Labour Law Compliences[1]
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Labour Law Compliances
The Apprentices Act, 1961
The Contract Labour (Regulation & Abolition) Act, 1970
The Child Labour (Prohibition & Regulation Act), 1986
The Industrial Disputes Act, 1946
The Minimum Wages Act, 1948
The Payment Of Gratuity Act, 1972
The Industrial Employment Standing Orders Act, 1946
The Employees Provident Fund & Miscellaneous Provisions Act, 1952
The Equal Remuneration Act, 1976
The Employees' State Insurance Act, 1948The Payment Of Bonus Act, 1965
The Payment Of Wages Act, 1936
The Factories Act, 1948
The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959
The Trade Unions Act, 1926
The Workmen's Compensation Act, 1923
Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979
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ocal%20Settings/Temporary%20Internet%20Files/Content.IE5/BBC96YFO/Statutory%20Compliance[1].XLS#'Inter%20State%20Mig.%20Wrk.%20Act,1979'!A1http://opt/scribd/KIRAN/Local%20Settings/Temporary%20Internet%20Files/Content.IE5/BBC96YFO/Statutory%20Compliance[1].XLS#'The%20Apprentices%20Act,%201961'!A1 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THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991
S.No
Type &Nature Of
Document
Description Of the Form
RelevantClaus
e
Schedule OfSubmission/
Maintenance
Submitting Authority Remarks
1FormApprenticeship- 1
Form giving personal details ofApprentices
Rule14
Within 15 days of thedate of registration ofcontract ofapprenticeship
Regional Director/ StateApprenticeship advisor
To be prein duplica
2FormApprenticeship- 1-A
Form Giving Record of PracticalTraining & Related Instructions
Rule14
At the end of everyhalf year
Regional Director/ StateApprenticeship advisor
this is kepinside For
3FormApprenticeship- 2
Report in respect of Tradeapprentices receiving trainingin the establishment
Rule14
At the end of everyhalf year
Regional Director/ StateApprenticeship advisor
4FormApprenticeship- 3
Form giving particulars of tradeapprentices who satisfy theminimum conditions ofeligibility to appear in the tradetest in March or September
Rule14
In the month ofNovember & May
Regional Director/ StateApprenticeship advisor
5FormApprenticeship- 4
Half Yearly return ofApprentices Engaged
Rule14
At the end of everyhalf year
Regional Director/ StateApprenticeship advisor &The Principal, ITI whereBasic Trg./ RelatedInstructions is proposed tobe imparted to theApprentice
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6FormApprenticeship- 5
Form submitted onengagement of an apprentice
Rule14
within 10 days ofengagement of anapprentice
Central ApprenticeshipAdvisor/ Director, RegionalBoard Of ApprenticeshipTraining
Applicablto GraduaTechniciavocationaapprentic
7FormApprenticeshi
p- 6
Record Of Progress ofApprentices engaged in an
establishment
Rule
14
QuarterlyDirector, Regional Board Of
Apprentiship Training
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
S.No
Forms Description Of the Form
Section/Clause/Sub-clause
Schedule OfSubmission/Maintenance
Submitting Authority Remarks
1 Form IApplication For Registration ofEstablishments employingcontract labour
Rule17(1)
As & when required
Registering Officer of thearea in which theestablishment sought to beregistered is located
applicatioaccompa
a DD showpayment for registrapplicatiobe persondeliveredby registepost
2 Form II Certificate Of RegistrationRule18(1)
To be granted by the registering officer to the Principal Empl
3 Form III Register Of EstablishmentsRule18(3)
To be maintained by the Registering Officer showing particulaestablishments in relation to which certificates of registration
been issued4 Form IV Application For Licence Rule To be submitted by the contractor for grant of a licence to t
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21(1)licensing officer of the area in which the establishment, in rela
which he is the contractor, is located
5 Form VForm Of Certificate By PrincipalEmployer
Rule21(2)
As & when requiredIssued by the Principal Employer to
contractor
6 Form V-AApplication for the adjsutmentof security deposit
Rule24(1-A)
Application to be made by the Contractor to the licensing Off
7 Form VI Form of licence granted by theOffice Of the licensing officer
Rule25(1)
To be granted by the licensing officer to the Contractor
8 Form VI-ANotice of Commencement/Completion Of Contract Workby the licencee
Rule25(2)(viii)
Within 15 days ofcommencement &completion of contractwork
Inspector appointed underSec. 28
To be subby thecontracto
9 Form VI-B
Notice Of Comencement/Completion of contract work bythe employer for eachcontractor
Rule81(3)
Within 15 days ofcommencement &completion of contractwork under eachcontractor
Inspector appointed underSec. 28
To be subby the PriEmployer
10 Form VIIApplication for renewal of
licences
Rule
29(2)
To be applied to the licensing officer by the contractor within 3
before the date on which licence expires
11 Form VIIIApplication for temporaryregistration of establishmentsemploying contract labour
Rule32(2)
When conditions ariserequiring theemployment ofcontract labourimmediately andestimated to last notmore than 15 days
Registering Officer of thearea in which theestablishment sought to beregistered is located
applicatioaccompaa DD showpayment for registrapplicatiobe persondeliveredby registepost
12 Form IXTemporary Certificate OfRegistration
Rule32(3)
To be granted by the registering officer to the Principal Empl
13 Form X Application for temporary Rule To be submitted by the contractor for grant of a licence to t
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Licence 32(2)licensing officer of the area in which the establishment, in rela
which he is the contractor, is located
14 Form XI Temporary LicenceRule32(3)
To be granted by the licensing officer to the Contractor
15 Form XII Register Of ContractorsRule74
To be maintained By the Principal Employer
16 Form XIII
Register of Workmen employed
by the contractor
Rule
75
To be maintained by the contractor in respect of each registe
establishment where he employs contract labour
17 Form XIV Employment CardRule76
To be issued by the contractor to each worker within 3 daysemployment of worker
18 Form XV Service CertificateRule77
To be issued by the contractor to the workman whose servicesbeen terminated for any reason whatsoever
19 Form XVI Muster RollRule78(1)(a)(i)
To be maintained by the contractor in respect of each work on he engages contract labour
20 Form XVII Register Of WagesRule78(1)(a)(i)
To be maintained by the contractor in respect of each work on he engages contract labour
21 Form XVIII
Register Of Wages cum Muster
Roll
Rule
78(1)(a)(i)
To be maintained by the contractor in respect of each work on
he engages contract labour
22 Form XIX Wage SlipRule78(1)(b)
To be issued by the contractor to the workmen atleast a day pthe disbursement of wages( applicable when wage period is on
or more
23 Form XXRegister of deductions fordamage or loss
Rule78(1)(a)(ii)
To be maintained by the contractor in respect of each work on he engages contract labour
24 Form XXI Register Of FinesRule78(1)(a)(ii)
To be maintained by the contractor in respect of each work on he engages contract labour
25 Form XXII Register Of AdvancesRule78(1)
(a)(ii)
To be maintained by the contractor in respect of each work on
he engages contract labour
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26 Form XXIII Register Of OvertimeRule78(1)(a)(iii)
To be maintained by the contractor recording therein the numhours, and wages paid for, overtime work, if any
27 Form XXIVReturn to be sent by thecontractor to the licensingofficer
Rule82(1)
To be sent by the contractor in duplicate to the licensing officelater than 30 days from the close of half year
28 Form XXV Annual Return Of PrincipalEmployer to be sent to theRegistering Officer
Rule82(2)
Before 15th February
following the end ofthe year to which itrelates
Registering Officer of the
area in which theestablishment sought to beregistered is located
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986
S.No
Type &Nature Of
Document
Description Of the Form
RelevantClause
Schedule OfSubmission/
Maintenance
Submitting Authority Remarks
1 Form A
To be maintained by everyoccupier of an establishment inrespect of children employedor permitted to work
Rule16(1)
Yearly ..
Shall be rby the emfor a periothree yea
2 Form B Certificate of Age Rule17(2)
As & when feltnecessary
Inspector All youngpersons inemploymany of theoccupatioforth in Paprocessesforth in Pa
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schedule produce acertificatefrom theappropriamedicalauthority
INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957
S.No
Type &Nature OfDocument
Description Of the Form
RelevantClause
Schedule OfSubmission/Maintenance
Submitting Authority Remarks
1 Form A
Form of application for thereference of an industrialdispute to a board ofconciliation/court of
enquiry/labour court/nationaltribunal
Rule 3As & when a dispute issought to be referred
Labour Secretary, GOI/ChiefLabourCommissioner/RLC( C)/ALC(
C)
2 Form BNotice to represent persons onboard
Rule 6To be issued by the Labour Secretary to the partiesrequiring them to nominate a certain no. of persons
to represent them on board
3 Form C Agreement Rule 7As & when a disputeought to be referredfor arbitration
Labour Secretary, GOI/ChiefLabourCommissioner/RLC( C)/ALC(C)
4 Form D SummonsRule17
To be issued by a board/court/labourcourt/tribunal/national tribunal which requires the
parties to produce any books, documents for
purposes of investigation
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5 Form ENotice of change of serviceconditions proposed by anemployer
Rule34
As & when a changeought to be effected
Labour Secretary, GOI/ChiefLabourCommissioner/RLC( C)/ALC(C)/Secretary of registeredtrade union
6 Form F Form Of AuthorityRule36
to be sent to the concerned authority giving thenames of representatives
7 Form G Form Of Nomination PaperRule47
To be delivered to the employer nominating acandidate for election to the works' committee, duly
signed by the proposer and the candidate
8 Form G-1
Progress Report on Constitutionand functioning of WorksCommittee for the half yearending 30th June/31stDecember
Rule56-A
Not later than 20thday of the monthfollowing the half year
ALC( C)
9 Form HForm for memorandum ofsettlement
Rule58
To be sent to Labour Secretary, GOI/Chief LabourCommissioner/RLC( C)/ALC( C) duly signed by the
parties to the proceedings.
10 Form I Complaint under Section 33-Aof the act
Rule59
every complaint to be verified and to be presentedin triplicate and to be accompanied by as many
copies as there are opposite parties to thecomplaint. The complaint ought to be presentedbefore the labour court/tribunal/National Tribunal
11 Form J Application for permissionRule60(1)
to be made by the employer seeking expresspermission in writing of the Conciliation
officer/board/labour court/tribunal/national tribunal
12 Form K Application for permissionunder Section 33
Rule60(2)
to be made by the employer seeking expresspermission in writing of the Conciliation
officer/board/labour court/tribunal/national tribunalfor any action taken under Section 33-2(a) or (b)
13 Form K-1 Application for recovery of dues
Rule62(1)
to be made by the workman or group of workmen tothe Labour Secretary/ RLC when any money is due
from an employer to a workman or group of
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workmen
14 Form K-2
Application by a personauthorised by a workman orheir of deceased workman forrecovery of dues
Rule62(1)
to be made by a person authorised in writing by theworkman or in the case of death of workman, theassignee or heir of the deceased workman to the
Labour Secretary/ RLC when any money is due froman employer to a workman or group of workmen
15 Form K-3Application to the labour courtto receive entitlements
Rule62(2)
To be made by a workman or group of workmen to
the labour court to receive entitlements due froman employer
16 Form K-4
Application to the labour courtby a person authorised by aworkman or heir of deceasedworkman to receiveentitlements
Rule62(2)
To be made by the assignee or heir of the deceasedworkman to the labour court to receive entitlements
due from an employer
17 Form LForm of notice of strike to begiven by Union/Workmen in aPublic Utility Service
Rule71
To be made by Union/Workmen to the employer,with copy to ALC (C )/ RLC( C)/ CLC(C )
18 Form M
Form Of Notice of Lock Out tobe given by an employercarrying on a Public UtilityService
Rule72
To be made by the Employer with a copy to TheSecretary of the Registered Union/
ALC(C )/RLC( C)/CLC( C)
19 Form NForm of Report of Strike orLock Out in a Public UtilityService
Rule73
Information in this form to be submittedimmediately on the occurrence of strike or lock outin a public utility service to the ALC(C ) for the local
area concerned
20 Form O Register Of SettlementsRule75
To be filed by the conciliation officer in respect ofsettlements effected under this act in respect of
areas within his jurisdiction
21 Form O-1Notice of comemncement oflay-off
Rule75-A
within 7 days ofcommencement of layoff
RLC( C) with a copyforwarded to ALC( C)
22 Form O-2 Notice Of Termination of lay off Rule
75-A
within 7 days of
termination of lay off
RLC( C) with a copy
forwarded to ALC( C)
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23 Form O-3
Form of application forpermission to lay off, tocontinue the lay off ofworkmen in Industrialestablishments to whichprovisions of Chapter V-B ofthe act applies
Rule75-B(1)
to be sent to the concerned authority and sentthrough registered post acknowledgement due
24 Form PForm of Notice ofRetrenchment to be given byan employer under clause of section 25(F) of this act
Rule76
To be given within 3days from the date onwhich notice is servedto the workman
Central Government/RLC( C)/ ALC( C)/concernedemploymeny exchange
25 Form P-A
Form of Notice ofRetrenchment to be given byan employer under clause (d)of section 25(N) of this act
Rule76-A(1)
to be served by the employer to the central govt. orsuch authority as specified under the act
26 Form Q
Form of notice of closure to begiven by an employer underSection 25-FFA of The IndustrialDisputes Act, 1947
Rule76-B
to be sent by the employer to the LabourSecretary(GoI)/ RLC(C )/ALC( C)/Local Employment
Exchange
27 Form Q-A
Form of notice of closure to be
given by an employer underSection 25-O(1) of TheIndustrial Disputes Act, 1947
Rule76-C(1)
to be served by the employer to the LabourSecretary(GoI) with a copy to the Registered Trade
Union of the establishment
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PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972
S.No
Type &Nature OfDocument
Description Of the FormRelevantClause
Schedule Of Submission/Maintenance
SubmittingAuthority
Remark
1 Form A Notice Of Opening Rule 3 (1)Within 30 days from whichthe rules become applicable
Concernedcontrollingauthority of thearea
2 Form B Notice Of Change Rule 3 (2)
Within 30 days of any changein the particulars of theestablishment like name,address or nature of business
Concernedcontrollingauthority of thearea
3 Form C Notice Of Closure Rule 3 (3)Atleast 60 days before theintended closure of thebusiness
Concernedcontrollingauthority of thearea
4 Form D Notice for excluding husbandfrom family
Rule 5 (1) To be submitted by the employee to the employer in triplicaemployer after receipt forwards a copy to the concerned conauthority of the area.
5 Form ENotice of withdrawal of noticefor excluding husband fromfamily
Rule 5 (2)To be submitted by the employee withdrawing the notice in to the employer in triplicate. The employer after receipt forw
copy to the concerned controlling authority of the area
6 Form F Nomination Rule 6 (1)
To be submitted by the employee to the employer in duplicaemployer within 30 days of the receipt of nomination , verifthe service particulars and after attestation return back a c
the employee.
7 Form G Fresh Nomination Rule 6 (3)To be submitted by the employee within 90 days of acquir
family to the employer
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8 Form H Modification Of Nomination Rule 6 (4)To be submitted by the employee to the employer , in ca
including where a nominee predeceases an employee
9 Form IApplication for gratuity by anemployee
Rule 7 (1)To be submitted by the employee, eligible for payment of gto the employer , within 30 days from which the gratuity be
payable.
10 Form JApplication for gratuity by a
nomineeRule 7 (2)
To be submitted by the nominee of an employee to the emwithin 30 days from the date of gratuity payable to him/her.
purpose an application in plain paper may also be accept
11 Form K Application for gratuity by alegal heir
Rule 7 (3)To be submitted by the legal heir of an employee, eligible
payment of gratuity , to the employer, within 1 year from thof gratuity payable to him/her
12 Form L Notice for payment of gratuity Rule 8 (1)
On verification of claims made for payment of gratuity, temployer , within 15 days of receipt of an application , issnotice to the applicant employee , his nominee or legal h
specifying the amount of gratuity payable and fixing a datpayment not later than the 30th day of receipt of the applic
13 Form MNotice rejecting payment ofgratuity
Rule 8 (1)
On verification of claims made for payment of gratuity, if theis found inadmissible, the employer may issue a notice toapplicant employee, his nominee or legal heir , specifying
reasons why the claim is found inadmissible
14 Form N Application for directionRule 10(1)
In cases wherein the employer refuses to accept a claim appor issues a notice specifying a amount of gratuity which
considered less by the applicant or fails to issue a notice und8, the claimant employee/ his nominee/ legal heir may with
days of occurrence of cause for application, apply in form N concerned controlling authority of the area for issuing a dire
15 Form ONotice for appearance beforethe controlling authority
Rule 11(1)
On receipt of form N , the concerned controlling authority oarea may call upon the applicant and the employer to app
before him on a specified date, time and place.
16 Form P Summons Rule 14The controlling authority may , at any stage of proceedings,summons to the applicant or the employer to produce evide
documents etc.
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17 Form QParticulars of application underSection 7
Rule16(1)
The controlling authority to record the particulars of each caform Q
18 Form R Notice for payment of Gratuity Rule 17
on subsequent verification of the genuineness of the claims the controlling authority to issue a notice , specifying to temployer , the amount of gratuity payable and directing employer for payment of gratuity within 30 days of receip
notice.
19 Form SNotice for payment of Gratuityas determined by appellateauthority
Rule18(8)
The controlling authority on receipt of the decision of the apauthority, modify his direction for payment of gratuity and inotice to the employer, specifying the modified amount of gand directing payment within 15 days of receipt of notice b
employer.
20 Form TApplication for recovery ofgratuity
Rule 19
In situations wherein, the employer fails to pay the gratuityunder the act in accordance with the notice of the control
authority , the employee/his nominee/legal heir may apply controlling authority in duplicate for recovery
21 Form UDisplay of abstract of the actand rules
Rule 20
The employer to display an abstract of the act and rules frathereunder in English and a language understood by the majemployees at a conspicuous place or near the main entrance
establishment
INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946
S.No
Forms Description Of the FormSection/Clause/Sub-clause
Schedule OfSubmission/Maintenance
SubmittingAuthority
Remarks
1 Form I Draft Standing Orders Section 3 Within six monthsfrom the date onwhich this act
becomes applicable
CertifyingOfficer
this form is toaccompaniedstatement giv
particulars of
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to an establishment
workmen emand the nametrade union tthey belong
2 Form II Notice under Section 5 Section 5To be sent by the certifying officer, on receipt of d
standing orders to the trade union requiring any objefrom their end
3 Form III Register Section 8 To be maintained by the certifying officer. This contcopy of all certified standing orders
4 Form IV Appeal Rule 7-A(1)To be made by any person dsiring to prefer an appe
forward it in quintuplicate to the appellate authoaccompanied by a certified copy of standing ord
5 Form IV-ANotice of changes in shiftworking
Rule 7-A ofSchedule I
Any notice of discontinuance or of restarting of a working shall be displayed conspicuously by the em
on a notice board at the main entrance to theestablishment. A copy of such notice to be given t
secretary of the registered union.
6 Form V Service Card proformaStanding order 1 of
schedule I-B
to be maintained by every industrial establishmeservice card duly attested by an authorised office
respect of each workman in the form appended to orders
EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED THEREUN
S.No
Type &Nature OfDocument
Description Of the Form Relevant ClauseSchedule OfSubmission/Maintenance
SubmittingAuthority
Remarks
1 Form 2 Declaration & Form of nomination for EPF / Pension/
IF to be filled in by the eligible
33(EPF);18(EPS);10(EDLI)
As & when a newentrant joins the
scheme
ConcernedRPFC
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employee
2Form 3A/Form 7 (PS)
Members' Annual ContributionCards
35,42,43,44(EPF);19(EPS)
By 30th April everyyear for the yearending 31st March
ConcernedRPFC
3Form9/Form3(PS)/ Form1(IF)
Consolidated return of
employees entitled to becomemembers of the funds on thedate of application of thescheme
36(EPF); 20(EPS);10(EDLI)
within 15 days of thecommencement ofthe scheme
ConcernedRPFC
4
Form 5 /Form4(PS)/Form2 (IF)
Return of employeesqualifying for membershipunder PF, Pension & InsuranceFund for the first time duringthe month
36(EPF); 20(EPS);10(EDLI)
within 15 days of theclose of month
ConcernedRPFC
5Form 10 /Form 5(PS)
Return of employees leavingthe service of the employerduring the month
36(EPF) ; 20(EPS)within 15 days of theclose of month
ConcernedRPFC
6 Form 5-AReturn of ownership induplicate
36A(EPF); 21(EPS);1(EDLI)
Immediately oncoverage & within 15days of making anychange in theestablishment
ConcernedRPFC
7Form 12-A/Form 6 (PS)/Form 4 (IF)
Consolidated Statement OfDues and Remittance
38(EPF) ; 20(EPS) ;10(EDLI)
within 20 days of theclose of the month
ConcernedRPFC
8Form 6-A/Form 8 (PS)
Consolidated AnnualContribution statement
43(EPF) ; 20(EPS)By 30th April everyyear for the yearending 31st March
ConcernedRPFC
9 Form 13Form concerning transfer ofprevious accumulation dues
from existing PF
28(EPF) As and when requiredConcerned
RPFC
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10 Form 11Details of past employment /membership of employee
As and when requiredConcernedRPFC
11
Challan( there isoneconsolidated challan of
accounts1,2,10,21 &22 )
Remittance of PF contribution,Pension fund, Administration& Inspection Charges, EDLI &
its admin. Charges
within 15 days of theclose of month
ConcernedRPFC
12 Form- 10 C
Form to be used by a memberof EPS 1995 for claimingwithdrawal benefit / SchemeCertificate
As and when requiredConcernedRPFC
13 Form- 10 D
Form to be used for claimingsuperannuation pension,Retirement pension, ShortService Pension, Disablementpension, Widow Pension,Children Pension, Orphan
Pension
As and when requiredConcernedRPFC
14 Form- 19Claim form to be used by amajor member of the EPFscheme
As and when requiredConcernedRPFC
15 Form- 20
Claim form to be used by anominee/ or a legal heir incase of death of a member ofthe EPF scheme
As and when requiredConcernedRPFC
EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976
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S.No
Type &Nature OfDocument
Description Of the Form Relevant ClauseSchedule OfSubmission/Maintenance
SubmittingAuthority
Remarks
1 Form AForm of complaint underclause (a) of sub section (1)of section 7 of the act
Rule 3(1) As & when needed
Appropriateauthorityappointedunder Section
7(1)
To be submin triplicate
2 Form BClaim form under Section 7(1)of the act
Rule 4(1) As & when needed
Appropriateauthorityappointedunder Section7(1)
To be submin triplicate
3 Form C
Form Of Authority in favour oflegal practitioner or anyofficial of a registered TradeUnion
Rule 5 As & when needed
Appropriateauthorityappointedunder Section7(1)
4 Form DRegister to be maintained bythe Employer
Rule 6To be maintained upto date
---
EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950
S.No
Type &Nature OfDocument
Description Of the Form Relevant ClauseSchedule OfSubmission/Maintenance
SubmittingAuthority
Remark
1 Form I Declaration Form Regulation 11 & 12to be filled in by the employee with hissignature or thumb impression and submitit to the employer
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2 Form I-A Family Declaration Form Regulation 15-A
to be filled in by the employee andsubmitted back to the employer , who
shall forward the same to the appropriateoffice within 10 days from the date of
submission by the employee
3 Form I-B Changes in family declarationform Regulation 15-B
to be submitted by the insured person tothe employer within 15 days of such
changes occurring and the employer inturn would forward the same to theappropriate office within 10 days of
receipt.
4 Form 3 Return of declaration forms Regulation 14to be sent by the employer to the
appropriate office within 10 days of receiptof the filled up forms
5 Form 4 Identity Card Regulation 17
to be issued by the appropriate office inrespect of all insured employees, and sendthe same to the employer, who shall issuethe same to the concerned employee after
obtaining the signature in the card
6 Form 4-A Family Identity Card Regulation 95-Ato be arranged by the appropriate office
and necessary family particulars added inForm 4
7 Form 6 ESIC-Return of Contributions Regulation 26
to be sent by the employer inquadruplicatealongwith receipt copies of
challans to the appropriate office within 42days of termination of related contribution
period; within 21 days of permanentclosure of the factory; within 7 days of the
date of receipt of requisition from theappropriate office
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8 Form 7 Register Of Employees Regulation 32to be maintained by the employer in
respect of every employee of his factory orestablishment
9 Form 8 First CertificateRegulation 57 &89-B
this medical certificate is to be issued bythe insurance medical officer during thefirst examination in respect of a spell of
sickness or a spell of temporarydisablement
10 Form 9 Final CertificateRegulation 58 &89-B
to be issued by the insurance meddicalofficer, when he feels that not later than 3days of the date of examination(other than
a first certificate) the insured employeewould be fit to resume duties
11 Form 10 Intermediate CertificateRegulation 59 &89-B
to be submitted by the insured personwithin 7 days (commencing from the date
of first certificate) in cases wherein thefinal certificate is not issued within 7 days
of issue of first certificate
12 Form 11Special IntermediateCertificate
Regulation 61 &89-B
to be furnished by the insured person in
cases wherein the insurance medicalofficer feels that temporary disablementhas continued for not less than 28 days
and such disablement is likely to continuefor a longer period
13 Form 12Sickness or TemporaryDisablement Benefit
Regulation 63
to be submitted by the insured persondesirous of claiming sickness or temporary
disablement benefit to the appropriatelocal office by post or otherwise alongwith
appropriate medical certificates
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14 Form 12-A Maternity Benefit for sickness Regulation 89-B
to be submitted by every insured womanclaiming maternity benefit in case of
sickness arising out of pregnancy,confinement, premature birth of child or
miscarriage to the local appropriate officeby post or otherwise
15 Form 13Sickness or TemporaryDisablement Benefit orMaternity Benefit for sickness
Regulation 63 &89-B
to be submitted by the insured person orinsured woman desirous of claiming
sickness or temporary disablement benefitto the appropriate local office by post orotherwise alongwith appropriate medical
certificates
16 Form 13-A Maternity Benefit for sickness Regulation 89-B
to be submitted by every insured womanclaiming maternity benefit in case of
sickness arising out of pregnancy,confinement, premature birth of child or
miscarriage to the local appropriate officeby post or otherwise
17 Form 14Sickness or TemporaryDisablement Benefit orMaternity Benefit for sickness
Regulation 63
to be submitted by the insured person orinsured woman desirous of claiming
sickness or temporary disablement benefitto the appropriate local office by post orotherwise alongwith appropriate medical
certificates
18 Form 14-A Maternity Benefit for sickness Regulation 89-B
to be submitted by every insured womanclaiming maternity benefit in case of
sickness arising out of pregnancy,confinement, premature birth of child or
miscarriage to the local appropriate officeby post or otherwise
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19 Form 15 Accident Book Regulation 66
To be maintained by the employer inwhich appropriate particulars of any
accident causing personal injury to aninsured person may be entered and
preserved every such book for a period offive years.
20 Form 16Accident Report fromEmployer Regulation 68
to be furnished by the employer to thenearest local office and to the nearest
insurance medical officer immediately ifthe injury is serious
21 Form 17Dependant's benefit - DeathCertificate
Regulations 79 &95-C
To be issued free of charge by theInsurance Medical Officer attending thedisabled person at the time of his death
22 Form 18Dependant's benefit - ClaimForm
Regulation 80
To be submitted by the dependant ordependants concerned or by the legal
representative of the insured member withall supporting documents to the
appropriate local office by post orotherwise
23 Form 18-ADependant's Benefit - ClaimForm for periodical Payments
Regulation 83-A
To be submitted by the dependant whoseclaim for dependant's benefit is admitted,to the local appropriate office except in
the case of first and final payments
24 Form 19Maternity Benefit - Notice ofPregnancy
Regulation - 87To be submitted by an insured woman
before confinement to the localappropriate office
25 Form 20Maternity Benefit - Certificateof Pregnancy
Regulation - 87To be submitted by an insured woman
before confinement to the localappropriate office
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26 Form 21Maternity Benefit - Certificateof Expected Confinement
Regulation - 88
To be submitted by every insured womanclaiming maternity benefit before
confinement not earlier than 15 daysbefore the expected date of confinement
27 Form 22Maternity Benefit - ClaimForm Regulation 88 & 89
To be submitted by every insured womanto the local appropriate officestating
therein the date on which she ceases towork for remuneration and if the insuredwoman is claiming maternity benefit formiscarriage the claim form ought to besubmitted within 30 days of the date of
miscarriage.
28 Form 23Maternity Benefit - Certificateof Confinement or Miscarriage
Regulation 88 & 89
To be submitted by every insuredwomanwothin 30 days of the date on
which her confinement takes place to thelocal appropriate office
29 Form 24Maternity Benefit - Notice OfWork
Regulation 91
To be furnished by an insured woman whohas claimed maternity benefit, if she doeswork for remuneration on any day during
the period for which maternity benefit
would be payable to her.
30Form 24-A &24-B
Maternity Benefit after thedeath of an insured womanleaving behind the child /Maternity Benefit- DeathCertificate
Regulation 89-A
To be submitted by the nominee or legalrepresentative of the insured woman tothe local appropriate office, a claim formaternity benefit within 30 days of the
death of the insured woman, together witha death certificate in 24-B
31 Form 25Claim for PermanentDisablement Benefit
Regulation 76-A
To be submitted by an insured persondeclared as permanently disabled by aMedical Board to the local appropriate
office by post or otherwise
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32 Form 25-A Funeral Expenses Claim Form Regulation 95-E
To be submitted by the claimant entitled,to the local appropriate office and in caseof a minor, by his guardian and the formought to be submitted with all supporting
documents
33 Form 26Certificate for permanent
disablement benefitRegulation 107
To be submitted by every person whoseclaim for permanent disablement has been
admitted at six monthly intervals, acertificate attested by such authority asmay be specified by the director general
34 Form 27Declaration & Certificate forDependant's Benefit
Regulation 107-A
To be submitted by every person whoseclaim for dependant's benefit has beenadmitted at six monthly intervals , dulyattested by such authority as may be
specified by the director general
35 Form 28 Abstention Verification Regulation 52-A
To be furnished by every employer to theappropriate office, such particulars &
information in respect of abstention of aninsured person from work for which
sickness benefit or disablement benefit for
temporary disablement have been claimedor paid
36 Form 28-A Abstention Verification Regulation 52-A
To be furnished by every employer to theappropriate office, such particulars &
information in respect of abstention of aninsured woman from work for which
maternity benefit hass been claimed orpaid
PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975
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S.No
Type &Nature OfDocument
Description Of the Form Relevant ClauseSchedule OfSubmission/Maintenance
SubmittingAuthority
Remarks
1 Form ARegister showing thecomputation of allocablesurplus
Rule 4(a)To be maintained bythe employer
---
2 Form BRegister showing the set on &set off of the allocable surplus
Rule 4(b)To be maintained bythe employer
---
3 Form C
Register showing the detailsof amount of bonus due toeach of the employees, thedeductions under section 17& 18 and the amount actuallydisbursed
Rule 4( c )To be maintained bythe employer
---
4 Form D
Annual Return stating theamount of bonus paid toemployees for the accountingyear ending on 31st March
Rule 5
Within 30 days afterthe expiry of time limitspecified for paymentof bonus
Inspector
Time limit fosaid purposwithin a pereight monththe close ofaccounting
PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937
S.No
Type &Nature OfDocument
Description Of theForm
RelevantClause
Schedule Of Submission/Maintenance
SubmittingAuthority
Rs
1 Form AForm Of IndividualApplication
Section 15(2)
Within 12 months from the the date onwhich deductions were made or thedate on which payment was due, as thecase may be.
Inspector OfFactories
2 Form B Form Of Group application Section 15(2) Within 12 months from the the date onwhich deductions were made or the
Inspector OfFactories
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date on which payment was due, as thecase may be.
3 Form C
Form of application by aninspector or personpermitted by the authorityor authorised to act
Section 15(2) &Section 16
Within 12 months from the the date onwhich deductions were made or thedate on which payment was due, as thecase may be.
Inspector OfFactories
4 Form D Certificate OfAuthorisation
Section 15(2)
Within 12 months from the the date on
which deductions were made or thedate on which payment was due, as thecase may be.
Inspector OfFactories
5 Form ENotice for disposal ofapplication
Section 15(3)
When an application is entertainedunder section 15(2), the authority shallhear the applicant & the employer anddirect the employer for refund ofdeductions made or payment ofdelayed wages or make no directions ifthe application is found to be malafide.
6 Form FRecord of order ordirection
Section 15(3)Record of order of direction to be madeby the authority under the act
7 Form G
Notice to respondent ofthe day fixed for thehearing of appeal undersection 17 of the act
Section 17
Within 30 days of the date on whichorder or direction was made, an appealcould be made by the employer/employee or his legal practitioner andthe judge of the district court to issuethe notice to the respondent of the dayfixed for hearing of appeal.
FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950
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S.No
Type &Nature OfDocument
Description Of theForm
RelevantClause
Schedule Of Submission/Maintenance
SubmittingAuthority
Remark
1 Form 1
Application for permissionto construct, extend ortake into use any buildingas a factory
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupthe factory before commencing the manufacturing process
2 Form 2Application forregistration and grant orrenewal of licence
To be submitted by the Occupier/Manager to the Inspector Of Factories of thconcerned not later than the date on which the license expires
3 Form 3Notice of Change ofManager
Rule 12-Ato be made by the occupier and submitted to the Chief InsOf Factories with the signature of the new manager and oc
appended
4 Form 4 Licence to work a factory Rule 5To be granted by the Inspector Of Factories after verifying
correctness of the application. This licence shall remain val31st december of the year for which it is granted
5 Form 5 Certificate Of Fitness Rule 14-2(a)To be granted by the certifying surgeon to the young per
employed in a factory
6 Form 6 Humidity Regsiter Rule 24Temperatures recorded in a Hygrometer to be entered in
register.7 Form 7
Record of Lime Washings,Paintings etc.
Rule 15To be maintained with the dates on which white washing, c
washing, varnishing etc. are carried out.
8 Form 8Report of examination ofpressure vessel
9 Form 9Register Of CompensatoryHolidays
Rule 77(4)To be maintained by the manager in respect of compens
holidays
10 Form 10Overtime Muster Roll forexempted workers
Rule 78To be maintained by the manager of every factory in wh
workers are exempted under Sections 64 or 65
11 Form 10-A Overtime Slip
12 Form 11Notice Of Periods Of Workfor Adult Workers
Rule 79 To be exhibited by the Manager of every factory
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13 Form 12 Register Of Adult Workers Rule 80 To be maintained in every factory
14 Form 12-A Identity Card Of Workers Rule 80-ATo be issued to every worker with the signature of
occupier/manager of the factory
15 Form 13Notice of Periods of workfor child workers
Rule 85 To be exhibited by the Manager of every factory
16 Form 14 Register Of Child Workers Rule 86 To be maintained in respect of child workers employe
17 Form 15 Register Of Leave withwages Rule 87 To be maintained by the manager of every factory
18 Form 16 Health Register Section 87To be maintained by the manager in respect of dangero
operations
19 Form 17-ANotice Of Accident ordangerous occurrence
Rule 96Within 12 hours of occurrenceof an accident
Factory Inspector; SDO;OffCharge of the nearest po
station
20 Form 18Notice Of Poisoning ordisease
Rule 97To be sent by the manager of the factory as soons as any w
contacts any disease specified in the schedule to the CInspector/ Inspector/Medical Inspector/Certifying Surge
21 Form 19 Abstract of the Act Rule 99 To be displayed in every factory
22 Form 20 Annual Return Rule 100(1)To be furnished by the Manager to the Chief Inspector befo
January of the year subsequent to which it relates
23 Form 21 Half Yearly Return Rule 100(2)To be furnished by the Manager to the Chief Inspector befo
July of each year
24 Form 22 Muster Roll Rule 103To be maintained by the manager of every factory in resp
workers employed in the factory
25 Form 23 Register Of Accidents Rule 104To be maintained in every factory furnishing complete det
respect of every accident which may occur
26 Form 24Special Certificate OfFitness
To be granted by the certifying surgeon in respect of persons employed in opeinvolving use of lead compounds
27 Form 25Certificate Of Fitness fordangerous operations
Rule 96To be granted by the certifying surgeon in respect of per
employed in dangerous operations
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28 Form 26Register Of Surgeon's feesfor the issue of duplicatecertificate
Rule 14To be maintained by the certifying surgeon or examining s
in respect of fees paid for issue of a duplicate certifica
29 Form 27Certifying Surgeon's visitNote
Rule 14 (9)To be handed over by the certifying surgeon or examin
surgeon to the Manager detailing the result of each visit tfactory
30 Form 28Diary Of Inspector OfFactories
31 Form 29Closure Report Of aFactory
32 Form 30Register of Water SealedGas Holder
Rule 57-ATo be maintained by the manager in respect of examina
reports of the gas holders carried out by the person qualifcarry out the test
33 Form 31Report of examination ofwater sealed gas holders
Rule 57-ATo be submitted by the person carrying out the examinatio
form of a report to the manager or the occupier.
34 Form 32
Register of trained adultmale workers employedto carry out mounting orshifting or belts,lubrications etc.
Rule 59-ATo be maintained in every factory carrying therein the naevery worker who may be employed in performing work sp
in section 21
35 Form 33
Certificate to youngpersons considered fit towork at machine, plant orprocess of dangerouscharacter
Rule 59-B(2)To be maintained by the manager, containing therein t
certifcates issued to young persons.
36 Form 34Form Of Certificate OfStability
Rule 3-ATo be sent by the manager or occupier of the factory to the
Inspector in respect of the manufacturing process carried
37 Form 35Record Of EyeExamination
Rule 59-C(4)To be sent by the manager/ occupier within 15 days from th
of examination.
EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959
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S.No
Type &Nature OfDocument
Description Of theForm
RelevantClause
Schedule Of Submission/Maintenance
SubmittingAuthority
Remar
1 Form ER- 1Quarterly return to besubmited to the localemployment exchange
Rule 6
Within 30 days of the duedates i.e. 31st March, 30thJune, 30th September &31st December
Local EmploymentExchange
2 Form ER- 2Occupational Return tobe submitted to the localemployment exchange
Rule 6Biennial ( within 30 days ofdue date)
Local EmploymentExchange
3Requisitionform
Requisition form to beused when calling forapplicants fromEmployment Exchanges
Rule 4 As & when vacancies arise
Central /localEmploymentExchangedepending on thenature of vacancies
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TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938
S.NoType &Nature OfDocument
Description Of theForm
RelevantClause
Schedule Of Submission/Maintenance
SubmittingAuthorit
y
Remarks
1 Form AApplication forregistration of tradeunion
Section 5 &Regulation 3
As & when a trade unioncomes into existence
Registrarof TradeUnions
The applicatioaccompaniedof the rules ofunion and othparticulars
2 Form B Register of trade unionsSection 8 &Regulation 4
To be maintained by the Registrar of trade unions, u
3 Form CCertificate of Registrationof Trade Union
Section 9 &Regulation 5
To be issued by the Registrar Of Trade Unions on regtrade union
4 Form DAnnual Return For theyear ending 31st March
Section 28 &Regulation 12
By 31st July each yearRegistrarof TradeUnions
WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924
S.No
Type &Nature OfDocument
Description Of the FormRelevantClause
Schedule Of Submission/Maintenance
SubmittingAuthority
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1 Form ADeposit of compensation for fatalaccident
Rule 6(1)To be submitted by the employeras & when an injury resulting indeath occurs.
The Workmen'sCompensationCommissioner
2 Form AADeposit of compensation for non fatalaccident to a woman or person underlegal disability
Rule 6(1)to be submitted by the employeras & when an injury occurs.
The Workmen'sCompensationCommissioner
3 Form B Receipt for compensation Rule 6To be given by the Commissioner to the employer on
receipt of form A or B
4 Form C Statement of disbursements Rule 6(3)To be furnished by the Commissioner to the
employer on receipt of application
5 Form DDeposit of compensation for non-fatalaccidents, other than to a woman orperson under legal disability
Rule 9to be submitted by the employeras & when an injury occurs.
The Workmen'sCompensationCommissioner
6 Form E Receipt for compensation Rule 9To be given by the Commissioner to the employer on
receipt of form D
7 Form EE Report of fatal accidents Rule 11Within 7 days of death or seriousbodily injury
The Workmen'sCompensationCommissioner
8 Form F
Application for compensation by
workman Rule 20
to be made by the applicant and sent to the
commissioner
9 Form GApplication for order to depositcompensation
Rule 20to be made by the applicant and sent to the
commissioner
10 Form H Application for commutation Rule 20to be made by the applicant and sent to the
commissioner
11 Form J Notice Rule 39To be issued by the commissioner to the applicant
for compensation
12 Form JJ Notice Rule 39(3)To be issued by the commissioner to the applicant
for compensation
13 Form K Memorandum Of Agreementconcerning injury resulting intemporary disablement
Rule 48 To be sent by the employer to the commissioner
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14 Form LMemorandum Of Agreementconcerning injury resulting inpermanent disablement
Rule 48 To be sent by the employer to the commissioner
15 Form MMemorandum Of Agreementconcerning injury resulting intemporary disablement
Rule 48 To be sent by the employer to the commissioner
16 Form NNotice to record memorandum of
agreement
Rule 49To be issued by the commissioner to the parties
concerned on receiving a memorandum of
agreement
17 Form ONotice to not record memorandum ofagreement
Rule 49 &50
To be issued by the commissioner to the partiesconcerned on receiving a memorandum of
agreement , stating reasons for failure to record thememorandum of agreement
18 Form P Notice of show cause Rule 50
To be issued by the commissioner to the partiesstating a date for hearing the parties and givingthem an opportunity to show cause why the said
agreement ought to be registered.
19 Form Q Notice of show cause Rule 50
To be issued by the commissioner to the partiesstating a date for hearing the parties and givingthem an opportunity to show cause why the said
agreement ought to be registered and directingthem to make all representations on the scheduleddate
20 Form R Register Of Agreements Rule 52 To be maintained by the commissioner up to date
INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 197
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S.No
Type &Nature OfDocument
Description Of the FormRelevantClause
Schedule OfSubmission/Maintenance
SubmittingAuthority
Remarks
1 Form IApplication for registration ofestablishments employing migrantworkmen
Rule 3(1)As & whenrequired
Registering Officer ofthe area in which theestablishmentsought to be
registered is located
Applicatioaccompacrossed ddraft and either by
post or pedelivered
2 Form II Certificate Of Registration Rule 4(1)To be issued by the registering officer to the principa
once he registers the establishment
3 Form III Register Of Establishment Rule 4(2)To be maintaied by the registering officer showing p
establishments in relation to which certificates of reare issued by him
4 Form IVApplication for license forrecruitment
Rule 7(1)To be made in triplicate by the contractor to the licenhaving jurisdiction in relation to the area wherein rec
made
5 Form VApplication for license foremployment
Rule 7(2)To be made by every contractor to the licensing o
employing migrant workmen
6 Form VIForm of Certificate by PrincipalEmployer
Rule 7(3)To be issued by the Principal Employer to the contra
effect that he undrtakes to be bound by all rules rrecruitment or employment of migrant workmen, in
which the contracto is making the applicatio
7 Form VIIApplication for adjustment of securitydeposit
Rule 10(3)To be made by a contractor to the licensing office
therein the refund of security deposit
8 Form VIII Form of license Rule 11(1) Every license issued by the licensing officer shall be
9 Form IX Application for renewal of license Rule 14(2)To be made by the contractor to the licensing officer
before the date on which the license expire
10 Form XForm furnishing particulars in respectof recruitment and employment ofmigrant workmen
Rule 21To be furnished by every contractor to the specified
under the act in respect of recruitment and emplomigrant workmen
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11 Form XIReturn to be sent by the contractorto the authorities
Rule 24To be furnished by every contractor to the specified under the act in respect of migrant wormen who hav
be employed
12 Form XII Register Of Contractors Rule 48To be maintained by every principal employer of a
establishment
13 Form XIIIRegister Of Workmen employed bycontractors
Rule 49To be maintained by the principal employer and con
respect of migrant workmen employed
14 Form XIV Service Certificate Rule 50
To be issued by the contractor to the migrant work
termination of his employment for any reason wh
15 Form XVDisplacement & Outward journeyallowances sheet
Rule 51(1)To be maintained by every contractor in respe
displacement cum outward journey allowanc
16 Form XVI Return Journey allowances Register Rule 51(1)To be maintained by every contractor in respect o
journey allowances
17 Form XVII Muster RollRule 52(2)(a)
To be maintained by every contractor in respect oworkmen
18 Form XVIII Register of WagesRule 52(2)(a)
To be maintained by every contractor in respect oworkmen
19 Form XIXRegister Of Deductions for damageor loss
Rule 52(2)(c )
To be maintained by every contractor
20 Form XX Register Of FinesRule 52(2)(c ) To be maintained by every contractor
21 Form XXI Register Of AdvancesRule 52(2)(c )
To be maintained by every contractor
22 Form XXII Register Of OvertimeRule 52(2)(d)
To be maintained by every contractor
23 Form XXIIIHalf Yearly Return to be sent by thecontractor to the Licensing Officer
Rule 56(1)To be sent by the contractor in duplicate to the licen
not later than thirty days from the close of half
24 Form XXIVAnnual Return to be sent by thePrincipal Employer to the RegisteringOfficer
Rule 56(2)To be sent by the Principal employer of a regis
establishment in duplicate to the registering Officer February following the end of the year to which it
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MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES
S.No
Type &Nature OfDocument
Description Of theForm
Relevant ClauseSchedule Of Submission/Maintenance
SubmittingAuthority
R
1 Form I Rule 21(4) Register Of Fines Ought to be up to date
2 Form II Rule 21(4)
Register of deductions for damage
or loss caused to the employer, bythe neglect or default of theemployed persons
Ought to be up to date
3 Form IIIRule 21(4-A)
Annual Return By Ist February each year
4 Form IV Rule 25(2) Register Of Overtime Ought to be up to date5 Form V Rule 26(5) Muster Roll Ought to be up to date
6 Form VISection20(2)
Form Of Application by an employee regarding any claim preferred by the employee/inspector/official of registered trade union/legal practitioner may apply
7 Form VI- ASection21(1)
Form for a single application in respect of any number of employees employed inscheduled employment.
8 Form VII
Section
20(2)
Form of application by an Inspector
or person acting with the permissionof authority
to be presented within 6 months
from the date of payment ofminimum wages
Authority
appointedunder the act.
9 Form VIIISection20(2)
Form in authority in favour of a legalpractitioner/official of a registeredtrade union
to be presented within 6 monthsfrom the date of payment ofminimum wages
Authorityappointedunder the act.
10 Form IXSection20(3)
Form Of Summons to the opponentto appaear before the authority
When an application under section 20 is entertainauthority shall hear the applicant & the emplo
11 Form IX-A Rule 22Abstracts of the Minimum WagesAct, 1948 & the Bihar Minimumwages Rules, 1951
To be displayed at the factorypremises
12 Form X Rule 26(1) Register Of WagesOught to be up to date for everywage period
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8/6/2019 Labour Law Compliences[1]
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13 Form XI Rule 26(2) Wage SlipOught to be issued every wageperiod