Law Firm Essentials
-
Upload
law-office-technology -
Category
Technology
-
view
537 -
download
1
description
Transcript of Law Firm Essentials
![Page 1: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/1.jpg)
Law Office Law Office Technology EssentialsTechnology Essentials
Law Office Law Office Technology EssentialsTechnology Essentials
Tom O’Connor ([email protected])Craig Bayer ([email protected])
Mississippi Bar Association
1/14/2011 Hattiesburg, MS
![Page 2: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/2.jpg)
HARDWAREHARDWARE
▸ Desktops, Laptops, Tablets ▸ Windows Small Business Server
▸ Scanners▸ Network Printer
▸ Gigabit Switch ▸ USB Hard Drives ▸ Smartphones
![Page 3: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/3.jpg)
Peer-to-Peer NetworkPeer-to-Peer Network
![Page 4: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/4.jpg)
Local Area NetworkLocal Area Network
![Page 5: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/5.jpg)
Cloud Network
![Page 6: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/6.jpg)
WIFI NETWORKING
● Configurations
▸ The most common type is now the faster 802.11g - many laptops come with it already
▸Causes problems running client server applications
● Cost▸WAP - $10 to $750▸WiFi PC Access - $5 to $100▸Wireless Print Servers - $50 to 300
![Page 7: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/7.jpg)
Small Business Server
● Microsoft Exchange (Get Hosted)● Automatic Patching● Fax Server● SQL 2005 (Premium Edition)● Backup Solution● Outlook 2007 to all Users● Monitoring Reports● Access to Workstation And Data
Remotely● Cheaper then Server 2008● Included in the Price of Server
![Page 8: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/8.jpg)
Server
● Choose over Workstation● Choose 64-bit Operating System● 8GB Ram (At Least)● Redundant Systems● Raid 5 Configuration (3 Drives)● Harder to Setup● Must have Warranty
PowerEdge 2900: $2500
![Page 9: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/9.jpg)
DESKTOP PC
● Intel Core 2 Duo● Windows 7 Professional● 4GB RAM● 20 Inch Wide Monitor● DVD-ROM● 80 GB 7200 RPM SATA 3● 3 Year Warranty
Dell OptiPlex 360: $945
![Page 10: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/10.jpg)
NOTEBOOKNOTEBOOK
● Intel Core 2 Duo● 4GB RAM ● DVD-ROM● Encrypted Drive● Bluetooth● Weight/Size● 9 Cell Battery● Docking Station
Dell Latitude E5500: $1300
![Page 11: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/11.jpg)
TABLET PC’sTABLET PC’s
http://www.tabletlawyer.com/
![Page 12: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/12.jpg)
TABLET PCTABLET PC
● Intel Core 2 Duo● 4GB of Ram● 8 Cell Battery● 160gb Hard Drive● No XP, Vista or 7
Thinkpad X200: $1800
![Page 13: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/13.jpg)
LASERJET PRINTERS
●Type ●RAM●Speed●Networkable●Multiple Trays●Brand / Model●Color●Price●Paperless Office
LaserJet 1720DN: $339
![Page 14: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/14.jpg)
Desktop Scanner
●50 Sheets●Duplex●Adobe 9.0 Standard●ABBYY Fine Reader●Scan to Word
Fujitsu ScanSnap S1500: $400
![Page 15: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/15.jpg)
Portable Scanner
●USB Powered●Duplex
Fujitsu ScanSnap S300: $275
![Page 16: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/16.jpg)
Switch
●Gigabit●No Daisy Chains●Cat 5 or 6●Most Critical Piece of Hardware●Need POE (Power over the Ethernet)
PowerConnect 3524P Gigabyte Switch: $715
![Page 17: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/17.jpg)
Backups
●Tape vs. USB, Use USB
●Have an Online Backup as well
●Test Restore at least once a month
![Page 18: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/18.jpg)
USB Travel Hard Drive
●Rugged and Portable
●Have 2 and rotate them offsite
Lacie 250GB: $139
![Page 19: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/19.jpg)
USB On Site Drive
●Raid 0●Have 1 and Leave on Site
Western Digital 2Tb My Book : $219
![Page 20: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/20.jpg)
Smartphones
●BlackBerry●Smartphones (Palm) - DEAD●Smartphones (Palm Web OS) ●Smartphones (Windows Mobile)●iPhone (Apple)●Droid●Windows 7
●Considerations ▸BlackBerry syncs with Outlook and to check more than e-mail,
you need the BlackBerry Enterprise Server software and Exchange Server!
▸Palm Smartphones - 100% Palm devices - maximum sync ability with legal apps - real-time email with software like VersaMail
▸Windows, iPhone, Droid,sync with Outlook and Microsoft apps primarily – Easiest to setup and has Push Synchronization
●Pricing: Anywhere from $200 to $600 depending on the cell service provider and available rebates
![Page 21: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/21.jpg)
Smartphones - Security
●Password Lock
●Remote Wipe
![Page 22: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/22.jpg)
SOFTWARE
▸ Bundled Software▸ Adobe
▸ Billing/Accounting Software▸ Case management Software▸ Document management System
▸ Dictation▸ Antivirus software
![Page 23: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/23.jpg)
BUNDLED SOFTWARE
Microsoft Office Basic – Outlook, Excel, and Word, Adobe Standard (docx v doc)
Adobe Acrobat 9 Standard Edition
Corel WordPerfect X4 Suite Less costly to buy OEM version separately
with any new PC systems
![Page 24: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/24.jpg)
ADOBE
● Pro allows Bates Stamping
Upgrade to Pro: $159
Best Adobe Blog: http://blogs.adobe.com/acrolaw
![Page 25: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/25.jpg)
BILLING & ACCOUNTING SOFTWARE
● Most packages are becoming integrated.
● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree.
● PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions.
● Legal specific accounting software makes it hard to commit malpractice
![Page 26: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/26.jpg)
PRACTICE MANAGEMENT
SOFTWARE● Combines ▸ calendaring/docketing
▸ tickler functions
▸ case information tracking,
▸ address book functionality
▸ conflict of interest searching,
▸ document assembly capabilities
▸ Palm and laptop portability
● Turn wasted time looking for case info and documents into billable time
● Avoid malpractice
● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and Clio
● Don’t Practice Law Without One!
![Page 27: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/27.jpg)
DOCUMENT MANAGEMENT SYSTEMS
● Opened Ended vs. Close Ended
● Most Practice Management
Software include an Open Ended DMS
• PCLaw is Open
• Worldox is Closed
![Page 28: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/28.jpg)
DMS – Closed
![Page 29: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/29.jpg)
DMS – Open
![Page 30: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/30.jpg)
Dictation
● Dragon Naturally Speaking ▸ Has a legal edition ($1200)
▸ Get Preferred ($199)
● Vista / Windows 7 has Dictation Software Built into it.
● Tips▸ Must Train Software▸ Use a Quality USB Headset▸ Learning Curve
![Page 31: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/31.jpg)
WINDOWS XP / VISTA / 7
=
=
Buy a new computer with Windows 7
Upgrade to Windows 7
![Page 32: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/32.jpg)
THE CLOUD
![Page 33: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/33.jpg)
CLOUD ESSENTIALS
● Data Escrow – In Case the company goes out of business
● Redundant Locations
● VeriSign or Something Similar
● SaaS 70 Type 2 Certification
![Page 34: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/34.jpg)
SAAS For LEGAL
http://www.goclio.com
http://www.netdocuments.com
http://www.microsoft.com/online/
![Page 35: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/35.jpg)
ANTI-VIRUS
● Trend Micro Client Server Messaging▸www.trendmicro.com▸Includes anti-virus, anti-spam, anti-spyware▸Available in small office and “Corporate” editions
● Norton Anti-Virus www.symantec.com Buy corporate not Internet Security
● McAfee VirusScan: www.mcafee.com
● Microsoft Security Essentials: http://www.microsoft.com/Security_Essentials/
TrendMicro: $330
![Page 36: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/36.jpg)
TRAINING
Top Training Tips
TASK-ORIENTED not FEATURE-ORIENTED
NO GENERIC TRAINING
PROFESSIONAL TRAINERS
TRAIN OFTEN, TRAIN GENTLY
MAKE TRAINING MANDATORY
LIVE IS ALWAYS BETTER, BUT IF NOT TRAIN ONLINE
THE TRAINER’S PHYSICAL LOCATION IS IRRELEVANT
![Page 37: Law Firm Essentials](https://reader036.fdocuments.net/reader036/viewer/2022062405/5562da76d8b42a49398b5453/html5/thumbnails/37.jpg)
Thank You For Listening! Thank You For Listening!
Gulf Coast Technology Centerwww.gulfltc.org
Law Office Technologywww.lawot.com
Tom O’Connor ([email protected])Craig Bayer ([email protected])
Gulf Coast Technology Centerwww.gulfltc.org
Law Office Technologywww.lawot.com
Tom O’Connor ([email protected])Craig Bayer ([email protected])