Lecture 1 - Project Management v1

8/12/2019 Lecture 1 - Project Management v1

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Project Management


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Learning Objectives

Defining project management

The importance of project management The role of the project manager

Keys to successful projects

Managing the Contractor

Managing the Project


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Professional and conscientious projectmanagement is critical to a successfuloutcome


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Learning Objectives


The importance of project management

The role of the project manager

Keys to a successful project




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What is a Project?

A temporary and one-time endeavor

undertaken to create a unique product or

service, which brings about beneficial

change or added value


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PM Triple Constraints

Time

Cost

ScopeManage these or they will

manage you!

Cost

Quality/Scope

Time


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The Triple Constraint

OR INPLAINFast Cheap

Good

Cost

Quality/Scope

Time
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Defining Project

Management

The application of knowledge, skills, tools

and techniques to project activities to

meet project requirements

Organizing and managing resources so

the project is completed within definedscope, quality, time and cost constraints


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Learning Objectives

Defining project management?







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Why IT Projects Fail


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Why IT Projects Fail

Weak business case

Lack of senior managementcommitment

Inadequate project planning(budget, schedule, scope, etc.)


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Why IT Projects Fail (contd)

Absence of user involvement

New or unfamiliar technology

Lack of defined, clear,or concise requirements


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Why IT Projects Succeed


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1. Sound project managementprocesses

2. Project tied to the organizationsbusiness goals

3. Senior management commitment


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4.Good change management

5. Detailed requirements

6. Realistic schedule

7. Good stakeholder relationships


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8. Empowered project manager9. Skilled and appropriate team

members with defined roles and

responsibilities

10. Availability of funding


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What makes this all work?

A good, solid professional projectmanager


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Learning Objectives








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EMPOWERMENT


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Project Management Skills

Program area knowledge, standards,

and regulations

Understand the project environment


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The project manager makes

things happen!


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Learning Objectives

Defining project management?







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Keys to Successful

Projects

or

Duh?!?

Things you already

know but lets reviewanyway


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PLAN


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Identify all stakeholders up front!

Develop the project plan beforestarting the project

Establish communications protocols

PLAN


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Define your requirements in detail

Establish a speedy conflict resolutionprocess

Make contingency plans

Plan a reasonable roll-out schedule

PLAN


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LEAD


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Ensure strong, committed management

support

Connect the business goals to the ITproject

Assign an experienced project manager

LEAD


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Establish clearly defined directions

Be proactive

Give IT and program a seat at the table

LEAD


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Set clear performance expectations

Ask for technical assistance

Do not start roll-out until pilot is complete!

LEAD


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COMMUNICATE


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Communicate objectives frequently

Recognize different perspectives

Check assumptions frequently

Communicate


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MANAGE


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Ensure the system design reflectssound planning

Hold the reins on irrational exuberance!

(Ensure the system design reflects thesystem you need and can afford at this pointin time)

Manage


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Train all staff in a timely fashion

Make extensive testing a priority!

Make the most of pilot testing!

Manage


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A good project team can

be the key to a successfulproject!


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Think Big, Think Fast, Think Ahead


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Learning Objectives


The importance of project managementDefining the role of the project manager


Managing the Contractor Managing the Project


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Manage the Contractor

Enforce the terms of the contract and meet the

requirements of the RFP


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Manage the Contractor

Dont marrythe contractor

Trust but question

Their bottom line is the bottom line

Your bottom line is a working system

Nothing is ever free

The end product is only as good asyour requirements


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Provide PerformanceFeedback

Build performance reviews into the

contract Be clear and specific

Be timely

The State is ultimately accountable for theproject


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Learning Objectives

What is project management?

Why is it important?The role of the project manager

Keys to success projects

Keys to a successful projectsManaging the Contractor



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Manage the Project

Successful project

management is delivering a

quality product that meets the

customers requirementswithin time, scope, and budget.


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Project Management

Potholes

Giving away the farm

Giving the contractor or developer too

much control, responsibility, orauthority


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Project Management

Potholes

Being a Sugar Daddy

Not managing scope creep


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Beware of scope creep


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But what is it?


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Ask these questions!

Is it a must?

Can the customer/user do the job without it?

Does it contribute to the viability of the

system?

Does it add value as a feature/function to thesystem?

Is it worth the additional cost?


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Keeping Control of the Budget

B d t/C t M t


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Budget/Cost Management

Monitor project spending

When a variance occurs,

determine the cause

Change the execution of theproject, reduce scope, or

submit an APDU

Prevent unapproved

changes to the project


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Project Management

Potholes

Buying a car withoutchecking under the hood

Focusing on the system front-end

processes


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Focus on the entire project

Report?

What report?

What is a report?

Documentation.duh


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Project Management

Reporting

Establish reporting requirements upfront

Include the good, the bad, and the ugly

Be brief but accurate

Management really does want to know!


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Project Management

Potholes

You snooze, you lose

Not obtaining prior approval


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HINHIN


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Project Management Tips

Project Manager does no work other

than manage the project!

Project Manager spends 90% of time

communicating

HINT:

HINT:ItItsin

sinthe901!

the901!


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Establish the right relationships

Establish a speedy conflict resolution

process

Operations perspective is key to

production


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Be flexible

Be firm

Check egos at the door!


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Summary

Defined project management

Importance of project management

Role of the project manager





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PMBOK

The 9 Things in the PMBOK


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The PMBOK Project Management Body of Knowledge

sum of knowledge within the profession of project

management

used to document and standardize generally

accepted project management information and

practices

produced by the Project Management Institute

revised and reprinted every 4 years fourth

edition is available now.


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The 9 Things an area of project management defined by its

knowledge requirements and described in terms of itsassociated process, practices, inputs, outputs, toolsand techniques

identified knowledge areas (the things)1. Project Integration Management

2. Project Scope Management

3. Project Time Management

4. Project Cost Management

5. Project Quality Management6. Project Human Resource Management

7. Project Communications Management

8. Project Risk Management

9. Project Procurement Management


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1. Project Integration Management

effective integration of the processes required to

accomplish project objectives processes include

1. project charter development

2. preliminary project scope statement

development3. project management plan development

4. project execution

5. monitoring and control of project work


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2. Project Scope Management

defines and controls what is and is not included in

the project processes include

1. scope planning

2. scope definition

3. creation of a Work Breakdown Schedule4. scope verification

5. scope control


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3. Project Time Management

includes processes required for the timely

completion of a project processes include

1. defining activities

2. sequencing activities

3. estimating resource activities4. estimating duration of activities

5. developing the project schedule

6. controlling the project schedule


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4. Project Cost Management

planning, estimating, budgeting and controllingcosts to ensure the project can be completed

within the approved budget

processes include

1. cost estimating2. cost budgeting

3. cost control


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5. Project Quality Management

all activities that determine quality policies,objectives and responsibilities for the project to

satisfy the needs for which it was undertaken

processes include

1. quality planning2. performing quality assurance

3. performing quality control


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6. Project Human ResourceManagement

processes that organize and manage the projectteam

processes include:

1. human resource planning

2. acquiring the project team3. developing the project team

4. managing the project team


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7. Project CommunicationsManagement

activities to ensure project information is timelyand appropriately generated, collected,

distributed, stored, retrieved and disposed of

processes include

1. communications planning2. information distribution

3. performance reporting

4. managing stakeholders


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8. Project Risk Management processes to increase the probability and impact

of positive events and decrease the probabilityand impact of negative events

updated throughout the project processes include

1. risk management planning

2. risk identification

3. qualitative risk analysis4. quantitative risk analysis

5. risk response planning

6. risk monitoring and control


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9. Project ProcurementManagement processes to purchase/acquire the products,

services or results needed to perform the projectwork

includes contract management and change controlprocesses to administer contracts or purchaseorders

processes include:1. planning purchases and acquisitions

2. contract planning

3. requesting seller responses

4. selecting sellers

5. contract administration

6. contract closure


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In conclusion . . .

. . . follow process and progress will follow.


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Project Management Resources

Project Management Institute home of the ProjectManagement Body of Knowledge (PMBOK)

http://www.pmi.org/Pages/default.aspx

NYS Project Management Guidebook Release 2http://www.oft.state.ny.us/pmmp/guidebook2/index.htm

FNS Handbook 901, Chapter 5http://www.fns.usda.gov/apd/Handbook_901/V_1-2/Chapter_5.pdf
http://www.pmi.org/Pages/default.aspxhttp://www.oft.state.ny.us/pmmp/guidebook2/index.htmhttp://www.oft.state.ny.us/pmmp/guidebook2/index.htmhttp://www.pmi.org/Pages/default.aspx

Lecture 1 - Project Management v1

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