Learner Portal User Guide Accessing Student European ......1.1 Purpose of the Digitary Learner...

DkIT EDS Learner User Guide V1. Jan 2018

Learner Portal User Guide

Accessing Student European Diploma Supplement

Table of Contents 1. Introduction .................................................................................................................................. 2

1.1 Purpose of the Digitary Learner Portal ......................................................................................... 2

1.2 Definitions, Acronyms and Abbreviations ..................................................................................... 2

1.3 Getting Started .............................................................................................................................. 3

1.3.1 Logging in to view a Document. ............................................................................................ 3

1.3.2 Students Accessing Digitary .................................................................................................. 5

1.4 Can’t Log In? ................................................................................................................................ 5

1.5 Reset your Password .................................................................................................................... 6

2. Document List View ..................................................................................................................... 7

3. Indvidual Document View ........................................................................................................... 8

3.1 Document Details ......................................................................................................................... 9

4. Document Sharing ..................................................................................................................... 10

4.1 Email Share ................................................................................................................................ 10

4.2 Network Share ............................................................................................................................ 11

4.3 Share Multiple Documents .......................................................................................................... 11


1. Introduction

This guide is intended for students who wish to access and share their Digitary Documents.

1.1 Purpose of the Digitary Learner Portal

The Digitary portal allows you to view your documents issued from DkIT, and share that information with third parties. Below is a User Guide to accessing your EDS on the Digitary Portal

Below is a user’s guide to the Digitary Learner portal.

1.2 Definitions, Acronyms and Abbreviations

Meaning

Certified document A digital document that has been digitally signed by a participating Institution

DSD ecosystem A list of Institutions issuing documents through Digitary, trusted third party organisations, and professional bodies.

Digitary enabled Institution

Institutions that issue digital documents via Digitary.

Document Inbox A dedicated inbox for Institutions on the Digitary ecosystem to receive documents sent to them by students and other Institutions issuing documents through Digitary

Document Share A document share represents a unique URL that points to a student’s document at a unique location on Digitary. That URL may then be shared with a third party by the student.

Learner Portal / Student Portal

Interchangeable terms referring to the Digitary Learner Portal

Verifier / Share recipient

The recipient of a share created by the student; the third party who will be viewing the document shared.


1.3 Getting Started

You will receive an email from DkIT [email protected] informing you that you have a new document issued from DkIT

1.3.1 Logging in to view a Document.

Go to Digitary student portal https://core.digitary.net/#/user/login or select LOGIN on the email notification from the Awards Office.

Click on the Organisation Icon

Select the organisation name – Dundalk Institute of Technology from the dropdown list and select CONTINUE

From here you will be directed to our authentication page.

Current Students - Please log in using your current DkIT User ID and password.

If you are a graduate and have left DkIT - Please select Dundalk Institute from the drop

down list and log in using your DkIT Student ID and PIN (Self Service login details). If you

cannot remember your ID/PIN please follow instructions here (https://ssb.ancheim.ie/dkit/)

mailto:[email protected]

https://core.digitary.net/#/user/login

https://ssb.ancheim.ie/dkit/


You will be prompted to register a personal email account with Digitary CORE, and you will

receive an email to this personal email address in order to validate your newly registered

account. Once complete you can access and share your documents.

If you have any difficulties/queries please email [email protected].

Enter your name and a personal email address

mailto:[email protected]


The verification email will prompt you to activate your account and will permit you to view your

documents. You will not be able to logon until your account is activated.

When accessing the portal after the initial logon you can use the following link

https://www.dkit.ie/awards and select the EDS link to logon, this will direct you to the following

page where you can login using your newly created account details.

1.3.2 Students Accessing Digitary

For students accessing Digitary from any country where the Google reCaptcha panel will not load you can use a non-Google reCaptcha. This is also accessible as audio

1.4 Can’t Log In?

On the Login page, there is a text icon Cant Log In? which will bring you to the information page below. Enter your details as prompted


1.5 Reset your Password

If you forget your DkIT Student ID and Pin password please contact the Awards Office directly.

To reset your Digitary password- click Cant Login?

1.6 FAQs

FAQs can be accessed from the navigation bar where several commonly raised issues can be addressed.


2. Document List View

On the left hand panel of your screen you can take a tour for an overview of the Learner Portal, select documents, or share your documents.


3. Indvidual Document View

You can view your issued documents by selecting documents and then choosing your document. On this page you can:

1. View the Status of your document,

Available indicates that the document is valid and available to view, share and print.

Revoked indicates that the document was revoked by the Institute. Please contact the Awards Office for assistance.

If a document is not available please contact the Awards Office for assistance.

2. View and Share your document


3.1 Document Details

On this page you can:

View your document

Personalise your document name by clicking on the text My Document and renaming your document e.g. EDS 2017’

View that the EDS have been digitally signed – Blue Ribbon indicates that the document has been digitally signed is valid and authenticated.

Share and print your document

.

.

:


4. Document Sharing

A document share represents a unique URL that points to a student’s document at a unique location on Digitary. That URL may then be shared in any one of two ways; via a simple email share or via a network share.

4.1 Email Share

An email may be created from the document list view or from the individual document view. Click Share.

Ensure the default Generate a link to my documents radio button is checked.

It is possible to create a regular Email share or an Open Share:

Email Share: Enter the email address of the share recipient together with an optional PIN or optional expiry date for your share. By default, there is no expiry date on your share.

A PIN is intended for additional security to your share. The PIN will need to be disclosed to the verifier as they will be required to enter both their email address and the PIN in order to access and verify your share.

The expiry date can be used to set a time limit to the availability of the share. The verifier will be able to see in their email invitation to view the share if there is an expiry date applicable

Open Share: Leave the email address blank, click SHARE. This will create a unique URL to your document, which you can then send in an email to whomever you choose. Whoever is in possession of your share URL will be able to see and verify your document without entering their email details. You can, though, add a PIN and/or an expiry date to your Open Share


If you have chosen an email share, you will have the option to send the share to the recipient immediately via the Learner Portal.

4.2 Network Share

This share allows you to send your document share directly to any Institution on the Digitary ecosystem.

Check the radio button Send my documents to a registered organisation and start typing the Organisation’s name in the recipient field; you’ll get a drop-down menu from which to choose your organisation.

Again, you can choose to add a PIN and/or an expiry date.

Click SHARE and from here you will receive notification that your share has been sent.

The organisation to which you have sent the share will then see the share in their designated inbox on their University site.

( Note :- The organisation you are sending the document to must be registered with Digitary)

4.3 Share Multiple Documents

Two or more documents can be shared at the same time to the same recipient.

1. Share two or more documents together by first selecting the documents using the checkboxes at the end of the rows, then clicking the Share selected button at the top of the list.

2. Share all the documents by clicking the one checkbox above the list and click Share Selected.


Sharing then continues in the same way as for a single share.

Email share: The verifier will receive one email notification per document shared.

Open share: You will see two links that can be copied to your clipboard. These can be copied and pasted one at a time.

Network share: Institutions will receive one notification containing all your shared documents.

Note that when e.g. two documents are selected to be shared at the same time, then they will appear as two distinct shares in your share list.

Learner Portal User Guide Accessing Student European ......1.1 Purpose of the Digitary Learner...

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