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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 1
Total Quality Management
Project Management DiplomaProject Management DiplomaPMS Petroleum Marine ServicesPMS Petroleum Marine Services
Lecture 2
Project Management Body of Knowledge (PMBOK)
Project Management Professional (PMP)
Dr. Amr Eltawil
Arab Academy for Science and
Technology and Maritime Transport
The American University in Cairo
Project Management Diploma - March 2006 2-2
ObjectivesObjectives
Project Management Professional
PMP exam.PMI Project Management Body of
Knowledge PMBOK (3rd Edition).
Project Management Software.
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 2
Total Quality Management
Project Management Diploma - March 2006 2-3
The Project ManagementThe Project ManagementProfessionProfession
Professional societies like the ProjectManagement Institute (PMI) havegrown tremendouslywww.pmi.org
Project management research and
certification programs continue togrow.
Project Management Diploma - March 2006 2-4
Project Management KnowledgeProject Management KnowledgeContinues to Grow and MatureContinues to Grow and Mature
PMI hosted their first research conference in June2000 in Paris, France, and the second one in
Seattle in July 2002 The PMBOK® Guide 2004 is an ANSI standard
PMI’s certification department earned ISO 9000certification
Hundreds of new books, articles, and presentationsrelated to project management have been writtenin recent years
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 3
Total Quality Management
Project Management Diploma - March 2006 2-5
Project ManagementProject ManagementCertificationCertification
PMI provides certification as a ProjectManagement Professional (PMP)
A PMP has documented sufficient projectexperience, agreed to follow a code of ethics, andpassed the PMP exam
The number of people earning PMP certification is
increasing quickly PMI and other organizations are offering new
certification programs
Project Management Diploma - March 2006 2-6
Growth in PMP Certification,Growth in PMP Certification,19931993--20022002
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 4
Total Quality Management
Project Management Diploma - March 2006 2-7
Introduction to Project ManagementIntroduction to Project ManagementCertification ProgramsCertification Programs
Several organizations offer certificationprograms in project management
PMI offers the Project Management Professional(PMP) certification and Certificates of AddedQualification (CAQs)
Microsoft Office Specialist (MOS) in Microsoft
Project International Project Management Association
(IPMA) four-level program
Project Management Diploma - March 2006 2-8
PMI Web Site Information onPMI Web Site Information onPMP Certification*PMP Certification*
The Project Management Institute (PMI®) isproject management’s leading global professional
association, and as such, it administers a globallyaccepted and recognized, rigorous, examination-based, professional certification program of thehighest caliber.
The PMI Certification Program maintains ISO 9001certification in Quality Management Systems asevidence of its commitment to professionalexcellence.
*www.pmi.org, March 2003
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 5
Total Quality Management
Project Management Diploma - March 2006 2-9
PMI Web Site Information onPMI Web Site Information onPMP CertificationPMP Certification
If you enjoy the prestige that comes from being thebest in your field, then you will appreciate theprofessional advantages derived from becoming aPMP.
PMP certification is the profession’s most globallyrecognized and respected certification credential.
The PMP designation following your name tellscurrent and potential employers that you have a solidfoundation of project management knowledge thatyou can readily apply in the workplace.
Project Management Diploma - March 2006 2-10
What Are the Requirements for EarningWhat Are the Requirements for Earningand Maintaining PMP Certification?and Maintaining PMP Certification?
Four main requirements for earning PMP certification:
Having experience working in the field of projectmanagement. You need 4,500 hours with a baccalaureatedegree and 7,500 without a degree
Documenting at least 35 contact hours of project managementeducation
Agreeing to the PMP certificant and candidate agreementrelease statement
Completing the PMP Certification Exam Application andpaying a fee of $555 for non-PMI members and $405 formembers
Passing the PMP exam (answering at least 68.5% of the 200,4-choice multiple-choice questions correctly)
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 6
Total Quality Management
Project Management Diploma - March 2006 2-11
PMP EXAMPMP EXAM – – PassPass
200 multiple choice questions(175 count, 25 don’t count for this exam.Pass is 143/175 or 81.7%)
4 Choices for each question.
4.0 hours allocated time
Computer based exam @ Prometrics(Sylvan Technology Centre in Calgary)
Must apply for exam date with PMI Exam: $405US + GST (member)/
$555US + GST (non-member)Retest $275US + GST (member), $375(nonmem)
Project Management Diploma - March 2006 2-12
PMP EXAMPMP EXAM – – FormatFormat
Questions on each Domain
Initiating Project (11.59%)
Planning Project (22.7%)
Executing Project (27.5%)
Monitoring and Controlling Project (21.03%)
Closing Project (8.57%)
Professional and Social Responsibility(8.61%)
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 7
Total Quality Management
Project Management Diploma - March 2006 2-13
Maintaining PMP StatusMaintaining PMP Status
Starting in January 1999, PMI started a newprofessional development program formaintaining the PMP certification
You must earn at least 60 ProfessionalDevelop Units within a three-year cycle andadhere to PMI’s PMP code of Professional
ConductConsult PMI’s Web site for more details
(www.pmi.org)
Project Management Diploma - March 2006 2-14
PMI CAQ ExamsPMI CAQ Exams
PMI’s Certificates of Added Qualification(CAQ) Exams: PMI launched a CAQ exam
for the automotive industry in August 2000.You must have the PMP before taking the
CAQ exam
The CAQ tests your knowledge of aparticular industry, not of projectmanagement
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 8
Total Quality Management
Project Management Diploma - March 2006 2-15
Breakdown of Questions on theBreakdown of Questions on thePMP Process GroupsPMP Process Groups
Note: PMI changes the PMI exam periodically. Consult their
web site for detailed information.
Process Group Percent of Questions on PMP Exam
Initiating 8.5
Planning 23.5
Executing 23.5
Controlling 23
Closing 7
Professional Responsibility 14.5
Project Management Diploma - March 2006 2-16
Suggestions on Studying for theSuggestions on Studying for thePMP ExamPMP Exam
Read through the PMBOK® Guide and know it well
Study the Project Process Group/Activity Matrix by
Knowledge Area and understand what each activityinvolves
The basic PMP exam is not industry specific.PMI’s CAQ exams are, but you must pass the PMPbefore taking them
The exam includes conceptual, application, andevaluative questions. Be ready for each type
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 9
Total Quality Management
Project Management Diploma - March 2006 2-17
A Guide to theA Guide to theProjectProjectManagementManagementBody ofBody ofKnowledgeKnowledge
PMBOK PMBOK
Project Management Diploma - March 2006 2-18
PMBOK Third EditionPMBOK Third Edition
What is the PMBOK® Guide:
The sum of knowledge within the profession ofproject management.
Practices that are widely applied,as well as innovative practices emerging.
Common lexicon for Project Management.
Addresses only single projects. (PMBOK Chapter 1 – Introduction - page 3-4)
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 10
Total Quality Management
Project Management Diploma - March 2006 2-19
PMBOK Third EditionPMBOK Third Edition
How is PMBOK organized?
Section I - The Project ManagementFramework
Section II – The Standard for ProjectManagement of a Project
Section III – The Project ManagementKnowledge Areas
Project Management Diploma - March 2006 2-20
PMBOK Third EditionPMBOK Third Edition
How is PMBOK organized?
Section I - The Project Management Framework Chapter 1 Introduction
Chapter 2 Project Life Cycle and Organization
Section II – The Standard for Project Managementof a Project
Chapter 3 Project Management Processes for a Project
Section III – The Project Management KnowledgeAreas
Chapter 4-12 Integration, Scope, Time, Cost, Quality, HumanResource, Communications, Risk, Procurement.
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 11
Total Quality Management
Project Management Diploma - March 2006 2-21
Project Management ProcessProject Management ProcessGroupsGroups
Five Project Management ProcessGroups are required for any project.
Initiating,
Planning,
Executing,
Monitoring and Controlling,
Closing.
Project Management Diploma - March 2006 2-22
Project Management ProcessProject Management ProcessGroupsGroups
Initiating
Defines and authorizes the project or a projectphase.
Planning
Defines and refines objectives, and plans the courseof action required to attain the objectives and scopethat the project was undertaken to address.
Executing
Integrates people and other resources to carry outthe project management plan for the project.
(PMBOK Chapter 3 – Chapter 3Project Management Processes for a Project - page41-42)
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 12
Total Quality Management
Project Management Diploma - March 2006 2-23
Project Management ProcessProject Management ProcessGroupsGroups
Monitoring and Controlling
Regularly measures and monitors progressto identify variances from the projectmanagement plan so that corrective actioncan be taken when necessary to meetproject objectives.
Closing
Formalizes acceptance of the product,
service or result and brings the project or aproject phase to an orderly end.(PMBOK Chapter 3 – Chapter 3Project Management Processes for a Project- page 41-42)
Project Management Diploma - March 2006 2-24
PM ProcessPM ProcessMappingMapping
Maps the 44 projectmanagement processes intothe five ProjectManagement ProcessGroups and the nine ProjectManagement KnowledgeAreas.
(PMBOK Chapter 3 – Chapter 3Project Management Processes fora Project - page 70)
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 13
Total Quality Management
Project Management Diploma - March 2006 2-25
PMBOK Project ManagementPMBOK Project ManagementKnowledge AreasKnowledge Areas
1. Project integration management.2. Project scope management.3. Project time management.4. Project cost management.5. Project quality management.6. Project human resources management.
7. Project communications management.8. Project risk management.9. Project procurement management.
Project Management Diploma - March 2006 2-26
Project Management Framework Project Management Framework
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 14
Total Quality Management
Project Management Diploma - March 2006 2-27
Chapter 4.Chapter 4.Project Integration Management.Project Integration Management.
Describes the processes and activities that integratethe various elements of project management. whichare identified, defined, combined, unified andcoordinated within the Project Management ProcessGroups.
It consists of the project management processes: Develop Project Charter. Develop Preliminary Project Scope Statement.
Develop Project Management Plan. Direct and Manage Project Execution. Monitor and Control Project Work. Integrated Change Control. and Close Project
Project Management Diploma - March 2006 2-28
Chapter 5.Chapter 5.Project Scope managementProject Scope management
Describes the processes involved in ascertainingthat the project includes all the work required, and
only the work required to complete the projectsuccessfully.
It consists of the project management processes: Scope Planning.
Scope Definition.
Create WBS.
Scope Verification. and
Scope Control.
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 15
Total Quality Management
Project Management Diploma - March 2006 2-29
Chapter 6.Chapter 6.Project Time ManagementProject Time Management
Describes the processes concerning thetimely completion of the project.
It consists of the project managementprocesses: Activity Definition, Activity Sequencing, Activity Resource Estimating, Activity Duration Estimating, Schedule Development, and Schedule Control.
Project Management Diploma - March 2006 2-30
Chapter 7.Chapter 7.Project Cost Management.Project Cost Management.
Describes the processes involved inplanning, estimating, budgeting, and
controlling costs so that the protect iscompleted within the approved budget.
It consists of the project managementprocesses: Cost Estimating,
Cost Budgeting. and
Cost Control
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 16
Total Quality Management
Project Management Diploma - March 2006 2-31
Chapter 8.Chapter 8.Project Quality Management.Project Quality Management.
Describes the processes involved inassuring that the project will satisfy theobjectives for which it was undertaken.
It consists of the project managementprocesses:
Quality Planning.
Perform Quality Assurance. and
Perform Quality Control
Project Management Diploma - March 2006 2-32
Chapter 9.Chapter 9.Project Human Resource ManagementProject Human Resource Management
Describes the processes that organizeand manage the project team.
It consists of the project managementprocesses: Human Resource Planning.
Acquire Project Team.
Develop Project Team. and
Manage Project Team.
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 17
Total Quality Management
Project Management Diploma - March 2006 2-33
Chapter 10.Chapter 10.Project Communications Management.Project Communications Management.
Describes the processes concerning thetimely and appropriate generation,collection, dissemination, storage andultimate disposition of project information.
It consists of the project managementprocesses: Communications Planning. Information Distribution, Performance Reporting. and Manage Stakeholders.
Project Management Diploma - March 2006 2-34
Chapter 11.Chapter 11.Project Risk Management.Project Risk Management.
Describes the processes concerned withconducting risk management on a project.
It consists of the project managementprocesses: Risk Management Planning. Risk Identification. Qualitative Risk Analysis. Quantitative Risk Analysis, Risk Response Planning. and Risk Monitoring and Control
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 18
Total Quality Management
Project Management Diploma - March 2006 2-35
Chapter 12.Chapter 12.Project Procurement Management.Project Procurement Management.
Describes the processes that purchase or acquireproducts, services or results, as well as contractmanagement processes.
It consists of the project management processes Plan Purchases and Acquisitions,
Plan Contracting.
Request Seller Responses.
Select Sellers. Contract Administration. and
Contract Closure.
Project Management Diploma - March 2006 2-36
Summary of Project Life CycleSummary of Project Life CyclePhases and PM ProcessesPhases and PM Processes
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 19
Total Quality Management
Project Management Diploma - March 2006 2-37
Microsoft ProjectMicrosoft Project
Microsoft Project is the clear market leader amongdesktop project management applications
According to the Gartner Group, it accounts forabout two-thirds of all project managementsoftware sales
A survey of 1,000 project managers showed that
Project was by far the most used computerizedproject management tool
Project Management Diploma - March 2006 2-38
Microsoft ProjectMicrosoft Project
Even with its popularity, however, Project isnot nearly as widespread in its use as
products like Word or ExcelYou must understand basic project
management concepts before using anyproject management software
In 2002 Microsoft released a new version,which includes Project Standard 2002 andthe Solution for Enterprise ProjectManagement
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 20
Total Quality Management
Project Management Diploma - March 2006 2-39
Project 2002
Standard
Desktop application
For individual business and project managers
Most similar to Project 2000
Includes one Client Access License (CAL)
ProjectServer 2002
Project Web
Access
Microsoft Solution for Enterprise Project Management
Microsoft Project Standard 2002
Microsoft SQL Server
Project team members
and executives use CALs to
access project information
Project managers use
on their desktops,
provides full functionality
Project
Professional2002
Server software, central location
for project-related information, comeswith five CALs
Required for enterprise project
management functionality
Project Management Diploma - March 2006 2-40
New Features of New Features ofMS ProjectMS Project
New interactive help tool called the ProjectGuide
Microsoft Office XP interface
Improved integration with Microsoft Exceland Outlook
Resource availability graphs
XML file format
Part of MS Office 2003 suite
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Petroleum Marine Services 21
Total Quality Management
Project Management Diploma - March 2006 2-41
MS Office 2003MS Office 2003
Project Management Diploma - March 2006 2-42
Microsoft Solution for EnterpriseMicrosoft Solution for EnterpriseProject Management FeaturesProject Management Features
Enterprise resource pool
Skill-based resource assignment and replacement
Improved e-mail notifications and Web-based timesheets andstatus reports
Document library using Microsoft SharePoint Team Services
Issue tracking database
Project portfolio views
Modeling and scenario analysis tools
Real-time reporting
Enterprise codes, custom fields, and templates
Project data security layer
Load balancing and clustering
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Project Management Diploma -
March 2006
The Arab Academy for Science
and Technology
Total Quality Management
Project Management Diploma - March 2006 2-43
SummarySummary
Project Management ProfessionalPMP Exam.
Project Management Body ofKnowledge PMBOK.
Project Management Software.