Laptop Orientation 2012

WelcomePlease do not open anything yet

Laptop Orientation Learning Goals How to take care of your laptop Where to go to have your laptop worked on How to keep your data safe and your computer

running smoothly Using Windows 7 with the RHIT network Accessing the Internet and Email Other services you may need in your first week

at RHIT How to be an effective system administrator

The Help Desk Help Desk is your first point of contact for computing,

networking, and telephone problems First floor of Crapo Hall, 8am-5pm Monday-Friday helpdesk@rose-hulman.edu, (https://secure.rose-hulman.edu/support/) Phone at x8989 (from off-campus: 877-8989) Most laptop repairs are completed in 3-4 hours

Loaner laptops are available when repairs take longer Bring your laptop to the Help Desk for software problems or

hardware repairs For example, a bad hard drive can’t be fixed over the phone or

via email Your laptop has 4-year warranty; covered repairs are free Batteries only have a 1 year warranty

This warranty starts when the battery was made, not when you receive it.

Document Management Save all of your work in the “My Documents” folder in

the “Documents” library of your personal account This will aid the Help Desk if data recovery is necessary Organizing My Documents into subfolders is highly

recommended Examples: courses, recreation, family

You should frequently make a backup copy of your data This can be done easily with the Backup and Restore program

found in the Control Panel Burn important files to a CD-R/W or DVD±R/W Copy data to your network space on DFS (discussed later) You might also consider purchasing a USB thumb drive or an

external hard drive. Ultimately, you are responsible for safeguarding your

data

Accounts on your Laptop Two accounts are on your laptop

Your Personal Account Accessed by typing your username and your password into

the Windows login box Used for everyday work and play You will spend most of your time in this account If you attempt Administrative activities while logged into your

user account, a dialog box will ask you to authorize this by typing the .\localmgr username and password. Not typing the “.\” will give an ‘incorrect username or password’ error.

“.\” is shorthand for the name of your computer Localmgr (Almost never log in to this account)

These are referred to as your local or laptop accounts

Windows Update Windows Update is a very important part of

keeping your computer safe and up-to-date

Critical updates will be installed automatically

Microsoft updates include security and Office updates, but there may be other updates available on the Windows Update site

Automatic Windows Updates do not require localmgr access

Microsoft Forefront Helps keep your computer safe from Viruses, Trojans,

and other Malware Microsoft Forefront is scheduled to run a full virus scan

daily at 2:00 AM The time of the scan can be changed (see packet for

details) It is strongly recommended that you do not disable the

scans This will help ensure that your computer remains worm

and virus-free Malware is one of the biggest threats to your laptop’s

performance, and may lead to theft of your personal information

A comprehensive guide to keeping your computer free of malware can be found in your packet

What Software Comes with My Laptop? Microsoft Windows 7 Enterprise Microsoft Office 2010 Professional Plus

Word, Excel, PowerPoint, Access, Outlook, InfoPath, Publisher, One Note, SharePoint Designer, SharePoint Workspace, Lync

Academic Applications Maple, Working Model, Logger Pro, Matlab, Solid Edge, Eclipse

Microsoft Forefront Various network tools

SecureFX, SecureCRT, etc. Various utility programs

WinRAR, Acrobat Reader, PDF995, etc. You are licensed to use this software for as long as you

are at Rose.

Laptop Graphics Processors The Lenovo w530 has two graphics processors Automatically switches between them based on whether

it is running on AC power or battery. You can set the laptop to always use either processor Screen flashes black for a second when switching

between processors- don’t worry about it. For daily uses (including watching videos, web

browsing), there is no discernable difference in picture quality or speed.

What Comes With My Laptop? 170 watt AC Adapter Network Cable Lenovo Manuals & Lenovo Recovery CDs ID Tag USB Mouse

Unpacking Open the box and carefully take out the laptop

Do not pull the laptop out by the packing material as it will come off and the laptop may fall. Grasp the laptop instead.

Put packing material back in the box. Attach the ID tag to the laptop bag If you are missing any parts, notify someone immediately

The next slide will list what should be in your laptop box Put the box and laptop case on the floor next to you Save the box. It will be useful for storage Put your Recovery CD in a safe place

Verify Box & Backpack Contents 170 watt AC Adapter Network Cable Lenovo Manuals & Lenovo Recovery CDs ID Tag USB Mouse

Do not plug in or turn on

your computer yet!

Note that during Laptop Orientation, you will not

have network access to sites outside Rose-Hulman

Don’t put these items away Laptop AC Adapter Network cable Mouse Paperwork

DO NOT TURN ON YOUR LAPTOP YET

Paperwork Completion Carefully read and sign the paperwork on your

desk, using a pen

A student assistant will collect the white copy labeled “RHIT Copy”; keep the copy labeled “Student Copy” for your personal records

If you have any questions about the paperwork or anything else in this presentation, please don’t hesitate to ask

Left Side of Laptop

Mini Display Port

USB 3.0USB 2.0

Firewire VGA (External Monitor Out)

Wireless switch

Right Side of Laptop

Lock Slot

Headset (Microphone/Headphone)

Jack

DVD ± RW

5 in 1 SDHC Reader

Express Card Slot

Ethernet

(Wired Network)

Back of Laptop

PowerPowered USB

Connect your Laptop Plug the mouse into a USB connector Connect the power adapter Connect the network cable to the network

port Power outlets and network jacks should

be located under your table DO NOT DO ANYTHING ELSE YET

Power Up You may now turn your computer on

Power Button

Additional functions of keys with an icon below the primary key functionality can be accessed by holding down the Fn key and pressing the key

Login to your Personal Account Login to Windows using the username and

password for your personal account found on your account slip

This is the name of your computer. In order to access this when switching user, type .\yourusername to get to your personal account on your computer.

RHIT Network Password Rules RHIT passwords must contain 8 to 20 characters Passwords must contain at least three of the following four

character classes: upper case letters lower case letters numbers special characters

Passwords cannot contain any of the following First name Last name Banner ID

Use a different password for your Rose-Hulman account than for any other computer or web site account

Choosing a Password How to choose a password:

Follow the RHIT rules Don’t use a dictionary word as a password. Use a phrase or

abbreviation Don’t use something obvious or personal Use a different password for your Rose-Hulman account than for any

other computer or web site account Instead of using a password, use a phrase (from a song, movie or

book?). For example, “Live long & prosper” was a strong passphrase (until we mentioned it here) due to its length and character mix

If you forget your password, visit the Help Desk with your Student ID You may not have a strong password in mind right now, so you can

think up a temporary password - you may wish to make a note of it in a safe place

Replace your temporary password with your secure one in the next few days (you cannot change it within the next 24 hours)

We will now put these rules into practice as we change our network account password.

Change your Network Password From your desktop, press Ctrl-Alt-Del and click “Change

Password”

3. Enter your network password from the account slip here4. Enter your new temporary network password here5. Confirm your new password here

1. Your user name should appear here automatically

6. Click the arrow to change your password

2. Change the domain to “ROSE-HULMAN”

7. Write your temporary network password on your packet’s cover sheet

Change your Personal Password Once you are at the desktop in your personal account,

press Ctrl-Alt-Del and click “Change Password”

2. Enter your old password from the account slip here3. Enter your new temporary password here4. Re-enter your new password here

1. Your user name should appear here automatically

5. Click OK to change your password

6. Write down your personal account password on your packet’s cover sheet

USERNAME-1\username

Change your localmgr Password Once you are at your desktop in your personal account,

press Ctrl-Alt-Del and click “Change Password”

2. Enter your old localmgr password from the account slip here3. Enter your new temporary localmgr password here4. Re-enter your new localmgr password here

1. Your user name should appear here automatically; change it to localmgr

5. Click the arrow to change your localmgr password

6. Write your temporary localmgr password on your packet’s cover sheet

USERNAME-1\localmgr

Log Off and Log On Click Start, the arrow beside Shut down, Log Off

We are doing this to verify that you have changed your account password successfully

When you are back at the logon screen, pressSwitch User

Enter your username (not localmgr) and your new password

Click OK. This should return you to your desktop

If you cannot log in, get help immediately!

Features in Windows 7

The start menu appears in the lower left corner

Programs can be pinned to the taskbar for easy access

The notification area appears here with the date and time

This button brings up the desktop

Features in Windows 7

Typing in the name of a program or document will bring up this

Selecting “All Programs” brings up this dialog where you can

look through all available programs.

Local vs. Network Accounts The previous slides dealt with your local

(laptop) accounts Your personal account (username) Localmgr

For the rest of this session we will focus on your network account

Rose-Hulman Network Services

8 Key Pieces To Understand Network Password Network Storage Software Distribution Real-time Communication Email & Outlook Wireless Network Access Network Printers Rose-Hulman Web Services

Network Usernameand Password

DFS is useful for backing-up academic work and sharing information with campus users

Each student is given 1000MB of storage A link to the DFS root folder can be found under

“Favorites” in Windows explorer Uses standard MS Windows file permissions for files

and folders, and is also accessible through Secure FTP DFS uses the campus directory service, so all the

groups and users are available for you to use for permissions

Microsoft DFS Network File System

Add your DFS home to Favorites Navigate to your home folder in DFS Right click on Favorites and select “Add

current location to Favorites”

SharePoint Allows access to the campus calendar

https://local.rose-hulman.edu/Pages/default.aspx To access your personal site, click Sign In in the

top right-hand corner Your personal webpage will be available here:

http://myrhit.rose-hulman.edu/personal/{your username} SharePoint allows students to create personal

web pages, store documents, display and find campus announcements, and both read and create RSS feeds

Documents you create may be private, shared with a small group, or accessible by anyone

Integration with Microsoft Office allows easy editing and collaboration on documents

DFS

Network Usernameand Password

SharePoint

myrhit.rose-hulman.edu

Windows Networking

Software Distribution To Access the Software Distribution Folder:

Go to “DFS root” in “Favorites” Double-click the Software folder

The software you are licensed to install on your laptop is located in the Apps or Course Software folder

Double click the Installation Instructions document to see how to install the program

DFS

Network Usernameand Password

Software Distribution

Windows Networking

SharePoint

myrhit.rose-hulman.edu

Email Email use is critical at Rose-Hulman Microsoft Office Outlook is the RHIT email client

– for our Exchange 2010 server Open it and check for new email

When prompted for your username it must be username@rose-hulman.edu

You can also check your email through the web at http://exchange.rose-hulman.edu

Each student has a 1000 MB email quota At 950 MB, you will receive a warning email;

at 1000 MB, you will no longer be able to send or receive email

Microsoft Lync Instant messaging Voice and video chats Allows sharing whiteboards

and open programs. Users can initiate meetings

and invite other users

Lync Conversations TURN OFF YOUR SPEAKERS The instructor will initiate a meeting by

clicking the arrow next to the gear button, then invite some class members by email Clicking the “People Options” button

notifies others by email. If you receive the email, join. Share a whiteboard, type notes, etc.

Email

Communication

OutlookLync

Chat/ IM

DFS

Network Usernameand Password

SharePointSoftware Distribution

myrhit.rose-hulman.edu

Windows Networking

Wireless Network Access Rose-Hulman provides wireless networking in the

academic buildings, SRC, Union, Library, and all Residence Halls

You may only have a personal router if the wireless is disabled.

The Rose-Hulman RHIT-1X wireless network is protected by a secure encryption protocol

Next, you will use the RHIT-1X wireless network

Using the RHIT-1X Wireless Network

Wireless switch

Green means it is on

1.) Unplug your Ethernet cable and ensure that your wireless is enabled – to enable, flip the wireless switch on left side of laptop so that the green is showing

2.) Look for the wireless network icon in the notification area

3.) If you are asked to log in, type only your username and your new RHIT Network password

Registering Your Other Devices on the RHIT network

If the device has a web browser: Open the web browser A registration page should show up Accept the conditions When asked for a username and password, enter

your username and network password Otherwise register the device’s MAC address with

IAIT by emailing it to helpdesk@rose-hulman.edu Go to netreg.rose-hulman.edu to register online and

check bandwidth usage.

Email

Communication

OutlookLync

Chat/ IM

DFS

Wireless Network

SharePointSoftware Distribution

RHIT-1X

myrhit.rose-hulman.edu

Windows Networking

Network Usernameand Password

Print and Network Printing \\print is a server that provides easy access to

many of the printers on campus Networked printers are located throughout the

Rose-Hulman campus The printers in the academic buildings are

already installed on your laptop Additional printers can be added through \\print You will need to install the printer for your

residence hall by accessing \\print We will do this next

Install your Residence Hall Printer Reconnect your network cable Open the start menu and enter \\print in the “search

programs and files” bar, then press the Enter key A window containing printers should come up

If you are prompted for a password, enter your network username@rose-hulman.edu and password

You will want to check the box to save your password, so you don't have to enter it in the future .

Scroll through the list and find the printer named after your residence hall/floor

Double-click that printer to install it

Setting a Default Printer Open the “Devices and

Printers” window from the Start Menu.

Right click PDF995 and select “Set as default printer”

Setting PDF995 as default will avoid accidently wasting paper.

Email

Communication

OutlookLync

Chat/ IM

Network Printers

DFS

Wireless Network

SharePointSoftware Distribution

RHIT-1X

myrhit.rose-hulman.edu

Windows Networking

Print

Network Usernameand Password

Web-based Services ANGEL

http://angel.rose-hulman.edu Banner

Click ‘Intranet’ at top of page, then ‘Banner Web’.

Network Password Change https://password.rose-hulman.e

du

Help Desk Web Page http://www.rose-hulman.edu/TS

C Course Schedule Lookup

https://prodweb.rose-hulman.edu/regweb-cgi/reg-sched.pl

Moodle http://moodle.rose-hulman.edu

Barracuda Spam Firewall https://rhspam.rose-hulman.edu

Quick Links http://www.rose-hulman.edu

(click ‘current students’ from homepage)

SharePoint https://local.rose-hulman.edu/P

ages/default.aspx

Web-based VPN client http://sslvpn.rose-hulman.edu

See printed packet for additional services

ANGEL and Moodle 2012-2013 is a transition year for Learning

Management Software (LMS) at Rose-Hulman Since 2004 we have been using ANGEL, starting

in 2013 we will be using Moodle Some of your instructors may use ANGEL, some

Moodle, some neither Instructors who use Moodle will tell you what you

need to know for their courses. Today we will do a couple of ANGEL setup

operations

ANGEL Many instructors use the ANGEL Learning

Management Suite to post course materials and communicate with students

In ANGEL, you can Check your course grades (if your instructor uses Angel

for grades) Communicate with your instructor and other students via

discussion forums, chat, electronic “office hours,” and spam-free course mail

Submit assignments and quizzes electronically Have a common file space for a team project

Examples of other uses ME Machine shop safety certification Mathematics precalculus assessment on Wednesday

Logging into ANGEL On the Rose-Hulman home page click the

Intranet" link at the top of the page, then click the ANGEL link.

Login using your username and network password

Next we will discuss two features of ANGEL Personal information privacy

ANGEL course email

You should get course-specific ANGEL information from instructors who use ANGEL

ANGEL Personal Information You have control over who can access your personal

information on ANGEL Click the Preferences (profile) icon on the left side of the

page Select the “Personal Information” link under the

“General User Settings” section From this page you can control who can access

personal information such as your picture You may wish to allow other students in your courses to

see your picture. This will help in identifying group members and enhancing Rose’s sense of community

If you make any changes, be sure to click the “Save” button at the bottom of the page

ANGEL Course Mail ANGEL Course Mail is a separate email system

from the Rose-Hulman Exchange mail system. Some instructors prefer to send course mail through ANGEL.

Course Mail provides spam-free email because it does not accept email from outside the ANGEL system

We will now show you how to configure ANGEL to forward your ANGEL Course Mail to your regular Rose-Hulman email account

Configure ANGEL Course Mail Again, click the Preferences (profile) icon Select the “Systems Settings” under “General

User Settings” Type your Rose-Hulman email address in the

“Forwarding Address” box under “Mail settings”

Select your preferred Forwarding Mode from the dropdown box

Click Save to save your preferences

Network Printers

DFS

Network Usernameand Password

ANGELMoodleBanner WebSharePointSchedule LookupOnline Tools

Wireless Network

SharePointSoftware Distribution

RHIT-1X

Web-basedServices

myrhit.rose-hulman.edu

Windows Networking

Print

Email

Communication

OutlookLync

Chat/ IM

Other Operating Systems/Drivers It is possible to install an alternate to Windows 7 on

your laptop such as Linux IAIT does not currently support other operating

systems and will often not help you with issues that arise

If you wish to install an alternative OS, consider either dual booting or using a virtual machine

You are responsible for being able to install and run course software if you replace the operating system on your computer

Only install Lenovo-issued device driver updates for the hardware on your laptop Do not install any device drivers that may be offered to

you by Windows Update

Reminders Additional information is available from

http://www.rose-hulman.edu/TSC If you have questions or your laptop has

problems, please come by the Help Desk (on the first floor of Crapo Hall, x8989)

Read through the packet and try out several of the services

Don’t forget to replace the temporary password you chose today with a more secure one

Feel free to ask questions of me or the student assistants

Where to find this presentation … … and other orientation materials on-line: http://www.rose-hulman.edu/TSC/laptops/orientation/

What to do now Skim the contents of your packet Try out things that look interesting Ask questions about things you do not understand Get acquainted with software on your laptop

Don’t forget to Decide on better long-term passwords and use them Bring your laptop and a network cable to your afternoon meeting

with your advisor. You’ll need them for registration.