma G Pharma H 450 300 150 0 600 450 Average Pharma E 300 150 0 July Aug Sep Oct Nov Dec July Aug Sep Oct Nov Dec Note: All gures in $ 000
  • Sales Compared July 2012 Aug 2012 Sep 2012 600 450 300 150 0 600 450 300 150 0 A D G Oct 2012 H E A D G H Nov 2012 E A D G H E Dec 2012 Note: All gures in $ 000
  • Unable to Gain Traction July 2012 600 Aug 2012 295 140 390 375 390 300 150 390 550 565 450 Sep 2012 245 153 145 95 142 110 100 0 600 570 450 465 570 460 550 385 300 255 188 150 190 185 262 200 80 90 65 0 A D G Oct 2012 H E A D G H Nov 2012 E A D G H E Dec 2012 Note: All gures in $ 000
  • How much bigger is the large circle than the small circle?
  • 16
  • Market Share Pharma Pharma G H Pharma F Pharma E Pharma A Pharma D Pharma C Pharma B
  • Market Share Pharma Pharma G H Pharma F 4% 1% 7% Pharma E 8% Pharma A 33% Pharma D 10% Pharma C 10% Pharma B 28%
  • Market Share
  • Market Share at the end of 2012 A 33 Our Co. 28 C 10 D 10 8 E 7 F 4 G H 1 Note: All gures in percent
  • Market Share at the end of 2012 A Our Co. C D E Others Note: All gures in percent
  • 73%
  • Purpose
  • Purpose Analyzing
  • Purpose Analyzing Monitoring
  • Purpose Analyzing Monitoring Planning
  • Purpose Analyzing Monitoring Planning Communicating
  • What would you like to show?
  • Distribution What would you like to show?
  • Distribution What would you like to show? Composition
  • Distribution What would you like to show? Relationship Composition
  • Distribution Comparison What would you like to show? Relationship Composition
  • Select the appropriate statistical data
  • To show composition, usually
  • To show composition, usually 4 6 slices
  • To show composition, usually ! 4 6 slices ! Contrast with color or by exploding (or both!)
  • To show comparison
  • To show comparison Best used for a few periods of time
  • To show comparison Best used for a few periods of time Best if you limit the bars to 4-6
  • Used to demonstrate trends
  • To show comparison
  • To show comparison
  • Rs Year 1 REVENUES Year 2 4,02,66,240 EXPENSES Year 3 4,40,02,560 4,69,32,480 Manpower 1,24,92,000 1,37,41,200 1,51,15,320 Total Operating Expenses 53,12,400 1,18,28,840 1,25,07,204 Depreciation 18,24,000 10,94,400 6,56,640 2,95,50,000 0 0 4,91,78,400 2,66,64,440 2,82,79,164 Software cost amortized Total Losses carried forward EBIT Manpower (%age) EBIT (%age) -89,12,160 -89,12,160 84,25,960 1,86,53,316 31% 31% 32% -22% 19% 40%
  • Rs Year 1 Year 2 REVENUES 4,02,66,240 EXPENSES ! Manpower Year 3 4,40,02,560 4,69,32,480 !1,24,92,000 1,37,41,200 1,51,15,320