Lesson 6: Email on the Mac

Communicating via the Internet

2

Difference between Pop Mail and Web Mail

How to add New Email Accounts

How to Set Mail Prefs

How to add Mail boxes

How to add Attachments

What you will Learn

3

Mail ServersServer = Application on Mainframe

Computer

1. Server receives incoming mail from Mail Program

2. Server forwards outgoing mail to email address

VOIP = Voice over internet

4

Types of Mail Accounts

POP Accounts( e.g., Mac Mail (“Stamp”))Mail transferred from Mac to Server and from Server to recipient (Most Common) pop= post office protocol

IMAP AccountsSame as POP but mail also stays on Server (Udel and Mobileme))

Web based AccountsAccessed via Safari (Gmail, Hotmail)

POP = Post Office ProtocolIMAP = Internet Message Access Protocol

5

Apple’s Mail Program•  Easy to setup and Manage"• Can use to Access Many Accounts Types

POP mail accounts (Comcast, verizon, earthlink)

IMAP Accounts (Mac’s MobileMe), udel)

Many web mail accounts (gMail, aol, Yahoo, Hotmail)

Integrated with: Address Book, Spotlight, Safari, iChat, Skype Connection Doctor, iPhoto, iCal

No Commercials

POP: Post Office ProtocolIMAP: Internet Message Access protocol (message stored on server, immediately accessible)

6

Setting Up Mac Mail POP Account

Open mail Program

Go to Preferences

Click on Accounts, then Click +

Fill in Boxes

Hit Auto setup and Create

Works for many account types

7

Mail Preferences

Open Mail, in Menu Bar, Click Mail/Preferences, Click on Icons

General (New mail check time & Sound)

Junk Mail Filtering, Training

Fonts (type, size)

Viewing (Display imbedded HTML)

Composing (Spell-check, auto-complete)

Rules (Sorting, defining junk)

8

Mail BoxesDefault

In

Out

Drafts

Sent

Junk

Trash

Add your Own Mail Boxes (menu/mailbox/new (smart) mailbox)

Ray’s Jokes

Club Events

Smart Mailbox 1

Smart Mailbox 2

9

Dealing With Junk

Train Mail Filter for Spam and place in Junk mail Box

Set Up rules to minimize Spam

Apply strict rules e.g only from people in my Address Book go to inbox

Maintain Private and Public Email addresses

Don’t answer Spam

10

Attachments

Add attachment by:

Clicking on paper-clip icon in toolbar

Dragging icon into Message Window

To read attachments double click on icon

May need “Flip4Mac” (free) for some Windows attachments

11

Web Mail

AdvantagesCan access on any computer via any Browser, from anywhere e.g., IE Explorer, Safari, Firefox

Free or Low CostIndependent of ISP or locationExamples: GMail, Yahoo mail, Comcast etc

DisadvantagesMore cumbersome and difficult to manage

See only mail from one Account

Does not work with Address Book, iPhoto, iCal etc

New Mail Features

Mail stationary with access to iPhoto

Notes

To-Do Lists

Integration with Address Book and iPhoto

Continued next week