Leave and Holidays

College of Charleston Human Resources

Leave and Holidays

• Types of Leave• Leave Amounts• Leave Procedures

Types of Leave

• Annual• Sick• Sick Family• Bereavement• Court Leave/Jury Duty• Military• Family and Medical Leave Act (FMLA)• Leave Without Pay• Hazardous Weather & Emergency• Blood Donation• Bone Marrow Donation

Annual Leave

• Accrue 9.38 hours per month up to 15 days or more per year

• Increases after 10th year by 1 ¼ days a year up to a total of 30 days per year

• Max out at 22 years and over

• May transfer to other state employment with no break in service exceeding 15 days

Annual Leave Approval and Balance

• Requests are based on departmental approval

• Maximum usage per calendar year is 225 hours or 30 days

• Employees leaving service are paid for up to 337.5 hours of unused leave

• Maximum Accumulation is 337.5

Holiday Leave

• State holidays are observed with pay

• Certain holidays (such as Labor Day) are not observed on their actual date but added to the winter holiday break

HolidaysHoliday Schedule 2011

Day Date Holiday

Monday January 3 New Year’s Day Observed

Monday January 17 Martin Luther King’s Birthday

Monday May 30 Memorial Day

Monday July 4 Independence Day

Thursday November 24 Thanksgiving

Friday November 25 Day After Thanksgiving

Thursday December 22 Holiday Break (in Lieu of President’s Day)

Friday December 23 Christmas Eve Observed

Monday December 26 Christmas Day Observed

Tuesday December 27 Holiday Break (Day after Christmas Observed)

Wednesday December 28 Holiday Break (In lieu of Labor Day)

Thursday December 29 Holiday Break (In Lieu of Veteran’s Day)

Friday December 30 Holiday Break (In Lieu of Confederate Memorial Day)

2012 Monday January 2, 2012 New Years Day Observed (2012 Holiday)

Sick Leave

• Used for illness or medical appointments

• Earned by permanent full-time employees

• Earn 9.38 hours per month (no increase)

Sick Leave Policy

• Documentation/Medical Certification may be required

• May transfer to other state employment with no break in service

• Maximum Accumulation is 1,350 hours

Sick Family Leave

• Used for sick family member

• Family members include spouse, children, parent, brother, sister, grandparent, legal guardian, foster children, and eligible grandchildren of employee or employee’s spouse.

Sick Family Leave Policy

• 75 hours per year (deducted from regular sick leave but coded differently)

• Leave over 75 hours is charged to annual leave

• Documentation may be required

Family and Medical Leave Act of 1993

• Covered employers provide 12 or 26 weeks of protected leave

• Medical Certification is required

• Leave with or without pay

Blood Drive/Donation

• College arranges• Employees participate

during work hours• Do not use annual or sick

leave• Notify department in

advance• Departmental approval

required• Documentation may be

required

Blood Marrow Donor Leave

• Total amount may not exceed 37.5 hours without College approval

• Requires verification from a healthcare practitioner

• Leave already used is not forfeited if employee does not qualify as a donor

Bereavement Leave

• Up to 3 consecutive workdays with pay• Immediate family includes, spouse, parents,

grand and great grandparents, brothers, sisters, children, grandchildren of either employee or spouse. Also included are the spouse of brothers, sisters and children.

• A statement of relationship may be required

Court Leave/Jury Duty

• Employees who are summoned for jury duty or subpoenaed as a witness are granted leave with pay

• Documentation is required

Military Leave

• Enlisted or commissioned members are entitled to leave of absence with pay for a maximum of 15 days per year

• Documentation is required

Leave Without Pay

• Short tem military leave longer than 15 workdays

• Hazardous weather and Emergency leave

• Implemented once Sick and Annual leave are exhausted

Leave Transfer Pool• A pool of leave hours donated by employees• Leave hours from which eligible employees

who have been approved under personal emergency circumstances may draw

• Documentation is required and approval is not guaranteed

• Employee’s department must provide funding

Advanced Sick Leave

• Additional sick leave is needed

• May receive up to 37.5 hours

• Medical documentation required

• Is paid back upon returning to work from accrued sick leave

Time and Leave Reports

• Non-exempt from overtime employees record all time and leave on individual time reports

• Exempt, salaried employees record all leave on leave reports

Work Place Injuries

Injured at Work?• Immediately Call Public Safety 3-5611• Report Injury to your Supervisor• Call Sandy Butler in HR at 3-5709 or 3-5512• If EMS is not needed, HR Can Arrange

Transportation:

Coastal Occupational Medicine

• Dr. Williams at COM is our company doctor 843-744-3500

• 25+ years experience treating injured workers

• After hours care available

Need Assistance?

• Call Physical Plant Trouble Desk at 953-5550 (for Emergencies)

• Complete a Work Order Request (for Maintenance)

• Complete an Intra-Department Transfer (for New Installation)

Thank You! For Assistance with

Leave

Time ReportsPlease Call

Margie Gamble 953-5513

Workers’ Compensation

Please Call

Sandy Butler 953-5709

Or Visit Our Human Resources Website