LC Training for RDA:Resource Description & Access

Module 4: Relationships in RDA

-- in bibliographic records andin authority records

Cooperative and Instructional Programs DivisionLibrary of Congress

September 2012Revised by A. Schiff, July 2013

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Acknowledgements

This course has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, for several training sessions.

COIN gratefully acknowledges their permission to adapt the material for the present purpose

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Learning Objectives for Module 4 -- Relationships in RDA

Understand the basics of

relationships in RDA Determine the relationships that are

core to LC catalogers Express relationships correctly in

bibliographic records

Outline for today

1. Introduction: Basics of relationships in RDA

2. People and resources3. Resources: works, expressions,

manifestations, items 4. People: persons, families and

corporate bodies

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Basics of relationships

1. What are relationships?2. Why relationships?

Expressing Relationships:Helps users find what they want!

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Basics of relationships

1. Entities being related?2. Types of relationships

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Entities being related

Relationships between:

1. Resources and associated persons, families, and corporate bodies

2. Resources (works, expressions, manifestations, items)

3. Persons, families, corporate bodies

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Relationships in RDA

Chapters 18-22, Appendix I Resource and associated persons,

families, corporate bodies Chapters 24-28, Appendix J

Between resources (works, expressions, manifestations, items)

Chapters 29-32, Appendix K Between persons, families, corporate

bodies

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Relationship designators

RDA appendices I, J, and K Not CORE Not closed lists “If none of the terms listed in this appendix

is appropriate or sufficiently specific, use another concise term to indicate the nature of the relationship.”

LC policy: decisions in some LC-PCC PS’s; otherwise, cataloger judgment to use

PCC Guidelines

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Methods to express relationships

1. Identifier, e.g. 110 2# $0 (DLC)n 80119883 $e author. 110 2# $0 (uri)http://id.loc.gov/authorities/names/n80119883 $e author

2. Authorized access point, e.g. 110 2# $a Society of Actuaries, $e author.

3. Structured description, e.g. 776 08 $i Also issued as: $t Health statistics

4. Unstructured description, e.g. 500 ## $a Translation of the author’s novel

Digital fortress.

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Designation of relationships in MARC bibliographic records

$e of 100-110 and 700-710$j of 111 and 711$i of 700-730 $i of 76X-78X linking entry fields MARC 21 coding (e.g., 780 00

“continues”; 785 00 “continued by”)PCC Guidelines - Guideline 14MARC 21 264 fields

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Citing another resource: authorized access points

In MARC 700-730 fields: Give the form represented by NAR* If there is no NAR, give the RDA form

* Exception: Do not use AACR2 NAR with “Polyglot” or more than one language in subfield $l for multiple expressions.

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Citing another resource: linking entry fields

In MARC 760-787 fields:

Copy/paste what is in the existing record for that resource and adjust the subfield coding as appropriate

OCLC has “Insert from Cited Record” feature to automatically fill in field based on OCLC # of the related record

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Designation of relationships in MARC authority records

In older authority records relationships are shown in: 500 $w and 663 510, 511, and 530 $w

110 2# $a Society of Actuaries510 2# $a Actuarial Society of America $w a510 2# $a American Institute of Actuaries $w a

RDA relationships are now recorded in 5XX $i and $w r (more on this later)

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Summary

You have been recording relationships in AACR2

There are some new concepts about relating entities in RDA

Relationships are recorded as authorized access points, notes, and linking fields

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Persons/families/bodies and resources

Creators and others associated with works (ch. 19)

Contributors associated with expressions (ch. 20)

Manufacturers, publishers, distributors associated with manifestations (ch. 21)

Owners, annotators, autographers, etc. associated with items (ch. 22)

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Creator relationships

Persons/families/bodies related to works author compiler filmmaker interviewer programmer and others … (RDA Appendix I)

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Creator relationships (con’t)

LC-PCC PS 19.2 Creator

CORE element. If more than one creator, only first creator with principal responsibility is required. If principal responsibility not indicated, only first-named creator is required.

Other creator relationships are optional in RDA

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Creator relationships in bibliographic records

Give as authorized access point in MARC 1XX field (and 7XX field if more than one creator or if “other” associated with work) in bibliographic record

Relationship designators from RDA appendix I.2 in subfield $e/$j of 1XX and 7XX field Not a closed list Do not include $e in name authority record

PCC Guidelines: include RD for all creators, whether coded 1XX or 7XX

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Example Creator work relationship

110 2_ $a Society of Actuaries, $e author.710 2_ $a American Academy of Actuaries,

$e author.

100 1_ $a Fleischer, Tsippi, $e composer.

110 1_ $a Israel, $e enacting jurisdiction.

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Example Others associated with work

Others associated with works (19.3):

710 2$ _a Geological Survey (U.S.), $e issuing body.

710 2$ _a Irgun ha-gananim be-Yisraʼel, $e sponsoring body.

700 1$ _a Fox, Eytan, $d 1964- $e film director.

700 1$ _a Chazan, Robert, $e honouree.

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Creator and other relationships in authority records

Give as authorized access point in MARC 5XX field

Relationship designators from RDA appendix I.2 in subfield $i of 5XX Not a closed list Consider proposing new terms to JSC 130 _0 Yosi ve-G'ager500 1_ $i Film director: $a Fox, Eytan, $d 1964- $w r500 1_ $i Screenwriter: $a Bernheimer, Avner, $d

1968- $w r

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Contributor relationships

Persons/families/bodies related to expressions Translators Editors of compilations Performers Illustrators Arrangers of music Compilers

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Contributor relationships (cont.)

Not core in RDA

LC-PCC PS 20.2 CORE for LC: first illustrator of resources

intended for children If multiple illustrators are present, apply

cataloger judgment to give more than the first

PCC practice: record contributors if considered important for identification

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Contributor relationships (cont.)

Give as authorized access point in MARC 7XX fields in bibliographic record

Relationship designators from RDA appendix I.3 in subfield $e/$j of 7XX field Not a closed list Do not include $e in name authority

record

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Example 1: Contributor relationships

100 1# $a Wood, Audrey, $e author.245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood.700 1# $a Wood, Don, $e illustrator.

Notes: 1) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field. 2) LC policy: give $e illustrator 3) PCC policy: give any contributors considered important for identification

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Example 2: Contributor relationships

100 1# $a Lindgren, Astrid, $d 1907-2002, $e author.

240 10 $a Pippi Långstrump. $l English245 10 $a Pippi Longstocking / $c Astrid

Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952- $e

translator.

Notes: 1) PCC: relationship designator for creators required 2) PCC: relationship designators for others highly

encouraged 3) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field.

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Example 3: Contributor relationships

245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting.505 $a ...710 $a Baltimore Symphony Orchestra, $e performer.700 $a Alsop, Marin, $e conductor.*

* Could have used the more general “$e performer” for Alsop.

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Contributor relationships in authority records

Give as authorized access point in MARC 5XX field

Relationship designators from RDA appendix I.3 in subfield $i of 5XX Not a closed list Consider proposing new terms to JSC 100 0_ $a Plato. $t Amatores. $l Greek $s (Souilhe)500 1_ $i Editor: $a Souilhe, Joseph, $d 1885-1941 $w r

100 1_ $a Pushkin, Aleksandr Sergeevich, $d 1799-1837. $t Evgenii Onegin. $l English $s (Kayden)

500 1_ $i Translator: $a Kayden, Eugene M. $q (Eugene Mark), $d 1886-1977 ǂw r

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Relationships to manifestations

Persons/families/bodies related to manifestations (RDA 21.0, Appendix I.4)

Producers (of unpublished resources) Publishers (e.g., broadcasters) Manufacturers (e.g., engravers, printers) Distributors (e.g., film distributor) Other persons, families, or corporate bodies

associated with a manifestation (e.g., book designers, platemakers, etc.)

Cataloger judgment whether to record in 7XX

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Relationships designators for persons/families/bodies associated with manifestations

Relatively few terms are listed in Appendix I.4

The terms “producer,” “publisher,” “manufacturer,” “distributor” are separate elements -- not found in Appendix I.4

PCC Guidelines: Guideline 4

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Examples: Relationships to manifestations

264 #1 $a Bethesda : $b NIH, $c 2008.710 2# $a National Institutes of Health

(U.S.), $e broadcaster.

264 #1 $a St. Paul : $b West Publishing Company, $c 2011-710 2# $a West Publishing Company, $e

publisher.

PCC Guidelines: “Assign an RDA element name as a relationship designator, e.g., "creator" (19.2) or "publisher" (21.3) if it will most appropriately express the relationship.”

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Relationships to items

Persons/families/bodies related to items (RDA 22.0, Appendix I.5)

Owners Custodians Curators Binders Inscribers

Cataloger judgment

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Examples: Relationships to items

500 $a University Library's copy has ms. notes by author on endpapers. $5 IaH700 $a Smiley, Jane, $e annotator.

541 $c Gift; $a John Jefferson; $d 2011. $5 DLC700 $a Jefferson, John, $e donor.

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Summary

Works: First creator in 1XX, others in 7XX $e/$j is optional in RDA $i of 5XX in authorities

Expression: First contributor in 7XX field $e required by LC for illustrator for

resources intended for children $i in 5XX in authorities

Manifestations: Cataloger judgment Items: Cataloger judgment

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Relationships between resources

Related works, expressions, manifestations, and items

Relationships in bibliographic and/or authority records: Related works (ch. 25) Related expressions (ch. 26) Related manifestations (ch. 27) Related items (ch. 28)

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Related works

RDA 25.1 Common work relationships:

Whole-part, e.g., Works in a compilation Chapters in a book

Adaptations Supplements Sequential relationships (e.g., earlier

and later serials)

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Related works

Not core in RDA

LC-PCC PS 25.1

LC core related work relationships:Whole-part relationships for works in

a compilationSequential serial relationships

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Whole-part relationships for compilations

LC/PCC: Give MARC 505 contents note unless contents indicated in another part of the description (e.g., in MARC 245 $a because no collective title present) or unless burdensome

LC/PCC: Give one MARC 7XX analytical authorized access point for the predominant or first work if it is substantial; cataloger judgment if additional 7XX fields for other works

Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews or letters, etc. – LC-PCC PS 25.1

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Example: Whole-part work

Authorized access points for the works:

100 1# $a Shakespeare, William, $d 1564-1616.

240 10 $a Plays. $k Selections 245 10 $a Hamlet ; $b King Lear / $c

William Shakespeare.*700 12 $i Contains (work): $a Shakespeare,

William, $d 1564-1616. $t Hamlet.*700 12 $i Contains (work): $a Shakespeare,

William, $d 1564-1616. $t King Lear.

* Even though 2nd indicator in 700 indicates the relationship “Contains”, PCC practice is to also include the designator.

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Example: serial related works

Structured descriptions and three identifiers each:245 00 $a TCA journal.785 00 $i Continues (work): $t Journal of

professional counseling, practice, theory, & research $x 1556-6382 $w (DLC) 2005205756 $w (OCoLC)55891574

245 00 $a Journal of professional counseling, practice, theory, & research.

780 00 $i Continues (work): $t TCA journal $x 1556-4223 $w (DLC) 93645762 $w (OCoLC) 26906768

785 indicators 00 = relationship “Continued by”780 indicators 00 = relationship “Continues”

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Authority record, work relationship

046 ## $k 1944100 1# $a Chase, Mary, $d 1907-1981. $t

Harvey380 ## $a Play530 #0 $i Adapted as a motion picture

(work): $a Harvey (Motion picture) $w r

670 ## $a Harvey, 1950.670 ## $a Wikipedia, January 6, 2011 $b (Harvey; Pulitzer Prize-winning play by Mary Chase; premiered in 1944; adapted for film by Chase, Oscar Brodney, and Myles Connolly in 1950)

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Related expressions

RDA 26.1 Common expression relationships:

Whole-part (e.g., translations in a compilation)

Revisions Editions Translations Language editions Abridgements

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Related expressions: LC core

LC-PCC PS 26.1

LC/PCC core expression relationships: Whole-part relationships for expressions

in a compilation (same policy as for works)

Sequential serial relationships

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Example 1: Whole-part expression

Authorized access points for the expressions:

100 1# $a Petterson, Per, $d 1952-245 10 $a Two Norwegian novels / $c Per

Petterson.505 0# $a Out stealing horses -- To Siberia.700 12 $i Contains (expression): $a

Petterson, Per, $d 1952- $t Ut og stjæle hester. $l English.

700 12 $i Contains (expression): $a Petterson, Per, $d 1952- $t Til Sibir. $l English.

740 02 $a Out stealing horses.740 02 $a To Siberia.

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Example 2: serial related expression

Structured description for other language edition:

130 0# $a Revista de política y derecho ambientales en América Latina y el Caribe. $l English.

245 10 $a Journal of environmental policy and law in Latin America and the Caribbean.

775 08 $i Issued also in Spanish under title: $t Revista de política y derecho ambientales en América Latina y el Caribe.

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Example 3: Related expression - translation

Authorized access point:

100 1# $a Brown, Dan, $d 1964-240 10 $a Digital fortress. $l French245 10 $a Forteresse digitale.700 1# $i Translation of: $a Brown, Dan,

$d 1964- $t Digital fortress.

Example 4: Related expression - translation

Structured description in 500 field:

100 1# $a Brown, Dan, $d 1964-240 10 $a Digital fortress. $l French245 10 $a Forteresse digitale / $c Dan Brown.500 ## $a Translation of: Digital fortress /

Dan Brown. -- 1st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

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Example 5: Related expression - translation

Structured description in 765 field:

100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale / $c Dan

Brown.*765 08 $i Translation of: $a Brown, Dan,

1964- $t Digital fortress $b 1st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318

* 2nd indicator “blank” = “Translation of” 2nd indicator “8” = No display constant generated

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Example 6: Related expression - translation

Unstructured description in 500 field:

100 1# $a Brown, Dan, $d 1964-240 10 $a Digital fortress. $l French245 10 $a Forteresse digitale / $c Dan

Brown.500 ## $a Translation of the author’s novel

Digital fortress.

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Related manifestations

RDA 27.1

Common manifestation relationships: Reproductions Different formats for same expression

(e.g., book vs. CD; book vs. PDF) Special issues

Related manifestation is a core element for LC and PCC for reproductions.

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Recording related manifestations

Structured or unstructured description: Linking entry fields: 775 or 776 5XX note Not by an authorized access point

LC-PCC PS 27.1.1.3: use structured description 775 if carrier of reproduction is same as original 776 if carrier not same as original Use “Reproduction of (manifestation)” unless a

particular PCC program recommends otherwise Use information as is from the record for the

original (no need to upgrade)

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Recording related manifestations

LC-PCC PS 27.1.1.3: use structured description For serials, give reciprocal relationship

on the record for the original. Use “Reproduced as” unless a particular PCC program recommends otherwise

Generally do not give reciprocal relationship on originals for monographs and integrating resources

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Example: Related manifestations

245 00 $a Health statistics for elementary -school children.

264 #1 $a Baltimore : $b Johns Hopkins University, $c 2009-

300 ## $a volumes ; $c 27 cm776 08 $i Also issued as: $t Health statistics

for elementary-school children $d Baltimore : Johns Hopkins University, 2009- $h CD-ROMs ; 4 3/4 in.

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Reproductions - LC-PCC PS 27.1.1.3

If the manifestation is a compilation containing reproductions of works not published earlier as a compilation, give a bibliographic history note, rather than MARC 775/776 linking fields, about the individual works if you think that information would be helpful

If reproduction is facsimile of a manuscript and attributes for use in 775/776 are not readily available, give bibliographic history note instead

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Related items

RDA 28.1 Common item relationships

Reproduction of a specific copy “Bound with” Item added to copy of manifestation in

a special collection

Relationships that apply only to a single copy of the manifestation -- so, usually local information

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Related item: LC core

LC-PCC PS 28.1

CORE for LC for: Reproductions when important to

specify the item that was reproduced Special relationships for rare materials

if warranted “Bound withs”

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Recording Related items

RDA 28.1/LC-PCC PS 28.1.1.3

Structured or unstructured description: Linking entry fields: 7XX 5XX Not by an authorized access point

Use relationship designators in RDA appendix J.5 in $i of 7XX linking fields

For reproductions, use 775 if carrier of reproduction is same as original; 776 if carrier of reproduction different from original

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Examples: Related items

501 $i Bound with: $a ___________. $5 DLC

775 $i Reproduction of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955 $h 22 p. : ill. ; 19 cm.

501 $i Filmed with: $a Literarishe monatsshriften. [Vilna : O. fg.], 1908 -- Yidishe folks-lider / Emil Sekulets. Bukaresht : Muzik-Farlag fun dem Kompozitorn-Farband fun der R.F.R., 1959 -- Vos geven : etyudn un zikhroynesV / A. Litvak. [Vilne] : Vilner farlag fun B. Kletskin, 1925. $5 WaU

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Entities in relationships: Group 2 Relationships in authority records:

Related persons (ch. 30) Related families (ch. 31) Related corporate bodies (ch. 32)

Relationships between persons, families, and corporate bodies

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LC/PCC core relationships:

Different identities for persons (LC-PCC PS 30.1)

Immediately preceding/succeeding corporate bodies (LC-PCC PS 32.1)

Relationships between persons, families, and corporate bodies

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Recording relationships between persons/families/corporate bodies

Relationship recorded in authority record in 5XX field

Use Appendix K relationship designators in $i of 5XX

LC/PCC policy: Some relationships indicated by values in subfield $w rather than designators in subfield $i: Different identities for persons

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LC policy for different identities

2 identities = un-coded 500 fields in each NAR

3 or more identities: DCM Z1 yellow page for the 663 field gives information about use of the 663 field with $w nnnc in 500 fields

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Example: 2 identities

100 1# $a King, Stephen, $d 1947-500 1# $a Bachman, Richard

100 1# $a Bachman, Richard500 1# $a King, Stephen, $d 1947-

RDA would allow coding as:

100 1# $a King, Stephen, $d 1947-500 1# $i Alternate identity: $a Bachman, Richard $w r

100 1# $a Bachman, Richard500 1# $i Real identity: $a King, Stephen, $d 1947- $w r

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Examples: 3+ different identities

100 1# $a Twain, Mark, $d 1835-1910500 1# $w nnnc $a Clemens, Samuel, $d 1835-1910500 1# $w nnnc $a Snodgrass, Quintus Curtius, $d

1835-1910663 ## $a For works of this author written under

other names, search also under $b Clemens, Samuel Langhorne, 1835-1910, $b Snodgrass, Quintus Curtius, 1835-1910

100 1# $a Clemens, Samuel, $d 1835-1910500 1# $w nnnc $a Twain, Mark, $d 1835-1910663 ## $a For a listing of the names used by this

author, search also under: $b Twain, Mark, 1835-1910

Authorized access point in authority records:

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Example: related corporate bodies

Previous AACR2 and early RDA practice

110 2# $a Library of Congress. $b Policy and Standards Division

510 2# $w a $a Library of Congress. $b Cataloging Policy and Support Office

110 2# $a Library of Congress. $b Cataloging Policy and Support Office

510 2# $w b $a Library of Congress. $b Policy and Standards Division

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Example: related corporate bodies

Current RDA practice

110 2# $a Library of Congress. $b Policy and Standards Division

510 2# $i Predecessor: $a Library of Congress. $b Cataloging Policy and Support Office $w r

110 2# $a Library of Congress. $b Cataloging Policy and Support Office

510 2# $i Successor: $a Library of Congress. $b Policy and Standards Division

$w r

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Other relationships

LC/PCC: if giving other relationships in name authority records:

Cataloger judgment to give relationship designator from RDA appendix K in subfield $i to identify specific relationship

Need value “r” in subfield $w if using subfield $i

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Examples: person related to corporate body or family

100 1# $a Garr, Arnold K.510 2# $i Employer: $a Brigham Young

University $w r

100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817-1902

500 3# $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817-1902) $w r

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Summary

Module 4: Relationships

“Relate”: 2nd main goal of RDA (1st = identify) Relationships within and between FRBR Group 1

(work, expression, manifestation, item) and Group 2 (person, family, corporate body) entities

Relationship designators in appendices I, J, K LC and PCC core relationships

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Module 4: Relationships in RDA

Questions?