Lansing (MI) City Council info packet for Feb. 21 meeting

REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LANSING, MICHIGAN

CITY COUNCIL CHAMBERS, 10TH FLOOR LANSING CITY HALL

124 W. MICHIGAN AVENUE

AGENDA FOR FEBRUARY 21, 2011 TO THE HON. MAYOR AND MEMBERS OF THE CITY COUNCIL:

The following items were listed on the agenda in the City Clerk's Office by 4:00 p.m. on Thursday, February 17, 2011, in accordance with Section 3-103(2) of the City Charter and will be ready for your consideration at the regular meeting of the City Council on Monday, February 21, 2011 at 7:00 p.m. at the Council Chambers, 10th Floor, City Hall.

I. ROLL CALL

II. MEDITATION AND PLEDGE OF ALLEGIANCE

III. READING AND APPROVAL OF PRINTED COUNCIL PROCEEDINGS

Approval of the Printed Council Proceedings of February 7, 2011

IV. CONSIDERATION OF LATE ITEMS (Suspension of Council Rule #9 is needed to allow consideration of late items. Late items will be considered as part of the regular portion of the meeting to which they relate.)

V. TABLED ITEMS (Tabled items, if removed from the table, will be considered as part of the regular portion of the meeting to which they relate.)

VI. SPECIAL CEREMONIES

VII. COMMENTS BY COUNCIL MEMBERS AND CITY CLERK

VIII. COMMUNITY EVENT ANNOUNCEMENTS (Time, place, purpose, or definition of event – 1 minute limit)

IX. SPEAKER REGISTRATION FOR PUBLIC COMMENT ON LEGISLATIVE MATTERS

X. MAYOR’S COMMENTS

XI. SHOW CAUSE HEARINGS

XII. PUBLIC COMMENT ON LEGISLATIVE MATTERS (Legislative matters consist of the following items on the agenda: public hearings, resolutions, ordinances for introduction, and ordinances for passage. The public may comment for up to three minutes. Speakers must sign up on white form.)

A. SCHEDULED PUBLIC HEARINGS

1. In consideration of Z-9-10 117 E. Hillsdale Street, rezoning from “F-1” Commercial District to “E-1” Apartment Shop District

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XIII. COUNCIL CONSIDERATION OF LEGISLATIVE MATTERS

A. REFERRAL OF PUBLIC HEARINGS

B. CONSENT AGENDA

1. BY THE COMMITTEE ON INTERGOVERNMENTAL RELATIONS

a. Confirmation of Appointment of David Price to the Board of Water and Light Board of Commissioners for an At-Large Term to Expire June 30, 2014

2. BY THE COMMITTEE ON WAYS AND MEANS

a. Approval of an Application to Michigan Department of Transportation for Local Bridge Funding Program; Aurelius Rd. over Pawlowski Drain and Aurelius Rd. Bridge over Grand Truck Railroad

b. Golf Fund Deficit Elimination Plan for Fiscal Year 2010 – Fiscal Year 2011 Transfer of Funds

c. Approval of a Ballot Proposal for New Additional Millage in excess of the “Headlee Cap” and Calling a Special Election for May 3, 2011

C. RESOLUTIONS FOR ACTION

D. REPORTS FROM COUNCIL COMMITTEES

E. ORDINANCES FOR INTRODUCTION and Setting of Public Hearings

F. ORDINANCES FOR PASSAGE

XIV. SPEAKER REGISTRATION FOR PUBLIC COMMENT ON CITY GOVERNMENT RELATED MATTERS

XV. REPORTS OF CITY OFFICERS, BOARDS, AND COMMISSIONS; COMMUNICATIONS AND PETITIONS; AND OTHER CITY RELATED MATTERS (Motion that all items be considered as being read in full and that the proper referrals be made by the President)

1. REPORTS FROM CITY OFFICERS, BOARDS, AND COMMISSIONS

a. Letter from the City Clerk submitting Minutes of Boards and Authorities placed on file in the City Clerk’s Office

b. Letter(s) from the Mayor re:

i. Fiscal Year 2011 Budget Amendment; Public Education and Government (PEG) funds for Office of Community Media

2. COMMUNICATIONS AND PETITIONS, AND OTHER CITY RELATED MATTERS

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a. Letter from the State of Michigan Liquor Control Commission providing notice to Mr. Mayo, LLC of the Cancellation of its request to Transfer Ownership of 2010 Specially Designated Distributor (SDD) & Specially Designated Merchant (SDM) Licensed Business with Sunday Sales from GKRA, Inc., located at 4013 Aurelius Rd.

b. Letter from Clark Hill PLC in response to John Salmons’ requested changes to the City of Lansing Employee Retirement Ordinance

XVI. MOTION OF EXCUSED ABSENCE

XVII. REMARKS BY COUNCIL MEMBERS

XVIII. REMARKS BY THE MAYOR OR EXECUTIVE ASSISTANT

XIX. PUBLIC COMMENT ON CITY GOVERNMENT RELATED MATTERS (City government related matters are issues or topics relevant to the operation or governance of the city. The public may comment for up to three minutes. Speakers must sign up on yellow form.)

XX. ADJOURNMENT

CHRIS SWOPE, CITY CLERK

Persons with disabilities who need an accommodation to fully participate in this meeting should contact the City Clerk’s Office at (517) 483-4131 (TDD (517) 483-4479). 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests.

CITY OF LANSINGNOTICE OF PUBLIC HEARING

Z-9-2010, 117 E. Hillsdale Street"F-1" Commercial District to "E-1" Apartment Shop District

The Lansing City Council will hold a public hearing on Monday, February 21,2011, at 7:00 p.m. in Council Chambers, 10th Floor, Lansing City Hall, 124 W.Michigan Ave., Lansing, MI, to consider Z-9-2010. This is a request by RoseAcceptance, Inc. to rezone the property at 117 E. Hillsdale Street, morespecifically described as:

East 56 Feet of the West 4 Rods of the South /2 of Lot 5 & the East 56Feet of the West 4 Rods of Lot 6, Block 150, Original Plat

from "F-1" Commercial district to "E-1" Apartment Shop district. The purpose ofthe rezoning is to allow the building at this location to be used for two residentialunits.

For more information about this case, phone City Council Offices on Citybusiness days, Monday through Friday, between 8 a.m. and 5 p.m. at 483-4177.If you are interested in this matter, please attend the public hearing or send arepresentative. Written comments will be accepted between 8 a.m. and 5 p.m.on City business days if received before 5 p.m., Monday, Monday, February 21,2011, at the City Council Offices, Tenth Floor, City Hall, 124 West Michigan Ave.,Lansing, MI 48933-1696.

Chris Swope, Lansing City Clerk

ORDINANCE #

AN ORDINANCE OF THE CITY OF LANSING, MICHIGAN, PROVIDING FOR THE .REZONING OF A PARCEL OF REAL PROPERTY LOCATED IN THE CITY OFLANSING, MICHIGAN AND FOR THE REVISION OF THE DISTRICT MAPSADOPTED BY SECTION 1246.02 OF THE CODE OF ORDINANCES.

The City of Lansing ordains:

Section 1. That the district maps adopted by and incorporated as Section 1246.02 ofthe Code of Ordinances of the City of Lansing, Michigan be amended to provide asfollows:

To change the zoning classification of the property described as follows:Case Number:

Z-9-2010Address:

117 E. Hillsdale StreetParcel Number:

PPN: 33-01-01-16-455-081Legal Descriptions: East 56 Feet of the West .4 Rods of the South %2 of

Lot 5 & the East 56 Feet of the West 4 Rods of Lot 6,Block 150, Original Plat, City of Lansing, InghamCounty, State of Michigan, from "F-1" Commercialdistrict to "E-1" Local Shopping district.

Section 2. All ordinances or parts of ordinances inconsistent with the provisions hereofare hereby repealed.

Section 3.

This ordinance was duly adopted by the Lansing City Council on, 2011, and a copy is available in the office of the Lansing City Clerk, 9th

Floor, City Hall, 124 W. Michigan Avenue, Lansing, MI 48933.

Section 4. This ordinance shall take effect upon the expiration of seven (7) days fromthe date this notice of adoption is published in a newspaper of general circulation.

Page 1 of 1

Approval for placement on City Council agenda:

Brigham Smith

DateCity Attorney

ffj

BY THE COMMITTEE ON INTERGOVERNMENTAL RELATIONSRESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING

WHEREAS, the Mayor made the appointment of David Price of 514 Fulton Place, Lansing, MI48915 as an At-Large member of Board of Water & Light Board of Directors for a term to expireJune 30, 2014 .

WHEREAS, the Intergovernmental Committee met on February 17, 2011 and took affirmativeaction;

NOW, THEREFORE, BE IT RESOLVED that the Lansing City Council, hereby confirms theappointment of David Price of 514 Fulton Place, Lansing, MI 48915 as an At-Large member ofBoard of Water & Light Board of Directors for a term to expire June 30, 2014

Xing' cFC^

BY THE COMMITTEE ON WAYS AND MEANSRESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING

RESOLUTION APPROVING APPLICATION TO MICHIGAN DEPARTMENT OFTRANSPORTATION FOR LOCAL BRIDGE PROGRAM FUNDING

WHEREAS, the Michigan Department of Transportation (MDOT) is currently solicitingapplications for candidate projects for the Local Bridge Program to be funded in the 2014fiscal year; and

WHEREAS, May 1, 2011 is the deadline for submitting the applications; and

WHEREAS, the City of Lansing, Public Service Department, accordingly intends tosubmit the Local Bridge Program funding applications to the MDOT for the following twostructures:

Structure

Funding Category1) Aurelius Road over Pawlowski Drain

Replacement2) Aurelius Road Bridge over Grand Trunk Railroad

Rehabilitation

WHEREAS, if successful, the City would receive State funding to finance 95% ofconstruction costs, and the City would fund 5% of the construction and 100% of theengineering costs; and

WHEREAS, based on the engineer's preliminary estimate, the estimated constructioncost of the above listed structures is approximately $1,940,000.00; and

WHEREAS, 5% of the estimated construction cost of the structures is approximately$97,000.00 and the estimated engineering costs is approximately $485,000.00;

NOW, THEREFORE, BE IT RESOLVED that the Lansing City Council approves thesubmittal of the FY 2014 funding application for the MDOT's Local Bridge Program for thefollowing two structures:

Structure

Funding Category1) Aurelius Road over Pawlowski Drain

Replacement2) Aurelius Road Bridge over Grand Trunk Railroad Rehabilitation

BE IT FURTHER RESOLVED that upon grant award, the Mayor is authorized through thePublic Service Director to appropriate administratively the necessary accounts for thegrant with the City match coming from Major Street funding.

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BY THE COMMITTEE ON WAYS & MEANSRESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING

WHEREAS, the City must annually file a deficit reduction plan with the State for anyCity fund ending a fiscal year with a deficit; and

WHEREAS, failure to have the plan accepted by the State results in withholding of CityState Revenue Sharing payments and the denial of our Debt Qualification Statementneeded for State approval for bonding for the City, Board of Water and Light, TaxIncrement Financing Authority, Brownfield Authority, and Building Authority; and

WHEREAS, the Golf fund had a deficit of $136,937.00 for the 2010 fiscal year;

NOW, THEREFORE, BE IT RESOLVED that the following FY 2010/2011 budgetamendment be approved:

Park Millage Fund ExpendituresBasketball Complex

(136,937)Parks Millage Fund Transfer to the Golf Fund

136,937

Golf Fund Revenues:Transfer from the Parks Millage Fund

136,937Golf Fund Retained Earnings

136,937

IF-2e

BY THE COMMITTEE ON WAYS AND MEANSRESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING

WHEREAS, the City currently levies property taxes at a rate of 15.44 mills ($15.44 forevery $1,000 of a property's taxable value); and

WHEREAS, the City is currently facing an estimated $15 million budget deficit due, inpart, to declining property values; and

WHEREAS, the City Charter, pursuant to the Home Rule City Act, being MCL 117.1 etseq. (the "Act"), limits the City's authority to levy property taxes to a rate of 20 mills ($20for every $1,000 of a property's taxable value); and

WHEREAS, the Headlee Amendment, being Section 31 of Article IX of the StateConstitution, has reduced this authorized rate to 19.1692 mills (the "Headlee Cap"); and

WHEREAS, increasing the current rate of 15.44 mills by 4 mills to 19.44 mills wouldamount to an estimated $8.5 million in increased revenue to the City for the fiscal yearbeginning July 1, 2011; and

WHEREAS, a property tax rate of 19.44 mills would exceed the Headlee Cap, andtherefore require voter approval; and

WHEREAS, restoring the total authorized millage to the maximum 20 mills authorizedunder Charter and the Act would help the City preserve its positive credit rating byallowing additional room to levy taxes under exigent circumstances;

NOW, THEREFORE, BE IT RESOLVED that a special election shall be held onTuesday, May 3, 2011 for the purpose of submitting the following ballot proposal to thequalified electors of the City of Lansing in a manner and form substantially as follows:

MILLAGE PROPOSAL

This ballot proposal, if approved, will authorize a new additional millage of .8308mills for a period of 5 years (from current year 2011 through 2015, inclusive), permittingthe City of Lansing to levy a property tax in excess of the limitation imposed by the"Headlee Amendment," being Section 31 of Article IX of the State Constitution of 1963(the "Headlee Cap"). Pursuant to the Home Rule City Act (the "Act"), being MCL 117.1et seq., the City Charter permits the City to levy property taxes at a rate of 20 mills ($20for every $1,000 of a property's taxable value). The Headlee Cap has reduced theCity's maximum taxing authority to 19.1692 mills.

This ballot proposal would restore the limitation on the City's taxing authority tothe maximum of 20 mills permitted under Charter and the Act. This is .8308 mills inexcess of the Headlee Cap of 19.1692 mills. If this ballot proposal is approved, the Citycould levy a 4 mill increase over the current rate of 15.44 mills ($15.44 for every. $1,000

of a property's taxable value), resulting in a millage rate of 19.44 mills ($19.44 for every$1,000 of a property's taxable value), which is in excess of the 19.1692 mills currentlyauthorized under the Headlee Cap.

For the Fiscal Year beginning July 1, 2011, the 4 mills of new additional millageto be levied is estimated to result in an additional $8.5 million of revenue to bedisbursed to the City of Lansing. If approved, and the City levied an additional .8308mills in excess of the Headlee Cap of 19.1692 mills to the maximum amount of 20 mills,this would result in $1.77 Million in estimated revenue to be disbursed to the City.

Shall the City restore its property taxing capacity to 20 mills for thenext 5 years (from current year 2011 through 2015, inclusive), whichis .8308 mills in excess of the current limit, and within which the Citymay raise the current levy of 15.44 mills by 4 mills to 19.44 mills forthe purpose of funding essential services, including police, fire, andlocal road maintenance?

Yes

No

BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to cause theabove proposal to be placed on the ballot at the election to be held on May 3, 2011.

BE IT FURTHER RESOLVED that the ballot wording is hereby certified to the City Clerkand the Clerk of ' the Counties of Ingham and Eaton for submission to the City's electorsat election to be held on May 3, 2011.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of theelection and notice of registration therefore in the manner prescribed by law and to doall things and to provide all supplies necessary to submit the ballot proposal to the voteof the electors as required by law.

BE IT FURTHER RESOLVED that this resolution be posted in' a conspicuous place ineach polling place in the City of Lansing.

BE IT FINALLY RESOLVED that the canvass and determination of the votes of saidquestion shall be made in accordance with the laws of the State of Michigan and theCharter of the City of Lansing.

Chris SwopeLansing City Clerk

February 18, 2011

President Robinson and Members of the Lansing City Council10th Floor City HallLansing, MI 48933

Dear President Robinson and Council Members:

The Minutes from the Meetings of the following Boards and Authorities of the City ofLansing were placed on file in the City Clerk's Office and are attached for your informationand review.

BOARD NAME

DATE OF MEETING

Board of Fire Commissioners

December 8, 2010November 10, 2010October 13, 2010September 8, 2010August 11, 2010June 9, 2010May 12, 2010April 14, 2010March 10, 2010January 13, 2010November 10, 2009October 14, 2009September 9, 2009August 12, 2009

Deferred Compensation Committee

February 16, 2011October 14, 2010

Economic Development Corporation Board

February 15, 2011Employees' Retirement System Board of Trustees

January 20, 2011LEPFA Board of Commissioners

December 14, 2010Police and Fire Retirement System Board

January 21, 2011

If I, or my staff, can provide further assistance or information relative to the filing of theseminutes, please contact us at 483-4131.

Lansing City Clerk's OfficeNinth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695

517-483-4131 ❑ 517-377-0068 FAXwww.lansingmi.gov/clerk ❑ [email protected]

Sincerely,

`Chris Swope,C ICLansing City Clerk

Lansing City Clerk's OfficeNinth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695

517-483-4131 ❑ 517-377-0068 FAXwww.lansingmi.gov/clerk ❑ [email protected]

H s

Virg Bernero, MayorTom Cochran, Fire Chief.

City of LansingBoard of Fire Commissioners

120 E. Shiawassee StreetLansing MI 48933

(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

OFFICIAL MINUTES OF THE LANSING BOARD OF. FIRE COMMISSIONERSREGULAR FIREBOARD MEETING

December 8, 2010

The Lansing Fire Board met in regular session on December .8 th , 2010, at 5931Joshua St, Lansing MI . Fire Commissioner Chairperson Helen Keeney called themeeting to order at 6:00 p.m.

Commissioners PresentHelen Keeney, Robert Brown Jr., Frank Ferro, Robert Hudson, Yvonne YoungMcConnell, Alicia Perez Banuet, Jody Washington, Louis Vinson

Commissioners Excusednone

Others PresentFire Chief Tom Cochran, Board Secretary Patti Starnes, Dave Keeney

Additions to the AgendaNone

Approval of MinutesA motion was made by Commissioner Brown and supported by Commissioner Young-McConnell to accept the November minutes as written. Motion carried with aunanimous vote.

Communications2011 Fire Board Schedule

PresentationsNone

Administrative Comments - Fire Chief Tom Cochran•. The department is working on the year end numbers for the Annual Report.• Critical needs requests have been submitted to hire Firefighters but the Chief

hasn't heard anything yet on the hiring.

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• Interviews have taken place for the Secretary 26 position. Just waiting on adecision from the City of Lansing Human Resource Department.

• TRIADS annual "no seniors without Christmas" basket filling event will take placeon December 15 th starting at 8 a.m. at fire station #8 located at 815 Marshall St.The baskets will be assembled by volunteers from local police and fire agenciesalong with the Tri County Office on Aging and LFD. They will be delivered toarea residents by police and fire agencies. The event includes the tri countyarea.

• The Lansing Fire Department Administration office will remain open onDecember 27, 28 and 29._

• We expect to take delivery of the new Urban Search and Rescue truck/trailernext week. It should be in service by the end of January. The vehicle will displaythe metro area logos. It will be a great piece of equipment for the region. Thereis no CDL requirement for the firefighters to drive it. However they will gothrough driver training.

Commissioner Vinson asked for an update on the budget. Chief Cochran reported thathe has not received any real numbers yet. But as the process begins he would like theFire Board involved in the budget work sessions. He is hoping to get more informationby January.

Committee ReportsNone

Old BusinessNone

New BusinessBox 23 Club is hosting a memorial this Saturday at 5:20 a.m. at the Kerns fire memorialon the corner of Grand Ave. and Michigan Ave. There will be a moment of silence toremember Box 23 members Frank Goodell and Denise Acker who passed away thisyear.

General Order:The board discussed the Lansing Board of Fire Commissioners Annual Report to theMayor.

AdjournmentA motion was made by Commissioner Vinson and, supported by Commissioner Hudsonto adjourn the meeting. A unanimous vote was taken. The meeting adjourned at 6:30p.m.

Minutes Submitted by:

on January 19, 2011.Patti Starnes

APPROVED January 19, 2011

Virg Bernero, MayorTom Cochran, Fire Chief


120 E. Shiawassee StreetLansing Ml; 48.933

(517y483-4200Fax (517) 483-4488

www.lansingfire.com

OF THE LANSING BOARD OF FIRE COMMISSIONERSREGULAR.FIRE BOARD MEETING

November 10, 22. 010

The Lansing Fire Board met in regular session on November 10, 2010, at theLansing Fire Department Emergency Operations Center located at 815 Marshal St.Fire Commissioner Chairperson Helen Keeney called the meeting to order at 6:00p.m.

Commissioners PresentHelen Keeney, Robert Brown Jr., Frank Ferro, Robert Hudson, Yvonne YoungMcConnell, Alicia Perez Banuet (arrived at 6:35 p.m.)

Commissioners ExcusedJody WashingtonLouis Vinson III

Others PresentFire Chief Tom Cochran, Patti Starnes, Captain R. Faust, Engineer T. Garver, EngineerD. Komm, Firefighter R. Colavincenzo, Engineer S. Mazurek, Acting Lieutenant M.Blake

Introductions took place between the Station 8 crew and the Commissioners.

Additions to the AgendaNone

Approval of MinutesA motion was made by Commissioner Ferro and supported by Commissioner Young-McConnell to accept the October minutes as written. Motion carried with a unanimousvote.

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CommunicationsChief Cochran reported that he received a thank you card from Frank Goodell's family.The City Council did a tribute for him. Chief Cochran received a check for $200 fromFrank's family that will be donated to the Honor Guard. The Union has a union has aline item account for the honor guard.

PresentationsNone

Administrative Comments - Fire Chief Tom Cochran

AOG 209.1 Receiving-Delivery of Subpoenas - will go into effect on December 15 tHThe changes were made that the Fire Board suggested. Chief Cochran is tightening upthe subpoena process. Subpoenas will be faxed to LFD Administration and Dave Doerrwill be in charge of distribution. We will also have representation from the CityAttorneys office for subpoenas and depositions. Chief Szymanksi from LPD agreed thatit was a good plan. Chief Cochran answered questions regarding the AOG.

AOG regarding Social Media - The Fire Board and the City Attorneys have received adraft copy for their review. Chief Cochran would like it out by the 1st of the year. TheCity of Lansing may implement it city wide. Discussion followed. Chief Cochran askedthe board members to review the AOG and send in their input.

Silver Bells is coming up this Friday. There will, be a Disney magic show on the StateCapitol grounds. Last year and estimated 130,000 people attended. This year theattendance could push 200,000 depending on the weather. Silver Bells has becomethe premier event of mid Michigan.

Consolidation Update -Chief Cochran has a meeting this Friday regardingconsolidation. They are looking at the possibility of having a study done. We need tolook at this in a serious manner. If anything changes Chief Cochran will make the boardaware of it. Commissioner Hudson questioned the costs, time and money spent onstudies. Sometimes they are a waste of time. Are you spending a lot of money on thestudy and is the group paying for it? Chief Cochran reported that they do not have acost yet but 5 departments may be participating in it. Discussion followed regarding theconsolidation history and progress. Chief Cochran reported they will look at the pastconsolidation attempts for a base. Commissioner Hudson reported that it is sometimeseasier to get an agreement between 2 parties....then add others later. Chief Cochran islooking at it and is in talks with a few departments. They are also discussing sharingservices and making purchases together. The next step would be operational. ChiefCochran appreciates all the comments and input from the board.

TRIAD's "No Senior without Christmas", headed up by "Traci Ruiz from LPD will takeplace in December. The group assembles and delivers Christmas baskets to seniors inthe Lansing area. Path Starnes will send out the information to the Board. They mayneed help filling baskets.

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Detox Recovery Center located at 810 W. Saginaw is up and running. There is someconcern from TCEMCA (Tri County Emergency Medical Control Authority) regarding theliability of not transporting individuals to the local hospitals for evaluations. So for nowLFD will continue to transport individuals to the hospitals. The hospital staff willevaluate them. If need be they will be transported by Yellow Cab to the center. Therepeat patients are a huge impact on the system and the idea is to get them help fortheir addiction. Chief Cochran believes it will be a positive program as we go along.Frank asked why the hospital has to evaluate and not LFD. They are in discussion withthe hospitals but there are some liability issues with it. Eventually it will save us moneyand be a positive thing for the community.

Hiring - Chief Cochran has submitted a request to hire 10-12 Firefighters. We lost afew more people to retirement than we anticipated. There are also about 15 people onlong term sick leave which includes duty/non-duty injury. Four out of the group are inthe process of applying for duty disability.

Bob Brown asked about the plans to hire an Assistant Chief. Discussion followed.

Chairperson Keeney offered the board's assistance in any way they can help out.Chief Cochran appreciated the offer. He may ask them to sit on the hiring panel atsome point. He is hoping to hire some time this winter or early spring. Chief Cochrancommented that the Mayor has done a great job during these tough times keeping therainy day fund intact. Discussion followed regarding budget issues.

Chief Cochran reported that Michelle Greko transferred from the City Clerks office toLFD's open 26 position. The position remained full time. Currently there is a part timeTeamster 26 and part time Teamster 27 position open. The interview process will beginsoon.

Commissioner Young-McConnell asked for a timeline on the AOG review. ChiefCochran asked for response back on the AOG's before the December 8th meeting.

Helen asked when the budget process will start. Chief Cochran would like to start the1st of the year. He is waiting for year end numbers from the Division Heads.

The LFD Annual Report is due out by February. Chief Cochran asked the board to puta page in the annual report. Commissioner Brown reported that there is a requirementfor the board's year end report by the end of the year.


Old BusinessNone

New BusinessNone

General Order:None

AdjournmentA motion was made by Commissioner Brown and supported by Commissioner Ferro toadjourn the meeting. A unanimous vote was taken. The meeting adjourned at 7:30p.m.


on December 8, 2010.Patti Starnes

APPROVED December 8, 2010




(517) 483-4200Fax (547) 483-4488

www.lansingfire.com

OF THE LANSING BOARD'OF FIREREGULAR FIRE'BOARD MEETING

October 13, 2010

The Lansing Fire Board met in regular session on October 13, 2010, at the FireTraining Tower located at 3015 Alpha St. Fire Commissioner Chairperson HelenKeeney called the meeting to order at 6:00 p.m.

Commissioners PresentHelen Keeney, Louis Vinson III, Robert Brown Jr., Frank Ferro, Robert Hudson, JodyWashington (arrived at 6:10 p.m.), Yvonne Young McConnell

r-,Commissioners ExcusedAlicia Perez-Banuet

Others Present:Fire Chief Tom Cochran, Patti Starnes, Training Chief Dan Oberst

Additions to the Agendanone

Approval of Minutes:A motion was made by Commissioner Brown and supported by Commissioner Vinsonto accept the September minutes as written. Motion carried with a unanimous vote.

Communications:• Thank you letter to LFD from Greg Martin for assisting with his wife, Holly

Martin's funeral arrangements.• Thank you letter to the Fire Board from the Matthews family for the donation to

the Maxwell Matthew Foundation in memory of Holly Martin. Vice-Chair Vinsonthanked the commissioners for donating $150. He commented that the familywas very appreciative of the donation.

• Thank you letter to LFD from Lowes for LFD's participation in their annual SafetySaturday event.

Presentations:Chief Cochran presented the board members with pink LFD t-shirts. The department issupporting wear pink for October cancer month. The entire Lansing Fire Department iswearing pink LFD t-shirts for the month of October on Thursday's and Friday's. Helenreported that she wears hers on Thursday's and Friday's wherever she goes and a lot ofpeople ask about it. Chief Cochran reported that this is a very positive event forLFD... so far we have sold over 300 t-shirts, with the proceeds going to the Susan G.Komen foundation.

Administrative Comments - Chief Tom Cochran:• This year's Open House held on October 2 was very successful. Thanks to

everyone who attended and helped support the annual event. Approximately300 people attended. Chief Cochran thanked Inspector Roberta Fockler and theFire Prevention division, along with everyone else who helped out.

• The Box 23 club annual fall dinner was held last Tuesday. Three members werehonored as lifetime members: Dean Brodberg, Al Chapman and Frank Goodell.

® Box 23 member Frank passed away last Saturday. He was a member of the Box23 club for 56 years. Frank Goodell had requested that Chief Cochran officiatethe funeral and he was very honored to do so. It was a very nice celebration ofhis life. Frank was an amazing person and no one knew more about Lansingthan Frank. He will be greatly missed by the Lansing Fire Department. Frank'sfather was a founding member of the Box 23 club.

• Miss Capital City photo shoot was last Sunday. We have participated the lastfew years. The contestants use a fire truck for a photo shoot.

• We will once again (3 rd year in a row) be participating in the MSU homecomingparade. The MSU women's basketball team will be riding on the fire truck.

• Mobile Food pantry is this Saturday. At Temple Faith on Holmes.

• Chief Cochran reported that we are getting some new innovative equipment outon the street to provide even better service to the citizens.

o Capnography - working through training with our new monitors tomeasure CO levels in the blood of a patient., It let's the medics know ifthey have correct placement for intubation. Will also be useful tomeasure the CO levels in firefighters at a fire scene.

o Fast Access 10 Access (EZIO Access) which is an I.V. interventioncapability to be used in certain situations. It is actually a gun that shoots aneedle into a shin and allows the best IV access during trauma, heartattacks, and for young children etc.

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o Dan Oberst commented that there was a lack of supply due to the Afghanwar. But we received our 1st shipment last week and will pushing theequipment out shortly.

o Cpaps - Which are used for sleep apnea will be used in the field forcongestive heart failure patients. Allows for a constant flow of oxygen.We are hoping to get that equipment on the medic units as well.

o Commissioner Brown asked where the funds are coming from to purchasethe equipment. Chief Cochran reported that we have $37,000 in an EMSdonation account from an elderly woman who donated the funds upon herdeath.

Silver Bells is coming up on November 19 th the Friday before Thanksgiving. Weare very involved the event. Chief Atkins from Emergency Management will havethe LFD command center set up. The department will be very involved in it.Silver Bells is a great event for the city.

• Chief Cochran introduced Dan Oberst - LFD Chief of Training and asked Dan togive an update on the Training Division:

Training Chief Dan Oberst welcomed the commissioners to the Training division andgave an update of the division. It's been an interesting time in light of the financialclimate and the lack of staff in the Training division. But, this past spring we were ablefill 2 of the 3 Captain positions. One was lost as a concession during the last contractnegotiations. Monique Drury and Mike Mulder are Captains in the division. They havea lot of experience and energy and are doing a great job. They are working on theircredentials. Denise Acker is greatly missed. They have a temporary person filling in.The Training division is emerging with a great Training team. Dan gave an update onthe training facility changes through the years. We are getting ready to do the annualconfined space training. Will start training on it next week.

Chief Cochran also commented on the Training division. We are getting a new techrescue vehicle and we are getting people trained on tractor trailer driving. ChiefCochran has known Dan since he was a young man. He is very passionate about whathe does and brings a great sensibility to the job. Chief Cochran believes Dan will bringthe Training division to a whole new level. Helen Keeney commented that if thecommissioners ever have a chance to watch the testing that firefighters go throughduring hiring and then the training after they are hired. It is definitely worth it.

Helen Keeney asked when we will be hiring. Chief Cochran reported that he has metwith Jerry Ambrose and they hope to hire 12 people.

United Way Campaign kicked off - The union has taken a real lead in it this year. Theyare tying in the presentations at our training classes. United Way is a good organizationbecause the donations stay local and there is low overhead. You can also donate to theprograms of your choice.

3

Chief Cochran talked about the great job Dan has done getting the Training centercleaned up and organized. He is really tightening things up and taking care of business.

Chief Cochran reported that he is working on a new AOG (Administrative OperatingGuideline) for subpoenas. Patti will send the new AOG to the board members for yourreview. LFD also operates with SOG's (Standard Operating Guidelines). He wants totighten up some of our procedures. He will also be working on the counseling anddiscipline, subpoena and a sick leave affidavit AOG. Chief Cochran is working closelywith the union on the AOG's/SOG's. He really believes in working collaboratively withthe union. Please give Chief Cochran your thoughts and input on the Subpoena AOG.

Committee Reports:None

Old BusinessNone

New BusinessDecember meeting - Chairperson Keeney asked to move the December 8th meeting toChairperson Keeney's home at 5931 Joshua St. for dinner and a meeting. Noobjections were noted. The December 8th meeting will be changed to 5931 Joshua St.at 6:00 p.m. Meeting change notices will be posted.

General Order:Commissioner Brown reported that he was glad that Chief Cochran convinced CityAdministration on the Training positions.

Chief Cochran gave an update on the regionalization discussion. They may haveanother study done.

AdjournmentA motion was made by Commissioner Brown and supported by Commissioner Vinsonto adjourn the meeting. A unanimous vote was taken. The meeting adjourned at 7:30p.m.

srov _Minutes Submitted by:

on November 10th , 2010.Patti Starnes

APPROVED November 10, 2010

4

C E-i•ic -Virg Bernero, Mayor

Tom Cochran, Fire Chief



(517) 483-4200Fax (517) 483-4488

www.lansinqfire.com

The Lansing Fire Board met in regular session on September 8 th , 2010, at LansingFire Department Maintenance and Alarm Division located at 3708 Pleasant GroveRd., Lansing, Ml. Fire Commissioner Young-McConnell called the meeting toorder at 6:00 p.m.

Commissioners Present:Robert Brown Jr.Alicia Perez BanuetRobert HudsonJody WashingtonYvonne Young McConnellLouis Vinson III arrived at 6:09 p.m.

Commissioners Excused:Frank FerroHelen Keeney

Others Present:Fire Chief Tom CochranBoard Secretary Patti StarnesChief of Maintenance Bill Oberst - Chief Cochran introduced Chief of Maintenance, BillOberst to the Board. Chief Cochran noted that Bill Oberst does a phenomenal job.Since Assistant Chief James retired he really depends on Bill. He is truly an asset theLansing Fire Department.

Agenda:Commissioner Young-McConnell asked for additions to the agenda. No additions weregiven. A motion was made by Commissioner Brown and supported by CommissionerHudson to accept the agenda as written.

UntedStatesCensus2010'IT'S'IN OUR HANDS

NUTES''OF THE LANSING BOARDOF FIREREGULAR FIRE'BOARD MEETING

September 8t" , ', 2010.

c^

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1

Minutes:Commissioner Young-McConnell asked if there were any corrections to the AugustMinutes. No corrections were noted. A motion was made by Commissioner Brown andsupported by Commissioner Washington to accept the August minutes as written. Aunanimous vote was taken to approve the August minutes as written

Communications:• Thank you from Morey Acker - Chief Cochran reported that he and his family

was very appreciative of the support from LFD during Denise's illness andpassing.

• Holly Martin memorial service announcement - Funeral services will be held onFriday, September 1 0th at 10 a.m. at South Lansing Christian Church

• John Dyer memorial ride flyer - This years ride/fundraiser will be held onSaturday, September 11 th . They hope to reach their goal for the endowmentfund in John Dyers name. John Dyer was a Battalion Chief with the Lansing FireDepartment.

• 911 Memorial announcement - The memorial will be held on SaturdaySeptember 11 th at 9:00 a.m. at Wentworth park in Lansing. Lieutenant MikeHamel from the Lansing Fire Department organizes the parade every year anddoes a great job. Chief Cochran reported that Parade magazine namesLansing's memorial service as one of the top 10 in the country.

• LFD Open House announcement - The annual Fire Prevention Open House willbe held on Saturday, October 2"d from 10a.m - 2p.m.

Presentations:Chief Cochran presented the 911 Cardiac Study to the Board and reported that theLansing Fire Department is ahead nationally with our outcomes.

Administrative Comments - Chief Cochran• Budget - doing pretty well so far. We came in under budget by a small amount.

Our over time account came in under budget which is very pleasing.• Promotions - All promotions have been approved.• Still waiting for the approval to post Dave Doerr's previous position in the

Maintenance Alarm Division. He is very optimistic that the position will beapproved to be posted.

• Contract worker Natallie Simpson has been hired to fill Denise Ackers positionuntil the position is posted and filled. Chief Cochran will be submitting a requestto post and fill the position.

• We are approved to hire 2 part time secretaries to replace retired Rosa Rosasand Ratana Hayes. Chief Cochran is working through the process. He hopes tohave the positions filled within 1 month.

• A brochure was distributed for the Red Cross NASCAR blood drive. It is thelargest single day donation they have historically. LFD is setting up a display atthe event at MIS.

• This Saturday is the Ingham Regional Medical Center Hero Gala featuring LeeGreenwood at the Lansing Country Club. Chief Cochran sits on the committee

2

and they will be selecting 3 individuals from area Police, Fire and EMS. Thewinning department will receive $2500 for equipment.

• Deluxe Inn - Demo and training will be tomorrow and Friday. We will be able toutilize this structure for some really good training. Training will start at 8:30 am.Media will be there on Thursday.

• Chief Cochran is attending capnography class tomorrow. It will be a very positivetraining piece for our monitors.

• We recently donated 8 of our older PIC 50 cardiac monitors to Lansing MasonAmbulance. They started a new paramedic program on Kerns Rd. It will be agreat facility for them. In return for the donations LFD will get .3 free tuitions forthree students to attend paramedic school. Thanks to Bill Oberst for putting it alltogether. Chief Cochran also thanked the Mayor and the City Attorney. BillOberst reported that Lansing Mason Ambulance has an excellent paramedictraining program.

Committee Reports: - none

Old Business:History of the Fire Board - Commissioner Hudson volunteered to work on the project.

New Business:none

General Order:Commissioner Vinson reported that there was a fire in his neighborhood on Hillsdale.Lansing Fire Department got their quickly and put the fire out. They did a great job.The neighborhood was very appreciative of the response. Chief Cochran reported thatit was very windy and it was great that they got the fire out so fast. Detroit just had 84fires yesterday due to the high winds.

Positive comments were made regarding the Labor Day Union article featuring BryanEpling.

AdjournmentA motion was made by Commissioner Brown and supported by Commissioner Vinsonto adjourn the meeting. Meeting adjourned at 7:00 p.m.

Minutes Submitted by: /fi®^". on October 13 th , 2010.Patti Starnes

APPROVED October 13, 2010

3



(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

UnitdStatesCensus-2010IT S IN DUR BANDS

MINUTES OF THE "L,ANSING BOARD `OF FIREREGULAR FIRE BOARD MEETING

August "11t",:2010

The Lansing Fire Board met in regular session on August 11 th , 2010, at FireStation #49 located at 520 Glendale St., Lansing, MI. Fire CommissionerChairperson Helen Keeney called the meeting to order at 6:30 p.m.

Commissioners Present:Helen KeeneyRobert HudsonJody WashingtonYvonne Young McConnellLouis Vinson IIIFrank Ferro

Commissioners Excused:Robert Brown Jr.Alicia Perez-Banuet

Others Present:Fire Chief Tom CochranBoard Secretary Patti StarnesStation 9 Crew

Agenda:Chairperson Keeney asked for additions to the agenda. No additions were given.

Minutes:Chairperson Keeney asked if there were any corrections to the June minutes.Commissioner Ferro noted a correction to the minutes under Commissioners Present -remove Frank Ferro's name. Commissioner McConnell moved to accept the minutes aswritten with the correction to remove Frank Ferro from Commissioners Present. Motionwas seconded by Frank Ferro. A unanimous vote was taken to approve the motion toaccept the minutes with corrections. Motion passed.

Communications:• Nixie email message re: Deluxe Inn Training session. If you haven't had an

opportunity to see the building with the graffiti artwork, it is truly amazing. On the19th and 20 th the demolition company will work with us during their demolition sowe can go in and simulate collapsed space with our Tech Rescue team and wehave invited our metro partners to participate in the training. The media hasbeen notified. The fire board members will be notified of the time... probably 9a.m. Questions? Helen asked about parking. Chief said you may have to parkdown the road and walk down. He is not sure how it will all lay out with thedemolition/construction company equipment in the parking lot. We have beenworking with the Ingham County Land Bank and Eric Shirtzing has allowed usutilize the houses that have been red tagged and set for demolition. We havedone a lot of training on them and it has been a great opportunity for us.

The LFD College Open House is taking place this week at Lansing Fire Station#41. Amy Keel from the LCC University Center is heading it up along withMonique Drury from LFD. She has done an excellent job putting the programtogether. Chief Cochran has made the attendance to the open housemandatory. He wants everyone to have an opportunity to talk about theireducation plans.

• Approved to hire part time 2 Secretary 26 Teamster positions. They have beenposted. Discussed the furlough day make up of the Teamsters. The posting islisted on the city website under the jobs listing. The have also been approved tohire a contract worker for Denise Acker's position while she is on medical leave.Chief Cochran commended Patti Starnes for doing a phenomenal job dealingwith the staffing issues. The postings run through August 24th . So far 48 peoplehave responded to the posting.

Discussed the Be Bold Feel Beautiful cancer patient campaign. Terri Shaver,wife of Tom Shaver (retired LFD) is heading up the project along with otheragencies. Cancer patients can get a makeover and have photographs taken.Terri Shaver is taking the photographs and LFD's Denise Acker was the 1 st toparticipate and be showcased. Denise also had her picture in the paper.

Presentations: None

Administrative Comments - Chief CochranAdmin comments department update

• Update on Denise Acker. Denise continues to battle cancer and she has askedfor visitors and phone calls. Denise is at home and Hospice is involved. Denisehas an amazing spirit and a great attitude. Please stop by to see her if you getan opportunity.

• Mobile Food Pantry will be held on Saturday, August 21 St from 9-11 a.m. or untilthe food is gone at the Tabernacle of David on W. Holmes Rd. If you areinterested in volunteering contact Dr. Joan Jackson set it up.

2

• Discussed the detox center at 810 W Saginaw. Chief Cochran is on thecommittee along with Dr. Joan Jackson. The center will have 24 hour care foralcoholics etc. who do not need hospital care but need to be off the street. Thereis also a similar program in Mason. The facility will have 11 or 12 beds. It is avoluntary detox center. We are hoping that it will help with our call volume to theVolunteers of America. Commissioner McConnell asked if LFD would betransporting people to the center. Chief Cochran reported that we may havesome involvement with transport but we are working with the VOA and a localtaxi company for transportation.

• Promotions have been approved. Working on a critical needs request for theMaintenance position to replace promoted Dave Doerr and an Engineer positionto replace promoted Mike Mulder.

• Hiring update given - more people retired than anticipated. Fifteen people plusare currently on long term sick leave. We really need to hire. Chief Cochran willbe talking to the Mayors Chief of Staff soon. Our Overtime is up due toretirement and sick leave. So we really need to hire.

• Chief Cochran is pleased to report that the department came in under budget forFY2010. '

Committee Reports: - none

Old Business:• Chief Cochran discussed the History of the Fire Board that was requested at the

June meeting. Commissioner Hudson suggested speaking to Jim McLain forinformation.

New Business:• 911 Memorial at Wentworth park will be held on Saturday, September 11 th at

9:00 a.m. Mike Hamel from LFD is heading up the event again this year.Please attend if you are able to.

• Commissioner Keeney spoke about Dennis Kent the bagpiper who volunteeredfor memorial service at Mt. Hope cemetery. He was honored to play for LFD andsaid that anytime you need a piper please ask. Chief Cochran will send him athank you letter.

• Common Ground was a great success this year. Chief Cochran is grateful forthe leadership of Emergency Management Chief Trent Akins and all the peopleinvolved in the event. Attendance numbers were down a little but that is trueacross the country.

• Kiplinger magazine selected Lansing, MI as one of the top 10 places for youngpeople to live. That is something to very proud of. Commissioner Washingtonreported that the young professionals in the area are amazing. They have somany good things going on.

3

• Vote for Chair and Vice Chairpersono Commissioner Keeney opened the floor for nominations. Commissioner

Young-McConnell made a motion for current Chairperson Keeney andVice-Chairperson Vinson to remain as Chair and Vice-Chairperson foranother term. The motion was seconded by Commissioner Hudson.Motion carried with a unanimous vote for Helen Keeney to remain asChairperson and Louis Vinson III to remain as Vice-Chairperson foranother term.

General Order:® Chief Cochran reported on the National Night out last night. LFD crews had a

great showing at the various neighborhood events throughout the City ofLansing. Thanks to Lansing Police Department and Police Chief Szymanski.We had over 20 requests for participation. There was a tremendous response.

• Fire Prevention Open House is October 2 nd , 2010 from 10 a.m. - 2:00 p.m. atfire station #8 located at 815 Marshal St. Commissioner Keeney asked theboard members to attend and reported that it is a great event for the Lansing FireDepartment. Please encourage your friends and neighbors to attend.

® Frank Ferro asked about the talking points for the neighborhood meetings. ChiefCochran will email them to the board.

® A motion was made by Vice-Chairperson Vinson and supported byCommissioner Hudson to adjourn the meeting. A unanimous vote was taken toadjourn the meeting. Meeting adjourned at 7:15 p.m.

Minutes Submitted by: /1i® on September 8th , 2010.Patti Starnes

APPROVED SEPTEMBER 8TH , 2010.

-- T.IC..Virg Bernero, Mayor

Tom Cochran, Fire Chief



(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

OF THE LANSING BOARD 0REGULAR FIRE BOARD ME

June'9th, 201.0

The Lansing Fire Board met in regular session on June 9th , 2010, at Fire Station#47 located at 629 N. Jenison, Lansing, ML Fire Commissioner ChairpersonHelen Keeney called the meeting to order at 6:11 p.m.

Commissioners Present:Helen KeeneyRobert HudsonJody WashingtonYvonne Young McConnellAlicia Perez-BanuetRobert Brown Jr.

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Commissioners Excused:Louis Vinson IIIFrank Ferro

Chairperson Keeney asked for additions to the agenda and Commissioner Hudsonresponded and added Historical Center Project under General Order.

A motion was made by Commissioner Brown and supported by CommissionerWashington to approve the May minutes as written. A unanimous vote was taken toapprove the motion to accept the minutes as written. Motion passed.

Communications: None

Presentations: None

Administrative Comments - Chief Cochran

Station 1 closed for a couple weeks while a new concrete parking apron was installed.The new apron turned out extremely well. A lot of rebar was used and the concrete is 8inches thick, which is thicker than before. The core samples exceeded the standards.It looks great and Grand Ave. will really shine once the streetscape is done. It was agreat opportunity and good timing to replace it now with the construction in the area.The entire area will look terrific. They will be putting a traditional sign up. They mayalso put the metal work up above the bay that says "central fire station". He is justkeeping with the whole ideas of his predecessor Greg Martins vision. Chief Cochrancan't say enough about former Fire Chief, Greg Martins decision to stay in station 1 andrehab it. This will be the crowning piece to the project.

Chief Cochran discussed the Lansing Fire Department Museum. Lansing FirefighterSteve Babcock oversees the museum and does a great job.

Last week was very busy. This was the first year we were unable to participate in Be aTourist in Your Own Town (due to station 1 construction), but we did participate in theHealth Fair, Hawk Island Triathlon and the Lugnuts fireworks last weekend.

The Lansing Fire Department Budget was passed by City Council.

The IAFF Local 421 contract was ratified 125-5. Those numbers speak to all thecollaboration, work and meetings that went into the process. Chief Cochran attributes itto Union President Bryan Epling and his Union leadership. Chief Cochran will haveBrian Epling summarize the contract for the Board.

The new engine is in service at station 9.

Still waiting on the new medic. It should be done soon.

The new round of Homeland Security grants are out. We will be applying for a milliondollars worth of grant funding. The next engine to be replaced is engine one. It has anarticulating arm. The cost is around $650,000 and that will be a big chunk of the grantapplication. Commissioner Hudson asked if we stated that Lansing was the StateCapitol when applying for grants. Chief Cochran reported that they talk about theeconomics and demographics of the area. There are a lot of details that are covered inthe application process. We are also looking at generators and cascade air fillingstations. We have been fortunate to have received several grants over the years.Mike Hamel is putting them together and he does a great job on it.

The Bike Rodeo took place at Station 8 a couple weeks ago. Sinas Dramis gave awayabout 600 bike helmets this year.

.

The next big event is Battle for the Badges Red Cross Blood Drive which kicks off onJune 19 th at 11 a.m. Summer is a critical time for blood and this is an annual event wehave been involved in for the past 9 years. So far we have won every year. Pleasedonate blood and vote for Fire...along with your friends and neighbors.

2

Retirements -A total of 11 people from the fire department are retiring. Eight from Suppression and 3from Administration. June 15th is the last day to submit the request to retire. It is theChiefs intent to fill the positions. The budget was built around the intention to fill thepositions. Dave Doerr from Maintenance is moving into Chuck Fulgers position. Davehas 45 days to decide if he wants to remain in the position. Then they will fill theMaintenance position.

Chief Cochran is leaving the country next week for 10 day trip to Spain.

A July 1st ceremony is planned for the Station 3 closing. Chief Cochran is working withSteve Babcock on it. Chairperson Keeney asked where they are moving thefirefighters and equipment too. Chief Cochran said they will be moving people andequipment throughout the other stations. He believes the building will be put up forsale. They are still considering building a new west side station in the future.

Commissioner Washington asked how the Memorial Service went. Chief Cochran andChairperson Keeney commented that it went well. About 50 people attended.Commissioner Keeney spoke. Jerry Ambrose was there on behalf of the Mayor.Commissioner Keeney also arranged for a Bagpiper. A Supervisor from East LansingDispatch played taps.

Commissioner Perez Banuet spoke regarding the Board attending neighborhoodmeetings. She put together talking points that can be used at the meetings. She alsocreated a feedback form to be used. A List of neighborhood meetings was distributed.Just double check the schedule or call to check for meeting cancellations etc.Chairperson Keeney suggested attending in 2's if possible. Chief Cochrancommented that this is great idea and goes along with the Strategic Plan.

Committee Reports - none

Old Business - none

New Business - none

General Order -Historical Center Project -Commissioner Hudson discussed the Historical Society bookproject. They are creating a book and Station 7 will be highlighted as a public building.The book should be done by next year and will be available to purchase.

Commissioner Brown discussed attending neighborhood meetings.

The Board members requested a history of the Fire Board.

Commissioner Brown discussed the Fisher Body parking problem. Chief Cochranwasn't aware of it.

3

A motion was made by Commissioner Brown and supported by Commissioner Hudsonto adjourn the meeting. A unanimous vote was taken to adjourn the meeting. Meetingadjourned at 6:57 p.m.


on August 11 t" , 2010.Patti Starnes

APPROVED August 11, 2010

4



(517) 483-4200Fax (517) 483-4488

www.lansinqfire.com

UnitedStatesCensus

2010IT'S IN OUR HANDS

ELANSING BOARD OF FIRE'COMMISSIOLARFIRE.BOARD MEETING

May 1.2th, 2010

The Lansing Fire Board met in regular session on May 12 th , 2010, at Fire Station#46 located at 5135 Pleasant Grove Rd., Lansing, MI. Fire CommissionerChairperson Helen Keeney called the meeting to order at 6:11 p.m.

Commissioners Present:Helen KeeneyFrank FerroRobert HudsonJody WashingtonYvonne Young McConnellAlicia Perez-Banuet

Commissioners Excused:Robert Brown Jr.Louis Vinson Ill

Chairperson Keeney asked for additions to the agenda and no additions were noted.

A motion was made by Commissioner Ferro and supported' by Commissioner Young-McConnell to approve the April minutes as written. A unanimous vote was taken toapprove the motion to accept the minutes as written. Motion passed.

Communications:Thank you letter from Larry Elliott's family. Larry Elliott recently passed away. Heserved in a number of positions with emergency services. He was a DeWitt TwpFirefighter for a long time and an adjunct instruction for LCC for over 30 years. TheHonor Guard and LFD participated in the funeral it was a very nice celebration of hislife.

Thank you letter from a citizen who had cardiac issues, for the care he was given fromthe Lansing Firefighters.

t

1

Letter of budget approval from the Fire Board to the Mayor. Chief Cochran thanked theBoard for the letter and reported that he had to move quickly to get the budgetapproved.

Firefighter Memorial Service will take place on Sat, May 29 th at 11:30 a.m. The LFDservice will be immediately following the Sons of the Union Veterans service whichstarts at 11:00 a.m. Chief Cochran invited the Board to attend.

Chief Cochran just found out that the John Dyer Memorial Ride will be held again thisyear. John Dyer was a BC here at Lansing Fire. He died of a stroke on Memorialweekend a few years ago. The funds are going towards the John Dyer endowmentfund at LCC.

Commissioner Keeney thanked everyone for getting back to her regarding the signing ofthe letter of budget approval a couple of weekends ago.

Presentations: None

Administrative Comments

Department Update - Chief Cochran:

Chief Cochran reported that these are difficult times but is pleased to see that we areworking through the issues. He is grateful for his relationship with the Union underBryan Epling's leadership. There were actually a lot of meetings with the Union to cometogether on the tentative contract agreement which passed. It still needs to beformalized by the City Council. Everything he has heard from the firefighters has beenpositive. The decision made to close station 3 was not an easy decision. He neverwanted to close a station...but for budget reasons he had to do it. His decision waspartly based on the GIS study that was done by the National IAFF. The two biggestimpacts are closing Station 3 and reducing minimum staffing to 48. This should allowan adequate number of people to work safely and provide emergency services to theCity of Lansing. Chairperson Keeney asked if this is done through retirements and nolayoffs. Chief Cochran said yes. They did not want to lay anyone off. Tough timesrequire tough decisions and Chief Cochran believes it is a good plan. Chief Cochranwill be happy to have Bryan Epling share the details of the contract with the Board onceit is passed. The Budget has to be approved or not by next Monday by City Council.With early retirements at least 6 Firefighters will be retiring and possibly 2 AdministrativeAssistants. The City provided an actuarial study to employees for $50. CommissionerHudson asked Chief Cochran whether he believes the Mayors budget or City Councilbudget...will that change the LFD budget/contract? Chief Cochran doesn't believe it will.Chief Cochran reported that our budget is tied to contract concessions that were madeetc. One predicament of the Union is the minimum staffing requirement that is in thecontract. It is considered permissive. We are the only dept in the state that has acontractual minimum staffing requirement. Chief Cochran said if the committee wantsto meet for a workshop that is an option. City Council is set to vote on May 17th . Citiesare required to have a balanced budget by the start of the fiscal year. CommissionerKeeney asked how many positions are affected. Chief Cochran said the budget is

2

based on the anticipated retirements and those will remain vacant but funded. ChiefCochran explained the seniority and the 1.0 positions that will be lost through attrition.Chief Cochran hopes to hire in the spring of 2011. If we hire in the spring then the newcrews can get in the stations by summer, thus reducing summer vacation overtime.Chief Cochran discussed station 7 and the intent to build a new west side station atsome point. There will be difficulties closing that station because of love and history ofthe building. It has been a big part of the Westside community for a long time.

The new engine is in service at station 9 on Glendale.

The new ambulance should arrive in a couple of weeks. The Garage will have it for acouple weeks before it is put in service. It will probably be housed at station 5. Theyalso received a USAR grant for tools and equipment etc. The next rig to replace is atstation 1 and will cost about $650,000.

There is collapse training taking place in Holt this week. We consistently work with ourMetro departments on training opportunities.

The Mobile Food Pantry will be held on Saturday from 9 am to 12 pm at the Black Childand Family Institute.

Bike Safety Rodeo will take place on Saturday from 10 am - 2 pm at fire station #8.Please stop by it is a great event. Commissioner Keeney asked about media coveragefor the event. Chief Cochran reported that the media has been notified.

Commissioner Keeney asked about the GM property? Chief Cochran reported that GMis interested in selling a piece of property now and that it is in the hands of City ofLansing Administration.

Possible replacement of parking apron at station #1. Chief Cochran is crossing hisfingers on the possibility of getting the apron replaced while the construction/streetscape is being done across from fire station #1 on Grand Ave. It will be about a$50,000 project and we may have to close the station for a couple days to allow theconcrete to cure. Commissioner Perez-Banuet asked if the crews have had troublegetting in and out of the station during the construction. Chief Cochran said there havenot been any problems and the Accident Fund has worked very closely with usregarding access in and out of the station.

Chief Cochran reported that the Common Ground second stage will be at the old citymarket property this year instead of on Shiawassee next to fire station #1.

Box 23 dinner was last night. Chief Cochran was unable to attend... however, this wasthe first dinner he has missed. The Tuesday before was Todd Ness's retirement party.The Fire Board is always welcome at the retirement dinners. Just RSVP. ChiefCochran will make sure the Board is notified of retirements.

Commissioner Perez-Banuet asked about the venting system on the vehicles. ChiefCochran explained how the Plymovent exhaust ventilation system operates.

3

Chief Cochran discussed Dr. Joan Jackson-Johnsons work on the sub acute detoxcenter. Dr. Johnson is his hero and an amazing person. Chief Cochran is involved inthe project. They are hoping to locate the center just south of the VOA. The center willdeal with drug and alcohol detox and will also offer support service to the individuals.There are a handful of individuals in the area who really tax our health care system.This will alleviate that and allow the individuals ongoing help. The center will have 11beds and be staffed 24 hours a day, including a doctor and nurse on staff. ChiefCochran is very excited about the project and optimistic that it will happen. A number ofcommunity partners have come together to make it happen. Chief Cochran said thesecenters have worked elsewhere in other parts of the country. CommissionerWashington asked if the goal is to offer them follow up services. Chief Cochran saidabsolutely...there will be support services there and after that program they can moveinto a residential program.

Committee Reports - none

Old Business - none

New Business - none

General Order - none

A motion was made by Commissioner Young-McConnell and supported byCommissioner Hudson to adjourn the meeting. A unanimous vote was taken to adjournthe meeting. Meeting adjourned at 6:57 p.m.


on June 8th , 2010.Patti Starnes

APPROVED June 8, 2010



(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

United StatesCensus2010IT'S IN OUR HANDS :,

The Lansing Fire Board met in regular session on April 14th, 2010, at Fire Station#45 located at .1821 Todd Ave., Lansing, MI. Fire Commissioner Vice-ChairpersonLouis Vinson III called the meeting to order at 6:00 p.m.

Commissioners PresentLouis Vinson III, Robert Brown Jr., Frank Ferro, Robert Hudson, Alicia Perez-Banuet,Jody Washington, Yvonne Young McConnell

Fire Chief Tom Cochran, Patti Starnes, Station 5 Crew, Chris Lake, Brian Eplingh:: :Pcf

^....

Chief Cochran introduced the Station #5 Captain, Dan Thomas and asked him 6 12introduce his crew. Captain Thomas introduced Firefighter Demps, Engineer Huegliand Firefighter Lack. Firefighter Wade was working out. Captain Thomas gave a briefhistory of the station and noted that Station #5 is the extrication focus station for thedepartment. Along with firefighting they specialize in rollovers, pin-ins etc.

Additions to the Agendanone

Approval of Minutes:A motion was made by Commissioner Brown and supported by Commissioner Hudsonwith the following corrections on page 4, 3rd paragraph, add: Commissioner Perez-Banuet volunteered to draft talking points to bring back to the Commissioners for reviewand approval. Motion carried with a unanimous vote.

Communications:

OF THE LANSING BOARD OF FIREREGULAR FIRE BOARD MEETING

April 14th, 2010

`,

Others Present:

Commissioners ExcusedHelen Keeney

none

Administrative CommentsChief Cochran thanked IAFF local 421 President, Bryan Epling and Vice-PresidentChris Lake for attending the meeting.

Training . Captain Posting . Update:The department has posted for the 2nd Training Captain position. Four people havesigned the posting and the Promotional Committee is reviewing their qualifications. AnLFD employee can transfer into the position for 45 day trial period without losing theirFire Suppression seniority. Monique Drury completed her 45 days in the Trainingdivision and has decided to remain in the division as a Training Captain. She has ayear to complete her education and qualification requirements. She hit the groundrunning and will do a great job and be a good asset to the Training division.

Mobile Food Pantry:The Mobile Food Pantry is this weekend at 9:00 a.m. Chief Cochran will send out theinformation. Our Firefighters are very involved and do a great job. The communityreally appreciates their participation.

Budget:The Lansing Fire Department budget hearing with City Council will take place on April23rd , beginning at 9 am in council chambers.

National Telecommunicators WeekThis week is National Telecommunicators Week. Chief Cochran has written a letter andforwarded it to the Dispatch division thanking them for the great work they do. ChiefSymanski and Chief Cochran took a cake to them today. Chief. Cochran and the BC'swill be taking a meal to them on Saturday as well. The news recently reported on a 911Dispatcher who talked a mother through saving her baby's life by administering CPR.The Dispatcher walked the mother through the CPR process. The baby is doing fine.The Lansing Fire Department does medical dispatching but some dispatch centers donot.

Retired LFD Assistant Fire Chief Tim James is now the Fire Chief at Benton/PottervilleFire Department. Chief Cochran is excited for him and knows he will do a great job.

Chief Cochran went on vacation recently and was very grateful to be able to take thetime off knowing that the department was in great hands while he was gone.

East Grand River - copper theftStation 48 responded and the gas levels were extremely high. An explosion wasaverted by the crews ventilating. Chief Cochran has had discussions with ChiefSzymanski regarding copper thefts.

Chief Cochran thanked Captain Miller and Training Chief Dan Oberst for working withthe land bank to use houses marked for demolition for training opportunities. We have a

process in place to be able to use the homes for training along with some commercialstructures. Captain Denny Miller was very hard on the project. We may be able to usethe Deluxe Inn too.

Contract/BudgetChief Cochran. reported that the IAFF Local 421 Firefighter contract is due to expire onJune 1 St . A lot of time, effort and hard work has gone into the negotiation process. Thecollaboration says a lot for the leadership of President Epling. These are not easy ,times. Chief Cochran thanked Chris Lake and Bryan Epling for support and hard work.It could not have happened with out the good working relationship they have and he isvery thankful for it. Chief Cochran believes it is a good solid agreement. We have a lotto be proud of at Lansing Fire. A lot of great people work here.

Brian Epling, President of the Lansing Firefighter Union along with Chris Lake, Engineerand Vice President of the Lansing Firefighter union spoke to the Commissionersregarding the contract. President Epling said that it has been a long process and he ishappy to report that there is a tentative agreement with the City of Lansing. The currentcontract expires June 30 th , 2010. In informational meeting was held today and there isalso one tomorrow. The ratification vote will take place next week on Monday andTuesday. Brian believes the agreement is definitely due to a lot of hard work. Theyhave worked to build good relationships with the Mayor, Administration and the FireChief. This agreement speaks volumes to what we can accomplish. There will also bedisagreements, but disagreements bring good decisions. With Chief Cochran'sleadership we have been able to accomplish many things. Excellent people work forthe department and he appreciates the collaboration. We have been able to worktogether due to these historic economic times. The City of Lansing is facing a $12million deficit for this year and the next few years. Tough decisions need to be made.We have made good, sound decisions. The biggest thing is the closure of Station 3. Itwas closed a few years ago for structural and health and safety concerns. They lookedat the changing demographics, and overall response data and it made the most sense.Chris Lake passed out a geographic analysis of the City of Lansing and discussed it.The Downtown district has a lot of coverage. The response time goal is 4 minutes orless in the city. We meet or exceed those standards. With removing Station 3 theresponse time goal decreases by 1.1% to 93.04%. That number provides the comfortlevel to continue to deliver a quality level of service. We are adequately meeting thegoal of the 4 minute response. No one wants to see a station closed, but this will helpresolve our economic crisis and there is only a slight change in the response time.President Epling is absolutely pleased to reach a tentative agreement. No Firefighterswill be laid off. We understand what is going on State wide and are very involved inissues at the State level as well. So we understand the changes that need to take placein the City of Lansing and hope for a positive outcome next week.

Chief Cochran is glad that we can accomplish what we have and continue with our levelof service and the standards we meet.

Brian Epling discussed minimum staffing. The Deficit Elimination Plan for the current 6months saved $600,000 by reducing minimum manning from 52 to 51. Now we are

3

reducing the minimum manning to 48 people. We will be losing some positions throughattrition. But, we are able to keep all 211 employees employed and on the job.

Brian Epling took questions from the Commissioners.

Commission Ferro asked if the 4 minutes was a national standard. Brian said yes it is.Frank said what if was 4.5 minutes? Brian said to imagine holding your breath thatlong. We need to meet or exceed the response time. That is very important for lifesafety. Ferro inquired about the cities who can not meet that response time. ChiefCochran said that the 4 minutes response time goal is a standard not a low. You won'tsee a 4 minute or less response time in a lot of areas such as rural etc. Chief Cochranis trying to get the link on the website which shows a living room fire and how how fastthe fire grows and changes. Chief Cochran went on to say that the Lansing FireDepartment has been very fortunate. We continue to provide good response andequipment. Chief Cochran is working on getting some new and innovative equipmentfor EMS.

Commissioner Perez-Banuet asked about the press releases and interviews. ChiefCochran said the press releases happen because the word leaks out and they want togive out good information. Chief Cochran discussed our "new kids" and the worry thatthey had...they are so glad that no layoffs will take place. Brian Epling said they werelooking at 14 layoffs. The numbers now that we saved equal 21 positions. So hopefullyit will go the through. Union is available at the budget hearings etc. explain the mappingetc. There was a lot of planning for this process. Commissioner Perez-Banuet said theydid great job on the planning.

Assistance to Firefighter GrantWe just found out that we did not get the grant. We will continue to pursue more grantfunding. It will be tough but we are continuing to move forward. Some positive thingsgoing in Lansing are: Accident Fund, MSP Headquarters, Knapps Building etc.Lansing is moving along well. We will survive, move forward and provide good safety tothe citizens and firefighters of Lansing.


Old BusinessNone

New BusinessChief Cochran charged the Members with getting feedback and talking to your friends,neighbors etc. It is hard to close a station and it hurts...but firefighters and jobs aremore important.

Commissioner Perez-Banuet conveyed appreciation on behalf of the Accident Fund.The building was evacuation during the recent storm. They appreciated Trent Atkinscalling to give the "All Clear". The head of security for Accident Fund wanted to thank

4

Lansing Fire Department. Chief Cochran spoke about the Accident Fund constructionproject. They have been working well with Lansing Fire Department and arecommunicating well regarding the construction. Our crews are out in the city on everymorning doing "first due" to determine best access and routes around the constructionprojects.

CSO Project - Chief Cochran said it is a huge undertaking. Chief Cochran reported thatChad Gamble,. Public Service Director said it is amazing how much cleaner the river isalready..

Chief Cochran asked the Commissioners if they would be interested in attending aLugnuts game and using the city suite at the Lugnuts stadium. The Commissionerssaid yes, they would like to attend a game.

General OrderCommissioner Brown reported that was very impressed during the last budgetcollaboration. He saw cuts agreed to that he never thought possible and he was soimpressed by the collaboration.

AdjournmentA motion was made by Commissioner Brown and supported to by CommissionerHudson to adjourn the meeting. The meeting adjourned at 7:00 p.m.

Submitted by "' on May 12th, 2010Patti Starnes

APPROVED May 12, 2010

Lansing Fire Department120 E. Shiawassee Street

Lansing MI 48933(517) 483-4200

Fax (517) 483-4488www.lansingfire.com

United S'tsu

rses•Cen

2010.ITS INCUR HANDS

OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERSREGULAR FIRE BOARD MEETING

March 10th, 2010

The Lansing Fire Board met in regular session on March 10 th , 2020 at Fire Station#44 located at 1435 Miller Rd. Lansing, MI. fire Commissioner Chairperson HelenKeeney called the meeting to order at 6:00 p.m.

Commissioners Present

Helen Keeney, Louis Vinson III, Robert Hudson, Robert Brown Jr., Alicia Peres-Banuet,and Jody Washington

Commissioners Absent/Excused

Yvonne Young-McConnell and Frank Ferro

Others Present

Fire Chief, Tom CochranA/Board Secretary, Denise AckerStation #44 crew - Captain Pawluk Firefighter McKinley Firefighter Le Enginee'r.;_McDonald Engineer Hagaman and Lieutenant Clayton

Captain Pawluk introduced himself and the station crew. The Fire Board Commissionersthen introduced themselves.

_,

Addition to the Agenda

There were no additions to the agenda

Approval of Minutes

Approval of February minutes - motion by Robert Brown Jr., seconded by RobertHudson, Motion carried


(.Y;,

1

Communications

Chief Cochran started a review of communications with a thank you letter from theMeridian Township Fire Chief Fred Cowper. Meridian had a structure fire that some ofour people responded and help in extinguishing the fire. Chief Cowper wanted to saythank you for our help.

Chief Cochran referred to the enclosed Lansing Fire Department News Letter, thanking .Patti Starnes for all the work she puts into doing this. Chief Cochran went on to point outabout Assistant Chief James retiring and that Maggie Murphy ran a marathon in DC in2009. Also that Paul Jahjah is becoming a world class competitor in weight lifting andhopes to be part of the next Olympics.

On a side note Maggie Murphy is in Haiti with a group of medical personnel from herchurch to help provide care and relief. Chairperson Keeney asked how the firepersonnel get time off to go to Haiti or compete in the Olympics. Chief Cochranexplained they use their personal time. Chairperson Keeney stated that this issomething that should be in the paper. Chief Cochran stated that the Public InformationOfficers (PIO) are working on this type of information and getting it out to the public.

February meeting was canceled. Notice passed around for signatures.


An informational bulletin was sent out regarding our new Engine. It is currently at thegarage. This engine will replace the engine at station #49 on Glendale and will put theolder engine into reserve status. Then we will try to sell our oldest rig.

New ambulance delivery status looks to be April 2010 and in service in May.

The month of February is when we try to get all of our CPR re-certifications done. ChiefDan Oberst was extremely happy that we were able to get almost all of the re-certifications completed.

Required Infection Control classes have been taught with a 98% personnel completionrate.

Currently the Metro Training Consortium for HazMat training is doing Operations Level.And this is something that all fire personnel are required to have. Then we have anumber of people that train at the Technician level (which is a level higher thanOperations level).

Paramedic Jim Harrington signed the posting for Training. Jim Harrington was in his trialperiod and on his 45th day declined to stay in training and went back to Suppression.Paramedic Monique Drury signed the posting for Training and is currently in her 45 daytrial period.

We are struggling with EMS continuing education (due to staffing issues), but with theMetro Training Consortium partners we are getting it done and it is working well.

2

We now have 2 bids for a new Urban Search and Rescue (USAR) truck/trailer that willbe at station #48. Grant money was approved by Region 1. Grant money in the amountof $450,000 has been approved to purchase a new Tech Rescue Vehicle. The MetroTeam (Lansing, Delta, Meridian, and East Lansing) is going to be the Level 1 TechRescue Team for Region I.

The USAR Team is an automatic response in the Metro area. If there is an incident within the Region it is a tiered process. The locals will determine if the USAR Team needsto be called and a request submitted and a decision has to be made within a half hour tohave the Team on the road and enroute.

We also have a HazMat Rapid Response Team for Region 1, and Engineer Chris Waierhas accepted the position of the Region 1 Coordinator.

Engineer Lamarr Bowers has been approved for duty disability. As a result of EngineerBowers' retirement, Mike Tobin will become an Engineer, and Mike will be the HazMatcoordinator for the Lansing Fire Department.

Engineer Chris Waier is also our Decontamination Exposure Control Officer (DECO)with our infection control plan. We have 3 personal on each shift; that are assistants toEngineer Waier. Chief Cochran's intent is to relieve Engineer Waier of this duty as soonas there are available personnel in Training to take on this responsibility.

Lieutenant Roberta Fockler has taken her Inspector class and has passed. She hascompleted the practical portion with the State of Michigan and will be licensed as a FireInspector with the State.

Engineer Gretchen Kohsmann has completed her 45 day period in Prevention and hasaccepted the position. She is scheduled to start Inspector school in April or May.

We have entered into an agreement with a number other departments to work withLansing Community College (LCC) to see if there is anything they can do to assist uswith training. Examples: LCC was able to use grant money a couple of years ago topurchase a Flashover Simulator (simulates being in a real fire). Physical ability testingwith a 1 year expiration; could be another plus in taking some of the pressure off fromus.

Leadership program "Grow your Captains". This program is to help people coming upthrough the ranks to become good officers/leaders/administrators.

Living Strong program: Part of the grant that was received was for equipment for PierFitness Trainers (train/certify people to become fitness trainers). Chief Cochran wouldlike to have 7:30 a.m. to 9:00 a.m. as an exercise period where our people would beable to get with trainers and workout.

We have received 5 new Tough Book computers. We have Image Trend (electronicmedical reporting system) that we have been using for roughly 4 to 5 years. ImageTrend is now the gold standard for the State.

Chief Cochran stated his goal is to have 2 Tough Book computers on each of theambulances. This would enable the medics to get their reports posted to the server in atimely manner. Right now 1 person does their report while the other person waits forthem to finish before they can do their report. Image Trend has a 4.0 version and we arecurrently training on this.

Our new 12 Lead Monitors are in and on the rigs. We have completed training on those.We also have our new Phillips AEDs on the rigs. Now have capabilities technologicallymore advanced than the hospitals. Once the hospitals are up-and running we will beable to transmit a 12 lead EEG via Bluetooth over the Internet to the hospital to thecardiologist who can read your EEG while on the golf course (i.e. using a Blackberry)and have a cath-lab set up and be ready for when you (the patient) arrive. AmericanHeart is calling this door to the room. Trying to get you out of your house and to thecath-lab in 90 minutes or less to get you the care you need. And right now we aremeeting and exceeding this standard.

Budget: Need to cut 11% (3.45 million). Chief Cochran has submitted some ideas butstill about 1 million dollars short with out laying anybody off. With the contract expiring inJune and the Mayor running for governor, we are just trying to work through theupcoming budget.

There was a warehouse fire on Elm on March 6th . The firefighters did a great job on thestop.

Robert Hudson asked if the retirement of Chief Mark Alley would have any impact onoperations; or would it be a smooth transition? Chief Cochran replied that CaptainTeresa Szymanski will do a good job as the Interim Chief for LPD.

Committee Reports

None

Old Business

An internet link to the Lansing neighborhoods Calendar of Events was listed on theagenda and a copy of the calendar for March was attached to the packet. It waspreviously discussed regarding the Fire Board members attending the neighborhoodmeetings and getting the word on Lansing Fire out to the people. Chief Cochransuggested that the Board could use the Annual Report for information they could speakabout as a start. 4/14/10 Correction, add: Alicia Perez-Banuet volunteered to draftthe talking points and bring back to the Board for review and approval.

Robert Hudson asked if the City still did City Hall on the Road. Chief Cochranresponded no unfortunately.

New Business

Eastside Organization is having fundraiser on Saturday March 13, 2010 at PattengillMiddle School

4

General Order

Adjournment

Louis Vinson III moved to adjourn, Robert Hudson seconded, motion carried, andmeeting adjourned at 7:15 p.m.

MINUTES APPROVED ON APRIL 14 TH , 2010 WITH THE FOLLOWING CHANGES:PAGE 4 UNDER OLD BUSINESS ADD: Alicia Perez-Banuet volunteered to draft thetalking points and bring back to the Board for review and approval.

Respectfully Submitted by:

Denise Acker - Training Secretary

Date

5



(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

UnitedStatesCensus

2010ITS IN OUR HANDS


January ;13 th , 2010

The Lansing Fire Board met in regular session on January 13th , 2010, at FireStation #42 located at 2114 N. Grand River Ave. Lansing, MI. Fire CommissionerChairperson Helen Keeney called the meeting to order at 6:00 p.m.

Commissioners Present

Jody Washington, Robert Brown Jr., Frank Ferro, Robert Hudson, Helen Keeney, AliciaPerez Banuet, Yvonne Young-McConnell,

Commissioners Absent

Louis Vinson III

Others Present:

Fire Chief, Tom CochranAssistant Fire Chief, Tim JamesBoard Secretary, Patti StarnesStation #42 Crew -

Captain Alvarado welcomed the commissioners and introduced his crew: ActingEngineer Ortiz and Firefighter Villegas. Chief Cochran reported that Ray Alvarado is thered shift station captain here at Station #42.

Commissioner Brown thanked the crew for their hospitality and reported on how wellcitizens are treated in the 4th ward. Helen Keeney commented on how absolutelygorgeous their table is. The firefighters refinished the table that was once used by thefire board many years ago.

Additions to the Aqenda

Assistant Chief James added December cancellation notice to the agenda. The boardmembers signed the cancellation notice to be added to the fire board official records.

Approval of Minutes:

A Motion was made by Commissioner Young McConnell a supported by CommissionerBrown to approve the November 2009 minutes as written. Motion carried with aunanimous vote.

Communications:

The Chief presented the board members with the 2009 LFD Annual Report. ChiefCochran noted that Patti Starnes, Denise Acker and Chuck Fulger worked on the reportalong with other staff members. Commissioner McConnell commented that she did lookat the report and stated that it was very well done. Commissioner Brown agreed.


Budget Reduction Plan - Chief Cochran discussed the current budget reduction planfor the fire department. He was thoroughly impressed working with Assistant ChiefJames, the local 421 Union, the Mediation board and others to come up with a greatplan. A few highlights of the plan are:

• Reduced Minimum staffing from 52 to 51• Took the Hazmat rig out of front line service. It will only be used for Hazmat now.• Reduced the number of people allowed of on vacation to reduce over time costs.

The plan was presented to the local IAFF union members for a vote. The vote was 153-1 in favor of the plan.

AC James offered his comments on how quickly the budget reduction plan was created.In a matter of 5 days (over the Thanksgiving holiday and the weekend) they were ableto come up with a plan. That is unprecedented in the Lansing Fire Department. Theplan was made by possible by collaboration of Administration, Union and the Mediationboard. Commissioner Washington noted that she was astounded at how quickly itpassed. It says a lot for the department and the relationships and camaraderie withinthe department. Commissioner Chairperson Keeney agreed. Chief Cochran reportedthat 7 people in the fire department will be taking furlough days....5 Teamsters andAssistant Chief James and himself. The Teamster Union officials would not agree tothe plan. Commissioner Brown said that it was great that people were able to thinkoutside the box to come up with a plan. These will be long term and long standingchanges. He was astounded as well.

2011 Budget - Chief Cochran discussed the 2011 budget and beyond. There is aprojected shortfall of $25 million over the next 3 years. It is estimated that it will be 2015before we see any revenue increases. The projected budget deficit for the 2011 budget

is $10-12 million dollars. The budget is due in July which means we need to developthe budget in 60 days. Chief Cochran said that he is still optimistic and believes thingswill get better. Commissioner Young-McConnell asked for a copy of the budget. ChiefCochran welcomes all ideas on the budget.

5th Ambulance - Chief Cochran reported on the good news that we were able to put a5th medic unit in service on Jan 1 st . The City Garage under the direction of Greg Klco isdoing„a great job keeping our vehicles on the road. The new medic should arrive the 1stof May. The City Garage received the new fire engine last week but there were someissues with the compartment doors. The new doors should arrive soon. Truck 48 had abad accident with no injuries and will be out of service for 3-6 months.

Grant Update - The department finalized all the grant work for the turnout gear, airpacks, and wellness program. We now have a personal trainer fitness program. SixLFD personnel were chosen in the department to be personal trainers. The training isgrant funded and is an excellent training program. That is a real positive thing.

Back Injury Prevention - Chief Cochran reported that we are continuing to work withthe Safety committee on a back injury prevention program.

US&R Vehicle - AC James reported on the Urban Search and Rescue truck/trailer thatis being purchased through the regional Homeland Security grant. Our current truck isa salvaged vehicle. that was refurbished 12 years ago. Our skills and abilities have outgrown it. The regional US&R workgroup asked the regional board for grant funding topurchase a vehicle to be used region wide. The cost is approximately $450,000 for thenew truck and trailer. It will be used region wide throughout the 9 counties.Commissioner McConnell asked if they can use the equipment from the old truck. ACJames reported that yes they can. He also explained the equipment and requirements.AC James reported on the regional type II team and its capabilities. CommissionerKeeney asked how often do we use search and rescue? AC James gave an estimatedfigure of probably 15 times in the last 10 years.

New Monitors/AED's - AC James reported that we have taken delivery of our new 12lead cardiac monitors and AED's. In-house training starts tomorrow. That is a$260,000 project we were able to get funded out of the general fund. CommissionerMcConnell asked how long is the training. AC James reported that it is 5 hours total formonitor and AED's. Chief Cochran reported on the equipment capabilities. Thehospital will have vital patient information prior to the patient arriving at the hospital.AC James said with new technology patients will have a cardiologist reading their EKGbefore arrival to the hospital.

Toughbooks - Chief Cochran reported that we have also purchased new Toughbookcomputers. We will equip the medics with 2 per vehicle and have few left over forbackup. This should keep the reports up to date and save a lot of time. There are stillsome real positive things happening within the department.

3

Chairperson Keeney asked if the information was going to be on the website? ChiefCochran will certainly look into that and reported that he is looking at ways to getinformation out to the public via Facebook, Twitter or something like that.

Mayors Inaugural Day of Caring - Chief Cochran discussed the Mayors Inaugural Dayof Caring. Our crews assisted with the event. It was a great event. Joan Jackson .Johnson had a big part in it. There were people from all walks of life...from the verywealthy all the way to homeless people. Everyone was included. It was really welldone and very impressive.

Commissioner Brown stressed the need to get the word out to the public regarding thenew monitors and equipment. Commissioner Keeney said that as a board they need toget the word out to the community through the commissioners. Chief Cochran will workon it and come up with some ideas and will give an update next month. CommissionerYoung-MCconnell said that the board can help with that effort. Commissioner Brownsaid that we have come a long way as a department with getting the word out to thecitizens of Lansing. Please forward your ideas to Chief Cochran or Patti Starnes.

No Senior Without Christmas - Chief Cochran reported on the No Senior withoutChristmas program that was put on by TRIAD and headed up by Tracy Ruiz from LPD.She is very involved with the program. This year the baskets were filled at Station #48on December 15 th . Over 200 baskets were filled and delivered to the seniors in theLansing area. It is a great program that Lansing Fire will continue to be involved in.

Sobriety Center - Chief Cochran is also involved in bringing a sobriety center todowntown Lansing. It will be located on Larch and Shiawassee...just south of the VOA.Dr. Joan Jackson is getting people and businesses to donate time and money. She istrying to raise $125,000 for the project. Last year the department responded to about420 calls to the VOA. The majority of the calls are for intoxicated individuals. At thesobriety center people will be qualified to take care of them and evaluate them. It will bea huge cost savings and time savings for the department. She is also trying to get thelocal hospitals to donate as well. The center will have 11 beds and will also offer otherservices to help those in need.

Commissioner Keeney talked about retired Tim Moede's book and encouragedeveryone to read it.

Committee Reports

Commissioner Brown reported that he met with Chief Cochran on behalf of thePersonnel Committee and they are putting a new commissioner orientation plantogether.

General Order

Chief Cochran presented the commissioners with polo shirts and thanked them for theirservice and dedication to the Lansing Fire dept and the citizens of Lansing.

4

Assistant Chief James announced his retirement effective Feb 1st of 2010. He said thatit was not an easy decision. This department has truly been a way life for him for thelast 25 years. It has truly been a blessing for him and his family to serve the citizens ofLansing. It will be tough not to come here everyday. He has no regrets. He isappreciative to the City of Lansing for what the City has provided to him and to thecitizens of Lansing. He was truly honored to be chosen to be the Assistant Chief byChief Cochran. AC James thanked the board for their dedication and said that they arethe true voice of the city. We need your input... not only the Chief but the electedofficials of the City of Lansing. Thank you all for your time on the Board.

The Board thanked Assistant Chief James for serving the fire department and thecitizens of Lansing. It has been a pleasure working with him. Chief Cochran said thathe has a lot to offer with his knowledge and expertise. Truly it has been a team effortwith Tim running the fire dept. He has been able to trust him and thanked him for workhe has done for the dept and the citizens of Lansing. He has certainly earned hisretirement.

Commissioner Perez-Banuet reported that she and Commissioner Washington stillneed their ID badges. Patti Starnes with follow up with Bill Oberst regarding the statusof their badges.

.

AdjournmentA motion was made by Commissioner Perez Banuet and supported to by CommissionerMcConnell to adjourn the meeting. The meeting adjourned at 7:15 p.m.

Submitted by on March 10 th,2010

MINUTES APPROVED ON MARCH 10 TH , 2010

5



(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

THE LANSING BoARD.OF FIREREGULAR FIRE BOARD MEETING

November 10, 2009

The Lansing Fire Board met in regular session on November 10, 2009, at the LansingFire Station #48 Emergency Services room located at 815 Marshall Street, Lansing, MI.Fire Commissioner Chairperson Helen Keeney called the meeting to order at 6:10 p.m.

COMMISSIONERS PRESENTHelen Keeney - ChairFrank FerroAlicia Perez-BanuetJody WashingtonRobert Hudson

COMMISSIONERS EXCUSEDLouis Vinson III - Vice ChairYvonne Young McConnellRobert Brown Jr.

OTHERS PRESENTFire Chief Tom CochranAssistant Fire Chief Tim JamesAdministrative Assistant, Rosamaria RosasEmergency Management Chief Trent AtkinsRachel Marshall, Americorps VISTA/MSU graduate

ADDITIONS TO THE AGENDANone

APPROVAL OF MINUTESA motion was made by Commissioner Ferro and supported by Commissioner Hudson toaccept the October minutes as written. Motion carried with a unanimous vote.

COMMUNICATIONS

None

Fire Board Minutes of November 10, 2009

Page 1 of 12

PRESENTATIONSNone

ADMINISTRATIVE COMMENTS - Chief Cochran

Department Update:

We are facing some serious budget issues. I have not gotten a hard number yet fromthe Finance department I am estimating a shortage of 400 - 600 thousand dollars onthis year's budget. It was reported in the News for next year's budget but it is actuallyfor 2009-2010 years. This is a result of the cuts in revenue sharing which is roughly 1.8million. Again, numbers are not hard numbers and anticipating 1 million dollars in lossdue to taxes and short fall at the first of the year. I think everyone knows what is goingin the State of Michigan. We are starting to see this impact coming into the City ofLansing. We have done a really good job at being able to control our costs. Overtimecosts are below what they were last year and that is thanks to all the divisions and thework that they have done. But it is starting to catch up to us and I anticipate even moreof impact in the 2010/2011 budget year and I don't know what those numbers will be.Again most of you are all very involved people and have been staying up with the newsso it not a surprise to any of us. Just today they announced in Grand Rapids that theyare facing major cuts to public safety upwards 24-26 firefighters and 41 police officers.We all know what is going on with State Police this is now coming down to the City ofLansing. I don't have any answers for you as far as what that impact will be. I don'thave a hard number. Chief James and I have been having a lot of discussion on tryingto address this issue. But be assured whatever we do, we will capture and maintain ourcore services of what the fire department is all about.

1know that the Mayors administration met with the City Unions today and had somediscussion with them. I don't know what those discussions were. There has been somediscussion the City had asked for any voluntary furlough days that any employees werewilling to give. I know a few people expressed some interest. I think a great deal ofwhy it has not gone anywhere as much it could have is that there was great concernanticipated by the employees in general that these would become mandatory at somepoint. Similar as to what the State has been doing. I wish I had more information foryou, but I don't. Be assured as I do get more information I will share that with the FireBoard.

Commissioner Ferro: Chief do you have to come up with a plan at some point. Didthey tell you any dates you have come up with?

Chief Cochran: All I know is that it will come out of this year's budget. Again mynumber is just some discussion Chief James and I have had. We don't have a hardnumber, I have not received those numbers. I have not been given a deadline as towhen I have to have that done. We've got some ideas as to some things we are hopingto do. That is a huge number, which will have a large impact to our department andthroughout the City of Lansing.

Commissioner Hudson: Did you see today's article?


Page 2 of 12

Chief Cochran: I was going to get to that, I saw you pull the newspaper out. Are youreferring to Derrick Melow?

Commissioner Hudson: I believe so where it compared us to Ann Arbor.

Chief Cochran: The article that Hudson is referring to is Derrick Melow is the AssistantEditor to Editorial Page. Comments that were made, I am not sure from were theycame from to be honest with you. I serve on the Elder Death Review panel; I think Ihave shared with some of you before. I was talking to Dr. Dean Sienko, County MedicalExaminer as best we can as marketing this. There is a group of people from theAttorney's General office, AME office, Police and law enforcement from differentagencies. We do a review of suspicious deaths of the elderly. Sgt. Tracy Ruiz, LansingPolice Department is a real driving force with this project. I was at that meeting andChief Taliffaro from East Lansing was there, we didn't actually discuss it there but wemet a little later we were contact with each. He didn't know anything about this lettereither. The letter states, I paraphrase it from Ted Staten, East Lansing City Manager,talking about the need to combine stations and services with East Lansing Fire and thesticking point is that he made a statement that it is the Lansing Firefighters Union. Idon't know where this is all coming from again that was not the case. Some otherdiscussion we had awhile ago, in trying to get some things done. I am not going to pointthe fingers or blame, so I guess I'm not going to make a statement to that affect. ButHudson also was talking about they were compared us to Ann Arbor Fire. The fact thatAnn Arbor Fire while the City of Lansing just a little large then Ann Arbor Fire squaremiles and population. Our department is twice as big as their fire department, but theydon't talk about services for one thing. Ann Arbor doesn't do EMS transport, so it wasnot really a fair article. Without a doubt I have really pushed for it with the Metro Chiefs.I can't take any credit for this, a lot of this was done long before I came into this position.Former Chief Martin, Chief Taliffaro, Meridian Fire and Delta Fire were involved. Theyactually did a Regional study talking about doing some services. It was a great planChief James as well as Chief Atkins were also involved along with some other peoplefrom the fire departments. The thing that bothers me a great deal is that the MetroDepartments are and have done a lot of regional efforts. We do a lot with a special TRuse and trench collapse with our Haz Mat team. We have had this discussion beforewe have talked about theses teams that we have here in Lansing. Again thanks toChief James and Chief Atkins for all the work they have done with this and makingthings happen. We don't sell that well enough, I don't think. The favorite Fire Rig in theCity of Lansing for Mayor Virg Bernero is at Station #6 what we call the Squad the HazMat vehicle which has Metro Fire Department on it. Mayor Bernero loves that vehicle,he sees that and he reminds me of that all the time. One of the other things that wehave done which is huge is that we have combined our training calendars. I havementioned this before there is a web site for the Metro fire departments that you can goto and access the Annual Training Calendar. It also includes Delhi Fire Department, sowe have extended that to a fifth department. There is a lot that we have been doingwith EMS credits it just makes it a lot easier to offer those credits. My point is there area number of calls that we have made as a Metro Team. The most recent was thetornados in Williamston. We do a lot, there is more that we could do. Obviously withthese budget times, there is more that we are going to have to do. But we will preservethose core services with the Fire Department which are Fire and EMS response andRescue and Haz-Mat. Chief James and I have had some discussion; we have someideas as to how we are going to get there. But I need to get that hard number so I knowFire Board Minutes of November 10, 2009

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what to work towards. With that being said as always, I've tried to be positive and upbeat we have great people here. We are going to do all that we can to preservefirefighter's positions and support the divisions that are there to work with the firedepartment. As I get more information, I promise you I will e-mail that information toyou.

Commissioner Keeney: How many anticipated retirements do you have between nowand the next budget year? °.

Chief Cochran: Well it depends on how you look at it Helen. I think we have sevenpositions currently right now that are open and funded. There are four of us that areeligible being: Chief James and I, and two of our current Battalion Chiefs Todd Nessand Dave Ford they have stated that they will be leaving in the spring. Chief James andI have not made any statement to that affect. So that would be eleven is the way I lookat it. Four that can and seven positions that I believe that are open. There is alwaysthe discussion between Human Resource and the Fire Department if those numbers arecorrect. We actually have two people that on long term injury leave. They have tried toget duty disability and that's two of those positions and then we have a few others thathave retired, three other that have retired.

Chief Cochran: Chief James do you have anything?

Chief James: I guess when we start the discussion certainly the Union will be at thetable with us. I know that we will have some good discussion and good input fromthem. I know that they have some good collaborated ideas not only the FirefightersUnion but, also the other Unions that are represented within the fire department to cometo the table and talk about their ideas. I know that they have shared them in the pastalso with Jerry Ambrose. We will look at every option with the primary goal to preserveand save the core mission of the fire department. We all know that is going to be tuff,there is no doubt about it. The Mayor is committed that those core services of Fire andEMS services will be there, with the Unions being on board with that.

Chief Cochran: Chief James and I both are very committed to a collaborative effortand trying to be open and transparent. I will admit I am a big believer in transparencyand I don't have all the answers. But I have a lot of bright people working here. Wehopefully will get ideas from them. They are a little reluctant at times because they allbelong to the Union. In the Union there is a contract that is in place and I certainlyunderstand and honor that but these are very extenuating circumstances and we don'tknow where this is going to end.

Commissioner Hudson: I don't know if you know the answer but, with a lot of thesetraining classes for the different areas of service that we provide are those all duplicatedwithin each fire department in our region?

Chief Cochran: We have our in house training at the stations, which the Captain orLieutenant might perform that day as part of our daily training.

We have the Lansing Fire Training that's offered. The next two weeks we are doingfirefighter right to know and infectious control that are required...that we have to do.There are other things that go on. Recently they just held the heavy duty extraction


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school. A lot of those are pushed out to the Metro partners. What they are trying to doat the Metro is have an Annual calendar which they are still working on. Then there arethose things that we have to train together for teams such as: Trench Collapse,Confined Space, Haz Mat and that will be offered at the Metro level. Then some ofthese other classes like the heavy extraction class that will be offered to them if theywant to send their personnel. There is a multi tier approach to this. It starts in thestations then goes on up.

EMS is overseen by Officer Greg Haman from Meridian Fire. The EMS continuingeducation credits have to be submitted and requested to the State. That schedule is puton the Annual calendar, which is rotated from the various departments with the classlocations. For example like the Infectious Control and Firefighter right to Know is arequirement. We submitted and have been approved to have EMS credits for thoseclasses. As I have mentioned before that a paramedic has to have 45 continuingcredits in a three year period and an EMT has to have 30 credits. On top of the 45credit the Medics need, every two years they have to be ACLS (Advanced Cardiac LifeSupport Certified) of which they get the condensed class. I believe they get 8 to 10credits. They also have to be certified within the Tri-County by Dr. Orr the MedicalDirector for the Tri-County Emergency Medical Control Authority. Dr. Orr authorizeseach of the Responders to the License Level.

Commissioner Hudson: I was just thinking about how the surrounding elementaryschools have tried to combine the schools. Instead of having one here and one therethey have picked the third one and combined them. We don't have a whole lot of roombecause we have done most of that for like Haz Mat training. Delhi is not going to havetheir own training program and Lansing has it's own training program. It is a regionalthing where we are already trying to consolidate all the classes into an area and thattype of thing. So there is no big cost savings there.

Chief Cochran: I don't believe there is a lot of cost savings. The real bonus is that weare a Metro Team working together. I have to give credit to a number of other peoplefor all their work.

Commissioner Hudson: Someone had mentioned to me that there would be likeabout a 3 % million dollar savings if we become Regional overnight. I know we havetalked about it before, but it seems a little excessive.

Chief James: It was in the Lansing Township proposal.

Chief Cochran: We had developed what I believe was real solid fair plan. The planstill exists which is very viable. I attended the Lansing Township Board, and talked totwo couples. We were going to offer their firefighters our pay scale and retirement. Itwould have been more efficient, due to the fact that they have to go through Lansing toget to some of their areas which is not safe. Since some of Lansing Fire stations arecloser to those locations then Lansing Township

Commissioner Washington: We have to regionalize not only fire but Police along withattitudes have to change from all the surrounding areas. Especially in these economictimes today.


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Chief Cochran: We actually went to Lansing Community College and met with CityManagers, Mayor's, Politicians and Chiefs. I stated that they are the ones that need tomake this happen. I as the Fire Chief can not make this happen. I went to the LansingTownship and made that proposal, that's where that came from.

I think we are looking at any where from 8 to 12 million dollars for next year. I attendeda meeting today the Governor was there, we were talking about funding for school aid.It is unfortunate that politicians don't make the decisions that need to be made.

Commissioner Ferro: Chief until we get a regional solution can we have revenuegenerated with the training. Can we charge the other fire departments that train withus?

Chief Cochran: I don't think that is a good idea. I believe we have built real solidrelationships and to do something like would tear all that down. It would make that gapeven greater.

Chief Atkins: I think what you would see is that they would all work together and justleave us out.

Chief James: It's utilizing everybody's resources to make this training happen. It's notlike Lansing has all the resources. We have to call on their personnel to help teach theclasses, utilize some of their equipment and their space. My feeling is that they wouldcompletely pull away from us and leave us on our own.

Chief Cochran: It took us about 12-13 years to building our trust and relationship, andto go backwards it would not be worth the revenue.

Commissioner Perez-Banuet: What is the annual budget?

Chief Cochran: Our total budget is 29 million dollars, 80 -85 % of that is personnel cost.We generate about 3 million dollars in EMS revenue, which certainly doesn't pay for theservice but it helps to offset it.

Chief James: I believe the gross revenue it generates for the EMS service is about 6.3million. But we only see about 3.1 million of that.

Chief Cochran: If you have any ideas contact Tim or myself. I will keep you updated,as I get any more information.

Commissioner Hudson: Is the computer system able to generate an average cost forthe different types of situations? It doesn't have to be a firm number. I know the PostalServices compares prices for services compared to other department.

Chief James: The State of Michigan is currently collecting data to compare to theNational Association. There only 41 communities participating in this program. Weshould be able to provide that information in about 2 years.

Questions from the Commissioners:Fire Board Minutes of November 10, 2009

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Commissioner Perez Banuet: Is there a different standard being the Capitol City?Are we required to have more because we have government buildings?

Chief Cochran: We are not required to have more, but we do have moregovernment buildings to protect than Ann Arbor. That is where revenue sharingcame from and that is what it's supposed to pay. They have never given us 50%which was promised to the Cities, Townships and Counties. Now they haveeliminated that revenue which was to be given to us.

Commissioner Kenney: Is this cut in stone, because if you listen to GovernorGranholm she said don't worry about that because I'll find the money some place.

Chief Cochran: I would say it is not cut in stone there is definitely a lot of politicsthat are taking place. Everyone has got their own agenda, we can sit here all nightand discuss the issue but this is a global economic issue.

Chief Cochran: My fear is for the younger generation, because they have put theeffort into their education. Their scholarship has been taken from them after it waspromised to them. I like to thank Michigan State University because they havepicked up the $500 that was allotted for this year. But the student will be responsiblefor that portion next year.

Emergency Management Update by Trent Atkins:

Interns and volunteers: Rachel Marshall has started with us a couple a months ago.She is the Community Planner with our office through the Americorps. She iscommitted to our department for about a year, but potentially for two years. Rachelposition is looking at special needs for the community and how to better communicatewith them and met their needs as it relates to disaster. We have one other CommunityPlanner in office now again through Americorps. She is working specifically withdolthing.us program. The idea is if you do one thing a month for twelve months youwould be prepared for a disaster. The program actually started here in this office withRonda Oberlin and Ken Jones who was the Emergency Manager prior to me. It sincehas become its own private non-profit organization it is funded by several grants. It ismostly here in Michigan, but you see dolthing groups popping all over the county. Ifeverything works out right we will bring on a Homeland Security Planner on January 1,2010, with Homeland Security Funding. A third Americorps Planner will work withNeighborhood Groups and Small Businesses. We are trying to take advantage of someof the stimulus money that is out there. There is absolutely no cost to the City for thosetwo years after that there is no commitment to keep those positions.

Americorps Intern Rachel Marshall: Gave a brief introduction of her duties, duringher assignment with Emergency Management. Ms. Marshal is also looking at the socialmedia aspect of warning messages for the community.

The ID Program - Emergency Management Chief Trent Atkins reported that the really .great thing about this program is that if right now we were to have a flood or tornado inLansing we would be able to identify special population. Currently we have no ideawhere our special population is. This program we would be able to identify in a


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neighborhood or specifically to a group where we would need to put our resources whenit comes to evacuation. Who is going to need the assistance because they are shut indue to their physical impairment? We are also looking at the translation of documents,with the different languages within our city.

We started working with Michigan State University Criminal Justice Program since lastfall we have been getting at least 1 intern every term. People have been asking whyare we getting criminal justice students? More then 50 % of our job down here isworking with homeland security, we deal a lot with critical infrastructural and grants. Weprovide them with a lot of opportunities to not only to work here on projects but theinterns also work with event planning. Most recent was our Silver Bells event regardingsecurity, intelligence gathering and response.

The interns also get an opportunity to go out to the Michigan Intelligence OperationCenter. They spent a day with different departments such as; Bomb Squad, ForensicLab, Lansing Police Department. Also Ms. Marshal has been working with Brad Druryfrom our Fire Marshal Division with our recent Homicide investigations. This pastsummer we had two interns. Actually in the spring our department will be getting twomore interns. We are trying to be creative; it is tough times and we are not going to getmore resources at this point. But the community still has to be served. We have to tryto reduce that risk within the community the best we can, so if the Feds and theColleges want to offer us assistance we are going to take it.

Chief Cochran:Included in your packet is a recent draft recruitment brochure. Patti and I worked onthis project with Denise assisting. We took an old one and updated it with recentpictures. We are actually going to change some of these pictures on it so this isn't mostcurrent draft.

Thursday from 6-8 pm at the North Precinct is Public Safety Career Day that I will beattending.

Commissioner Josephine Washington: Can I ask you why? When we can't pay thepeople that we have it makes no sense?

Chief Cochran: I am going to be positive and more forward. There will be opportunitiesat some point. The idea being is that the impact we need to make is not just in the highschools but also in the middle school in trying to getting young people to focus on thesecareers. It used to be, that you could just walk into these jobs without to muchexperience and that has changed a great deal. You just can't walk into a firefighterposition any longer off the street. The idea being we are trying to get these people herelocally and we have some good resources to do that. We ask that they get experiencefrom different departments and services as far as fire and EMS so when they come herethey will have little seasoning. Because this job is unlike any other job that they willever have they need to have a good idea what this job is all about.

Commissioner Josephine Washington: So this is not recruiting? I mean it's okay if itis, but I was just wondering.


Page 8 of 12

Chief Cochran: It is not recruiting specific to yes, we are going to hire in the spring. Ihad every intension of looking to hire in the spring. Obviously that is probably going tochange because of what is going on. But at some point will have to hire again so wecan't just sit back and not do anything we need to move forward. That is my attitude, Icould retire and walk away from this or I could sit in my office and say okay we aregoing to cut positions. But we are trying to find a way. One, work with it and deal with itand try to keep those core services as Chief James and I said. And two, to me whenthere are negatives and bad things that happen. There are always opportunities andhopefully we can find some opportunities to move forward. We will move forward as Isaid we have a great department and our resources are most important. Resources arepeople and we have a lot of really good people here. So we will continue to providingwhat we do and we will still make those calls.

You also have your calendar for 2010. I know that we changed them a little bit withregards to any Holiday's; I know Patti looked at that. But if there are any issues, let usknow please.

Chief James: If not at this meeting but next meeting they do need to be approved soshe can them post with the City Clerk.

Chair Helen Keeney: Do we want to take the time to look at our calendar that youwere given tonight. If there are not any problems we can get it approved tonight.

Chief Cochran: I think you can go ahead and approve them.

Department Update:

Chief Cochran: I talked about career day on Thursday. Business offices are closedtomorrow for the holiday.

The purchase order has been cut for our 12-Lead Cardiac Monitors, we have selectedPhilips. They were actually the number one choice in the process. There were threemonitors that were field tested. The group of personnel selected the Philips Monitor andthat happened to be the lowest bid. So there are 9 of those monitors. They have stateof the art technology they have Bluetooth capabilities. The reading can be sent directlyto the Hospitals and to their hand held devices. We will also be purchasing 14automatic externals defibrillators.

Alicia Perez-Banuet: Did you say 9 or 12 monitors?

Chief Cochran: 9 of the 12 lead monitors also 14 automatic externals defibrillators.

Chair Helen Keeney: That's has been approved?

Chief Cochran: The purchase order has been cut for monitors, which came out ofCapital improvement funds. We are also moving forward on I haven't got a PurchaseOrder yet on new Tough Books, our EMS reporting computers. The PanasonicToughbooks that the EMT's and Medics use in the field are close to 5 years old so weneeded to replace those and we had money in our computer technology budget. Weare working towards getting that done, I have not seen a purchase order yet.


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Chief James: The new fire truck is making progress. You can go to Crimson FireApparatus online if you would like to see some pictures. They had some updatedpictures on their website a couple of weeks ago. They do not have a final completiondate for us, but I would expect some time in March we will see that arrive here for usfinish and train personnel on. The ambulances are in the process of being built at thistime. We are looking on a delivery date some time in January. There are five beingbuilt, once again in the collaboration with Meridian, Delta, East Lansing and GrandLedge. All five of the Chief's are having one ambulance built.

Commissioner Ferro: The Doi thing, is that a 501C3 a non-profit organization that isbased here in Lansing?

Chief Trent Atkins: The RSVP is a retired group of individual's; the project was fundedby grant money. The program started here in Lansing.

Commissioner Ferro: That brings up the idea of a 501 C3 to generate funds for theFire Department. Maybe there are some other ways to generate funding so we are notdependent on the City.

COMMITTEE REPORTS:None

OLD BUSINESS:

Chief Cochran: I will be meeting with Bob Brown, to organize a guide for newmembers. I do plan on meeting with you Commissioner Jody Washington. I'm sorrythat I have had to cancel.

Commissioner Jody Washington: Status on Security Badges?Chief Cochran, I will follow up with Bill Oberst.

Commissioner Helen Keeney-Chair. Follow-up of photographs of Fire BoardMembers for the fire stations?

Chief Cochran: I will check with Bill Oberst and Patti.

GENERAL ORDER:

Chief Cochran: If I might suggest we should move to approve 2010 Calendar for FireBoard Member meeting.

Approval of Fire Board Calendar for 2010, motion by Commissioner Ferro andsupported by Commissioner Hudson. A unanimous vote was taken for approval of the2010 calendar.


Page 10 of 12

Emergency Management Update by Chief Trent Atkins:

Flood Plain Homes - We got our first appraisal on our home that we are buying withthe PDM for the flood plain. We are going to be buying 72 homes that are in the floodplain. We are hoping that this next year we are going to get a little more grant funding.

We are working on a project with the Coast Guard. We are looking at upgradingearly warning for flooding, which are over 100 years old. We hope to secure somefunding through their grant process to update all those river gauges and to create anearly warning system.

We recently received our Storm Ready status. Lansing has been identified throughNOA and has been given Storm Ready Community Status. The idea is that we preparethe community. We have taken a number steps to mitigate flooding in the community.In return they have given us a couple of big signs, which will be placed at Station #1 andStation #8. What this means to the community is that it reduces that cost of floodinsurance for those in the flood zone.

Health Department update on the flu clinics - There have been about 12,000 peoplein the City of Lansing vaccinated.

Community notification - We have been working with the community ever since thetornado a couple years ago. We have had the outdoor warning sirens. What we foundis that there is really a gap in notify the community of special information. The pens thatyou have, it has Nexle.com on them. Nixie is a mass notification tool for the community.We have our outdoor warning sirens that tell people to go inside and turn their TV andradios on. Then we have Nixie which is a program that people opt in they sign up for.They can receive text, cell phone, email messages which fills the gap for the reverse911. We are looking to do a live Reverse 911 on December 1 St . However we arehaving some serious technical difficulties. It is housed in East Lansing and their serverwent down today. They are looking at least a week to repair, we obviously have someconcerns.

Nixie - The one thing I would like for you all to take out of this regarding Nixle is that thepens the magnets and everything that you see here is paid for by grant funds. This isnot coming out of the City budget. You really need to encourage the community to signup for Nixie. There are a lot of communities on Nixie including: Shiawassee County,Livingston County, Meridian Township, East Lansing, Delta Township. The idea withNixie is that where ever you are traveling you'll get information, such as road closuresand events notification.

Polly Conn PVX System - is a video conferencing system. There are about 6 units inthe city now between the Lansing Police and Fire Department. We purchased 20 unitsand 20 software licenses to put a USB camera on key personnel laptops. We also havethe funding to put these on the computers at the fire stations. They can log in fromanywhere into our system and have video conference capabilities.

Codespear - We are in the process of buying Code Spear licenses for every employeein the City of Lansing. It is a paging system that contacts your cell or home phone thatwill send a message that there is overtime. We can call the Dive Team, Start Team,


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Haz-Mat Team with a message through this paging system and this system willeventually replace the system that we currently have in place.

Hascollect - We are doing training next week for our new program called HAS Collect.Which is going to replace our Emergency Alerting System, you are familiar now withwhat you hear on the radio "Had this been actual emergency". This system is strictlyweb based and runs through the National Weather Service. This system is availablethrough the television, all FM and weather stations so we will be able to get thatmessage out.

Hotline - We have in place a 483 info hot line. Which is a phone tree, you can call inwanting to know what to do with debris in your yard, or want to report debris.

City TV is working through the firewalls that we will be able to hit government TV withinformation during an emergency.

AM radio station - We recently specked out an AM Radio Station within the City ofLansing. Which will include three tower's within the City located in the north, south andin the middle of the city. The AM Radio Station can not only transmit 24 hoursinformation about happening within the city. But we can also put out emergencymessages. So the idea is that we will be able to direct people to traffic issues.

NEW BUSINESS:none

ADJOURNMENT:A motion was made by Commissioner Keeney to adjourn the meeting. A unanimousvote was taken to adjourn the meeting at 7:22 p.m.

Respectfully Submitted by: Rosamaria Rosas

Date: November 10th,2009

Approved bythe Lansing Board ofFire Commissionerson TuesdayJanuary 13 th 2010


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(517) 483-4200Fax (517) 483-4488

www.lansindfire.com


October 14, 2Q09

The Lansing Fire Board met in regular session on October 14, 2009, at the Lansing FireStation #41 community room located at 120 E. Shiawassee St. Lansing, MI. FireCommissioner Chairperson Helen Keeney called the meeting to order at 6:10 p.m.

COMMISSIONERS PRESENTHelen Keeney - ChairLouis Vinson III - Vice ChairRobert Brown Jr.Frank FerroAlicia Perez-BanuetYvonne Young McConnell

COMMISSIONERS EXCUSEDJody WashingtonRobert Hudson

OTHERS PRESENTFire Chief Tom CochranAdministrative Assistant, Patti StarnesBattalion Chief William Christiansen


APPROVAL OF MINUTESA motion was made by Commissioner Brown and supported by Commissioner Young-McConnell to accept the September minutes as written. Motion carried with aunanimous vote.

COMMUNICATIONS

LFD Newsletter - Chief Cochran discussed the LFD Fall newsletter with the Board. Hethanked Patti Starnes for her work on the newsletter. Chief Cochran discussed thearticles in the newsletter under Administrative Comments.

November meeting change notice - The November meeting has been changed toTuesday, November 10 th at 6 p.m. at fire station #48 (EOC) located at 815 Marshall St.Fire Board Minutes of October 14 th, 2009

Page 1 of 5

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Updated Commissioner Committee Assignment and phone list was distributed.

PRESENTATIONSnone


Department Update:• Fire Prevention open house was held on Saturday October 3rd. Chief Cochran

thanked the Commissioners for attending the event. He thanked inspectorBobbie Fockler for the great job she did on the open house along with thesecretaries in the Lansing Fire Department.

o All promotions have been filled.• Borderline Fun Fest - The fundraiser began 27 years ago after the fire at the

Silver Dollar Saloon in Lansing. Lansing Fire and Police and East Lansing Fireand Police worked the fire incident together. The owners showed theirappreciation by hosting a barbeque for both departments. The tradition wasstarted and today the event is an annual fundraiser for the 100 Club and the OldNews Boys.

• Commissioner Jody Washington was featured in the LFD Newsletter.• Interns - There are currently 2 interns working in the EOC (Rachel Marshall,

Americorps VISTA/MSU graduate and Brittany Crawford, MSU Criminal Justicestudent). We are hoping to add more interns in the future.

• Big rig extrication class took place last month. Coincidentally the next day therewas an incident at the Meijer parking lot in which a driver of a mini van drove hisvehicle into a semi.

• Chief Cochran gave an update on the Public Information Officer program which isheaded up by Emergency Management Chief Trent Atkins. The departmentPTO's are Margaret Murphy, Eric Weber, Steve Mazurek, Monique Drury andSteve Babcock.

• Chief Cochran discussed the newsletter article by Firefighter Steve Babcockregarding the headstone dedication that took place at Mt. Hope Cemetery onSeptember 19th by the Sons of the Union Veterans of the Civil War. HarmonPaddleford was a founding member of the Lansing Fire Department and in 1861was elected foreman of Torrent Engine Company #1. He died of Typhoid whileserving in the Company A of the 20 th Michigan Infantry during the Civil War. TheLansing Fire department Honor Guard, Station 6, Battalion 41 and 49 attendedthe ceremony. Firefighter Steve Babcock is a member the LFD museumcommittee and is continually researching the history of the Lansing Firedepartment.

• HI NI city procedure update - The Emergency Management division under thedirection of Trent Atkins along with others from the City of Lansing have done agreat job coordinating the city wide procedures. Meetings have been takingplace regularly with the City of Lansing departments to formulate a plan.Laminated posters have been sent out with procedures listed. The City ofLansing is doing a bulk purchase of sanitizing supplies. The LFD EMS rescuepersonnel are a little further down the line on the list of priority. Discussionfollowed regarding the HI NI vaccine. BC Christiansen commented that the EMS

Fire Board Minutes of October 14 th, 2009

Page 2 of 5

personnel to have protective gear that use to protect themselves while waiting forthe vaccine to become available. Commissioner Chairperson Keeney discussedsome of the conflicting information that has been reported on the news.

• Chief Cochran reported that the postings are now closed for the Fire Preventiondivision. They are working through some issues with the postings. ChiefCochran discussed the 45 day trial period that IAAF members are entitled too.They can go back to their position within 45 days and not lose seniority. ChiefCochran also discussed rotating career track in which Battalion Chief's wouldrotate through the divisions fo gain an understanding of the various divisionswithin the Lansing Fire Department. But that is a contractual item that wouldneed to be worked through.

• Chief Cochran reported that some grievances have been resolved.• Chief Cochran reported the he and Patti Starnes are working on a draft

Recruitment Brochure that will be geared to the Lansing Fire Department. ChiefCochran is excited about it and should have the brochures printed soon to beused at job fairs etc. There is a jobs fair coming up on November 14 tH

• Chief Cochran reported that this Friday one of our platforms will be in the MSUHomecoming parade. The MSU women's basketball team will be riding on thetruck.

• Food Pantry will be held this Saturday at the Bread Harvest church on S.Washington.

• The Jr. Achievement 5k will take place at Hawk Island this Sunday. The LansingFire Department will be providing EMS coverage for the event.

• City Hall OnThe Road will take place on Thursday, October 22 nd at 6:00 pm atthe South Precinct.

Questions from the Commissioners:Commissioner Perez Banuet asked how the John Dyer ride went. Commissioner ChairKeeney and BC Christiansen reported that the Union gave her $10,000. CommissionerChair Keeney reported that the cooking was fantastic. Matt Holzhei roasted a pig. Theevent had a good turnout.

Commissioner Vice-Chair Vinson asked about the Firefighter who passed out at the 911memorial. Chief Cochran reported that he was fine. He was just dehydrated.

Commissioner Chair Keeney commented that the paper reported the Everttdale fire as ahomicide. Chief Cochran cannot comment because the case is still open.

Chief Cochran reported that he serves on the Elder Death Review panel with Dr. Sienkoand it is very interesting. They have extended the invitation and are trying to expand toother agencies as well.

Chief Cochran reported that Sgt. Tracy Ruiz from the Lansing Police department isinvolved with the elderly consortium TRIAD. They work with the area elderly. population.They will be providing Christmas baskets again this year. The baskets will be filled onDecember 15th starting at 9:00 a.m. at fire station #48. The Board is invited assist withfilling the baskets.

Commissioner Perez-Banuet asked who Chief Cochran is looking for as far asprospective new hires. Chief Cochran responded that he would like to hire homegrownFire Board Minutes of October 14 th, 2009

Page 3 of 5

talent from the area. He wants to get the Firefighter job requirements out to students.He is trying to expand LFD's recruitment. Chief Cochran reported that he has been toevery high school and some of the middle schools for career day. He is workingtowards getting a recruitment video up and running featuring some younger people inthe department. He wants a video that will relate the fire service to students.

Commissioner Vice-Chair Vinson asked if the information will be on the website. ChiefCochran responded that yes it will be on the website. He intends to put as muchinformation electronically on the website as possible. Chief Cochran also said hewould like the website updated and more fluid. Commissioner Vinson suggested usinginterns to update the website and possibly create a Facebook page. Discussionfollowed regarding web communication on sites such as Linkedn.

COMMITTEE REPORTS:Chief Cochran and Commissioner Brown Jr. will be meeting to create a newcommissioner orientation.

OLD BUSINESS:none

GENERAL ORDER:

BC Christiansen explained the RIT (Rapid Intervention Team). Which is rescue yourown. The training will take place next week out at the Training Tower. It runs Tuesday-Friday at 8:30 a.m. and 1:30 p.m. BC Christiansen invited the Board to come out andwatch the training.

Chief Cochran reported that he is working with PND Director Bob Johnson to get accessto the Deluxe Inn to use for training. They would be able to practice an in depth rapidintervention, tech rescue, confined space etc. The training would be very realistic.They can not practice with live burns in the City of Lansing but they do have a smokeroom that they use for training at the Training tower. BC Christiansen reported thatsome out counties do practice with live burns but there are a lot of regulations involved.

Chief Cochran reported that he does not have any new information on revenue sharing.It is still up in the air.

Chief Cochran will be starting to work on the budget. He would like some ideas by theend of the year and would like to have the Board involved.

Commissioner Brown discussed LFD's public image and public relations. He reportedthat it is a big boost to get reports on everything LFD has been involved around our.community and believes it is paying off. Chief Cochran thanked Commissioner Brownfor his positive comments and noted that he is big believer in community service. ChiefCochran said it has a lot to do with the Firefighters who are out in the community everyday.

Commissioner Brown asked if all stations had auto door closers. Chief Cochranreported that a lot of them have been taken out. Stations 41,47, 46 and 44 still have


Page 4 of 5

auto door openers. They have had problems too. Sometimes they stick and havemechanical errors.

NEW BUSINESS:none

ADJOURNMENT:A motion was made by Commissioner Brown and'supported by Vice-Chair Vinson toadjourn the meeting. A unanimous vote was taken to adjourn the meeting at 7:00 p.m.


` Date: November 10th , 2009

Approved November 10 th , 2009


Page 5 of 5



(517) 483-4200Fax (517) 483-4488

www.lansinqfire.com

LANSING BOARD OF FIREREGULAR FIRE BOARD MEETING

September 9, 2009

The Lansing Fire Board met in regular session on September 9 th , 2009, at the LansingFire Department Maintenance Division located at 3708 Pleasant Grove Rd., Lansing,MI. Fire Commissioner Chairperson Helen Keeney called the meeting to order at 6:00p.m.

COMMISSIONERS PRESENTHelen Keeney - ChairLouis Vinson Ill - Vice ChairRobert Brown Jr.Frank FerroAlicia Perez-BanuetJody Washington

COMMISSIONERS EXCUSEDYvonne Young McConnell

OTHERS PRESENTFire Chief Tom CochranAdministrative Assistant, Patti StarnesMaintenance Chief Bill OberstBattalion Chief Paul SmithDave Keeney

ADDITIONS TO THE AGENDA,None

APPROVAL OF MINUTESA motion was made by Commissioner Ferro and supported by Commissioner Brown toaccept the August minutes as written. Motion carried with a unanimous vote.

COMMUNICATIONSnone

Fire Board Minutes of September 9 th, 2009

Page 1 of 3

PRESENTATIONSRecently retired Battalion Chief Tim Moede asked Chief Cochran to give theCommissioners copies of his book "Answering the Call". Chief Cochran presented theboard members with signed copies of his book.


Department Update:

Muscular Dystrophy fundraiser "Fill the Boot" - The Lansing Fire Department raised justunder $17,000 for the campaign. Chief Cochran thanked Engineer Jirn Garlitz fororganizing the fundraiser. He did a great job.

Promotions: Recently the Lansing Fire Department has had a number of retirementswhich in turn left positions open for promotions. The promotions were approved by Cityof Lansing Administration within 2 weeks. Chief Cochran offered those being promotedthe opportunity to invite their family to their promotion. Dan Oberst was promoted to theChief of Training and his mother and wife attended and pinned his badges on.

Captain Ron Finley is the most recent retirement which is effective September 3 rd . The"critical need" paperwork to fill his open position has been forwarded to the Mayorsoffice for approval. Chief Cochran expects a quick turn around time.

Training Captain Brad Clemens has chosen to return to the Suppression division. Thisleaves the Training division with Dan Oberst, Chief of Training and Denise AckerSecretarial Specialist. Training Chief Oberst and Assistant Chief James workedtogether on the position justification. We received the approval to post and there arecurrently 2 Training Captain positions are posted through September 13 th

Chairperson Helen Keeney asked when the department will be hiring firefighters. ChiefCochran hopes to hire in the spring of 2010.

All in all Chief Cochran is pleased with the promotions being approved so quickly.Mayor. Bernero has been very supportive of the Lansing Fire Department. We continueto hire and make promotions. Things are going well.

Update on Everettdale and Barnes Ave. fires - The Fire Marshal division is close towrapping up the investigations on both fires. Information has not been released yet.The information will be made public as soon as they can.Fires have been pretty quiet recently. There was a small fire on Gardenia. BattalionChief Smith commented on the small cooking fire that took place oh Holmes Rd. lastweek.

Chief Cochran introduced Bill Oberst, Chief of Maintenance and Battalion Chief PaulSmith.

COMMITTEE REPORTS:Chief Cochran discussed the new Fire Commissioner orientation process. It is listedunder the duties of the Personnel committee. Commissioner Brown said they should


Page 2 of 3

come up with something as a committee. Commissioner Brown and Chief Cochran willwork on it.

Chairperson Keeney appointed Commissioner Jody Washington to the Buildings andEquipment Committee.

OLD BUSINESS:none

GENERAL ORDER:Bill Oberst asked the Commissioners to check their ID badges and make sure they areworking properly.

9/11 Memorial will be held on Friday, September 11 th , at Wentworth Park. The marchbegins at the Lansing Center at 9:30 a.m. Chief Cochran invited the Board to attend.Parking will be limited due to construction. In honor of the 9/11 a local company isdelivering breakfast to Stations #44, #46 and #49.

Fire Prevention Week Open House will be held on Saturday October 3rd from 10 a.m. -2:00 p.m. at fire station #48 located at 815 Marshal St. Chief Cochran invited theCommissioners to attend. Some of the events will be: extrications, high angle, kidshose events, food, trucks etc.

John Dyer Memorial ride will take place on September 12th , 2009. They are trying toraise enough money for the endowment fund in memory of Battalion Chief John Dyer.

Chief Cochran gave a Fire Act grant update. Bill Oberst and Mike Hamel worked on thegrant application along with Weiland Davco. The grant is 15 million maximum and 5million per project. We have submitted requests for rehabbing Station #42, #48 and #49and are hoping for a "green" building project. We should know by the end ofSeptember. Commissioner Keeney asked for an update on the GM property. ChiefCochran reported that GM has made an offer to the City of Lansing for the City ofLansing to purchase GM property. Bill Oberst discussed the plans for the 3 stations ifthe grant is received.

Commissioner Washington asked to be excused for the October meeting.Vice-Chairperson Vinson asked to be excused for the November and Decembermeetings.

NEW BUSINESS:none

ADJOURNMENT:A motion was made by Commissioner Brown and supported by Commissioner Ferro toadjourn the meeting. A unanimous vote was taken to adjourn the meeting at 7:04 p.m.


tt

Date: October 14th , 2009


Page 3 of 3



(517) 483-4200Fax (517) 483-4488

www.lansingfire.com

THE LANSING BOARD"OF FIREREGULAR FIREBOARD MEETING

August12, 200. 9

The Lansing Fire Board met in regular session on August 12th, 2009, at Fire Station#49 located at 520 Glendale St., Lansing, MI. Fire Commissioner Chairperson HelenKeeney called the meeting to order at 6:00 p.m.

COMMISSIONERS PRESENTHelen Keeney - ChairLouis Vinson III - Vice ChairJody WashingtonFrank FerroYvonne Young McConnellAlicia Perez-Banuet

COMMISSIONERS EXCUSEDRobert Brown Jr.Robert Hudson

OTHERS PRESENTFire Chief Tom CochranAssistant Fire Chief Tim JamesSecretary, Patti Starnes


APPROVAL OF MINUTESA motion was made by Frank Ferro and supported by Yvonne McConnell to accept theJuly minutes as written. Motion carried with a unanimous vote.

COMMUNICATIONSCommunications - FEMA Financial First Aid Kit was given to the board.

Fill The Boot Totals - The MDA fundraiser went very well. Jim Garlitz and Eric Weberhave taken on this campaign and have done a phenomenal job coordinating it. So farthe LFD campaign has raised $13527 for Jerry's Kids. Other area departments arealso running their own campaigns. LFD will be doing a few more fundraisers including

Fire Board Minutes of August 12th, 2009

Page 1 of 4

one outside the Lugnut stadium. The donation numbers continue to grow under thedirection of Firefighter Garlitz and Engineer Weber.

PRESENTATIONSChief Cochran welcomed new commissioner Josephine "Jody" Washington to the FireBoard. Chief Cochran would like to meet with her for an orientation and tour of thedepartment. Jody reported that she is excited to be on the board and hopes to be agood addition. Helen Keeney welcomed Jody to the board and commented that thefirefighters are the best group of people to be around and are eager to get to know theboard members.

ADMINISTRATIVE COMMENTS - Chief CochranYear to Date 6 month comparison -AC James reported that our numbers are very close to last year. In the past we haveseen a 4% increase per year. It seems to be stabilizing and that is good for thedepartment right now. Discussed the various types of calls and how the officers list thecalls in the report. Chief Cochran asked the board to look over the numbers and comeback with any questions at next months meeting.

National Night Out -AC James reported that the event kickoff was on Monday at Francis Park. All the localfire and law enforcement were there. The event was sponsored by Target. It was agreat evening and very well attended by the citizens of Lansing. That event rolled usinto National Night Out on Tuesday evening. . There were about 35 neighborhoodevents. However they had a few emergency calls to respond to. The crews were ableto attend all but about 3 neighborhood parties. Neighborhoods had everything from acouple of picnic tables to bands at their events. It was pleasure for himself and thecrews to get out and spend time with the citizens. Chief Cochran reported that this isthe first time we have been so involved with the event and it went very well. He thankedAssistant Chief James for attending the event.

General DiscussionUpdate on Everettdale fire and the Barnes Ave. fire- The investigations are ongoingand the investigator should be coming out with reports soon.

Buyrite Furniture fire - There is no new update. It is still under investigation.

Retirements - Chief Cochran reported that a lot of people are retiring right now and heis pleased to say that the Human Resources department and the Mayors office havemade sure that the promotions are taking place very quickly. That is really important forthe morale of the department. The crews anticipate their promotions and are verypleased to move up. Chief Cochran allows them to invite their families to the promotionceremonies. It was very important to him when his mom and wife pinned his bars onand he extends that option to the crews if they choose.

Captain Curtis Stewart stopped in and was invited to say a few words to the board. Heis retiring and his last day is Saturday. Captain Curtis Stewart stated that loves what hedoes, it doesn't even seem like a job. LFD is the best department around and this is the

Fire Board Minutes of August if, 2009

Page 2 of 4

best job in the world. Helen Keeney said that she will never understand why you dowhat you do...but thank you. He also volunteers at the railroad history museum. Trainsare a hobby of his. Chief Cochran said that Captain Curtis will be greatly missed. Hehas a great passion for his job. The board wished him well on his retirement.

COMMITTEE REPORTS:Committees - Chief Cochran suggested looking at the committee assignments andcoming back next month with any changes. Patti Starnes will email the committee listand it will be discussed and decided on next month.

OLD BUSINESS:Apparatus Update -We are purchasing an engine and an ambulance - The engine should arrive after the 1stof the year and the new medic unit should arrive in the next few months.

We currently have no reserves. Two ladder trucks are down for repairs. The garage isworking to get them repaired as soon as possible. We will respond two all calls with 2ladder companies. Engine 48 and 44 are the only ladder trucks in service and they willbe responding to calls. Our metro partners have been contacted just in case we have tocall on them for mutual aid.

Yvonne Young McConnell asked where the new engine and ambulance will bestationed. It was reported that the engine will be at station #9 but they are not sure yeton the medic unit. They would like to put a 5th ambulance in service.

Helen Keeney asked what is going to be done about not having a reserve in service.Chief Cochran reported that Greg KIco at the Garage is working very hard to get therepairs done. They called a mechanic back in after hours to work on #41.

AC James said the new ambulance was purchased a little different than usual. It waspurchased under "bid bridge" online in conjunction with 5 area departments who werealso purchasing the same ambulance. The online bid process was very interesting towatch. The process only took about a % hour. AC James explained the bid process.After the bidding took place the specifications were matched up and the orders wereplaced. This is the first time in LFD history that we worked with our Metro partners topurchase apparatus.

GENERAL ORDER:

Chief Cochran commented on the Michigan Municipal League and the article in theOutlook. Chief Cochran thanked the Mayor for his push for regional cooperation.

Regionalization efforts were discussed. The Lansing Township proposal was done afew years ago. At this point we are not in regionalization discussions. However; weparticipate in a lot of regional training and are working with our Metro Partners. With theeconomy and the state revenue sharing difficulties, departments may be more willing totalk about regionalization.

Fire Board Minutes of August 12 th, 2009

Page 3 of 4

AC James reported that an Urban Search and Rescue (USAR) vehicle is beingpurchased for the Metro team through the Homeland Security grant. We are workingwith the Metro Fire Chiefs and Garage Supervisor, Greg Klco to finish the bidspecifications. The project should be ready to go out to bid in a couple of months.

BC Moede stopped by to say goodbye to the board. He is retiring on Friday. ChiefCochran commented that BC Tim Moede is a published author. He wrote a bookentitled "Answering the Call". The book reflects on his experiences with the LansingFire Department. Chief Cochran went on to say that it has been great working with himthroughout his career. BC Moede also has a military background. Chief Cochrancongratulated him on his 25 years of service to the Lansing Fire Department and thecitizens of Lansing. BC Moede explained the background of the book and said it wastherapeutic for him. He has seen some bad stuff and had trouble sleeping etc. Hispastor told him to journal his thoughts. He had so many stories that he decided to writea book. BC Moede said the he loves job and the Lansing Fire Department. It is thebest "job" he has ever had. The board wished him well on his retirement.

Helen Keeney thanked Chief Cochran for his involvement in the Senior Fair tomorrow.

Yvonne Young McConnell will be sending Chief Cochran a letter regarding the AfricanAmerican parade that is coming up.

NEWBUSINESS:

The department would like to display portraits of the Fire Board in the Station #1Administration lobby. Please submit a photo to Patti Starnes if you have one.

ADJOURNMENT:

Chairperson Helen Keeney adjourned the meeting at 7:00 p.m.

Respectfully submitted by on September 9 th , 2009

Approved September 9 th , 2009

Fire Board Minutes of August 12 th, 2009

Page 4 of4

OFFICIAL MEETINGCITY OF LANSING

DEFERRED COMPENSATION COMMITTEE

Committee Meeting

February 16, 20118th Floor Conference Room

Wednesday, 9:00 a.m.City HallLansing, MI 48933

The official meeting of the City of Lansing DeferredCompensation Committee was called to order at 9:12 a.m.

Present: Klein, Kraus, McClean, Rose, Singleton - 5.Absent: AmbroseOthers: Karen Williams, Finance; Allen VanGorder, ING; AttorneyDon Kulhanek, Law.

It was moved by Mr. Rose and Ms. Klein to approve the OfficialMinutes of the Deferred Compensation Committee Meeting of w'

October 14, 2011 with corrections.

^.^

Adopted by the following vote: 5 -

There were no hardships reported since the last officialmeeting.

It was moved by Ms. Singleton and supported by Mr. McClain toexcuse members, Mr. Ambrose from the Deferred CompensationCommittee Meeting.

Adopted by the following vote: 5 - O.

Ms. Kraus requested assistance in preparing a draft InvestmentPolicy. Ms Singleton offered to help prepare the draft policy.

Mr. Rose inquired the regulations regarding deferredcompensation for employees who are laid off. Mr. Allen VanGorder informed the committee that employees who are laid offare eligible to receive distributions from their deferredcompensation accounts. The lay offs are termed as a separationfrom employment.

It was moved by Mr. Rose and supported by Mr. Klein to adjournthe meeting.


The meeting adjourned at 9:18 a.m.

c a.n .

OFFICIAL MEETINGCITY OF LANSING

DEFERRED COMPENSATION COMMITTEE (corrected)

Committee Meeting

October 14, 20108th Floor Conference Room

Thursday, 9:00 a.m.City HallLansing, MI 48933

The official meeting of the City of Lansing DeferredCompensation Committee was called to order at 9:13 a.m.

Present: Ambrose, Klein, McClean, Rose- 4.

-k;Absent: Kraus, SingletonOthers: Karen Williams, Finance; Allen VanGorder, ING; Attorney LtDon Kulhanek, Law.

4CL'

Ms. Klein presided and moved to items on the agenda thatrequired a vote.

It was moved by Mr. Ambrose and Mr. Rose to approve the OfficialMinutes of the Regular Deferred Compensation Committee Meetingof July 8, 2010.

Adopted by the following vote: 4 -0.

It was moved by Mr. Ambrose and supported by Mr. Rose to excusemembers, Ms. Kraus and Ms. Singleton from the Regular DeferredCompensation Committee Meeting.


Ms. Klein moved the Investment Policy to pending business.

Attorney Don Kulhanek updated the Committee regarding contractemployees who return to work for City of Lansing afterretirement and their ability to withdraw from the DeferredCompensation Plan.

Attorney Kulhanek informed the Committee that the City Councilhad amended the Deferred Compensation Plan in accordance withupdated IRS guidelines. He read from Resolution #2010-301regarding Separation from Service: The severance of theParticipant's employment with the Employer whereby theParticipant thereafter is not providing services to theEmployer: provided, however, in the event a Participantterminates employment with the Employer and then resumesemployment with the Employer within six (6) months of saidtermination date, there shall be a rebuttable presumption thatthe prior termination was not a Separation from Service and

Committee Meeting October 14, 2'0108th Floor Conference Room Thursday, 9:0:0

a.m.City HallLansing, MI 48933 Page 2

therefore, not an event that, in itself allows the Participantto commence (or continue to receive) benefit payments under thePlan.

Mr. VanGorder further clarified that •a participant can receive awithdrawal upon separation of employment. However, when theparticipant resumes contract employment within 6 months, theparticipant cannot make further withdrawals until separationfrom employment.

Attorney Kulhanek reviewed the proposed resolution that allowsthe Employer to make a contribution to the City of Lansing 457Deferred Compensation Plan in the amount of $250 on behalf ofeach of UAW participants who make certain criteria.

It was moved by Mr. Ambrose and supported by Mr. Rose to approvethe following resolution:

RESOLUTIONBY THE DEFERRED COMPENSATION COMMITTEE

RESOLVED: That for the Plan Year ending December 31, 2010, the Employer shall make a contribution to the Cityof Lansing 457 Deferred Compensation Plan in the amount of $250 on behalf of each Plan participant who satisfiesall the following criteria for said Plan Year:

a. The Participant is classified as a member of the UAW Local 2256, Lansing City Unit.

b. The Participant is an employee of, the City of Lansing on or after September 1, 2010.

c. The Participant has made Employee elective deferral contributions under the 457 DeferredCompensation Plan of at least $250.00 between January 1, 2010 and the final regular pay periodending in calendar 2010.

d. The Employer verifies the required contribution has been timely made by the EmployeeParticipant and that the Participant's total annual contribution (including the Employer's match)does not exceed the limitations of IRC Sections 414(v), 415, or 457(e).

e. The Employer match of $250 will continue on the same terms in each Plan year after 2010 inwhich the employee group Participant meets the criteria set forth in this resolution as to dates,contributions and notices that are applicable to said Plan year, subject to the benefit remainingpayable pursuant to the UAW Local 2256 bargaining unit agreement.


Committee Meeting

October 14, 20108th Floor Conference Room

Thursday, 9:00 a.m.City HallLansing, MI 48933

Page 3

Karen Williams distributed the 2011 Schedule of Meeting datesfor Committee approval: January 13, April 14, July 14, October13.

It was moved by Mr. Ambrose and supported by Mr. Rose to adoptthe 2011 Schedule of Meeting Dates for the Deferred CompensationCommittee.

Adopted by the following vote: 4 -

There were no public comments.

There were no hardship requests reported since the last officialmeeting.

Mr. Allen Van Gorder, Jr. provided an Investment overview of theCity of Lansing Deferred Compensation ING Plan. Mr. VanGorderdiscussed the types of meetings and services provided by hisoffice for year, which included helping to process EDROs,meeting with participants for ING and answering questions forT.Rowe price participants.

Mr. Van Gorder reviewed the ING participant activity report anddiscussed the demographics of the plan and the assets. Mr. VanGorder also reviewed the investment options with ING under theCity of Lansing Plan.

Mr. Van Gorder discussed the ING Fund Evaluation Scorecard ofthe investments with the Deferred Compensation Plan and thesystem using to evaluate funds.

It was moved by Mr. Ambrose and supported by Mr. McClean toadjourn the meeting.



Lansing Economic Development CorporationSpecial Board of Director's Meeting Minutes

Lansing Economic Development Corporation Conference RoomTuesday, February 15, 2011

7:30 a.m.

Members Present: James Butler, Kim Coleman, Calvin Jones, Kelly Rossman-McKinney, Greg Ward

Members Absent: Mayor Bernero, Bo GarciaStaff Present:

Andrea Ragan, Marchelle Smith, Bob TreziseGuests:

NonePublic Present:

None

Call to OrderChair Greg Ward called the meeting to order at 7:55 a.m.

Resolution to Approve LEDC Budget Amendment for Fiscal Year 2010/2011Bob Trezise reported the LEDC budgeted for six full-time salary positions in its-7,72010/2011 budget. One position has remained vacant since Brian Anderson's -

-departure. We are recommending that the budget be amended by allocating:-$45j®O0-from the salary expenditure account to the miscellaneous expenditure account:W

Motion:

Kelly Rossman McKinney moved the Board to approve the resolutionamending the budget by allocating $45,000 from the salary expenditureaccount to the miscellaneous expenditure. account and place it on file.Motion seconded by James Butler.

Yeas:

Unanimous. Motion carried.

The Board recommended a separate resolution be presented to the Board at the nextmeeting approving recruitment costs of up to $25,000 out of the $45,000.

Motion: Kim Coleman moved the Board to have a separate resolution presented atthe next meeting approving recruitment costs of up to $25,000 and toinclude language regarding the EB-5 program. Motion seconded by KellyRossman-McKinney.

Yeas:

Unanimous. Motion carried.

AdjournmentChair Greg Ward declared the meeting adjournec^_at,„j8:15 a.m.

Minutes by M. Smith

1!OFFFICAL PROCEEDINGS OF THE BOARD OF

TRUSTEESCITY OF LANSING

EMPLOYEES' RETIREMENT SYSTEM

Regular Meeting

January 20, 2011Council Conference Room

Thursday, 8:30 a.m.10th Floor, City HallLansing, MI

The Board met in regular session and was called to order at 8:35 a.m.

Present: Trustees Dedic, McCaffery, Munroe (9:20 am.), Parker, Robinson, Singleton5.

^,.

Absent: Trustee Bernero, Kraus, Rose

_Others: Karen_E.Williams,_Finance Department; Attorney Jack Roberts, AttorneyKenneth. Lane, Clark Hill Law Office (representing the Law Department); BradArmstrong, Gabriel, Roeder, Smith and Company; Carol Wood, City Council.

Ms. Williams distributed a posting from the Secretary of the Board to. confirm theelection of Carol Munroe as the new Parks Department Trustee. Ms. Williams reportedthat there was one valid nominating petition submitted to the Retirement Office.

It was moved by Trustee McCaffery and supported by Trustee Singleton to certify theelection of Carol Munroe as the new Parks Department Trustee.

Adopted by the following vote: 5 - 0.

Trustee Munroe was excused to get sworn in by the City Clerk.

It was moved by Trustee McCaffery supported by Trustee Singleton to approve theOfficial Minutes of the Employees Retirement System Regular Meeting of December 16,2011.


It was moved by Trustee Robinson and supported by Trustee Parker to approve theRegular Age & Service Retirement:

Lois J. Hill (Police/Civilian - Teamster 580), 14 years, 4 months, age 58, effectiveJanuary 1, 2011 (From Deferred)

Approved by the following vote: 5 - 0.

Regular MeetingCouncil Conference Room10th Floor, City HallLansing, MI

January 20, 2011Thursday, 8:30 a.m.

Page 2

It was moved by Trustee Parker and supported by Trustee Singleton to approve thefollowing request for Refund of Accumulated Contributions:

Francesca Hernandez, UAW, Public Service $3,677.92

Adopted by the following vote: 5 - 0

Ms. Williams reported to the Board that Trustee Rose requested an excuse from theEmployees Retirement System meeting.

It was moved by Trustee Parker and supported by Trustee Singleton to excuse TrusteeParker from the Employees Retirement System Board meeting of January 20, 201 1.


Trustee Dedic requested permission to attend the Annual International Foundation ofEmployees Benefit Conference in November.

It was moved by Trustee Singleton and supported by Trustee Robinson to allow theChairperson to attend the Annual International Foundation Employees BenefitConference in November.


It was moved by Trustee Robinson and supported by Trustee Singleton to grantpermission for Trustees who would like to attend the Annual International FoundationEmployees Benefit Conference in November.


Ms. Williams updated the Board on Case #2010E-1021. The non-duty disabilityapplicant was seen and evaluated by the Board's Medical Director. The MedicalDirector requested clarification of the Employees Retirement System Ordinance's .section regarding granting non-duty disability. The Retirement Office sent the MedicalDirector's request to the disability subcommittee for direction. Trustee Kraus requestedthat legal counsel review the Medical Director's inquiry and the Medical Director hold hisreport until the legal interpretation was given to the Board.

Attorney Kenneth Lane opined that under the Employees Retirement System theOrdinance, you must be totally incapacitated in the employment of the City. TheOrdinance is broadly written.


Attorney Jack Roberts asked and was granted permission to address the Boardregarding Case #2010E-1021. Attorney Roberts reported to the Board that he reviewedthe Medical Director's request and spoke with Attorney Ken Lane and HumanResources. Attorney Roberts stated the Human Resources stated the all the collectivebargaining Contracts have a Humanitarian Clause for employees that become disabled,generally the "reasonable accommodations" provision. Attorney Roberts stated that theBoard may need to interface with Human Resources to determine if there is another jobavailable for a disability applicant within the City.

Trustee Singleton stated that a disability applicant who wanted reasonableaccommodations could request this from the City. Trustee Singleton reported that bylaw, the City has an administrative internal process to meet the request. However, therequest could not come from the Medical Director.

Attorney Lane stated that the issue as defined by the Attorney Roberts, is that theMedical Director has the Ordinance's broad definition to evaluated disability status. Asan example, the Medical Director may state that an applicant may not be able to do alabor position, but the applicant could perform another duty within the City and thereforeis not considered disabled by the Retirement Ordinance. The disability applicant cannotbe forced to take a reasonable accommodation and the Board would have to concurwith the Medical Director and deny the request to grant a disability retirement.

Attorney Roberts suggested that the Board should determine how it would like theMedical Director to interface with Human Resources for disability evaluations.

Trustee Singleton stated that an applicant could go to the treating physician and hisdiagnosis could conflict with the evaluating Medical Director. Trustee Singleton statedthat an applicant if he chooses should go through the internal process first before theMedical Director can make an evaluation.

Trustee Dedic inquired if an applicant can be evaluated for disability based on thespecific position that have at the. City. This, if a mechanic cannot perform his duties anas mechanic, is the applicant qualified for disability. Trustee Dedic inquired if theOrdinance can be amended on this section through collective bargaining or through CityCouncil.

Attorney Roberts reported to the Trustees that the Board cannot require an applicant torequest reasonable accommodations.

Trustee Dedic requested what actions can be taken.

January 20, 2011Thursday, 8:30 a.m.

Page 3

Regular Meeting



Page 4

Attorney Roberts requested if the Board would allow the Medical Director could talk withHuman Resources regarding the issue.

Trustee Munroe returned to the meeting and inquired if an applicant who would like towork could be placed in another bargaining unit, if a suitable position can be found.

Trustee Dedic requested that the matter be placed on pending and that the MedicalDirector should contact the Human Resources Director regarding the applicant.

Attorney Jack Roberts also reported to the Board that he is preparing a response to Mr.John Salmons, who requested an Ordinance amendment that would allow a retiree tochange his beneficiary post retirement.

There were no public comments for items on the Agenda.

Secretary's Report. 0 new member(s), 0 reinstatement(s), 0 refund(s), 0transfers, 0 retired. Total active membership: 509. Total deferred: 50. Refundsmade since the last regular meeting amounted to $0.00. Retirement allowancespaid for the month of December, 2010 amounted to $1,656,996.98. Totalretirement checks printed for the ERS System: 843. 1 death(s) Sandra T. Unrue,died 12/29/2010, (T580 CTP - retired 1/30/1991, age 76, beneficiary to receive100%. Eligible domestic relations orders received: 0. Domestic relations orderspending: 0. Eligible domestic relations orders certified: 0.

There were no Requests for Duty Disability Retirement.

There were no public comments for items not on the Agenda.

Mr. Brad Armstrong, Gabriel, Roeder, Smith and Company presented City of LansingEmployees' Retirement System Actuarial Valuation Report, December. 31, 2009. Mr.Brad Armstrong provided an overview of the Ordinance and the purpose of the actuaryreport for new trustees.

Mr. Armstrong discussed the valuation results, the summary of benefits provisions andvaluation, financial principles, and disclosures required by the Governmental AccountingStandards Board. Mr. Armstrong reviewed the computed City contributions to theEmployees Retirement System and percentages of payroll. He also reviewed theSchedule of Employer Contributions and projects of future contributions.

Ms. Carol Wood inquired about the Board's five-year smoothing schedule. Mr.Armstrong discussed the five year smoothing schedule for financial reporting.

Regular Meeting °

January 20; 2011

Council Conference Room


Page 5

It was moved by Trustee Robinson and supported by Trustee Parker to receive theEmployees Retirement System Actuarial Report, December 31, 2009

Adopted by the following vote: 5 -0.

Mr. Armstrong also the discussed with the Board the preparation of an updatedActuarial Experience Study for the Employees Retirement System Board.

Mr. Armstrong also informed the Board that Gabriel, Roeder, Smith and Company doesprovide and host pension software.

Trustee Parker inquired regarding the factors used to calculate purchase of time. Mr.Armstrong provided an explanation of some of the factors used when calculatingcredited service time purchases.

Ms. Williams updated the Board that the Investment Subcommittee met regarding theSmall/SMid Cap Manager Search. The subcommittee decided to meet jointly Tuesday,February 8, 2011 to interview managers. Ms. Williams will distribute an agenda whenshe receives the manager list and interview times from Asset Consulting Group.

Ms. Williams updated the Board regarding Pension Software. The Project managerprepared a Request for Information that was mailed to companies to get basicinformation on services and fees. The Project Manager will provide and analysis of theRFI that are due February 2, 2011 and would give a range of fees to the Board. TheProject manager will also begin to prepare a Request for Proposal.

The Joint Committee on Special Projects, Actuary Bid Process is pending.

Attorney Kenneth Lane reported that Employees Retirement System Ordinancehas been sent to the City Council for review.

Ms Williams reviewed the Investment and Securities Lending Monthly report forDecember.


Minutes approved on

Jerry Ambrose, SecretaryEmployees Retirement System

Scott Dedic, ChairpersonEmployees Retirement System

LANSING ENTERTAINMENT AND PUBLIC FACILITIES AUTHORITYBOARD OF COMMISSIONERS MEETING

DECEMBER 14, 2010MINUTES

At 8:10 a.m. Chairwoman Ellen Jeffries called the meeting to order in the Governor's Room of theLansing Center, 333 E. Michigan Avenue, Lansing, Michigan 48933.

COMMISSIONERS PRESENT: Cindy Bowen, James W. Butler III, John Decker, Charles Janssen,Ellen Jeffries, Charlotte Sinadinos and Bob Johnson (Ex-Officio).

COMMISSIONERSEXCUSED: Charles Mickens, Kris Nicholoff and Gerald Ambrose (Ex-Officio).

OTHERS PRESENT: Scott Keith, Greg Soleau, Bill Grove, Tristyn Wright, Amanda Snook, JoeLesausky, Kent Lenzen and Shelly Busse - Lansing Entertainment & Public Facilities Authority. NanJasinowski - President of the Lansing City Market Vendors Association and Dirk Spillemaeckers,AMTA.

tom..,III. ESTABLISHMENT OF THE AGENDA: There were no changes to the agenda. c

IV. PUBLIC COMMENT: There was no public comment. 1.

V.

VI.

APPROVAL OF THE MINUTES FOR NOVEMBER 23, 2010: A motion was made !a-oz.:rr

accept the minutes as published. MOTION: Commissioner Janssen. SECOND: CommissionerssionerSinadinos. Motion carried.

't

REPORTS:

A. CHAIRMWOMAN'SREPORT: Chairwoman Ellen Jeffries reported the following:1. Financial Statements: Chairwoman Jeffries stated that financial information was not

ready to review for November; there will be no financial report this month; however,there will be two reports next month.

2. LEPFA Board Reception: Chairwoman Jeffries reminded Commissioners of theLEPFA Holiday Reception that will be held at the Lansing Center on December16, 2010.

B. SECRETARY/TREASURER'SREPORT: Finance Committee Chair CharlotteSinadinos stated that a draft of the financials will not be distributed; due to the Boardmeeting being held a week earlier, there isn't enough information to complete thefinancial statements. It was noted that the Finance Committee did review theinformation that was available and everything seems to be in order.

C. PRESIDENT & CEO'S REPORT: Scott Keith reported the following:

1. Introduction: Scott introduced Joe Lesausky, City Market Manager to theCommissioners. Joe reported on his work history and stated that he is very

LEPFA Board of Commissioners MeetingPage 2December 14, 2010

excited to be a part of the Lansing City Market and thanked everyone forthe opportunity.

2. Sales & Marketing Report: Scott stated that Amanda Snook, Marketing managerand Kent Lenzen, Director of Sales are both present today, (per the Board's request)to provide updates on both departments.

3. Common Ground: Scott reported that Common Cards went on sale last week; thecost for the card is $69.00. Scott stated that he will bring new informationregarding next year's Common, Ground to the January Board meeting.

*Greg Soleau entered the meeting at 8:15 a.m.

D. LONG RANGE PLANNING COMMITTEE: No report. Scott stated there will be ameeting in the new year.

E. PERSONNELCOMMITTEE , : No report.

VII. COMMISSIONERS&STAFF COMMENTS:

A. Greg Soleau: Greg apologized for his lateness; road conditions wereunfavorable. Greg stated that all is well in the Finance world; next month there will betwo months of financial statements to review. Greg wished everyone Happy Holidays.

B. Commissioner Sinadinos: No comment.C. Commissioner Janssen: Commissioner Janssen wished everyone Happy Holidays and

welcomed Joe to the City Market.D. Commissioner Bowen: Commissioner Bowen wished everyone Happy Holidays and

welcomed Joe to the City Market.E. Amanda Snook: Amanda gave a marketing update and reported on the following:

1. There will be a heavy focus in the state of Michigan, outer Ohio and NorthernIndiana, January through June 2011; with focus on meeting planners, SMERFand Associations.

2. Advertising focus will be with MSAE (in a guidebook), with Mid-West Meetings(to include digital advertising), MIPA (focusing on Michigan and Ohio), Associa-tion News (online and print);.with tweaks that will feature items relevant to theLansing Center.

3. Negotiations are ongoing with the Ohio Society of Association Executives (to bringOhio associations to Michigan). Theknot.com and weddingchannel.comagreements have been renewed and Amanda is also negotiating with the LansingState Journalto be featured in their wedding guide.

4. "Ye Olde Fashioned Christmas" event held at the City Market went extremely well;the vendors reported an increase in business. The vendors have stated that theywould like this to be an annual event at the Market.


Amanda stated that she attributes the success of the event to pnmetnne adver-tising.

Chairwoman Jeffries asked Scott if the Inauguration will be held at the LansingCenter. Scott stated that there will be a family friendly event at Impression 5Science Center and an Inaugural Ball at the Wharton Center.

Commissioner Bowen asked Amanda if she is focusing on SEO (Search EngineOrganization). Amanda stated that she is; however, due to the depth of ourweb-site, there is a need to work around certain system operational issues.

Commissioner Bowen asked Amanda why she is focusing efforts in the Ohioarea. Amanda stated that due to drive time from Ohio, a lot of associations,tradeshows and vendors consider Michigan since they could save by drivingas opposed to flying.

F. Tristyn Wright: Tristyn thanked Don Fisher, Laurel Winkel, Tim Bugenske andAmanda Snook for their efforts leading up to "Ye Olde Fashioned Christmas"; itwas a great event. Tristyn wished everyone Happy Holidays.

G. Kent Lenzen: Kent reported the following sales information:1. There is an online form on our website that is garnering a lot of information

and is receiving more responses than the meeting broker we were using previously.2. The Sales Department is working to secure large business to bring into the City.3. Patti Beardsley, Sales Manager, has been attending several religious conferences

and has been able to secure future business with many of these organizations; totarget religious groups for summer conferences.

4. Kent is working with TWTSTAR (a large gymnastics group); they are close tosigning a contract; there are some Food & Beverage details to work out.

5. The summer month weekends are filling up quickly with weddings.6. Kent stated that we are close to budget and may surpass it by June.

H. Bob Johnson: Bob reported that his department is entering the budget season and hethanked Tristyn and Scott for being a part of the parking solutions. Bob stated thathis department is working on a lighting solution for under the Lansing Center.

I. Joe Lesausky: Joe stated that he is excited to be a part of the City Market and looksforward to moving the Market forward; and wished everyone Happy Holidays.

J. Commissioner Decker: Commissioner Decker reported that "Ye Olde FashionedChristmas" was a smashing success and stated that the vendors were very pleased with.the outcome of the event. Commissioner Decker wished everyone Happy Holidays.

K. Bill Grove: Bill wished everyone Happy Holidays and stated that the Food & BeverageDepartment is busy with many Holiday parties scheduled.

L. Heidi Brown: Heidi reported that LEPFA U (an annual in-service day for staff) washeld yesterday and it was a success. Heidi stated that the Social Media Policy has beendistributed to staff and it will be effective starting January 1, 2011.

M. Scott Keith: Scott reviewed the Lansing Center Sales Executive Summary report


as distributed to everyone. Scott reported that LEPFA is leading the region in thenumber of Certified Training Ambassadors; with Julie Baldino already recertified fornext year. Scott stated that there will be an executive CTA session soon and suggestedthat members from the fire department and police department attend as well. Scottstated that there will be an anniversary celebration for the City Market in January anda survey about the City Market is almost complete and will be distributed soon.

`Commissioner. Janssen exited the meeting at 8:50 a.m.

A discussion regarding the loss of 2011 Chamber events (being held at the KelloggCenter) and a general discussion regarding the Kellogg Center and Wharton Center washeld.

N. Chairwoman Jeffries: Chairwoman Jeffries welcomed Joe to the City Market andoffered congratulations to Julie on her recertification. Chairwoman Jeffries wishedeveryone Happy Holidays and that she would see everyone at the reception onThursday.

VIII. OLD BUSINESS: No report

IX. NEW BUSINESS: Scott reported that the City will not renew their parking lot lease withthe Gillespie Group. Scott stated that he and Tristyn have been working with Pat Gillespieto take over parking at the old City Market lot. Scott stated that a verbal agreement hasbeen reached for a six month lease that will start on January 1, 2011 and end on June 30,2011; after June 30th, it will be on a month-to-month basis. Scott stated that he has a contractthat is ready for review.

Scott reported that the Lansing Center will sell parking permits for the parking lot and maintaincontrol of the parking lot. This will allow the City Market vendors and guests to continue topark there for free. Scott stated that this will bring in additional revenues of $2,000 to $4,000per month.

X. ADJOURNMENT: At 9:08 a.m. the meeting was adjourned. MOTION: CommissionerBowen. SECOND: Commissioner Sinadinos. Motion carried.

THE NEXT MONTHLY MEETING IS SCHEDULED FOR TUESDAY, JANUARY 25, 2011 AT8:00 A.M. - GOVERNOR'S ROOM, LANSING CENTER, LANSING, MI 48933.

Respectfully submitted,

Shelly Busse, Recording Secretary

OFFICIAL PROCEEDINGS OF THE BOARD OFTRUSTEES

CITY OF LANSINGPOLICE AND FIRE RETIREMENT SYSTEM

Regular Meeting


Friday, 9:00 a.m.10th Floor, City HallLansing, MI

The Board met in special session and was called to order at 9:01 a.m.

Present: Trustees Benson, Fabus (9:10 am.), Hecksel, Kraus, Oleson, St. Aubin,Wood - 7.Absent: Trustee Bernero,

Others: Karen E. Williams, Finance Department; Attorney Ken Lane, Clark HillLaw Office (representing the Law Department).

It was moved by Trustee Wood and supported by Trustee Oleson to approve theOfficial Minutes of the Police and Fire Retirement System Board Meeting ofDecember 14, 2010.

-


4°r

Secretary's Report.

0 new fire member(s), 0 new police members, 0 reinstatement(s), 0 refund(s), 0transfers, 0 retired. Total: Active membership: 443. 0 death(s). Refundsmade since the last regular meeting amounted to $ 0.00. Retirement allowancespaid for the month of December, 2010 amounted to $1,967,469.87. Totalretirement checks printed for the P&F System: 660. Total retirement checksprinted for both systems: 1506. Domestic relations order received: O. Domesticrelations orders pending: O. Eligible domestic relations orders certified: 1.

There were no applications for Regular Age & Service Retirement for January.

Karen Williams updated the Board regarding the requests for duty disability. Ms.Williams informed the Board that the Case #2010-F0422 applicant has been seenby evaluated Dr.. Margolis, who will send his completed report to the Board.


January 21, 2011Friday, 9:00 a.m.

Page Two

It was moved Trustee . Kraus and supported by Trustee Oleson to approveapplicant #2010-F1019, Ryan Power, effective January 22, 2011.


Case #2010-F1019 applicant has been contacted by the Retirement Office. Theapplicant has supplied his documentation to the Board to be referred to theMedical Director.

The Retirement Office is waiting for the Medical Director's report for Case #2010-F1109.

There were no requests for Non Duty Disability Retirement.

It was moved by Trustee Wood and supported by Trustee Hecksel to approve thefollowing Request for Refund of Accumulated Contributions.


The Board heard the Annual Police and Fire Retirement System Actuary ReportPresentation from Gabriel, Roeder, Smith and Company, Tuesday, January 18,2011.

It was moved by Trustee Wood and supported by Trustee Hecksel to accept theActuary Report and the recommendation of City contribution to the Police and FireRetirement System.

Trustee Wood discussed the experience study and look at amending thesmoothing schedule for financial reporting.


Attorney Kenneth Lane reported to the Board regarding Mr. Jerome Tolbertrequest for service credits. Attorney Lane submitted an opinion and has opinedthat the Board does not have the authority to award Mr. Tolbert service credits fortime he did not work.

Regular Meeting


Friday, 9:00 am.10th Floor, City HallLansing, MI

Page Three

It was moved by Trustee Hecksel and supported by Trustee Wood to send Mr.Tolbert. a letter with an explanation of the Board's decision.


The Policy/Ordinance update was moved to pending for next month meeting.

Trustee Kraus requested help for the Joint Committee on Special Projects forActuarial Services. Trustee Wood offered to assist Trustee Kraus to finalize theproposal and interview process.

Ms. Williams updated the Board regarding Pension Software. The Projectmanager prepared a Request for Information that was mailed to companies to getbasic information on services and fees. The Project Manager will provide andanalysis of the RFI that are due February 2, 2011 and would give a range of feesto the Board. The Project manager will also begin to prepare a Request forProposal.

Trustee Kraus explained to the Board that the RFI is to get an initial preview ofpricing, so the Board can determine what the Software would cost.

Trustee Kraus reported to the Board that she has been working with SpartanInternet to develop an informational retirement website. Trustee Kraus will supplythe link to the Retirement Office to distribute to trustees to review.

Ms. Williams distributed the Investment and Securities Lending Report forDecember 2010.

It was moved by Trustee Oleson and supported by Trustee Kraus to adjourn thePolice and Fire Retirement Meeting of January 21, 2011.


The meeting adjourned at 9:16 am.

Minutes approved on

Jerry Ambrose, SecretaryPolice & Fire Retirement System

Brad St. Aubin, ChairpersonPolice & Fire Retirement System

Virg Bernero, Mayor

OFFICE OF THE MAYOR9th Floor, City Hall

124 W. Michigan AvenueLansing, Michigan 48933-1694

(517) 483-4141 (voice)(517) 483-4479 (TDD)(517) 483-6066 (Fax)

TO:

City Council President A'Lynne Robinson and Council Members

FROM:

Mayor Virg Bernero

DATE:

February 17, 2011

RE:

Resolution-Budget Amendment- FY 2010/2011- PEG Funds for Office ofCommunity Media

The attached correspondence is forwarded for your review and appropriate action.

VB/rhAttachment

"Equal Opportunity Employer"

Virg Bernero, Mayor

City of Lansing

Inter-DepartmentalMemorandum

To:

Virg Bernero, Mayor

From:

Angie Bennett

Subject:

Resolution-Budget Amendment- FY 2010/2011- PEG Funds for Office ofCommunity Media

Date:

February 17, 2011

Please forward this resolution to City Council for placement on the Agenda.

If you have any questions, or need additional information, please give me a call.

Attachments

"Equal Opportunity Employer"

BY THE COMMITTEE ON WAYS & MEANSRESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING

WHEREAS, the City has received $55,418 in Public Education and Government (PEG)fees from AT&T since the inception of our franchise agreement; and

WHEREAS, on an annual basis the City projects the receipt of $48,000 from AT&TPEG fees; and

WHEREAS, the City has determined that PEG fees from AT&T are not restricted tocapital costs and can be used for operational costs of the Office of Community Media;

NOW, THEREFORE, BE IT RESOLVED that the following FY 2010/2011 budgetamendment be approved:

Capital Improvement Fund Revenues:AT&T PEG Revenues

Capital Improvement Fund ExpendituresTransfer to the General Fund

General Fund RevenuesTransfer from the Capital Improvement Fund

General Fund ExpendituresOffice of Community Media Operating

48,000

48,000

48,000

48,000

STATE OF MICHIGANLIQUOR CONTROL COMMISSION

DEPARTMENT OF ENERGY, LABOR & ECONOMIC GRXNT EI"..)ANDREW S. LEVIN, ACTING DIRECTOR- U

''-" `d

NOTICE: CANCELLATION OF APPLICATION

February 7, 2011

Mr. Mayo, LLCc/o Maynard Arafat5040 White Tail CourtCommerce Township, MI 48382

Request ID #534164

Dear Applicant/Licensee:

We are canceling your request to transfer ownership of 2010 SDD & SDM licensedbusiness with Sunday Sales from GKRA, Inc., located at 4013 Aurelius, Lansing, MI48910, Ingham County.

R436.1103, Rule 3(2) of the Michigan Liquor Control Code, Rules, and Related Lawsstates "An applicant for a license shall provide to the Commission, or representative ofthe Commission, all information necessary for investigation and processing of theapplication."

Our records are being marked accordingly and all concerned parties notified. If youhave any questions, please contact the Licensing Division, Off Premises Section, at(517) 322-1400.

Very truly yours,

MICHIGAN LIQUOR CONTROL COMMISSION

dl

cc: Lansing District OfficeLansing Police DepartmentLansing City ClerkGKRA, Inc.

7150 HARRIS DRIVE • P.O. BOX 30005 • LANSING, MICHIGAN 48909-7505www.michigan.gov • (517) 322-14000 FAX (517) 322-6137

JENNIFER M. GRANHOLMGOVERNOR

NIDA R. SAMONACHAIRPERSON

CLARK HILL

Kenneth P. LaneT 616.608.1134F 616.608.1180Email: [email protected]

Clark Hill PLC200 Ottawa Avenue NWSuite 500Grand Rapids, Michigan 49503T 616.608.1100F 616.608.1199

clarkhill.com

January 27, 2011Lansing Employees' Retirement SystemBoard of Trustees124 West Michigan Avenue8th Floor, City HallLansing, MI 48933

Re:

Retiree John Salmons

Dear Board of Trustees:

This office is in receipt of a copy of a November 13, 2010, letter from John Salrnons;a Cityretiree, to the Lansing City Council. The Council referred the letter to the Lansing -Em oyees.Retirement System Board of Trustees for your review and response. This opinion letter is pro!ided toassist you in framing the request and analyzing the issue it presents.

; .In substance, Mr. Salmons asks that the City Council amend the Employees' Retirement System

(ERS) ordinance in such a way as to provide retroactively for a retiree to change his or her selection of theretiree's joint and survivor pension beneficiary. He requests that the ability to change beneficiary beextended to include a retiree who is already receiving a City pension, commonly known as being in "paystatus." Mr. Salmons' request can further be limited to the case where the original joint and survivorpension beneficiary named at retirement is now a former spouse and the retiree has remarried. Mr.Salmons' request is intended to provide him the ability to cancel the survivor allowance of his formerwife and give it to his new wife. Because of the context of this request, for the remainder of this opinion,we will. refer to the City retiree as "he" or "him" and the joint survivor beneficiary as "his spouse" or"she" or "her."

For both legal and practical reasons, the ERS ordinance cannot be amended to provide Mr.Salmons with the result he seeks. Under the ordinance, as written, the ability of the retiree to elect eithera straight life (single life) or a joint and survivor (two life) retirement allowance is permitted but becomesfixed at the time of retirement. ' Not only is the type of retirement allowance established, but the identityof the beneficiary chosen is also fixed when the retiree goes into pay status.2

In the case of a joint life pension, the amount of the pension retirement allowance is calculatedbased on actuarial tables of the life expectancy, at retirement, of both the retiree and the beneficiary. Theactuarial tables are used so that when the straight life pension is converted to a joint life one, the resultremains cost neutral to the ERS plan. Once the pension payments start, the retirement allowances do notchange even if the beneficiary would predecease the retiree. Also, once the election of the beneficiarybecomes final, the ERS member's selection right ends.

Section 292.27, Lansing Code of Ordinances.2 Section 292.27 and 292.29, Lansing Code of Ordinances.

Lansing Employees' Retirement SystemBoard of TrusteesJanuary 27, 2011

.Page 2

The impossibility of Mr. Salmons' requested amendment is that once his election of joint andsurvivor pension beneficiary becomes fixed, the retiree no longer retains the right to the survivorshipportion of the retirement. Instead, he has granted the survivorship right to his named beneficiary and oncehe has passed this right on, neither he, nor the ERS, can take it back. The survivorship right established atretirement under the existing ordinance shifts the ERS plan promise to pay the survivorship allowancefrom the retiree to the beneficiary. An amendment to the ordinance cannot be made retroactive because todo so would take away the beneficiary's pension right and this the law will not allow.. Stated anotherway, because the amendment could only have prospective affect, it can never be enacted in such a manneras to have the result Mr. Salmons envisions, i.e., it can never permit the change of a joint and survivorbeneficiary selection of a retiree in pay status made before the amendment is enacted.

Michigan divorce law also recognizes the principle that once the pension is in pay status, therights created by the pension ordinance cannot be taken away, even by a court of competent jurisdiction.Michigan provides for the division of pension rights under the Michigan Eligible Domestic RelationsOrder Act.,1991 PA 46, as amended, MCL 38.1701 et seq. (the Act). The Act states that the Court maydivide pension rights to a party to a divorce and enter an Eligible Domestic Relations Order only in thoseinstances when the pension is not yet in pay status. 3 This is only fair because the retirement system hasthe right to certainty in the administration of the pension assets it manages, and cannot be expected tomake payments inconsistent with the established pension plan. Thus, a court, in making an equitabledivision of assets in a divorce, is to take a pension in pay status "as is" and adjust division of other maritalassets based on its determination of fairness, while taking into consideration the relative fault of eachparty. It is, therefore, consistent with the Act that the ERS retirement allowance benefits in pay status areno longer subject to change.

Finally, from a policy point of view, the ERS ordinance is crafted in a way as to respect andsupport the institution of marriage. This policy would be undermined if a retiree retained the ability todisenfranchise a former spouse that he had chosen to support after his death when he started hisretirement.

For the reason stated in this letter, Mr. Salmons' requested ordinance change is not legallyfeasible to address his individual circumstance..

We trust this letter provides sufficient clarification of this matter. Please contact us with anyquestions or concerns.

cc:

Brig Smith, City Attorney

3 MCL 38.1702(e)(viii) and 38.1704.

..

.1,.68 8443 5.1 26005/118235

Lansing (MI) City Council info packet for Feb. 21 meeting

Documents

Transcript of Lansing (MI) City Council info packet for Feb. 21 meeting