Learn more about our members at: psnetwork
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Transcript of Learn more about our members at: psnetwork
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Learn more about our members at: www.psnetwork.ca
Del Chatterson
Michael Hiles& Associates Inc.
Michael Hiles
Carlo De Rose
Chris Murray Vince Santaguida
Margot E. Uson
Morrie WeinbergRobin Whitrod,
CA
Morrie Weinberg & Associates Inc.
Gillian Leithman
Marco Della Rocca
Jerry Cytryn
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Strategies for Managing Key Business Assets
by
Marco Della Rocca
Gillian Leithman
Vincent Santaguida
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Marco Della Rocca
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Strategies to better position your company
in lease negotiations
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Real Estate Costs
Usually represents a company’s 2nd greatest expenditure
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Marketplace Highlights
Downtown Vacancy Rates
9.0%6.8%6.8%6.5%
5.4%4.8%
6.1%
9.6%10.5%
10.5%9.3%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
2002 2003 2004 2005 2006 2007 2008 2009Q1
2009Q2
2009Q3
2009Q4
Period
Per
cen
tag
e
Vacancy
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• Factors Building Owners Consider in Lease Negotiations
• Company Specifics
• Leasehold improvements and other incentives
• Deposits and guarantees
• Competitive Factors
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• Factors Agents take into Consideration when Negotiating with Building Owners
• Vacancy rates
• Size of tenant • Tenant’s willingness to move
• Landlord’s interest in tenant
• Conditions of offer to lease
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• CASE STUDY #1 (Move from traditional office to mixed-use office)
Pre-Move Situation– 2,700 sq. ft. – 15 employees– Gross Rent = $ 25.00 / sq. ft. ($ 67,500 / year)
Post-Move Situation– 3,500 sq. ft.– 20 employees– Gross Rent = $ 13.00 / sq. ft. ($ 45,500 / year)– Savings of $ 110,000 over 5 years
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• CASE STUDY #2 (Strategic choice of building)
Client Requirement– Approx. 1,500 sq. ft. (5-7 employees)– “Class A” office space – Ville St-Laurent
Final Solution– Prime building– Minor leasehold improvements required– 45% vacancy– Amazing pre-occupancy period
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• CASE STUDY #3 (Move from inefficient office space to loft style space)
Pre-Move Situation
– Inefficient office space (industrial building)– Off island location– Employees scattered throughout building – Wanted to re-locate on island and design new corporate
headquarter that made a statement while keeping costs in check
– Important selection criteria – environmentally friendly and socially responsible office space
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• CASE STUDY #3 (Move from inefficient office space to loft style space)
Post-Move Situation– 6,074 sq. ft.– Near Metro– 25 employees (growth to 33 employees)– 4 offices, 2 meetings rooms, 20+ work stations– Comparison space options ranged from mid-teens to
$30.00. Main competition = $21-22 Gross– Avg. Gross Rent = $ 17.65/sq.ft. ($107,206 / year)– Included leasehold improvements/interior design– Full build-out of raw space to client’s exact
specifications
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• CASE STUDY #4 (Industrial Built-to-Suit/Sale/Lease-back)
Requirement
– Heavy industrial / manufacturing– Move from an older inefficient building – Expansion from 50,000 to 100,000 sq. ft.– Ample outdoor storage
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• CASE STUDY #4 (Industrial Built-to-Suit/Sale/Lease-back)
Built-to-Suit Solution
– Modern and energy efficient building– State-of-the-art robotics/technology– Fully controlled construction/improvements– Not dictated by developer– Lower lease-back rental rates – Sold new building to institutional investor– Sold old building to plastics injection company
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• In summary….
• Understand your options
• Consider marketplace alternatives
• Timing is important
• Be prepared before negotiating
• Work with a professional that knows the marketplace
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THANK YOU.Questions?
Marco Della Rocca
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Gillian Leithman
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Passing the Baton
PASSING THE BATON
Gillian Leithman, MScDirections Third Age Consultants Inc
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““Even when government officials talk about returning to the moon, few mentioned the simple and startling fact that the US space agency has forgotten how to get there”
Nasa Manager Confession
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• Do you know how many people in your organization plan to retire in the next 5 years?
• Do you have a plan in place to minimize corporate memory loss?
• If you are a business owner who plans to retire in the next 5 years, have you chosen a successor and started grooming him/her to take over?
QUESTIONS TO KEEP IN MIND
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Today’s objectives
• Raise awareness
• Provide you with solutions
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IntergenerationalConflict
Knowledge TransferChallenges
Talent Shortage
DisruptiveDemographics
Current Context
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Disruptive Demographics
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Talent Shortage
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Intergenerational ConflictIntergenerational Conflict
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The perfect Storm
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Solutions
Human resources
IT solutionsKnowledge management
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HR strategies• Workforce Audit• Succession Planning & Career
development• Performance Appraisals • Compensation• Clear career paths• Older worker friendly policies
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Knowledge management
• Explicit • Tacit• Recovery
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Not just what, but who!
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IT solutions
• Web 2.0• Wikis• Podcasts• Videos• Lessons learned
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Executive Exit• Planning should occur 3-5 years prior to
exit• You must train your successor• Ensure that successor has competencies
to run the business while you are still there!
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Fostering a KT Environment
• Build a business case• Secure financing• Understand employee motivations• Adequate Time
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Looking for Partners
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Gillian Leithman
THANK YOU.Questions?
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Vincent Santaguida
MultiCIM Technologies Inc
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Information Asset Management
Surmounting the challenges
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Value of information assets?
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Information assets include:
E-Mails Images & Graphics
Office Docs
ELECTRONIC FILES
PAPERFILES
Digital Docs
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Paper vs Digital information asset value?
Digital Docs
PAPERFILES
ELECTRONIC FILES
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What are mission critical files and what is their value?
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Problem with ad hoc file management
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Simple and ideal file management
ASRS – Automated Storage and Retrieval System
Requires only: ID Location
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Simple and ideal file managementProblem for humans:• (ID?) Can not remember precise file
names.• (Location?) Can not remember
folder names.• Inconsistent naming/storing of files.• No standards or policy• Free for all!
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Simple file management strategy for all?
Structured file naming and storage A strategy that enables:• File naming and storage policy per
business activity.• Best practices for electronic filing and
retrieval throughout the organization.
It works because it is based on the simple premise that if you name it properly and store it properly as per a prescribed policy, you and everyone else will be able to retrieve it.
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Others using this strategy
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What is structured file naming? Structured file naming is the combining of multiple information
elements separated by delimiters (e.g. underscore “_”) to compose a unique information-rich file name.
Project
•GGBRIDGE•JCARTIER• VICTORIA•BROOKLYN•HUMBER
Activity
•PAINT•PRIME•WELD•REPAIR•RESURFACE•SAND-BLAST
Doc Type
•QUO•LTR•INV•PO•CON•SPEC•REP
Description
•Free Text
Version
•N•A•N-N•A- N•A-A
EXT
•pdf•doc•xls•ppt•dwg•jpg
Examples: GGBRIDGE_PAINT_QUO_RAILINGS_V01.pdf
GGBRIDGE_WELD_SPEC_RIVETS- 500_V1-02.dwg
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What structured file names look like:
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1. Use short and simple folder names and folder structures.
2. Put just the right amount of elements in the structure for easy retrieval and identification.
3. Use the underscore (_) as element delimiter.
4. Use the hyphen (-) to delimit words within an element or capitalize the first letter of each word.
5. Elements should be ordered from general to specific detail of importance as much as possible.
Structured file naming – 10 Rules
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Structured file naming – 10 Rules
6. Dates should be ordered: YEAR, MONTH, DAY. (e.g. YYYYMMDD, YYYYMMDD, YYYYMM).
7. Personal names within an element should have family name first followed by first names or initials.
8. Abbreviate the content of elements whenever possible.
9. Version control should start with V followed by at least 2 digits.
10. Prefix the names of the pertinent sub-folders to the file name of files that are being shared. via email.
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Lets you name, store and retrieve any file
Office Docs
E-Mails Images & Graphics
Digital Docs
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The benefits• Improved collaboration
• Operational continuity
• Reduced duplication
• Increased efficiency
• Increased productivity
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The biggest challenges are:• LEADERSHIP
• Communication
• Establishing filing and storage policies
• Encouraging collaboration
• Monitoring
• Managing behaviour
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Conclusion• Your information assets are valuable and they should
be easily retrievable at all times.• Structured file naming and storage is an easy and
economical strategy for managing your files• You have a strategy – what is needed is Leadership
to take the initiative to apply it.
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THANK YOU.Questions?
Vincent Santaguida
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Learn more about our members at: www.psnetwork.ca
This presentation can be found at: www.psnetwork.ca/resources.php
Del Chatterson
Michael Hiles& Associates Inc.
Michael Hiles
Carlo De Rose
Chris Murray Vince Santaguida
Margot E. Uson
Morrie WeinbergRobin Whitrod,
CA
Morrie Weinberg & Associates Inc.
Gillian Leithman
Marco Della Rocca
Jerry Cytryn
Merci et Bonne Journée