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REGISTERED/ SPEED POST

LAL BAHADUR SHASTRI NATIONAL ACADEMY OF ADMINISTRATION,

GOVERNMENT OF INDIA

MUSSOORIE- 248 179 UTTARAKHAND

Ph: 0135-2632236 Fax: 0135-2632350/ 2632720

Dated: 24-1-2012

To

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Sub: LIMITED TENDER FOR SUPPLY OF FURNISHING ITEMS IN LBSNAA

COMMUNITY CENTRE

Dear Sir (s)

Sealed tenders for supply of articles shown in the Annexure-1 of this document,

subscribed as "TENDER FOR FURNISHING OF LBSNAA COMMUNITY CENTRE" are

invited by the undersigned from Manufacturers/ authorized dealers/ firms/ suppliers. For General

conditions, please refer Annexure attached herewith.

STATEMENT OF IMPORTANT LIMITS / VALUE RELATED TO BID

Sl. No. Item/ Issue Description/ Instructions

1. Type of Tender Limited Tender

2. Tender Number eFile No.D-14013/ 05/2011-S&S

3. Bidding System Single Bid System

4. Bid validity period Six Months from the date of receiving of Bid

5. Description of stores / required items

Procurement of Items As per Technical Specification

at Annexure-A attached herewith.

6. Closing date and time of bid 14-2-2012 (1600 hrs.)

7. Opening date and time of bid Next Working Day (1100 hrs.)

8. Terms of delivery 100% of the ordered material, as per the specifications is to be delivered at destination i.e. store of LBSNAA,

Mussoorie within time mentioned in document

9. Delivery period Period of delivery shall be within 20 days from the

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date of placement of Purchase Order (Letter of Intent)

10. Variation in quantities + / - 20 %

11. Inspection authority and place of inspection

The inspection will be carried out by the indenter or

the authorized representative of LBSNAA at

destination i.e. Store of LBSNAA

12. Security Deposit Rs. 20000/- (Rs. Twenty thousand only) in form of Demand Draft/ FDR/ Bankers Cheque/ Bank

Guarantee from any of the commercial banks in favour

of Director, LBSNAA, Mussoorie. (If bank guarantee,

then as per format at Annexure- Annexure-5)

13. Schedules and appendices of this Tender Document

(i) Annexure-1: Detail of items to be supplied through this tender

(ii) Annexure-2: Terms and Conditions of the Contract

(iii) Annexure-3: Format Bid Form (iv) Annexure-4: Format Bid Security Form (v) Annexure-5: Format Security Deposit Form (vi) Annexure-6: Format Price Bid- Rate offered

by the tenderer

(vii) Annexure-7: Proforma for Technical Information

(viii) Annexure-8: Proforma for letter of authorization for attending Bid Opening

14. Address for correspondence The Director, Lal Bahadur Shastri National Academy of

Administration,

Mussoorie- 248 179, Distt. Dehradun

FAX: -01356-2632350/ 2720

15. On delivery at user site Bidders will submit 5 % of the contract value for a period of sixty days beyond the date of

completion of all contractual obligations

16. Maximum Liquidated Damages for late deliveries

3 % for each week of delayed supply, maximum of 9

%. If delay continues beyond three weeks, contract is

liable for cancellation.

3. Detailed Tender document can be downloaded from our portal at www.lbsnaa.gov.in

Alternatively; Deputy Director i/c Store & Supply or Shri S.S. Bist, Assistant Administrative

Officer, (Store & Supply) may be contacted for any clarification at 0135-2222307.

(Nidhi Sharma)

Deputy Director &

In-charge Store & Supply

http://www.lbsnaa.gov.in/

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INTRODUCTION LBSNAA is an institute of the central Government under the Department of Personnel

and Training. It is situated at Mussoorie and undertakes the training of the IAS Officers

and Probationers of the All India and Central Services selected through the UPSC.

SCOPE OF WORK i) LBSNAA is proposing to buy certain furnishing items listed in Annexure-1

from Manufacturers/ suppliers who are willing to supply the same. Rates of

items are, therefore, invited from the reputed manufacturers /suppliers of

these items. The rate are to be submitted in Annexure-6)

ii) The Bid submitted by the firm should be a COMPREHENSIVE BID i.e. the

firm quoting lowest total amount for all the mentioned items under one particular category, taken together will be selected for bid. The firm may bid

for any one or both the categories specified in Annexure -1. The lowest bid in

each of the 2 categories separately will be treated as the most responsive

bid.

iii) Rates quoted should be valid for Six months with effect from 1-4-2012 or date of signature of Deed of Agreement) which-ever is later.

iv) The supply of the FURNISHING ITEMS FOR LBSNAA COMMUNITY CENTRE has to be made within Twenty days from the date of Purchase

order.

v) If there is any complaint about the quality of the product, the remaining quantity in the particular batch will be returned to the supplier and value

equal to the quantity returned will be recovered from the supplier.

vi) Sealed bids along with the Earnest Money Deposit (EMD) of Rs. 20000/-

(Rs. Twenty thousand only) in form of Account Payee Demand Draft/Fixed

Deposit Receipt, Bankers Cheque/Bank Guarantee from any of the

commercial banks (if Bank guarantee, then as per format at Annexure- 5)

in favour of the Director, LBSNAA at Mussoorie are invited from the reputed Vendors/Suppliers/ Manufacturers for the supply of these items. Bids

received without the EMD will be rejected summarily.

vii) All bids should be duly sealed/taped and clearly marking the type of content

i.e. Last date of Bid, Category-1 or category-2, bidder's name and address on

the top of the sealed envelopes.

Note: The price quoted should be inclusive of all charges including all applicable

taxes(including VAT), freight and handling charges and all other miscellaneous

expense

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ANNEXURE-1

bl fufonk ds ek/;e ls [kjhnh tkus okyh oLrqvksa dk fooj.k (Items, specification and their quantity for Purchase)

INSTRUCTIONS TO BIDDERS/TENDERERS 1. The services required, bidding procedures, bid form, contract terms

and instructions are prescribed in the bidding documents. The bidder is expected to examine all instructions, forms, terms and conditions, specifications, schedule to tender, and other documents before quoting.

2. Failure to furnish all information required or submission of bid not substantially responsive to the bidding documents in every respect will be at the bidders risk and may result in rejection of its bid.

3. Deviation of items from sample of LBSNAA will result ..non receipt of supply from the tenderer even after the Purchase order.

4. To bring uniformity in items as well as maintenance of items, LBSNAA will prefer to purchase similar items which are already in use in Hostel/ Officers Mess. Therefore, before quoting their rates, firms are advised to see the samples.

5. Sample of the items listed under category No. 1 & 2 may be seen at the Silver-wood Hostel of LBSNAA on any working day between 1000 hrs. to 1700 hrs. before quoting their rates.

6. Bidders have to submit sample of Bedsheet, Pillow cover and blanket.

Category 1:

1-

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1 Single Bed Sheet

Size- 72x108

White cotton of TC-300 quality

150 No.

2 Pillow Cover

White cotton of TC-300 quality

Pillow size 18x27

300 No.

3 Blanket with cover

Raymond Blanket of size 229x220

cm, Approx. weight-2640 gm and

white cotton cover of TC-300 quality

80 No.

5

4 Mattress with cover

Size- 72x4x36, Make- Sleepwell

(model GoldPlus) with Polyster

Cotton cover,

20 No.

5 Carpet Roll (Red & Green Color) of

2.0 Mtr. Width x 20 Mtr. Lengh

10 No.

mijksDr dze la[;k 1 ls 5 rd fy[kh xbZ oLrqvksa dk ekWaxh

xbZ la[;k ds vuq:Ik dqy ewY;

Category 2: 2-fctyh ds midj.k

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6. Heat Pillar in white color; Voltage-

220/230 having 2 Tubes for 1500

Watts, Oscillation Speed 5-8 R.P.M,

Fan 10 cm propeller with 2400 R.P.M.

20 No.

7. Oil filled Radiator (13 Fin) 20 No.

mijksDr dze la[;k 6 ls 7 rd fy[kh xbZ oLrqvksa dk ekWaxh xbZ la[;k ds vuq:Ik dqy ewY;

(Nidhi Sharma)

Deputy Director &

In-charge Store & Supply

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ANNEXURE 2

TERMS AND CONDITIONS OF THE CONTRACT

1. The Tender The bidder shall indicate the prices for each and every item indicated in the

specifications.

a) The prices quoted must be net per unit as shown in the Schedule and must include all charges for delivery at the Stores of LBSNAA at Mussoorie.

b) The rate must be stated for each item separately both in words and figures. If

there is discrepancy between the price quoted in word and figures, the price

quoted in words would be treated as final.

c) The price quoted by the tenderer should be firm and inclusive of all tax (like

VAT), octroi, freight and forwarding charges, handling charges, loading and unloading charges, insuran