Lesson 13: Configuring Shared Resources MOAC 70-687: Configuring Windows 8.1.

Lesson 13: Configuring Shared Resources

MOAC 70-687: Configuring Windows 8.1

Overview• Exam Objective 4.1: Configure shared

resourceso Configure shared folder permissionso Configure HomeGroup settingso Configure librarieso Configure shared printerso Set up and configure OneDrive

Sharing Files and Folders

Lesson 13: Configuring Shared Resources

© 2013 John Wiley & Sons, Inc. 4

Understanding Folder Sharing in Windows

8.1• Windows 8.1 provides three basic methods for

sharing the files and folders on the computer: any folder sharing, public folder sharing, and homegroup sharing.

• For home users, homegroup networking is simple to set up and use.

• For small business networkers, Public folder sharing is often the easiest method, one that users can easily maintain for themselves on a day-to-day basis.

• For larger networks, Windows domain networks, or any network with more elaborate security requirements, any folder sharing is preferable.


Windows 8.1 Sharing Features

Any folder sharing

Public folder sharing Homegroup sharing

Shares files from any location

Places all shared files in a single location

Shares files from their default library locations

Enables you to set different sharing permissions for individual network users

Uses the same sharing permissions for all network users

Enables you to set the same sharing permissions for all network users or set different sharing permissions for individual users

Access can be limited to network users with a user account and password on your computer




Windows 8.1 Sharing Features

Any folder sharing

Public folder sharing Homegroup sharing

Individual users can be granted read-only or read/write access to the share

Can be configured as a read-only share or a read/write share

Individual users can be granted read-only or read/write access to the share

Shares files from their original locations

Requires you to copy or move files to be shared to the Public folder

Shares files from their original locations


Sharing with Homegroups

• Using homegroups, Windows 8.1 users can share their documents, printers, pictures, music, and videos with other Windows 8.1 users connected to the same home network.

• A home network has a single read-only homegroup by default, with the individual users selecting what they want to share.

• Homegroups are relatively limited, when compared to any folder sharing, because you can only share the contents of the libraries in the user’s profile.


Using Libraries• When you open a File Explorer window, the left pane

retains the Favorites and Network folders from earlier versions, as well as the This PC folder, which was formerly called Computer in previous Windows versions. Missing, however, in Windows 8.1 is the Libraries folder.

• The libraries still exist in Windows 8.1; they just don't appear in the File Explorer interface by default.

• Libraries enable users to aggregate files in multiple locations – and even on multiple computers – into a single folder that makes them appear as though they are all on a local drive.

Using Libraries

A File Explorer window


Adding Library Locations

The Documents Library Locations dialog box



Creating a Homegroup• When a Windows 8.1 computer uses the Private

network location, the computer attempts to detect an existing homegroup on the network.

• If the system does not detect a homegroup, the Network and Sharing Center control panel contains a link providing access to the Create a Homegroup Wizard.

• When a Windows 8.1 computer using the Private network location does detect a homegroup on the network, the Network and Sharing Center control panel appears with an Available to Join link.


Creating a Homegroup

The Unidentified Networks Properties sheet


The HomeGroup control panel, with no HomeGroup installed



The Share with other homegroup members page



The Use this password to add other computers to your homegroup page



The HomeGroup control panel, showing the homegroup found on the network


Joining a Homegroup

The Type the homegroup password page



Working with Homegroups

• Once you have joined a computer to a homegroup, the shared libraries of the other computers on the network appear in File Explorer in the Homegroup container.

• To modify the default homegroup sharing configuration, you can select one of your shared libraries in File Explorer and click Share in the toolbar.

• Using the controls that appear in the ribbon, you can change other homegroup users’ access to the library from Read to Read/Write.

Working with Homegroups

Homegroup shares in File Explorer



Sharing the Public Folder

• Sharing files and folders using the Public folder is the simplest way to give your clients file sharing capability.

• All you have to do to activate Public folder sharing in Windows 8.1 is enable Network Discovery and select the Turn on sharing so anyone with network access can read and write files in the Public folders option on the Advanced sharing settings control panel.

Sharing the Public Folder

Sharing the Public folder



Sharing a Folder• With any folder sharing, you have full

control over what material on the computer is shared, which users are permitted to access the shared material, and what degree of access each user is granted.


Share a Folder

The Sharing tab of a folder’s Properties sheet

Share a Folder

The Advanced Sharing dialog box



Managing Share Permissions

• For network users to access shares on a Windows 8.1 computer with password- protected sharing enabled:o They must have user accounts on the sharing

computer (or in a domain to which both computers are joined).

o You must grant them the appropriate permissions.


Set Share Permissions

The Permissions dialog box for a shared folder


Share Permissions and Their Functions

Share permission Allows or denies security principals the ability to:Read

Display folder names, file names, file data, and attributes Execute program files Access other folders within the shared folder

Change

Create folders Add files to folders Change data in files Append data to files Change file attributes Delete folders and files Perform all actions permitted by the Read permission

Full Control

Change file permissions Take ownership of files Perform all tasks allowed by the Change permission


Combining Share and NTFS Permissions

• Share permissions provide only three levels of access, compared to the far more complex system of NTFS permissions. Generally speaking, network administrators prefer to use either NTFS or share permissions, but not both.

• Share permissions provide limited protection, but this might be sufficient on some small networks.

• On networks already possessing a well-planned system of NTFS permissions, share permissions are not really necessary.

Using OneDriveLesson 13: Configuring Shared Resources


OneDrive• OneDrive, formerly called SkyDrive, is

Microsoft’s personal, cloud-based storage service. Every user who applies for a Microsoft account receives free cloud storage.

• Users can access their OneDrive storage space is several ways, including the following:o Through the web o Through the OneDrive desktop app o Through a desktop application

Using OneDrive

The OneDrive website


Working with PrintersLesson 13: Configuring Shared Resources


Understanding the Windows Print Architecture

Printing in Microsoft Windows typically involves the following components:• Print device – A print device is the actual

hardware that produces hard copy documents on paper or other print media.

• Printer – In Windows parlance, a printer is the software interface through which a computer communicates with a print device.


Understanding the Windows Print

Architecture (cont.)Printing in Microsoft Windows typically involves the following components:• Print server – A print server is a computer (or

standalone device) that receives print jobs from clients and sends them to print devices that are either locally attached or connected to the network.

• Printer driver – A printer driver is a device driver that converts the print jobs generated by applications into an appropriate string of commands for a specific print device.


Understanding Windows Printing

• Before you can print documents in Windows, you must install at least one printer. To install a printer in Windows, you must do the following: o Select a specific manufacturer and model of print

device.o Specify the port (or other interface) the computer

will use to access the print device.o Supply a printer driver specifically created for that

print device.

• When you print a document in an application, you select the printer that will be the destination for the print job.


The Windows print architecture




A Windows printer’s Properties dialog box


Windows Printing Flexibility

• The flexibility of the Windows print architecture manifests itself in how the roles of these components can be performed by a single computer, or distributed around a network.

• When you connect a print device to a standalone Windows 8.1 computer, for example, the computer supplies the printer, printer driver, and print server functions. However, you can also connect the computer to a local area network (LAN) and share the printer with other users.


Adding a Local Printer• The most common configuration for home,

small business, or workgroup users is to connect a print device directly to a computer running Windows 8.1 or another version of Windows, and then add a printer and printer driver.

• This enables local users to print their own jobs, and it also makes it possible to share the printer with other network users.


Add a Local Printer

The Devices and Printers control panel

Add a Local Printer

The Find a printer by other options page


Add a Local Printer

The Choose a printer port page


Add a Local Printer

The Install the printer driver page



Sharing a Printer• To share a printer on a Windows 8.1 computer,

you must enable the appropriate settings in the Network and Sharing Center, just as you have to do to share files and folders. To share printers, the following Sharing and Discovery settings must be turned on:o Network Discoveryo File and Printer Sharing

• In addition, if the Password Protected Sharing setting is turned on, users must be logged on and have appropriate permissions to use the printer.


Share a Printer

The Sharing tab of a printer’s Properties sheet


Configuring Printer Security

• Printer permissions are much simpler than NTFS permissions; they basically dictate whether users are allowed to merely use the printer, manage documents submitted to the printer, or manage the properties of the printer itself.


Assign Printer Permissions

The Security tab of a printer’s Properties sheet


Basic Printer Permissions

Permission Capabilities Special Permissions Default Assignments

Print Connect to a printer Print documents Pause, resume, restart, and

cancel the user’s own documents

Print Read Permissions

Assigned to the Everyone special identity

Manage This Printer

Cancel all documents Share a printer Change printer properties Delete a printer Change printer permissions

Print Manage Printers Read Permissions Change Permissions Take Ownership

Assigned to the Administrators group

Manage Documents

Pause, resume, restart, and cancel all users’ documents

Control job settings for all documents

Manage Documents Read Permissions Change Permissions Take Ownership

Assigned to the Creator Owner special identity


Accessing a Shared Printer

• In addition to using the Add Printer wizard, there are several other ways to access shared network printers. If the computer is a member of a homegroup, then all of the printers shared by other members of the same homegroup automatically appear in the Devices and Printers control panel

• When the computer hosting the printer is a member of an Active Directory Domain Services domain, the ability to locate shared printers is enhanced even further.

Accessing a Shared Printer

Viewing printers in Windows Explorer


Lesson Summary• Windows 8.1 provides three basic methods for sharing the

files and folders on the computer: any folder sharing, public folder sharing, and homegroup sharing.

• Homegroup networking is a Windows 8.1 feature that enables computers configured to use the Home network location to share the contents of their respective libraries among themselves.

• Libraries enable users to aggregate files in multiple locations – and even on multiple computers – into a single folder that makes them appear as though they are all on a local drive.

• Sharing files and folders using the Public folder is the simplest way to give your clients file sharing capability


Lesson Summary• Windows 8.1 has several sets of permissions, which operate

independently of each other, including NTFS permissions, share permissions, registry permissions, and Active Directory permissions.

• Share permissions provide rudimentary access control for all of the files on a network share.

• OneDrive is Microsoft’s personal, cloud-based storage service. Every user who applies for a Microsoft account receives seven gigabytes of free cloud storage.

• The printing architecture in Windows is modular, consisting of the print device, a printer, a print server, and a printer driver.


Lesson Summary• A local printer is one that supports a print device directly

attached to the computer or attached to the network. A network printer connects to a shared printer hosted by another computer.

• To install a printer, you run the Add Printer wizard and specify the printer driver and port to use.

• The print queue window enables you to monitor printers for potential signs of trouble.

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Lesson 13: Configuring Shared Resources MOAC 70-687: Configuring Windows 8.1.

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Transcript of Lesson 13: Configuring Shared Resources MOAC 70-687: Configuring Windows 8.1.