Lasa cyp cloud tools
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Miles Maier @LasaICTLasa
Cloud Tools
Stony Grunow @ThirdsectorITThird sector IT
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• Funded by DfE via Children England• Capacity building CYP knowledge of ICT• Series of 6 webinars on technology
– http://lasa.eventbrite.co.uk– www.childrenengland.org.uk/overview/1584
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About Lasa
• 25+ years in the sector• Technology leadership, publications, events
and consultancy–www.lasa.org.uk/ict
• Welfare Rights–www.rightsnet.org.uk
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Poll Questions
• Tell us about yourself!
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CLOUD COMPUTING for Children & Young People Organisations / Charities
What is Cloud computing?
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Definition
• Cloud computing is the use of computing resources (hardware and software) that are delivered as a service over the internet.
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Analogy
• Old-School / Non-cloud: An electricity generator, with its requirements for space, hardware, petrol, etc., is old-school, or non-cloud.
• Cloud: Plugging something into the mains, and paying a monthly electricity bill only for what you use, is the ‘cloud’ way of getting your electricity.
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What that means for you
• Old-School / Non-cloud: A giant server rack humming away in your kitchen
• Cloud: Your IT Server Room fits into an Ikea wicker basket
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Poll Questions
• Barriers to cloud adoption
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KEY FEATURES OF CLOUD COMPUTING, RELEVANT TO SMALLER CHARITIES
• Cost
• Scalable
• Security
• Accessibility
• Device independence
• No required hardware
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WHAT IT MEANS TO YOU
• Costs lower, spread out, and scheduled• Increased Reliability• Less dependence on old & slow computers
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SYSTEMS YOU USE WHICH COULD BE ON THE CLOUD
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Poll Question
• Which systems are you considering or planning to move onto the cloud?
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EMAIL / CALENDAR / CONTACTS
• Server in the kitchen / data centre that is your problem– Hardware, maintenance, security is either your responsibility
or an additional cost through a support company• Cloud Solutions
– Microsoft Office 365 / Microsoft Live– Google Apps– They are in theory responsible for all the problems, but read
the small print to see what that is!
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FILES
• Old School approach is a server in the kitchen or under your desk
– Often have to be physically in the office, or – Require special connectivity software to work from
home• Dropbox, Amazon, Google Drive (docs), Office 365, Box.net• Best options depend
– organisation size and needs– existing hardware– quality of internet connection
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COLLABORATION• Best of breed for single document
collaboration: Google drive, Office 365• Best of breed for conversations and
discussion:Yammer, Chatter & Chatter Groups
• Best of Breed Project Management: Huddle
• Wikis, Sharepoint, LinkedIn
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Databases
• Salesforce CRM– Replaces Access / SQL /
Expensive databases– Free for first 10 licenses,
discounted 75% for additional
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Accounting• Xero (25%
discount)• Kashflow• Quickbooks
Online• Sage Online
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BYOD
• Sadly, not BYOB…• Staff ask to Bring Your Own Device• Agreement needed between organisation
and individual on acceptable use policy (AUP)• Lower cost, Low maintenance, possible with
cloud
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Final Questions?
• Questions about:– Pros / cons– Still not convinced…
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Cloud ToolboxHelps charities decide which cloud tools work for them
www.ictknowledgebase.org.uk/cloudtoolbox
Publishing:https://socialsourcecommons.org/toolbox/show/3249
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• 10 Oct – E-Safety (Sangeet Bhullar)• 17 Oct – Websites (Jason King)
Sign up at: http://lasa.eventbrite.co.uk/
us at: @LasaICT and @childrenengland