Lead Up Session How You Start And End Your Day

Lunch ‘n’ Learn Session:

How you Start and End Your Day

Determines what Determines what

will be in betweenwill be in between

Speaker Biography

Myles D. Miller PMP, MBA, MCSEMyles has over 20 years experience in the project management field, across multiple industries including retail, defense, state and federal government and most recently hospitality. During his varied career, he has led projects ranging in budgetary size from $100K to $500M. His team leadership has impacted national and international companies and governments.

Topic Agenda• How much time is there really in a day?How much time is there really in a day?

• It’s not important when you begin, but howIt’s not important when you begin, but how

• ““UrgentUrgent” versus “Important” debate” versus “Important” debate

• People need to come first before plans and People need to come first before plans and processesprocesses

• Review, Re-evaluate and Re-FocusReview, Re-evaluate and Re-Focus

How much time is there really in a day?

• 24 Hours in Day = 1440 Minutes24 Hours in Day = 1440 Minutes• 5-8 Hours Sleeping = 300-480 minutes5-8 Hours Sleeping = 300-480 minutes• 8-12 Hours Working = 480-720 minutes8-12 Hours Working = 480-720 minutes• 2-6 Hours watching TV = 120-360 minutes2-6 Hours watching TV = 120-360 minutes

• Estimated daily time usage = 15-26 hoursEstimated daily time usage = 15-26 hours• Average is 20 hours = 1200 minutesAverage is 20 hours = 1200 minutes• Even at a conservative average there is still time left in Even at a conservative average there is still time left in

every day…or is there every day…or is there

How much time is there really in a day? – Biggest Time Wasters

• Management by Management by CrisisCrisis

• Telephone Telephone InterruptionsInterruptions

• Inadequate planningInadequate planning• Attempting Too Attempting Too

MuchMuch• Drop-in VisitorsDrop-in Visitors

• Ineffective Ineffective DelegationDelegation

• Personal Personal DisorganizationDisorganization

• Lack of Self-Lack of Self-DisciplineDiscipline

• Inability to say “No”Inability to say “No”• ProcrastinationProcrastination

How much time is there really in a day? – Biggest Time Wasters

• MeetingsMeetings

• Paper WorkPaper Work

• Unfinished TasksUnfinished Tasks

• Inadequate StaffInadequate Staff

• SocializingSocializing

• Confused AuthorityConfused Authority• Poor Poor

CommunicationCommunication• Inadequate ControlsInadequate Controls• Incomplete Incomplete

InformationInformation• TravelTravel

Source: ABA Career Resource Center

So what are we going to do to stop wasting time?

• It’s not important when you begin, but howIt’s not important when you begin, but how• When does your day begin?When does your day begin?

• 5 AM, 6 AM, 7 AM, 8 AM, 9 AM, Noon, 3 PM5 AM, 6 AM, 7 AM, 8 AM, 9 AM, Noon, 3 PM

• How does your day begin?How does your day begin?• Prepared, Unsure, Hectic, Rushed, ReflectivePrepared, Unsure, Hectic, Rushed, Reflective

• Where does your day begin?Where does your day begin?• At home, When you get to work, First meeting, After At home, When you get to work, First meeting, After

everyone goes homeeveryone goes home

• What can you do to ensure your day begins the What can you do to ensure your day begins the way it should every day?way it should every day?

“Begin at the Beginning”

• When does your day begin…When does your day begin…

It began yesterday!!!It began yesterday!!!

• Time to shift your paradigm…Time to shift your paradigm…Are you ready for this?!Are you ready for this?!

• How you prepared for today will How you prepared for today will determine how it begins.determine how it begins.

Preparation is key…

• Before today ends, prepare for Before today ends, prepare for tomorrow, which will become todaytomorrow, which will become today

• Carve out time at the end of the day Carve out time at the end of the day each day, to prepare for tomorrow. each day, to prepare for tomorrow.

• First time you do this you may need 15-First time you do this you may need 15-30 minutes30 minutes

• Eventually it will take you five minutes Eventually it will take you five minutes or less in 4 to 6 weeks.or less in 4 to 6 weeks.

There is no formula that works for everyone – There are however steps everyone can take…

• Make “one touch” Make “one touch” decisions about decisions about tomorrowtomorrow

• Prepare for meetingsPrepare for meetings

• Create a file to review (3 Create a file to review (3 tabs) and take action ontabs) and take action on

• FileFile• ReadRead• RespondRespond• Trash – Don’t save it Trash – Don’t save it

–No value – Toss it–No value – Toss it

• Determine who you Determine who you want to meet and want to meet and talk with tomorrowtalk with tomorrow

• Visualize who, what, Visualize who, what, when, where, why when, where, why and how, regarding and how, regarding how tomorrow will go how tomorrow will go -- Great driving home -- Great driving home exerciseexercise

“Urgent” versus “Important” debate

• Definitions…Definitions…• Urgent:Urgent: Compelling Compelling immediate immediate action or action or

attention; pressingattention; pressing• Important:Important: Strongly affecting the course of Strongly affecting the course of

events or the nature of things; significantevents or the nature of things; significant

Who defines “immediate” in your world?Who defines “immediate” in your world?

Why is it urgent?Why is it urgent?


• If you are not careful, urgent activities If you are not careful, urgent activities will monopolize your time (“putting fires will monopolize your time (“putting fires out all day long”) and crowd out the out all day long”) and crowd out the important thingsimportant things

• Let’s look at a few steps that you can Let’s look at a few steps that you can take to help in the debate over what is take to help in the debate over what is urgent and what is important…urgent and what is important…


• Items you will need :Items you will need :• Daily CalendarDaily Calendar

• Notebook/Notepad and penNotebook/Notepad and pen

• Time to think and reflectTime to think and reflect

• PerseverancePerseverance

• Let’s begin…Let’s begin…


• Identify top Identify top priority items priority items that are always that are always assigned and assigned and must be must be completedcompleted


• Examine the Examine the critical or vital critical or vital tasks that tasks that someone else someone else insists be insists be performed performed without delay. without delay.


• Evaluate those Evaluate those unrelenting and unrelenting and persistent persistent routine routine demands on demands on your time. your time.


• Urgent things often Urgent things often masquerade as masquerade as important. However, important. However, not everything you not everything you do is important. To do is important. To identify what’s identify what’s important to you important to you requires that you requires that you answer three answer three questions:questions:

• "Will the activity I am "Will the activity I am about to participate in about to participate in make a significant and make a significant and lasting positive impact lasting positive impact on others?on others?

• Is what I am about to Is what I am about to do an unselfish act that do an unselfish act that will bring happiness or will bring happiness or joy to others? joy to others?

• Do my actions and Do my actions and activities promote activities promote balance in my life or are balance in my life or are they all-consuming?" they all-consuming?"


• Distinguishing Distinguishing important things important things from urgent ones from urgent ones requires focus—a requires focus—a concentration of concentration of energy, effort, and energy, effort, and thought. thought. You You should spend most should spend most of your time on the of your time on the important things. important things.


• Prioritization is the key Prioritization is the key to managing urgent to managing urgent items and focusing on items and focusing on important ones. important ones.

• Before you leap to Before you leap to complete a task, take a complete a task, take a few moments to think few moments to think about its true priority.about its true priority.

• Does it need to be done Does it need to be done right at this moment, or right at this moment, or is there something else is there something else on your list that should on your list that should come first? come first?


• While others may While others may demand that everything demand that everything on your "To-Do" List on your "To-Do" List must be done must be done immediately, you and immediately, you and only you can really only you can really determine what should determine what should be done first, second, be done first, second, third, etc. (It’s not third, etc. (It’s not possible to do possible to do everything at once; everything at once; priority must be given to priority must be given to each item). each item).

People need to come first before plans and processes

• People and People and relationships are vital to relationships are vital to all of usall of us

• Don’t focus solely on Don’t focus solely on processes and processes and proceduresprocedures

• Put people first as you Put people first as you plan each dayplan each day

• Ask yourself these daily Ask yourself these daily questions:questions:

• Who can I help today?Who can I help today?• Who needs some Who needs some

encouragement today?encouragement today?• What difference can I What difference can I

make in someone’s life make in someone’s life today?today?

• Did I miss an Did I miss an opportunity yesterday, opportunity yesterday, that I need to attempt that I need to attempt today?today?


“ “ Some of the biggest challenges in Some of the biggest challenges in relationships come from the fact that most relationships come from the fact that most people enter a relationship in order to get people enter a relationship in order to get something. They're trying to find someone something. They're trying to find someone who's going to make them feel good. In who's going to make them feel good. In reality, the only way a relationship will last is if reality, the only way a relationship will last is if you see your relationship as a place that you you see your relationship as a place that you go to give, and not a place that you go to go to give, and not a place that you go to take.” take.”

Tony RobbinsTony Robbins


““The value of a relationship is in direct The value of a relationship is in direct proportion to the time that you invest in proportion to the time that you invest in the relationship.” - Brian Tracythe relationship.” - Brian Tracy

““No one is useless in this world who No one is useless in this world who lightens the burdens of another.” - lightens the burdens of another.” - Charles DickensCharles Dickens

Review, Re-evaluate and Re-Focus

• There are three key steps in starting There are three key steps in starting and ending your day so what is in and ending your day so what is in between matters:between matters:

1.1. ReviewReview

2.2. Re-evaluateRe-evaluate

3.3. Re-focusRe-focus


• As you start your day…As you start your day…• Review who you want to meet that dayReview who you want to meet that day• Review what you want to accomplish that Review what you want to accomplish that

dayday• Review what you identified for todayReview what you identified for today• Review your file and its three tabsReview your file and its three tabs• Visualize what you want to see today Visualize what you want to see today

produceproduce


• As you end your day…As you end your day…• Re-evaluate what you accomplishedRe-evaluate what you accomplished

• Who did you meet with and how did you help Who did you meet with and how did you help them?them?

• What urgent and important items were What urgent and important items were completed?completed?

• What filed items (3 tab folder) were addressed What filed items (3 tab folder) were addressed and processed?and processed?


• As you focus on tomorrow which will As you focus on tomorrow which will become today…become today…• Refocus your efforts forwardRefocus your efforts forward

• Who are you planning to meet tomorrow? How Who are you planning to meet tomorrow? How will you help them?will you help them?

• What do want to do different or the same What do want to do different or the same tomorrow?tomorrow?

• What will be urgent and important tomorrow?What will be urgent and important tomorrow?• Visualize how tomorrow will beVisualize how tomorrow will be

RECAP

• How much time is there really in a day?How much time is there really in a day?

• It’s not important when you begin, but howIt’s not important when you begin, but how

• ““UrgentUrgent” versus “Important” debate” versus “Important” debate

• People need to come first before plans and People need to come first before plans and processesprocesses

• Review, Re-evaluate and Re-FocusReview, Re-evaluate and Re-Focus

Check out these Resources

• Success Magazine – Seeds of SuccessSuccess Magazine – Seeds of Successhttp://www.successmagazine.com/

• www.simpletruths.com• Twelve Pillars of Success – By Jim Twelve Pillars of Success – By Jim

Rohn and Chris WidenerRohn and Chris Widener• The Difference Maker – By John The Difference Maker – By John

MaxwellMaxwell• The Art of Influence – By Chris WidenerThe Art of Influence – By Chris Widener

Lead Up Session How You Start And End Your Day

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