Langrish Pool Proposal

14 May 2018

LANGRISH SWIMMINGOL DRAFT PROPOSAL 30 APRIL 2018

Written by: Friends of Langrish Pool

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TABLE OF CONTENTS

1. Introduction 2. FOLP Members 3. History of the Pool 4. Objectives and Vision 5. Working Together 6. Current Situation

6.1 Potential Closure 6.2 Curriculum 6.3 Financial 6.4 Health & Safety 6.5 Space 6.6 Size & condition of pool 6.7 Land Ownership 6.8 Pool Users 6.9 Pool Usage Structure 6.10 Staffing 6.11 Expenditure

7. FOLP Survey Results Summary 8. Proposal for the future

8.1 Legal structure 8.2 Curriculum 8.3 Financial 8.4 Health & Safety (incl access, DBS checks & safeguarding) 8.5 Space 8.6 Size & Condition of Pool 8.7 Land Ownership/Lease 8.8 Pool Users 8.9 Pool Usage 8.10 Staffing

9. Summary Appendices A. OAC Presentation to Parents & Minutes of Meeting B. Langrish Pool Photo C. Pool Costs 16/17 & 17/18 D. Pools for Schools E. Access F. Space G. NOP & EAP

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FRIENDS OF LANGRISH POOL

1. Introduction

Following a review of the schools outdoor assets in 2017 the potential closure of the swimming pool was announced. The opportunity was given to a group of interested parents to come together to consider how they could support the school in such a way to remove the cost from the schools limited financial resources and meet the requirements of the County Council in order that the pool could remain open going forward. The group united to form a charity, Friends of Langrish Pool (FOLP), to work with the schools Governing Body and Outdoor Assets Committee to help save its wonderful asset: the pool. Throughout the process FOLP have sought to meet the key success criteria set by the OAC in February 2018 (Appendix A). Success Criteria:

• Parental Committee Formed • HCC on board and their expectations known • Staffing proposal identified • Fundraising abilities identified (short and long term), based on:

- c£10k per annum for pool running using current equipment - Ability to build a sinking fund for major repairs - Provision of funds to the school to build a hard standing/playground

The Outdoor Assets Committee set a deadline of 24thMay 2018 for FOLP to prove that we have a viable solution for funding, maintaining and operating the pool. With the support of the school and County Council we believe we do.

This document is the output of our feasibility study and provides a recommended way forward, supported by evidence, that enables an informed decision to be made on the future of the pool.

Friends of Langrish Pool

Date: 14 May 2018

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2. Friends of Langrish Pool (FOLP) Members

Core Members

Paul Savage – Link Governor

Paul is a Parent Governor for Langrish Primary School and has two children at the school. His primary role is as link governor between the Friends of Langrish Pool Group, the Outdoor Assets Committee and the Governing Body.

David Brooks – Treasurer

David has over 20 years experience working in financial services and pensions. He is currently pensions technical director at London pensions consultancy Broadstone responsible for legal and technical compliance with pensions for the firm. David also provides consultancy services to clients and is a regular contributor to trade and national press on pensions matters. Parent to two children at Langrish school in years 2 and 4, David is non-swimmer and passionately believes in ensuring that children have the grounding in an important life skill and find joy in swimming from a confidence with water.

Angharad Snow (Trustee) – Fundraising & Events

Angharad lives at Rothercombe Farm in Stroud and with her husband, a former pupil of the school, farm 150 acres and run a flock of breeding ewes. The family have been farming in the village for nearly 100 years and their three children are the third generation of the family to attend Langrish Primary School. Angharad currently manages a local charity for disabled children and over the past 7 years has developed her skills in grant and fund making alongside fundraising efforts thus securing the future of this special group. A former midwife, Angharad has utilised her time at home with her three children to work with several local charities, securing funds as well as acting as trustee. Her primary responsibility will be to make applications to local and national funding sources as well as working on local fundraising activities to help secure the future of the swimming pool.

Rupert Howell (Trustee) – Website & Promotion

Rupert is an accomplished ERP systems developer and Director of Provolve Ltd. He has extensive experience developing custom Warehouse Management Systems and E-commerce sites for multi-million pound retailers across a variety of markets. Having previously worked for the Office of National Statistics, Rupert has a sound understanding of what is acceptably allowed on both government and non-government websites. Rupert has a son in year 4 and is primarily responsible for the design, development and promotion of the FOLP website, www.friendsoflangrishpool.org.

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Core Members continued:

Vicky Gardner (Trustee) – Risk & Insurance

Vicky has lived in Petersfield all her life and her husband is a former pupil of Langrish Primary School having grown up in Stroud. Their son is a current pupil of the school in year 3. Having worked as a specialist commercial property insurance broker & underwriter for the past 16 years, Vicky is used to working in a regulated environment and assessing levels of risk and exposure including liability. Her primary responsibility will be overseeing compliance with operating procedures in line with the current risk assessment and ensuring its regular review. Jenny Machin (Trustee) – Operations

Jenny has two children at Langrish Primary School and is a member of the Institute of Swimming. An experienced Trainer and Assessor, Jenny is qualified to teach Adult and Child Water Activities and is an ASA Level 2 Swim Teacher . She is certified by STA to Level 2 - Safety Award for Teachers (Rescue & First Aid). Jenny’s main role is as Pool Plant Operator. She holds an IQL- National Pool Plant Operators Certificate. She is responsible for daily chemical checks, keeping the pool clean and safe to swim in and training volunteers within FOLP and the wider training body in the operation of the pool.

Linda Knutson – Pool Advisor

Linda is the Chair of Trustees for Petersfield Open Air Pool and has joined with Friends of Langrish Pool in an advisory capacity to assist in the long-term sustainability strategy and safe operation of the pool for its users.

Julian Elsden – Pool Maintenance

Julian is a Director at Desjoyaux Pools UK. Desjoyaux Pools offer some of the most modern and innovative developments in swimming pool design, manufacturing and filtration systems in the world. Julian has a child in Reception year at Langrish and was drawn to the school because of its fantastic outdoor facilities including the pool. His main responsibility will be overseeing the ongoing maintenance of the pool including working to ensure that cost effective solutions can be utilised to allow the pool to be used to its maximum potential.

FOLP Group Parent Volunteers

David Williams Sally Wadsworth Rachel Russell Alex Kershaw Laura Cannon Richard Pelling Gary Pye

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3. History of Langrish Pool

The pool first opened more than 40 years ago and was built by parents whose children attended Langrish Primary School at the time with the support of the community. It is situated in the grounds of Langrish Primary School and over the last four decades, thousands of children have taken away happy memories of learning to swim in the pool.

Extract from the Stroud Village Parish Plan https://stroudvillage.co.uk/the-parish-plan/

Many of those former pupils have contacted FOLP since hearing of the potential closure. The passion shown by those who have benefitted from the pool over the years is clear to see from survey feedback.

In recent years its usage has dwindled and repairs are now required, primarily the pool liner which is coming to the end of its serviceable life. We understand the pool will not receive capital support from Hampshire County Council under its Asset Management Strategy For School Swimming Pools and it has been removed from the school budget effective July 2018. It is our proposal to take over the day-to-day running, funding and management of the pool to prevent its closure and secure its future for many years to come

‘ I went to Langrish many years ago, and spending t ime in the pool has some of the best memories. It is such a valuable asset, and one of the reasons many parents send their children to the school. ’ rvey Feedback

Survey Feedback 12 April 2018

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4. Our Objectives and Vision

Our objectives are simple. We want future generations of Langrish School children, parents and the local community to be able to use and enjoy more hours in the pool and to provide improved facilities. Fundraising The Pool is over 40 years old. An essential repair is needed: the replacement of the pool liner. We are actively campaigning and fundraising to get this replaced. Increased Usage We want as many people as possible to enjoy the pool. We are proposing to increase time in the pool, to include weekends, after school and during school holidays. Disabled Access Everybody should be able to access the pool. One of our main objectives is to make the pool accessible for people with disabilities.

Looking Ahead We would like to open the pool to the local community to be to able use and enjoy as was its original purpose when built. Our end goal is to provide an exterior shell for the pool, providing a safe, clean and well-managed facility, suitable for year-round use.

‘ I f the pool was open to the community we would definitely use it and pay for the privi lege’

Survey Feedback 12 April 2018

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5. Working Together

We identified a number of key stakeholders to be considered throughout this process.

Key Stakeholders

• The parental body

• The pupils of Langrish Primary School

• The local community

• The Outdoor Assets Committee

• The Governing Body

• The Headteacher – Mrs Wright

• The Senior Leadership Team

• Friends of Langrish School

• Hampshire County Council

Rachel Overton - Children’s Services & Estates Management

Max Whitlock – Team Leader, Property Management

Charley Mills – Team Manager, Outdoor Education

Andrew Lenthall – Team Leader, Assets & Development

Interested Part ies

The following persons/organisations have shown an interest in the future of Langrish Pool.

Dennis Freeman-Wright – Head of Facilities, The Amateur Swimming Association

The Stroud Area Residents Association (SARA)

Damian Hinds – MP, Education Secretary

Nick Drew – District Councillor

Russell Oppenheimer – County Councillor

Catherine West – Founder of All Party Parliamentary Group

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6. Current Situation

6.1 Potential Closure

In March 2017 Langrish School undertook to answer 3 key questions • Is the swimming pool sustainable financially? • Is the swimming pool fit for purpose to fulfill the curriculum? • Is the swimming pool and its surrounds safe?

To answer these questions it was decided to look at the wider context of the school. The FGB formed the OAC with the following Terms of Reference: “The Outdoor Assets Committee exists to ensure that we make the most of school’s assets to provide

the best possible curriculum experience for all pupils” The OAC wrote to parents in April 2017 advising them of the purpose of the committee and attended a parents open evening in July 2017.A consultation paper was released to be read over the Summer and feedback was collated. There was a large body of interest in keeping the pool going (over 85% of respondents) and the overwhelming feedback from parents was that if the pool could be saved, it should be. HCC were engaged with during the project and the full findings of the OAC were published at the end of 2017.

6.2 Curriculum Curriculum requirements for the pool were investigated and the OAC concluded the swimming pool is “fit for fun” but does not fulfill the curriculum requirements.

6.3 Financial

The Resource Committee examined budgets for the next 5 years, findings were: • Sacrifices in other areas would need to be made to keep the pool going • The school does not have funds for any major breakdowns or repairs • Even with a significant current surplus a deficit after 3 years is currently forecast • From a curriculum and budgetary viewpoint the funding of a pool going forwards does not offer

best value Current position - The pool’s running costs have been removed from the school budget from July 2018. HCC have informed the OAC that there is a “pool closure fund” which will pay for the filling in of the pool and will provide a new hard surface play area in a short timescale at no cost to the school.

6.4 Health and Safety

HCC advised with a few small repairs, the pool was safe to open in Summer 2017.The pool needs some attention and money, however the pool and its surrounds are currently serviceable. It is felt a significant number of minor accidents may be reduced by the increase of play space

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6.5 Space

Throughout the process it became clear to the OAC that they needed to look at increasing outdoor play space (especially wet play space). The HCC offer to fill in the pool gives the school the opportunity to provide increased play space in the short term and foundations for long term improvements such as additional classroom or break out space required to facilitate small group learning in the school.

6.6 Size and Condit ion of Pool The swimming pool is 14.5m metres long by 8 metres wide and has a depth of 0'8 metres at the shallow end increasing to 1.0 metres at the deep end. See appendix B Langrish Pool photo. Within the plant room the filtration pump, filtration unit and treatment systems all in perfect working order. The heating system is an 8kw inline electric heater, costly to run but was fully functional at the point of being closed for the 2017 season. The liner is not leaking at present, but this is certainly towards the end of its life span and will need to be replaced at some point in the very near future. There are bulges along one of the length of the pool wall, this would also need to be repaired and the base screeded prior to a new commercial grade liner being installed. The condition of the outside changing rooms, toilets and pavilion were also highlighted as needing attention. 6.7 Land Ownership The land on which the pool is situated is owned by Hampshire County Council' This land forms part of the total School grounds and its use is decided by the School and its Governing Body' 6.8 Pool Users Currently the pool is used by the pupils of Langrish Primary school only.

6.9 Pool Usage Structure

The Swimming Pool is currently available for use after May half term of the school year to the end of the summer term. During this time all children receive one PE swimming session per week in school hours, weather permitting. An annual swim/BBQ is held at the end of term.

6.10 Staff ing

Pool Manager (PM) The role of the Pool Manager/Responsible Person currently sits with the Head Teacher It is this person's responsibility to ensure that the pool is run in accordance with guidelines set out by HCC' This Role is undertaken by Mrs Sarah Wright in her capacity as Head. The Senior Management Team could not accept this arrangement going forward as it is understood the majority of the pool usage proposed would be outside times where the RP or the deputy RP would be present on school premises. In addition the current RP would not have control of funding with the proposal in regards to the charitable status of the FPG, potentially compromising their role as the RP.

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Pool Plant Operator (PPO) The role of Pool Plant Operator is currently undertaken on a part time basis by Jenny Machin, a teaching assistant and parent volunteer at Langrish School. In addition to the role of PPO, water testing is also undertaken prior to swimming and after swimming. No other support staff or teachers currently undertake this role.

Swimming sessions are conducted by the class teacher, trained in the Shallow Water Training Qualification (2 yearly) and require a parent or helper (DBS checked) to assist in taking the children from the classroom to the pool and then helping with changing before and after the swimming lessons. 6.11 Expenditure The running costs for 207/18 are estimated to total in the region of £9,000 the largest single cost being £3,900 County Support. An SLA is in place and current costs are based on using HCC approved suppliers. See Appendix C

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7. FOLP Survey Results Summary

The parental survey by the OAC took place in July 2017. In order to gauge current levels of support

and test the viability of our long term funding projections and staffing proposal a survey was released

by FOLP on social media, our website and via class representatives. The survey is open to both the

parents of Langrish School and the local community. To encourage honest feedback the option to

remain anonymous is provided.

R e s u l t s t o d a t e We have received over 1 0 0 completed surveys of which 9 0 % a r e f r o m p a r e n t s , the remainder being ex pupi ls or interested members of the local community. 8 2 % o f p a r e n t s s u r v e y e d have pledged f inancial support by committ ing to a regular monthly donat ion and/or a one off amount. Regular Parent Pledges = £7,800 annual ly ( including gi f t a id on el ig ib le donat ions75% est.) One Off Parent Donat ions = £ 535 T o t a l P a r e n t C o n t r i b u t i o n s = £ 8 , 3 4 5 B u s i n e s s / C o m m u n i t y P l e d g e s Our campaign has also at tracted interest f rom local groups and businesses who wish to of fer their support . Regular Pledges = £500 annual ly One off Donat ions = £2,100 T o t a l B u s i n e s s / C o m m u n i t y C o n t r i b u t i o n s = £ 2 , 6 0 0 Total Regular Pledges (al l sources) = £8,310 Total One Off Donat ions (al l sources) = £2,635 G r a n d T o t a l = £ 1 0 , 9 4 5 In addit ion to f inancial support 40 respondents pledged t ime and/or ski l ls including: First Aid Cleaning Fundrais ing Li feguarding Electr ic ian Market ing Water Test ing & Others

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8. Proposal for the Future

8.1 Legal Structure The Trustees have submitted an application for Friends of Langrish Pool to become a Foundation

Charitable Incorporated Organisation. Registration number pending.

8.2 Curriculum

FOLP believe the pool is fit for National Curriculum Requirements to:

• Swim competently, confidently and proficiently over a distance of at least 25 meters. • Use a range of strokes effectively, such as backstroke, front crawl etc. • Perform safe self-rescue in different water based situations.

The Pools for Schools initiative funded by British Gas from 2009-2015 provided purpose built pools in which 30,000 pupils were taught to swim. These pools, 12m x 6m x 1m were smaller than Langrish pool. See Appendix D Langrish also provides a calm and familiar environment for pupils to learn – ideal especially for less confident swimmers. If the pool remains open we can take away the burden of the time and cost associated with taking non-swimmers in year 6 off site to alternative swimming facilities.

8.3 Financial

FOLP will take the financial burden away from the school and secure its long term future through its fundraising activities as a Charitable Incorporated Organisation.

We believe a series of cost savings can be made by creating a robust maintenance and improvement plan phased in over the next 2-3 years with an emphasis on using the pool in the most efficient manner possible. We would also prefer the opportunity to procure and engage with our own contractors. Also where possible we shall use volunteers undertake some tasks..

Our primary source of income will be through regular pledges from the parents of the school. These regular payments will be able to ensure the pool is able to operate in a business as usual function. We are still in the early stages of assessing the regular running costs but it is currently projected that this regular income will cover 110% of the usual running costs. This is based on expected costs (assessed at arm’s length at this time) and current regular pledges only.

A number of short term/one off funding opportunities and grants have been identified which in addition to the monthly pledges will allow the provision of sinking fund and replacement of the liner.

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The Trustees also plan for the pool to be open to hire for parties and other clubs to use. It will also be open during the warmer months of the year for families to enjoy (in return for a donation). The Trustees will also be claiming gift aid where applicable.

The Trustees have set an ambitious year 1 fundraising target of £25,000 and if this is achieved will result in a pool fund able to react to unpredicted costs such as equipment failure Through the combination of the regular pledges, grants, fundraising and hiring of the pool the Trustees plan to become income generating in 2-3 years time. When this is achieved the Trustees intend for plans to be in place for the movement of surplus between FOLP and FOLS to contribute to other school improvements – wet play space, additional classrooms etc.

A financial controls document has been drafted which details the process by which the trustees will collect donations and how expenditure is authorised and paid. These controls are central to the efficient working of the pool.

8.4 Health and Safety FOLP are proposing an independent risk assessment be carried out to assess the risks associated with increased use outside of school hours and additional considerations if opening the pool to community use.

We have reviewed both the current Normal Operating Procedures and Emergency Action Plan and understand the roles and responsibilities that FOLP would be required to fulfil. With the correct training FOLP and its volunteers are prepared to take responsibility for the safe running and operation of the pool and the liabilities that attach as a result.

FOLP will effect Insurance through a financially secure Insurance Company in respect of their liabilities as trustees and Responsible Person(s)/Pool Manager to include as a minimum:

• Public Liability £10m

• Employers Liability £10m

• Money £2,500

• Trustees & Directors Indemnity

• Legal Expenses

In addition to attaining the correct level of qualifications in order to operate the pool safely, all FOLP members/volunteers will be the subject of a DBS check in line with school safeguarding requirements.

During after-school swim sessions the children will be identified by coloured bibs prior to entering the changing rooms/poolside in order to easily identify them from other clubs taking place on the playground or field. Conflicts with changing room use can be managed by staggered start and finish times between FOLP and other clubs taking place. There is potential to provide additional storage space/lockers below the poolside bench.

Unauthorised access to the pool and other areas of the school site will be managed by temporary barriers and an Admissions Officer situated outside the boys changing room with clear line of sight to

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the school entrance. All admitted swimmers must wear a wristband and sign in and out with the Admissions Officer. See appendix E

8.5 Space We are blessed with outdoor space at Langrish Primary School and FOLP believe it is possible to save the pool and create additional classroom and wet play space by utilising the area of land between the pool and the main field. This piece of land currently houses the Pavillion (which is in need of replacement), an area of bushes and picnic tables/quiet space. There is also a memorial garden which requires sensitive consideration. See Appendix F

Whilst the filling in fund from HCC provides a short term opportunity FOLP believe surplus funds can be raised and the pool can become an income generating asset to help provide for the wet play space and classroom(s) in the future. This could be achieved by the movement of surplus funds between FOLP and FOLS or rental charges paid by FOLP to the school.

8.6 Size and Condition of Pool The cost of increasing the size or depth of the pool is prohibitive however as referred to in point 8.2 the swimming pool is the perfect size for learning to swim. Within the plant room the filtration pump, filtration unit and treatment systems all in perfect working order. The heating system is an 8kw inline electric heater which is costly to run. We are proposing changing to a Zodiac air-source ZS500 heating unit. This system provides up to 80% of the heat produced free of charge with COP rating of 6. The COP or coefficient of performance is the ratio between the power supplied to the water in the pool and the electricity consumption of the heat pump. As an example, a COP of 5 means that for 1 kWh consumed at the electricity meter, the heat pump supplies 5 times more energy to the water in the pool, or 5 kWh. Based upon the current season of use, the manufacture estimated running cost for heating and maintaining the water to 28oc during June and July including start-up is £151 per month. This is based upon the exact pool characteristics, a minimum 14hr filtration cycle per day, with the pool being covered of evening and when not in use. As a comparison the current heating solution would be expected to be 3 to 4x the monthly running cost depending on configuration and running times. The same system would allow for the season of use to be significantly extended from May to the end of September at an estimated running cost of £1054 for this period. This is again based upon a maintained water temperature of 28oc. Start-up, the expected climbing time from 15 to 28°C at the point of the pool being commissioned for use would be 70hrs. This system requires zero maintenance other than winterization at the end of the season of use, this simply involves the unit being drained of any water retained inside and winter covers fitted. The liner is not leaking at present, but this is certainly towards the end of its life span and will need to be replaced at some point in the very near future. We are proposing to use our own contractors to

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replace with a new commercial grade reinforced liner and make good the base. This would be cut, shaped and welded onsite to the exact characteristics of the pool. This is available in a number of colour finishes, for example; light-blue or white, it would also allow for the possibility of having defined swim lanes down the length of the pool on the liner base.

8.7 Land Ownership/Lease

As Langrish School is not continuing as the Responsible Person for the swimming pool on the school site a meeting was held on 1st May with Max Whitlock, a representative from HCC, to understand the process and requirements for FOLP to proceed in obtaining a lease from the landowners HCC. There are currently no school pools in Hampshire with agreement from HCC for a parent group to run the pool. Most schools have struggled to find a group of parents with suitable expertise who can address the realities of such a lease however we are fortunate to have a wide skill set and specialisms among our parent community and the FOLP Trustees.

This is not an exhaustive list, but for HCC to consider leasing the pool at Langrish to a parent group, the parent group would need to:

a. be a properly constituted community group that can demonstrate that it is a competent leaseholder

b. have a proper management structure (perhaps be a charity) c. ensure sufficient funding over the long term d. deliver a credible business plan that includes as a minimum:

i) how the pool will be managed/run ii) how PWTAG standards will be met iii) that the pool is fit for purpose (e.g. can the plant clean the pool effectively for the

predicted number of users per week) iv) costs vs projected income for the number of users per week, showing enough money is

coming in and that costs are considered and reasonable, and that any impact of an adverse run of weather have been factored in

v) long term financial sustainability including cost of maintenance, repairs, operation, staffing, training, insurance, rates, all utilities and HCC’s rent (some rent will ultimately come to the school)

vi) minimum of £10million public liability insurance vii) appropriate buildings insurance viii) stability and continuity of management staff, especially for pool operation and safety,

including water safety ix) clear pool operator and lifeguarding arrangements: the right personnel in place, fully

trained and always on site at proposed usage times, etc x) a proposal as to how site access will be managed for any proposed community use, to

ensure that the school site remains a safe and secure environment where children’s education requirements can still be met

We believe FOLP can satisfy all of these requirements.

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Overton School near Basingstoke, which leases its pool to Lordsfield Swimming Club, has come closest to this model so far and has been in discussion with HCC for the past 9 months. They are now at the late stages of agreeing the potential lease with the expectation of opening this month. The process can take up to 12 months as there are various departments within HCC who need to feel comfortable with all the arrangements within such a lease. FOLP are in contact with Lordsfield Swimming Club and an initial meeting has taken place between the Secretary and a FOLP representative. Lordsfield have kindly agreed to share their business plan with FOLP and offer support where they can. They have taken legal advice to guide them through the lease. Maintenance, repairs and upgrades:

If FOLP wanted to use a new supplier, HCC would wish to set some parameters for ensuring work is

done properly and safely and without a knock-on effect on the rest of the school site.

Planned or hoped-for upgrades to the pool and associated equipment could in theory be written into

the lease agreement, provided any such equipment is installed, maintained and serviced properly.

HCC would have an interest in who would be involved in any maintenance or upgrades, how they

would be carried out and when. Any upgrades would need to be considered in the context of the

length of lease.

Lease Length:

A minimum of 10 years should be possible to negotiate, according to HCC, but there would be break

clauses included. Example from Lordsfield; if the pool is not used for a period of 12 months then the

lease would end. Likewise if HCC needed the land back to make provision for school expansion or to

deliver other government objectives.

HCC would also wish to be kept informed about grant applications: for example Sport England grants

can be very prescriptive regarding issues such as community user numbers; HCC would not want to

be liable for repaying a grant where the stipulations are not realistic or appropriate.

The next stage is for FOLP to submit a formal business plan to HCC as a serious expression of

interest. 8.8 Pool Users

First and foremost our priority is for the pupils and families of Langrish School to use the pool for years to come both during and outside of school hours. We want as many people as possible to enjoy the pool and are proposing to increase time in the pool, to include weekends, after school and during school holidays. See Pool Usage structure below.

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We believe everybody should be able to access the pool and we would aim to make the pool accessible for people with disabilities. This would entail correct width of doors, ramp, disabled changing & toilet facilities, handrails and a poolside hoist. This area would require further investigation. Looking ahead we would like to open the pool to the local community to be to able use and enjoy and there has been a good show of support from the community for this to happen. Many of the grants applied for are conditional upon community use otherwise limiting our funding opportunities to parents & events only. With separate community sessions and access restricted/controlled as per 8.4 above, we believe this to be a viable option.

8.9 Pool Usage Structure Monday to Friday During school hours, 1x PE lesson per year group, per week. Monday to Friday Outside of school hours, 4 x After school swim sessions per week 3.15 to 4.45 (dependent on changing room clashes). Allows for changing time and 1 hour in the water. Saturday & Sunday 2 x morning sessions - 1 x pupils & families of Langrish School, 1 x Community Use (pay per swim) 2 x afternoon sessions – 1 x pupils & families of Langrish School, 1 x party hire Holiday Times To be agreed. Season to run from April to End of September. 8.10 Staffing

Pool Manager (PM) As Langrish School is not continuing as the Responsible Person for the swimming pool it is the proposal of FOLP that the Trustees take overall responsibility and full accountability for the safe operation of the pool. The Trustees collectively will hold the title of Pool Manager and will fully insure against the associated liabilities. They will be responsible for ensuring adherence to the Normal Operating Procedures & Emergency Action Plan. See Appendix G Keyholders The Trustees will take collectively responsibility as Keyholders to allow access to the pool outside of school hours. Pool Plant Operator (PPO) Jenny Machin will continue in her role as Pool Plant Operator and a minimum of two volunteers will undertake training/qualifications to cover this important role whilst also taking on the regular role of Pool Plant Technicians. The Pool Plant Operator/Pool Plant Technicians will be available to take deliveries and accompany contractors as required. Other roles Each of the following positions will be taken by members of FOLP and our parent volunteers. A minimum of two persons will shadow each role in order to provide a suitable level of back

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up when required. Where required, the appropriate level of qualification will be achieved and regularly reviewed/maintained. A staff rota for each season will be issued and signed off by all volunteers and the Trustees in advance.

• Lifeguards/Pool Rescuers • There is provision in our running costs to pay for a qualified lifeguard. • First Aider • Admissions Officer • Cleaners • Secretary/Scheduling Assistant

9. Summary

We believe we have demonstrated our ability to meet the success criteria set out for us: • Parental Committee Formed �

• HCC on board and their expectations known�

• Staffing proposal identified�

• Fundraising abilities identified (short and long term), based on: • c£10k per annum for pool running using current equipment�

Ability to build a sinking fund for major repairs� Provision of funds to the school to build a hard standing/playground�

Next Steps: FOLP would l ike to present a business plan to HCC and move forward with lease negotiat ions.

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Appendix A

LANGRISH PRIMARY SCHOOL

Outdoor Assets Committee (OAC) Meeting 22 February 2018

Presentation to Parents

Present:

James Greenwood (Co-opted Governor, Chair of Governors and Chair of OAC)

Gareth Baynham-Hughes (Associate Member of OAC)

Ray Dudman (Parent Governor and Health and Safety Governor)

Paul Savage (Parent Governor and Chair of Resources Committee)

Mary Downes (Clerk to Langrish FGB and Committees)

The following parents were in attendance:

Tony Cannon, Gemma Klein, Alex Kershaw, Richard Kershaw, Richard Pelling, Dylan Pearson,

Angharad Snow, Sally Wadsworth, Mark Rowden, Julian Elsden, Kelly Driesen, Matt Wigginton,

Jenny Machin, Vicky Gardner, Rachel Russell, Rupert Howell.

Apologies had been received from the following parents: -

Gary Pye, Elizabeth Castle, Sarah Welsh, Nicola Wigginton, Claire Langley-Smith, Katie Castle

Introduction

James welcomed everyone to the meeting and introduced those present.

Presentation

James gave a presentation - a copy of which will be sent to all those present after the meeting.

The presentation covered the following aspects:

• Original drivers (questions) behind the formation of the OAC: • Remit of the OAC; • Actions taken by the OAC, including advice from HCC, curriculum and resources

considerations, engagement with parents; production of consultation documents; • A summary of the OAC’s conclusions • Potential to form a parental group; • Success criteria for such a group; • Timescales and challenges; • Costs (actual 2016/17 and expected/actual to date 2017/18);

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• HCC Role & requirements; • Staffing; • Access and Safeguarding requirements; • Summary

The meeting was then opened to questions.

Question and Answer Session

Q: Who decides if the success criteria are met?

A: If the pool is operated as a “School” pool, governors would make the decision; if the pool is

operated as a “Community” pool, HCC would make the decision. It was also noted that as HCC are

the landlords they would need to be kept abreast of the situation and may have an input in either case.

C: There is a perception that if a decision to retain the pool is made, if it is not supported by the school

then it will not happen.

A: A decision must be made. This is not a “you” and “us” situation – this is a collaborative and

constructive exercise.

Q: If the curriculum has to teach swimming then if the pool had to close, the school would still have to

fund the costs of swimming off site?

A: The school does not have to teach children to swim – the curriculum states that children “should be

able to swim 25 metres” at the end of the primary phase. There are other pools in the area – Bedales

and Churcher’s where pupils could be taken, probably for free, with the only costs for the school being

transport & staff time. Potentially, this could be needed just for pupils who cannot swim.

Q: Does Hampshire CC provide any funding for the costs of swimming?

A: No – HCC provide funds for the curriculum.

Q: If the school hired the pool, would these costs be given to the Pool Committee?

A: It cannot at present be assumed that school would hire the pool, as it would be looking to meet the

curriculum requirements for swimming. These are that pupils should be able to swim 25 metres and

perform safe self rescue. The current Langrish pool does not meet these criteria.

Q: Do you know how other schools are managing with less outside space? Why is there an

expectation that the school should provide more?

A: We want to do more sports and provide the opportunity for more clubs and a wider range of

activities.

Q: Who has developed the success criteria?

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A: Governors. One factor was the discovery that HCC (through its pool closure fund) would provide

the hard-standing area at no cost to the school.

Q: Why does the school need additional hard-standing provision?

A: This was one of the first questions looked at (Original Drivers slide was represented at this point).

One of the responsibilities of the Governors is to maximise the school’s assets. It would be brilliant to

have the pool, but the governors also want to make strategic provision for the future.

C: The addition of the requirement to fund the hard standing is an opportunistic attempt to undermine

the parents’ wish to keep the pool open.

A: Governors are focused on taking action in the best interests of the children. No timescales have

been agreed for the success criteria and we should concentrate on delivering a sustainable plan for

the funding of the pool day to day and also building a sinking fund for repairs and future

developments. We have no guarantee that the pool closure fund will continue to exist and we do not

want to end up in the future with an unusable pool due to failure and no funding to repair it or to fill it in.

C: There has been a perception that a negative picture has been painted to put parents off.

A: This is not a fake consultation and no decision has been taken. There is a genuine requirement for

the school to think strategically. The GB has to take long term strategic decisions.

Q: Regarding the “Ropley model” circulated to parents, the viability of this pool is supported by it being

available for external hire. This would be difficult for Langrish, given the challenges and HCC

requirements on no access.

A: This would only apply during the school day when pupils are on site. Ropley were lucky in that there

is an entirely separate access to the pool.

C: One option to explore would be through use by after school clubs and hire outside school hours.

A: Yes, it would be possible hire the pool out after school hours, evenings and during the summer

holidays. Other local schools in the area have been approached to see if they would use it but this has

been unsuccessful.

Q: If parents were to run the pool, would the school use it?

A: This would be an operational decision for the school. It was agreed that the school would be

approached to see if some initial thoughts could be provided to fully answer this question.

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C: From informal discussions, there is some willingness in the community to support the continuation

of the pool, including financially.

Q: Where do the school governors stand on the issue of access, for example, during the first two

weeks of the holiday?

A: This would depend upon the Pool Committee satisfying all the requirements (see presentation) and

on whether the pool was being operated as a “school” pool or a “community” pool.

C: The time (and cost) factor involved in transporting children elsewhere needs to be factored into the

discussions.

C: I understand that it is not possible to second guess the operational decisions, but I would be

reluctant to enter into a collaborative arrangement with governors if the support at an operational level

is not fully there.

C: I would challenge the description of the pool as “fit for fun”. I have taught many children to swim in

this pool.

A: Governors do not and cannot take operational decisions. The Head Teacher is also a governor in

her own right and is fully aware of the actions of the OAC, the outcomes of surveys of parents and the

progress to date. We all need to engage positively.

C: Unless the Head Teacher is involved, it seems pointless to continue talking about this as an

opportunity.

Q: When might we get an operational commitment?

A: The school leadership team (SLT) is responsible for taking operational decisions and making

choices about timetables etc. They have to make changes constantly to ensure Langrish pupils have

the maximum opportunities.

C: It is difficult to make a commitment, with so many unknowns further down the road.

C: From a personal viewpoint, I could not see myself volunteering to join a Parental Pool Committee, if

my own children as pupils at the school were not going to be using it.

A: If the pool is kept as an asset, it should be seen as an asset for Langrish School first and foremost.

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Q: What has changed since the time of the previous Head Teacher in terms of funding for the pool?

A: There have been considerable changes in terms of the curriculum, that impact upon the priorities of

the SLT, and the funding situation of the school has also changed. FOLS raised £7K last year –

fundraising for the pool would need to be separate from this.

A: The pool is forty years old. At Ropley, £45K had been spent on their pool three years ago, just prior

to it being taken over by their Parents Committee. If parents are to run the pool, a sustainable model is

needed beyond the next eighteen months. There is no guarantee that HCC will continue to have a

Pool Closure Fund.

Q: Does anyone know who was involved when the pool was initially built?

A: This information is not known.

Q: What are the timescales involved?

A: A decision will need to be made by 24 May 2018.

Q: Are there any external grants available?

A: Sport England current grants programme appears to be looking at £1million plus projects. There

could be a possibility of developers’ contributions from the proposed housing development, however, it

is only a small development of 27 houses. Additionally, the parish council’s priority is for funding for a

village/community facility.

Governors need help to explore these and other funding opportunities.

Governors have taken this as far as possible.

C: One of the most difficult challenges would appear to be the staffing requirements for testing.

A: This is carried out currently by a member of staff, but additional people would need to be trained to

do this. Testing is only required on the days that the pool is actually used.

Q: What is the current functional state of the pool?

A: It is reasonably serviceable, but the heating system struggles and needs replacing.

C: It should be possible, by using more efficient heating systems, to reduce the heating running costs

considerably, and run the pool from May to September for approximately £160 per month. The costs

being incurred with Hampshire could be slashed.

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A: The maintenance contract with HCC covers all eventualities – some years, we have benefitted from

it considerably, other years we have not. Governors review these contracts (SLAs) regularly. There is

a trade-off between the management time potentially involved in sorting these issues out solely at

school level, versus the economies of scale and cost that come with the HCC contract. HCC also take

on the liability through the contract.

Q: Do FOLS have a view on this?

A: FOLS would not want their fund-raising to be plundered for the pool.

Conclusions

A core group of people is needed to form a committee to take this forward. This committee can them

draw on the expertise of others as needed.

The following people volunteered to form a group:

Paul Savage (Link Governor) Angharad Snow

Julian Elsden Jenny Machin

Vicky Gardner Matt Wigginton

Alex Kershaw Rupert Howell

Next Steps

It was agreed that a feasibility exercise should take place over the next 4 – 6 weeks, directed and

coordinated by the group, drawing on the information gathered to date. The group will need to report

back via the OAC to inform the GB meeting on 24 May 2018.

James thanked all those parents for their time and commitment.

The meeting concluded at 9.15 pm.

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Appendix B

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Appendix C COSTS ACTUAL (2016/17) Pool costs 2016/2017 Financial Year Labour for Testing £ 500.00 Consumables £ 334.83 Water in/out £ 500.00 Power £ 800.00 County Mechanical/Testing annual contract £3,900.00 Other miscellaneous costs £1,000.00 Total £7,034.83 NB: County support was overspent with engineers assisting us Irregular costs for pool according to need within 16/17 f inancial year:

Dosing unit problems and new probe £ 480.62 Staff Member National Pool Training Award £ 299.00 Dosing unit problems £ 191.40 National Pool Lifeguard qualification £ 245.00 Hose £ 44.95 Cover straps £ 29.79 Staff training on pool bi-annually £600 p/a divided by 2(May 16) £ 300.00 Engineer visits problem with pool £ 229.68 Grand total expenditure 2016/17 f inancial year £8855.27

COSTS EXPECTED/ACTUAL TO DATE (2017/18)

Pool expected costs 2017/2018 Hampshire Apr/May/Jun/July/Sep/Oct/Nov tests £ 700.00 Painting/Cleaning around pool £ 150.00 Staffing labour and cover 3 x tests per day during season £1380.00 Overtime contingency £ 100.00 Consumables £ 281.00 Water in/out £ 500.00 Electricity running costs £ 800.00 Staff training on pool bi-annually £600 p/a (May 16) £ 300.00 County support £3,900.00 Other miscellaneous costs £1,000.00 Total expected al l being well with the pool £9111.37

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FOLP Cash Flow Year 1

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Appendix D POOLS 4 SCHOOLS

An innovative, ground-breaking and pioneering programme that took 'the pool to the school' in order to help children to learn how to swim.

The Pool A steel tank that measured 12 metres by 6 metres, with a depth of 1 metre, the swimming pools delivered by Total Swimming the ideal size to teach primary school classes how to swim.

The Programme

The programme had one aim: To teach as many primary school children as possible how to swim, whilst reaching out to the wider community at the same time.

Ambassadors included: Rebecca Adlington and Mark Foster

Primary schools 'must offer more swimming'

Safe around water Pupils should leave primary school able to swim 25m unaided and be knowledgeable and safe around water and to do this, the report says, each child should spend about 25 hours learning to swim.

The ASA says schools do not ensure that pupils spend enough time in the water to learn how to swim unaided.

Research also suggests 40% of parents are unaware of their child's progress in water safety and swimming.

Ultimately, you never know when this under-valued skill could be used to save a life.

So what should the government do, to ensure more children submerge themselves in a life in the pool? Ensure swimming became as much an established part of the school timetable as maths, science or English.

As the Amateur Swimming Association rightly points out: "Swimming is the only subject on the national curriculum that can save your life."

The ASA says schools do not ensure that pupils spend enough time in the water to learn how to swim

unaided. The ASA is also looking for careful thought from Head Teachers when a 320 million per year

total PE investment reaches schools across England (£17,740 for Langrish)

Learning the Lessons: The Future of School Swimming David Sparkes OBE, Chief Executive, ASA

Some of the findings make for sobering reading – too many children are leaving primary school unable

to swim, school swimming is sometimes being squeezed out of the curriculum altogether, monitoring

of potentially life-saving attainment levels is often overlooked.

One of the most frequently asked questions on Education.gov.uk asks “is swimming a compulsory part

of the National Curriculum?” The answer of course is resolutely YES – swimming is firmly on the

curriculum and for a very good reason. Swimming is the only sport that can save lives and prevent

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unnecessary deaths. It has a lasting legacy throughout later life. Not to mention the plethora of health,

fitness and emotional benefits and the vital developmental skills it brings.

School swimming is the single most effective way of teaching children how to be safe in and around

water. What’s more, school swimming is the first line of defence to reverse the rise in deaths amongst

under 16s due to drowning and address head-on the fact that drowning is the third most common

cause of death of children in England. Yet swimming is one of the few areas of a child’s statutory

education that is all too often left unmeasured and unfulfilled.

Even amongst schools who do offer school swimming the average tuition a child receives in the pool

is short of the Government’s recommended hours of study – just eight hours (compared to the

recommended 25) Too many children are leaving primary school unable to swim, endangering lives

unnecessarily. How does this fit with the proposal of Langrish Primary School to only teach children in

year 6 to swim the required 25 metres? Will they swim for the government recommended 25 hours

and how will that affect teaching time in school during year 6? Surely better to teach all swim and

water skills throughout KS1 and KS2 rather than only in year 6? What happens if a child has an

accident in water before year 6 and they’ve not had any lessons in school before year 6?

Schools are inevitably under a raft of other pressures (to fulfil other areas of the curriculum, to attain

academic targets, to gain positive Ofsted ratings or simply to allocate finances and time elsewhere) all

of which can mean swimming is not seen as a priority.

The ASA is calling on government to instruct Ofsted to monitor the inclusion of and delivery of

swimming lessons as part of primary school inspections in Physical Education to help improve

standards and reverse the ‘opting out’ culture that sees school swimming sidelined.

Jon Glenn, Swim England Director said:

Learning about water safety and knowing how to keep yourself safe in and around water is a life-skill and as such, should be recognised and measured in the same ways as other key subjects such as maths. Including a condition that ensures swimming and water safety attainment is published will help to show how we can support schools to deliver these vital lessons.”

Are You Taking School Swimming Seriously? The ASA’s new School Swimming Charter aims to

instigate a direct relationship with primary schools, working with them to ensure they have the

guidance and information to keep pools at the heart of local communities. The ability to save yourself

or prevent another person from drowning is a life skill.

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Appendix E Restricting Access

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Appendix F Space

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Appendix G

LangrishSwimmingPoolNormalOperatingProcedurePolicyThis Normal Operating Procedure (NOP) details the procedures in place for the safe management (under normal conditions) of the swimming pool located at Langrish Primary School. Staff and those responsible for groups using the pool under a hire agreement must all be aware of the procedures to be used and must be trained to work in accordance with the provisions included in this plan. The Trustees, (known collectively as the “Pool Manager”) have a duty to check compliance with the requirement of this plan and to regularly review the provisions made in it. The plan will be assessed and reviewed from time to time on an informal basis by the Pool Plant Operator and Pool Manager, and on a formal and annual basis by the Health & Safety Governor. Pool Manager At Langrish Primary School the person(s) with overall responsibility and full accountability for the safe operation of the pool is held by the Trustees. They will hold the title of Pool Manager. To ensure that all activities relating to the use of the pool are undertaken in a safe manner and all legal, corporate and departmental requirements are met, the pool manager will ensure:

• All relevant systems and procedures have been followed to ensure the highest levels of safety have been identified.

• All required risk and COSHH assessments have been completed by a competent person, identified control measures implemented and the information shared with all relevant persons (staff, hirers, contractors, etc).

• All staff have been provided with appropriate training/information to enable them to carry out their role in a safe manner.

• All required locally managed testing is carried out at the appropriate times, recorded using the relevant forms and copies retained for a minimum period of 5 years.

• Everyone connected with the pool has been provided with copies of the Pool Safety Operating Procedures and understands their contents.

• A rigorous system for the hire of the swimming pools to third parties (including all of the required background checks) is in place and comprehensive records are maintained.

• Pool use is managed in accordance with the guidelines laid down in the Health & Safety Executive document HSG 179, ‘Swimming Pool Water -Treatment & Quality Standards for Pools & Spas’ and the standards established by the Pool Water Treatment Advisory Group (PWTAG) who are deemed to be the industry leaders and whose standards HSG179 are based on and Safety in PE and sport (HCC 2012).

• The swimming pool is maintained to a safe standard with all required testing and inspection carried out and recorded. This includes any mechanical lifting equipment used (slings/hoist, etc)

• Safer recruitment and safeguarding principles in accordance with the HCC and the school’s own Child Protection and Safeguarding policies are adhered to.

• Any other requirements that may be necessary to ensure the health, safety and welfare of anyone connected with the pool, its use and operation.

The responsibility for the day to day management of the pool operation has been delegated to Jenny Machin/Elrick the Pool Plant Operator. Pool Plant Operator & Pool Plant Technicians The Pool Plant Operator oversees a small number of facilities/support staff who are known collectively as the Pool Plant Technicians. They will ensure that the required routine water testing is being

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carried out at the appropriate times throughout the day and that the daily running of the pool (including cleaning, routine checks, chemical top-up, ordering of supplies, etc.) is being carried out and recorded. The Pool Plant Operator and Pool Plant Technician/s have gained the level of technical knowledge required to safely manage a pool by completing the nationally recognised level 3 ‘National Pool Plant Operator’ training course. The Pool Plant Operator is responsible for ensuring that the required number of checks are carried out. These checks are required to ensure that the pool is maintained to a level where it is safe to be used. The training detailed above has provided the pool technician/s with the skills to carry out daily checks on the pool water chemical make-up, together with the knowledge and understanding of what action is required should the results fall outside of the industry standard safe levels. Remedial actions taken to rectify such situations are recorded and provide an ‘audit trail’ from problem through remedy to restoration of normal operating parameters. Below is a list of the most common checks that are carried out and the frequency at which they take place. Daily Checks/Duties a) Check emergency alarms to ensure there is no visible damage. b) Check emergency equipment is in position and fully functional. c) Carry out a visual check of all pool equipment, including any mechanical devices used for lifting bathers into the pool, and record. d) Carry out checks of; water temperature, pH, disinfectant levels and clarity of water a minimum of 3 times daily. The automatic dosing equipment should be checked against the pool water tests and standardised if required. d) Remove debris floating on the surface of the swimming pool. e) Ensure that filters, pumps, etc are operating satisfactorily. f) Clean changing areas with disinfectant and clean surrounds. g) Floor thoroughly cleansed, with pool water, by a combination of hosing, mopping and scrubbing. h) Outdoor Pools – Inspect for debris and defects i) Check chemical containers & top up as necessary. Stock is to be closely monitored & re-ordered as necessary. Weekly Checks/Duties a) Thoroughly clean pool surround and equipment. b) Clean surface water skimmer baskets of debris. c) Backwash filter plant or renew filter material according to type of filtration plant fitted and ensure that the equipment is functioning efficiently. d) Clean the floor of the pool & equipment/floats used in the pool e) Sample and test pool water for calcium hardness, total alkalinity and total dissolved solids. f) Carry out a water balance test of the pool water using the Langelier test regime. Monthly a) Ensure a microbiological water sample is taken by a competent contractor for testing b) Carry out a water balance test of the source water used to top up the swimming pool using the Langelier test regime. c) Re-calibrate automatic monitoring equipment Three Monthly a) Transportable and portable electrical equipment to be inspected

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a) Check lighting and ensure that bottom of pool is visible at all times. Every 6 – 12months Ensures that the following is carried out by a competent contractor a) Full service check on the chemical control system (dosing & monitoring equipment) b) Drain & clean balance and holding tanks (minimum annually) c) Internally inspect filters d) Verify that the system is functioning in accordance with the original design. e)Ensure that a suitably trained and competent person undertakes a thorough examination of any mechanical lifting devices (slings/hoists & related accessories) as a minimum every six months, with records retained. f) Ensure that a suitably trained and competent person undertakes a thorough maintenance inspection of any mechanical lifting devices (slings/hoists & related accessories) annually, with records retained Formal records are retained for all of the above and are located in the School Office. Outdoor Pools Only Winterising Winterising of the outdoor swimming pool will be carried out by Desjoyaux Pools. It will normally be carried out during the month of October and prepare the pool for inactivity during the autumn/winter. During the closure period the Pool Plant Operator will undertake inspections at regular intervals to check there is no loss of water through leakage or other defects, look at the condition of fencing, coatings on timber and metal work, pool plant room, pool cover etc, and ensure that all defects are reported to the Pool Manager to arrange for repairs to be carried out. Re-commissioning Re-commissioning of the outdoor swimming pool will be carried out by Desjoyaux pools. It will normally be carried out during the month of March – prior to opening for use in April. Ensure that a microbiological test has been completed prior to the pool being put back into use. Lifeguarding/Lifesaving Training Where swimming is carried out in the form of a structured class under the supervision of swimming teachers/leaders and is deemed to be ‘managed’, the minimum requirement is for staff to have undertaken a ‘Pool Rescue’ award. Where leisure swimming is carried out and is not supervised by swimming teachers/leaders, the minimum requirement is for qualified ‘Pool Lifeguard’ training to have been completed. Lifeguards will be required to maintain their National Pool Lifeguard Qualification. Lifesavers will be required to maintain their National Pool Rescue award. With regards to lifeguarding/lifesaving responsibilities and pool lettings, the hirer must provide their own qualified lifeguards/lifesavers. Qualification levels and the number of lifeguards/lifesavers required are to meet the same level as required for curriculum swimming. Alternatively, lifeguards/lifesavers can be provided by the school and the cost included in the hire fee. Any hirer unable to provide a registered lifeguard/lifesaver for a session may not use the pool. The school reserves the right to randomly inspect the operation of the pool, the conduct of the Lifeguards/lifesavers and check their qualifications. Records are kept for each Lifesaver showing the dates of initial training undertaken together with refresher training and the qualification held (see Appendix B). The number of Lifesavers required for particular activities will be determined by the Head of PE. Key Tasks of Lifeguard/Lifesavers The role of Lifeguard/Lifesaver includes the following tasks;

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• Anticipate problems and potential emergencies and act accordingly (e.g. swimmer out of depth). • Enforce the pool rules. • Control the behaviour of the swimmers. • Give immediate First Aid in the event of injury (if qualified). • Initiate emergency action (e.g. rescue) according to RLSS Lifesaving training. • Initiate pool evacuation according to the set procedures. • Communicate with the swimmers and educate them of rules. • Communicate with members of staff - pass on or request information whenever necessary • Observe the water and effect a prompt rescue (this requires the ability to use the equipment provided for this purpose, enter the water safely and swim). • Enter the pool, recover and land a bather in difficulty. • Maintain water fitness/clarity. • Whilst on duty, Lifeguards/Lifesavers should report any incidents to the Pool Manager. Poolside Rules for Lifeguards/Lifesavers a) Lifeguards/Lifesavers must ensure that they are easily recognised by users. b) Lifeguards/Lifesavers shall maintain an alert, upright posture and vigilant demeanour during poolside supervision. c) Lifeguards/Lifesavers who need to leave the poolside for whatever reason must clear the pool beforehand. d) They must not, for example, leave the pool to get floats or armbands. They should also ensure that their attention is not drawn from the poolside by the fitting of armbands. e) Lifeguards/Lifesavers must carry a whistle with them at all times. f) Lifeguards/Lifesavers should ensure that any conversation with colleagues or users when on poolside duty does not detract their vigilance. g) Lifeguards/Lifesavers should not have food or drink on the poolside, and should obey footwear ruling h) Lifeguards/Lifesavers must be in position by the poolside before bathers are permitted to enter the water. In addition, staff must remain on the poolside at the end of the session until all users have left the area. i) Lifeguards/Lifesavers are responsible for unlocking & locking all access doors to the pool before & after swimming sessions. j) The lifeguard/Lifesavers should call the Pool Manager when appropriate. All the above require absolute concentration and the ability to react to differing situations. Therefore, lifeguarding duties will be limited to shifts that do not exceed two and a half hours. Job rotation will be undertaken to help reduce the chances of fatigue. The Pool Plan of the Pool A plan of the pool is included in this NOP and details the following information (as a minimum): the location of the lifeguarding/lifesaving positions, areas of the pool to be scanned by the lifeguard/lifesaver (surveillance zones), position of lifesaving aids, maximum and minimum depth of water, location of fire exits, location of plant room, boiler room and location of chemical storage. A copy of this plan is also displayed in the main front entrance area of the pool. Dimensions and Depth of Pool The length of the pool is 14.5m The width of the pool is 8m The total swimming surface area is 116 (m2) The maximum depth of the pool is 1.0m The minimum depth of the pool is 0.8m

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Pool Capacity The maximum SAFE bather load (number of swimmers who can safely be allowed to use the pool at any one time) is 3. N.B no more than 20 children for every supervising adult with the exception of year R and year 1 children where the ratio is 1:1 initially, moving to 1.5 for non-swimmers when teachers are confident in pupils’ ability (see Swimming Policy). The maximum DESIGN bather load (number of swimmers per Turnover Period) is 52; *As identified by a competent person using recognised calculation methods* Lifeguard Positions The designated Lifeguard positions and the area of the pool they are designed to cover are as follows: Opposite end to teacher to ensure equal coverage of whole pool. The Lifeguard is permitted to patrol poolside on foot as well as occupying one of the above positions. Lifesaving Aids (Emergency Equipment) Positions All pools must have emergency equipment. As part of the risk assessment process the Pool Manager, together with the Lifeguard/s, has identified the type of Lifesaving equipment/aid required. Details of the required equipment/aids and their location are as below: Reaching Pole (on fence, poolside) Lifebuoys (horseshoe shape, poolside) Throw bags (x4; 2 side, 1 at deep end and 1 at shallow end) All equipment provided for emergency use must be kept in its designated place and be maintained in working order. Safety Signage Positions Signs are particularly important especially where there are any sudden changes in depth and it is necessary to clearly mark the depth of the water, show areas where it is unsafe to swim, or there are slippery surfaces, for example. The Pool Operator, working with a trained risk assessor has carried out a risk assessment to determine what signs are required. Further information on safety signage that should be considered for the pool area can be found in the Children’s Services ‘Safe Management of Swimming Pools’ guidance document (CS/SGP 24-13/SMSP/03. 13/V1.0) Pool Covers Pool covers are a quick, simple and easy way of almost totally eliminating evaporation losses from swimming pool surfaces when they are not in use. There are various types of pool cover available from simple hand operator roller systems to automatically deployed covers, etc At Langrish Primary School the pool cover is manually operated. A risk assessment has been completed by a trained risk assessor (with input from the Pool Plant Operator and relevant staff) and all identified control measures have been implemented. This includes any manual handling hazards that may be present during the operation of the pool cover. A documented safe system of work has been created which details the procedure to be followed when operating the pool cover. Awareness of Risks – Main Hazards and High Risk Users Under the basic principles of risk assessment, risk factors within the pool, plant room and associated areas are assessed and reviewed from time to time on an informal basis by the Pool Plant Operator and Pool Manager, and on an informal termly basis by the Head Teacher and the Health and Safety Governor.

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The Normal Operating Plan is reviewed and amended as necessary (minimum annually). The associated risk assessments are reviewed (as a minimum) every three years, or before this time if there have been any changes that may affect the suitability of the content of the risk assessment. Risk Assessments The relevant risk assessments have been completed by the trained Risk Assessor in conjunction with those staff associated with the pool. These are checked by the Health and safety Governor. Information on the outcome of the risk assessments is shared with all relevant persons (staff, hirers, contractors, etc) and records of this retained. Copies of the current risk assessments are located at the School Office. Reducing the Risks All pool users must: - • Observe the pool rules at all times including no diving, no jumping and no running. • Behave in an appropriate manner with respect to other pool users. • Co-operate with all staff with regards to the requirements identified for their health & safety and that of others. • Report any unsafe acts, maintenance issues or general concerns to the pool supervisor/operator/technician/manager as soon as possible. Pool supervisors will:- • Familiarise themselves with the pool safety operating procedures (PSOP). • Ensure that everyone is out of the pool area at the end of each session and that unauthorised re-entry is not possible. • Understand that STRICTLY NO ACCESS for unauthorised persons to the poolside is permitted unless a supervisor is present. • Ensure that the pool rules are adhered to at all times. • Report any unsafe acts, maintenance issues or general concerns to the pool technician/operator/manager as soon as possible. Staff and authorised visitors are requested to report any damage or deficiencies in equipment or facilities to the School Office as soon as is reasonably practical to enable the appropriate action to be taken. If the defect cannot be rectified immediately, then the area should be made safe/put out of action until the required work has been completed. This information should be shared with all relevant persons. Supervision There must be a minimum of two adults poolside at all times and both should be members of school staff. one adult (over 16 yrs old) in the water when a child under the age of 11 is in the pool. Where groups of people with disabilities are using the pool, higher levels of supervision may be required. The minimum staffing level is two adults at all times (poolside) when there is access to the pool, and especially when there are teachers, swimmers or spectators in and around the pool environment. Access to Pool when Unattended Effective measures must be taken to ensure that unauthorised access to the pool is prevented, and at no time should the pool be accessible without the presence of a nominated Lifeguard/Lifesaver. This will include both invited and uninvited users – during standard opening times, as well as the period when the pool/premises are closed. The measures taken to restrict access to the pool when it is not in use are as detailed below: All doors are locked and alarmed.

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1. Two double fire escape doors. 2. Door from the boys/male wet changing room (access to pool via shower). 3. Door from the girls/female wet changing room (access to pool via shower). Access Rules 1. The access doors to the pool are to be kept locked at all times when the pool is not in use. 2. No dogs are allowed into the building or poolside. 3. No student should enter the pool area without a member of staff present & should never be left unsupervised. 4. No members of the Langrish School Swimming Club may enter the water without a qualified Lifeguard being present. 6. No scuba diving activity may take place without authority of the qualified staff. 7. No child may enter poolside until a Lifeguard and/or member of staff is present. 8. The swimming pool should be locked when leaving or arrangements made with the member of staff who is in the building. Locking/Unlocking Procedures Only authorised key holders may unlock the doors to the swimming pool. It is the responsibility of the key holder to ensure that the pool is clear and all doors are locked at the end of the session. It is the responsibility of all key holders to retain a copy of these PSOP’s for their reference. General Swimming Pool Rules – Please see additional requirements for Langrish Swim club & External Organisations. Copies of the pool rules are displayed pool side and in the changing areas. • Shower prior to bathing • No smoking • No prams or pushchairs on the poolside or changing rooms. • No running on the poolside or changing rooms. No diving No pushing, ducking, fighting, acrobatics, shouting, screaming or excessive noise. • No spitting. No ‘bombing’. No fighting, bullying, pushing/throwing other swimmers into the pool. No jumping on to other swimmers. • Only appropriate swimwear is to be worn: No cut-down jeans. T-shirts should be discouraged unless necessary due to medical condition etc. • No nappies (children/babies must wear regular swimwear or special "aqua nappies"). • No eating/drinking/chewing gum when swimming. • No wearing of heavy jewellery, or any jewellery that may be a safety hazard or may injury the wearer or another swimmer. Swimmers should be advised not to eat a heavy meal within one hour before swimming. No china/glass cups, plates or other breakables etc allowed in the pool area. • No faking injury or faking drowning. • No behaviour considered dangerous or objectionable by any member of staff. • Swimmers must show respect for each other and must not cause any inconvenience to other swimmers • Swimmers who are known to be visiting the pool for the first time should be encouraged, when possible, to make themselves familiar with the pool environment and design. If bathers hear THREE LONG BLASTS from the whistle, they should get out of the pool immediately by the closest side No face masks, flippers or snorkels are to be used during casual sessions • Children under the age of 11 must be accompanied by an adult if the Lifeguard is aged under 18 **Persons who appear to be intoxicated, or are not well enough to be in the water must be excluded** Inflatable/Non-Inflatable Structures (e.g. floats, rafts)

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No inflatable rafts are allowed in the pool. No jumping onto floats or other inflatable buoyancy aids from the poolside. Diving/Jumping Rules Pool managers, swimming teachers and those involved in lifeguarding activities need to be particularly aware of the hazards of diving into water of insufficient depth. Diving into water of insufficient depth can lead to concussion or injury to the head or spine. The most serious of these accidents can lead to tetraplegia (total paralysis below the neck). The following types of diving are prohibited in all areas of the pool during programmed and un-programmed sessions: All diving Checking Numbers of Swimmers In relation to school swimming sessions, staff must count pupils into and out of the pool, and at regular intervals during the session. Working in pairs (the “buddy” system) is a vital additional precaution. The teacher should adopt a simple signalling system and those signals should be explained to the pupils. Pre-Swim Hygiene Rules for Swimmers Good pre-swim hygiene is one of the most important factors in maintaining a high pool water quality that is both healthy & enjoyable to swim in. The main reason for using chemicals, in particular disinfectants, is to counteract the pollution and potentially harmful bacteria brought into the pool by bathers. This could result in cross-infection from one bather to another. Trials have shown that pre-swim showering removes up to two-thirds of the sweat products, and a third of the bacteria that would otherwise end up in the pool. A shower removes five times more pollution than a footbath does. At Langrish Primary School swimming pool, the pre-swim hygiene rules in place are: • Before entering the pool, bathers will use the shower to remove dirt/dust/grime. • Bathers will use the toilets before entering the pool. • Bathers will blow noses before entering the pool. • Persons with severe athletes foot will not be allowed in the swimming pool or surrounding areas unless their feet are suitably covered • Verrucae sufferers will only be allowed in the pool and surrounding area if treatment has been started or medical footwear is worn. • Anyone suffering from any stomach upsets (diarrhoea or sickness) will not be allowed in the pool. • Persons with any infected skin lesion will not be allowed into the pool. • Anyone with a discharging ear infection will not be allowed into the pool. • In order to protect the pool filter, all swimmers will wear bathing caps. • Cosmetics and hair products will be removed before entering the pool Hygiene Rules for Staff In order to minimise the dirt and harmful bacteria brought into the pool environment, all Lifeguards and supervising staff must ensure that their footwear is clean before walking on poolside. Recording Use of Pool It is important to record the usage of the pool in order to assist any risk management process, assist any accident investigation, assess the usage in relation to the water treatment and plant etc. Information on daily bather loads, dilution rates, etc will be recorded by the Pool Plant Technicians in the pool plant log book. This is located in the Caretakers room. COSHH

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Under the Control of Substances Hazardous to Health (COSHH) Regulations a COSHH assessment must be completed for all hazardous substances used in the pool/pool area. This will also include micro organisms that may be produced and have the potential to cause harm (i.e. Pseudomonas, Legionella, cryptosporidium). COSHH assessments will be completed by the Pool Plant Operator who is the trained COSHH assessor. Information on the outcome of the COSHH assessment MUST be shared with all relevant staff and records of this maintained. A register of all completed COSHH assessments is located in the School office and Caretaker’s room. The assessments will be routinely reviewed and the information regularly refreshed with staff. The Pool Manager will periodically monitor the accuracy of the COSHH assessment file against the chemicals in use to ensure they correlate. Delivery & Storage of Chemicals All staff involved in the handling of hazardous substances will receive appropriate information and training to ensure that they understand the principles of COSHH and how to handle and store substances safely. This will include information on (but not be limited to): • Chemicals should be stored in their original containers and care taken to ensure that containers are kept tightly closed; that they do not leak and are clearly marked to show what they contain. • Different chemicals should never be mixed and steps should be taken to prevent the possibility of accidental mixing. Chlorine compounds used must be kept apart from acid materials as mixing of even small quantities may cause rapid generation of highly toxic chlorine gas. • Vessels used to measure or otherwise contain chemicals should be well washed out with water before and after use. • When diluting or dissolving a chemical, where this is appropriate, always add the chemical slowly to the water, never the water to the chemical. • Chemicals must not be stored in boiler rooms. Ensure that rooms in which chemicals are used and stored are cool, dry and well ventilated and secure and that they are kept clean. • Rooms, cupboards and other places used for the storage and handling of swimming pool chemicals must be kept locked with entry restricted to Caretaker and specific Senior staff who are authorised person/s. • Spilled chemicals must be cleared away and disposed of safely following the suppliers /manufacturers guidance, washing down as necessary. Empty chemical containers must also be disposed of safely. Emergency arrangements for serious leaks/spillages are detailed in the Emergency Action Plan (EAP).

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Fire Precautions All fire prevention equipment, such as fire extinguishers are serviced by a competent person annually (external company). Records are held in the School office. The fire extinguishers are located in the Pump room. All fire exits are checked for ease of use, as a minimum, daily by the Pool technician, and structurally every term. This is carried out by the Caretaker. The fire exits are located via changing rooms and caretaker’s room. . The fire alarm bell/sounder/s are checked, as a minimum, weekly by the Caretaker. The fire alarm/s is/are located in the main school building. The fire alarm call point/s is /are checked, as a minimum weekly by the Caretaker. The call points are located in the main school building – see attached plan. Fire risks are regularly assessed as part of the school Fire Safety Manual which is located in the School Office. This information has been shared with all relevant staff and records retained. Regular fire drills are carried out and records of the drills and any follow up actions identified are located at the School Office. First Aid First aid requirements for the pool area have been identified by the completion of the First Aid Needs Assessment document. This has considered situations when the pool is in use during normal school opening hours and when the pool is used outside of school hours. COSHH assessments can be located in the Caretaker’s room should this information be required by those administering first aid or need to be passed to emergency services. The level of first aid required (as identified by the first aid needs assessment) is: **Emergency First Aid at Work qualified staff** The first aid box is located in the Caretaker’s room. Communication A telephone giving direct contact to the emergency services is available at the Pump room and Caretakers room. In the event of a power outage, the pool staff have a mobile to call for assistance. This must be kept charged at all times. Notices indicating the location of the telephone are displayed in the changing room and poolside. Accident/Incident reporting All reporting and recording of accidents and incidents should be carried out in accordance with the Childrens Services Safety Guidance Procedure SGP 17-07 which can be found on the health and safety website for schools at Schools’ Health & Safety. The Incident/Accident Report Books are located in the School office and at poolside.

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EMERGENCYACTIONPLAN–SWIMMINGPOOL–LANGRISHSCHOOLThisEmergencyActionPlan(EAP)detailsthespecificactionstobetakenintheeventofanyreasonablyforeseeableemergencyoccurringattheswimmingpoollocatedatLangrishPrimarySchool.Staffandthoseresponsibleforgroupsusingthepoolunderahireagreementmustallbeawareoftheprocedurestobeusedandmustbetrainedtoworkinaccordancewiththeprovisionsincludedinthisplan.ThePoolManagerhasadutytocheckcompliancewiththerequirementofthisplantoregularlyreviewtheprovisionswithinit.Theplancoversthefollowingreasonablypossibleemergencies:OvercrowdingDisorderlybehaviourLackofwaterclarityOutbreakoffireorbuildingevacuationBombthreatLightingfailureAdverseweather,thunderandlightninginanoutdoorpoolStructuralfailureEmissionoftoxicgasesSeriousinjurytoaswimmerDiscoveryofcasualtyinthewaterFirstAidMethodsofCommunicationAnemergencyisadangeroussituationthatoccurswithlittleornowarningandrequiresanimmediateresponsetoavertthepresentdangerorlessenthelikelyeffect;itdemandsaswiftandimmediateresponse.Trainingandpracticeintheprocedureslaidoutinthisplanshouldtakeplaceregularlyandwithsufficientfrequencytoensureanautomaticreactiontoanemergency.ThisEmergencyActionPlanwillbereviewedperiodicallybythePoolManagerwhohasoverallresponsibilityforthesafemanagementofthepool.TherewillbeaformalannualreviewoftheplancarriedoutbythePoolManagertoensureitremainseffective,relevantandappropriate.ResponsibilitiesTheHeadTeacherwillberesponsibletotakechargeintheeventofanemergency.TheAdminOfficerwillberesponsibletosummontheemergencyservicesintheeventofanemergency.Inaschoolpool,thePoolManagermustensurethatwhenthepoolislettoanexternaluserthemethodofsummoningtheemergencyservicesisatleastasadequateastheschoolsystem.OvercrowdingThemaximumSAFEbatherload(numberofswimmerswhocansafelybeallowedtousethepoolatanyonetime)isasperschoolpolicy.Thisis40swimmers.Shouldthisnumberbeexceeded,thereisthepotentialforadditionalriskstobeintroducedthatmaynotbeadequatelycontrolled.

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IntheeventthatthenumberofswimmersexceedsthismaximumtheLifeguard/personinchargemustreducethenumbersaccordinglybyaskingtheswimmer/stoleavethewater.Furtheradmissiontothewatermustbestopped.Shouldtheswimmer/sbeaskedtowaitonthepoolside,theLifeguard/Lifesaver/personinchargeistocontrolthebehaviouroftheswimmersbypreventingtherulesfrombeingbroken.Disorderlybehaviourorrulebreakingisdangerousforthreeclearreasons:a.Ifrulesarebeingbroken,theswimmersareputtingthemselvesatrisk.b.Ifrulesarebeingbrokentheswimmersareputtingothersaroundthematrisk.c.IfaLifeguard/sis/areforcedtoconcentratetheirattentiononasmallnumberofrulebreakersitisinevitablethattherestoftheswimmersarenotbeingprovidedwithanadequatelevelofsupervisionwhichinitselfisdangerous.Itmaybenecessarytoissueawarningandanindicationthatifthepoorbehaviourcontinuestheswimmerswillbeliabletobeejectedfromthepool.Theproceduresforthemanagementofdisorderlybehaviourarecommunicatedtopotentialhirersviathehireagreementdocuments.Hirersarerequiredtosigntoconfirmtheyagreetoabidebytherules.WaterClarityUnclearwaterisasafetyhazardbecauseitrestrictsthevisibilityofcasualtiesinthewaterandindicatesthatthewatertreatmentisinadequate.IfthewaterbecomescloudyalertthePoolPlantOperator.ThePoolPlantOperatorwillundertaketherequiredwatertestandapplynecessaryremedialactiontocorrectthewaterquality.Ifthewaterqualityhasbecomesopoorthatabrickcannolongerbeseenonthebottomofthepoolthenthepoolwillneedtobeevacuatedandremaincloseduntilsuchtimeastheremedialactionreducesthecloudiness.WaterQualityIntheeventthatthechemicaldosingofthewaterfallsoutsidethesetparametersgivenbelow,actionwillneedtobetakentominimiseoreliminatetherisktoswimmersofswimminginunsafewater.ActionMustBeTakenIf:TheFREEchlorinelevelisbelow1.0ppmorrisesabove3.0ppm(forswimmingpools)TheTOTALchlorinelevelisbelow1.5mg/lorrisesabove:2.0mg/lTheCOMBNIEDchlorinelevelislessthan1/3oftheTOTALchlorineorexceeds1ppmThepHlevelfallsbelow:7.2orrisesabove7.8TheTotalDissolvedSolids(TDS)levelrisesabove1500mg/l(abovesourcewater)Theresultsofthemicrobiologicalwatertestidentifythepresenceofbacteria.FaecalReleaseintoWaterWhenthereisareleaseoffaecesintothewater,anappropriatecourseofactionmustbedecidedveryquickly.Ifthereisadelayinthedecisioniswrong,thereisanincreasedriskofswimmersbecomingill.

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SolidStoolIfthereleaseisasolidstool,it/theyshouldberetrievedquicklyusingascoopandthescoopdisinfectedthoroughly.Aslongasthewaterisbeingtreatedcorrectlytheresidualdisinfectionshouldbeabletodealwithanyimpurities.However,itisstronglyrecommendedthatthepoolisclearedofswimmersandthechlorinelevelstemporarilyturneduptomaximum.Oncereducedbackdowntothenormalworkinglevel,thestandarddailytestingwillbecarriedoutbythePoolPlantOperatortoestablishthattheyarewithintherecommendedsafelevels.Thepoolcanthenbere-opened.DiarrhoeaIntheeventofadiarrhoeareleaseintothewaterthefollowingprocedureMUSTbeadheredtoasalargepercentageofdiarrhoeacontainstheCryptosporidiumparasitethereforeallcasesofdiarrhoeashouldbetreatedasapotentialsourceofinfection.1.Thepoolmustbeclearedofswimmersimmediately2.Disinfectantlevelsaremaintainedatthetoprecommendedrange3.Thepoolisvacuumedandswept4.Usingacoagulant,thewaterisfilteredfor6turnovercycles5.Thefilterisbackwashed6.Thepoolcanthenbere-openedBlood&VomitIfsubstantialamountsofbloodandvomitenterthepool,itshouldbetemporarilyclearedofswimmerstoallowthepollutiontodisperseandanyinfectiveparticleswithinittobeneutralisedbythedisinfectantinthewater.Spillagesofbloodorvomitonthepoolsideshouldbecontainedandwipedupwithappropriatecleaningcloths.Asolutioncontainingadisinfectantequatingto10ppmHypochloriteshouldbewashedoverthearea.TheclothsusedforthispurposeshouldimmediatelybesafelydisposedofbythemeansinaccordancewiththeHealthandSafetyPolicyguidance.OutbreakoffireorbuildingevacuationThearrangementsinplacetoraisethealarmareasfollows:ThefirealarmisactivatedbythenearestpersonBreakglasscallpointsarelocatedinYear3andthechildren’sentranceThealarmsoundslikecontinuousringingIfthefireiswithinthepoolcomplexallpersonsshouldbeevacuatedtothemainschoolbuilding.Theuseofapurplecardwithdetailshouldbesenttotheschooloffice,thefirealarmsshouldnotbeactivatedduetotheswimmingpoolbeingintheareaoftheassemblypoint.AllpersonsshouldremainwithinthemainschoolbuildingwhilsttheemergencyservicesarecalledbytheAdminOfficer.Ifamainschoolfirealarmisheardchildreninthepoolshouldcongregateatthenormalassemblypoint.Oncethealarmhasbeenraised,thoseonpoolsideshouldblowtheirwhistlesloudlyandclearlytoevacuatethepoolasquicklyaspossible.Thenearesttelephoneislocated:inthePumproomThefollowingnumbersareavailabletobeusedtocontactEmergencyServices:999

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Intheeventofanevacuationtheemergencyservicesshouldbecalled.ThepersonmakingthecallshouldaskfortheFire/AmbulanceService(asrequired)andprovideasmuchinformationaspossible.Thenameofthepoolis:LangrishPrimarySchoolItislocatedat:therearplaygroundofLangrishPrimarySchoolaccessedbythelefthandsideentranceasyoulookatthefrontoftheschool.Thelocationofthefire.Theemergencycontacttelephonenumberis:ifinpoolthemainschoolnumber01730263883or07789111886(AdminOfficermobilenumber)ifalsoorwithinthemainbuilding.Theaccesspointforemergencyservicesislocatedatthefrontofthebuilding–atwhichtheAdminOfficerwillbestationed.ImportantinformationtopasstoemergencyserviceswillbeheldbytheAdminOfficerandservicesadvised.Everyoneshouldbedirectedtothenearestemergencyexitawayfromthesourceofthefireandtotheevacuationpointwithinthemainschoolbuildings,schoolhall.Onceattheassemblypoint,Headteacher/DeputyHeadteacherwillcheckallstaffarepresentagainstthesigning-inbookorclassregisterandpeopleinchargeofgroupsusingthepoolwillcheckthatalltheirgroupmembersarepresentandcorrect.BombThreatShouldatelephonemessagebereceivedthatabombisinthebuildingthepersontakingthecallshouldgleanasmuchinformationaspossiblefromthecaller.Wherepossiblethisshouldinclude:LocationofthebombTimesettogooffWhyithasbeenleftAnybackgroundnoisesonthetelephonelineAccentofthecallerAssoonasthecallisovernotifytheHeadteacher.TheproceduressetoutintheschoolEmergencyEvacuationPlan(NonFire),relatingtoanevacuationintheeventofthistypeofincidentwillthenbefollowed.LightingFailureShouldthepowerfail,theemergencylighting(whereitisprovided)willcomeonautomatically.NotifythePoolManagerandThePoolPlantOperatortoensuretheyareawareofthepowerfailure.ThisdutywillbeundertakenbytheAdminOfficerusingverbalmeansofcommunication.Pooland/orteachingstaffshouldensurethatthepoolisclearedimmediatelyandswimmersaskedtowaitonthepoolsideawayfromthepooledgesuntilfurtherinformationconcerningthesituationisavailable.Ifthepowerfailureisprolonged,swimmersshouldbeorganisedintogroupsandledintothechangingroomsbypre-arrangedstaff.Swimminglessonstakeplaceduringdaylighthourssoemergencylightingisnotapplicablebutpoolpumpwouldbe.Whenpowerisrestoredthepoolwaterqualityshouldbere-tested

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Adverseweather,thunderandlightninginanoutdoorpoolIfbasweatheroccursandthereispoornaturallighting,suchthatthebottomofthepoolcannotbeseen,thepoolshouldbeevacuatedimmediatelyandallswimmingceased.Iftheweatherturnsthunderyandlightningthreatens,evacuatethepoolimmediatelyandsuspendswimmingsessions.StructuralFailureShouldastructuralfailureoccur,orifdangerissuspectedfromthebuildingstructure,activatethefirealarmatthenearestfirealarmcallpoint.Alternatively,informthePoolManagerbyverbalmeansthatanevacuationistobeinitiated.Evacuatefromthebuildingusingwhicheverexitdoorsareunobstructedbytheresultofthestructuralfailure.Ifthechangingarealieswithinthestructuralfailurearea,swimmersshouldbetakentoaplacethatissecureandwarm.EmissionofToxicGasesAmajorspillageoraccidentalmixingofchemicalscouldresultinthereleaseofChlorineGasandinthesecircumstancesnoattemptshouldbemadetotreatthespillage.Allpersonnelshouldleavethecontaminatedarea&theemergencyservicesshouldbecalled.Anemissionoftoxicgaswouldmostlikelycomefromthemixingofableach-basedproduct(onecontainingsodiumhypochlorite)andanotherchemicalcontaininganacidduringacleaningoperation,asaresultofanincorrectprocessusedinthepoolwaterdisinfectionsystemorbyaccidentalcrosscontaminationduetoinappropriate/unsuitablestoragefacilities.Ifevacuationofthebuildingisdeemednecessary,exitsmustbeusedwhichleadswimmersawayfromthedangerarea.Remember,itmaybesafertostayinsidethebuildinguntilconfirmationisreceivedfromtheemergencyservices.Ifthereisanemissionfromchemicalmixing,theimmediateareashouldbeevacuatedwithhaste(ifappropriate),closingdoorsifpossibletopreventthegasesescapingintootheroccupiedareas.ThePoolManagershouldimmediatelybeinformedofthesituation.Shoulditbenecessarytoevacuatethebuildingthefirealarmshouldbeactivatedaccordingtotheproceduredetailedpreviously.Anypersonwhohasbeenexposedtochlorinegasshouldbetakentohospitalasserioussymptomsmaydevelopatalaterstage.Appropriatefirstaidinaccordancewith,andnotbeyond,formaltrainingandqualificationshouldbegiven(Seefirstaidsectionbelowforfurtherinformation).TheemergencyservicesshouldbenotifiedasappropriateandallincidentsmustbereportedtotheChildren’sServicesHealth&SafetyTeamassoonaspossible.ChemicalSpillageIntheeventofaminorchemicalspillage(5litresorless),copiousamountsofwatershouldbeusedtodilute/washthespillagetothenearestdrain.Whereasuitabledrainisnotavailable,coverthespillagewithsand&carefullycollectinacleanbucket.Placethebucketinadrywellventilatedarea&seekadviceonremoval.Ensuringthattheappropriatepersonalprotectiveequipment(PPE)isusedthroughout.

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Skinsplashes–Floodtheareawithrunningwaterforatleast15minutesuntilalltracesofthechemicalhavebeendisplaced,thenseekmedicaladvice.EyeSplashes–Floodtheeyewithrunningwaterfromaneyewashbottleorfromagentlyrunningtap.Continueforaminimumof15minutes,andensurethattheeyeisthoroughlycleanedbyholdingthelidsopenfromtimetotime.Immediatemedicalattentionisrequired.Inhalation–Ifitissafetodosoremovetheaffectedpersonfromthecontaminatedarea.Loosenclothingtoallowbreathing.IfunconsciouscallEmergencyServices.Ingestion–Ifthesubstancehasnotbeenswallowed,wasthemouthoutwithplentyofwater.DONOTSWALLOWTHEWATER.Ifthechemicalhasbeenswallowed,givethepersonabouthalfapintofwatertosip,todilutethestomachscontents.ImmediatelycalltheEmergencyServices.Donotinducevomiting.IntheeventofmedicaltreatmentbeingrequiredtheCOSHHRiskAssessment&theMaterialSafetyDataSheetsshouldaccompanythecasualty.SeriousInjurytoaBatherCarryoutappropriatefirstaidinaccordancewith,andnotbeyond,formaltrainingandqualification.Incasesofseriousinjury,brokenbonesorunconsciousnessthepatientshouldnotbemoveduntilfirstaidhasbeengiven.Allcasesofheadinjuryshouldbetreatedasserious.AnambulancewilbecalledbytheAdminOfficerandthepatientsatuptoreducetheflowofbloodtotheinjury.Undernocircumstancesshouldthecasualtybepermittedtoreturntothepoolatanystageeveniftheyappeartobewell,asdelayedconcussionisarealpossibilityandmyleadtothelossofconsciousnessinthepool.Undernormalcircumstancestheteacherinchargewilltakechargeofanaquaticoroutofwateremergencysituation.Ifthisisnotpractical(e.g.becausehe/sheisdirectlyinvolvedinawaterbasedrescue)therolemustbeadoptedbythesupportingadultlifeguard.Allaccidentstostaff,pupilsandhirersmustbereportedfullyontheappropriateaccidentformwhichiskeptintheschooloffice.AcopyofthereportwillbeforwardedtotheChildren’sServicesHealth&Safetyteamassoonaspossible.DiscoveryofaCasualtyintheWaterTheLifeguard,ClassTeacherwillrespondutilisingrescueandfirstaidskillsinaccordancewith,butnotbeyond,theirformaltrainingandqualification.Lifesavingaidsandfirstaidequipment,asavailable,willbeusedspecifictotheiruse.TheLifeguardwillbesupportedbyasupportingqualifiedadultwhowillassistaccordinglytoinstructionsprovidedbythelifeguard.Thesafetyoftheremainingswimmersmustbeconsideredimmediatelyastheymaybeunsupervised.Thepoolmustthereforebeclearedofswimmersandthoseswimmerstakentoaplaceofsafetybyasupportingqualifiedadult.FirstAidFirstaidrequirementsforthepoolareahavebeenidentifiedbythecompletionoftheFirstAidNeedsAssessmentdocument.Thishasconsideredsituationswhenthepoolisinuseduringnormalschoolopeninghoursandwhenthepoolisusedoutsideofschoolhours.

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Theleveloffirstaidrequired(asidentifiedbythefirstaidneedsassessment)is:**FirstAidatWorkqualifiedstaff**EmergencyAidatWorkqualifiedstaffFirstAidwillbecarriedoutinaccordancewith,andnotbeyond,formaltrainingandqualification.ThefollowingFirstAidsupplies,equipmentandfacilitiesareavailable:PumpRoomTheaboveFirstAidsupplies,equipmentandfacilitiesarelocatedat:PumpRoomMethodsofCommunicationTosummonassistance,asrequired,thefollowingmethodsofcommunicationmustbeappliedwhenpossible:EmergencyWhistle(i)ShouldaLifesaver/Lifeguardwishtoalertotherstaffandswimmersinanemergency,oneshortblow.(ii)Toclearthepoolofswimmers,twoblasts.KeyEmergencyContacts:Thesecontactsarenotlistedinanyparticularorderofimportance.HeadteacherChairofGovernors/H&SGovernorCaretaker/SiteManager/PoolPlantOperatorHampshireScientificServicesDesjoyauxPoolsLocalA&Edepartment/hospitalFire/ambulance/policeserviceChildren’sServicesH&SteamHCCemergencyplanningdepartmentLocalgas/electric/waterserviceproviderHCCPressOffice