PRESENTATION SKILLS

Out of the top 10 human fears

•Number 1 is Public Speaking

•Second being death

Lack of experienceLack of preparationLack of enthusiasmNegative self-talk

Feeling Nervous?

It is not sufficient to know what one ought to say; one must also know how to say it

……. Aristotle

Presentation

Systematic manner of presenting information, ideas, arguments, facts with the objective of informing, influencing, persuading, educating, entertaining & motivating people.

4 - Ps

1. Plan 2. Prepare

3. Practice

4. Present

Steps in Giving Presentation 4 Ps

4 Ps to PresentationDefining Objectives (WHY)

Understanding the Audience (WHO)

PREPARE – Developing the Message (WHAT)

Contents

Structure

Visual Aids

PRACTICE – Rehearsing (HOW)

PRESENT

PLAN

PLAN

• Why is it Important?• What is the Purpose?• What is the Outcome?

Defining Objectives (WHY)

PLAN

What are the need, issues, concerns ?

What topics should be emphasized?

If they resist, what would be the reason?

What are their feelings towards me, my subjects?

What are their expectations?

Understanding the Audience (WHO)

Know Your Audience Age Background Number of Participants Role Experience / Expertise Local / Global Requirement/s (What do they look forward from the Presentation

“Success depends upon on your ability to reach your audience”

3 Stages to Presentation

PREPARE – Developing the Message (WHAT)

Opening

Content/Body

Closing

Structuring the presentation

2 to 3 mins --- opening/beginning

15 to 20 mins--- middle section

2 to 3 mins --- closing/end

Speaker’s 3 friends

1. Personal Notes

2. Visuals

3. Handouts

HEADS OF INCOM

Profit and Gain from Business or Profession

Income from other source

There should be a logical sequence in the points to be discussed in the presentation

It Should be perfectly point wise instead of running lines of text

The points should be as clear as possible

Usages of heavy jargon /s should be avoided.

The points should be easy to understand by all

Use examples to help participants to relate to the topic

Use powerful and sequenced visual aids (if relevant)

Contents/Structure

Visuals are powerful tools and should be used because they:

Increase understandingSave time Enhance attentionPromote attentivenessHelp control nervousness

Visual Aids

Speak in front of mirrorThrow your voice – loud and listen to itRecord your voice on an audio tape and play

backGive a Video shoot of yourself done – this is

how the audience see youDo a dry run with a handpicked audience

PRACTICE – Rehearsing (HOW)

Body Language

Eye contactStand erectDo not point at a participantDo not move too frequentlyManage your hands

Do’sLimit the number of aids you useUse it as an aid onlyBe comfortable in using the aidKeep your visual aids in a position of

maximum visibilityUse the pointer to point, not accuseIf using an OHP or slide projector, put it

“on” only for the duration for which it is required

Don’tsPut excessive informationFace the visual aid while using itTry to talk and write at the same timeStand infront of the visual aidLeave blank illuminated screens, they

cause distractions

A few TipsAlways stand facing the audienceStand in a central positionWhile using charts and boards stand to a

side without blocking themAvoid stepping between the screen and the

projector

PRESENT

A few TipsMaintain appropriate

social distanceUse non- threatening

body - language

PRESENT

A few TipsMaintain appropriate

social distanceUse non- threatening

body - language

PRESENT

THANK YOUTHANK YOU