Labor Camp Management - Tashfeen Associatestashfeenassociates.com/df/new pdf/Bell Enterprise Edu...

modules

http://www.bellms.com/

Client’s Data - Reports

2

1-

Executive

Dashboard 2-

Admission

Mgmt 3-

Fee

Collection

4-

Campus Mgmt

5-

Library Mgmt

6-

Inventory

Mgmt

7-

Transport

Mgmt 8-

HR &

Payroll

9-

Accounts

Mgmt

10-

Student

Information

11-

Teacher

Information

12-

Examination

Mgmt

13-

Hostel

Management

14-

Online Web

Mgmt

15-

Academic

Program

16-

Enterprise

Admin

17-

Lectures

Mgmt

3

Enterprise Education

Management System

1- Executive Dashboard

2- Admission Mgmt

3- Fee Collection

4- Campus Mgmt

5-Library Mgmt

6- Inventory Mgmt

7- Transport Mgmt

8- HR & Payroll

9- Accounts Mgmt

10- Student Info Mgmt

11- Teacher Info Mgmt

12- Examination Mgmt

13- Hostel Management

14- Online Web Mgmt

15-Academic Program

16- Enterprise Admin

17- Lectures Mgmt

Quality Embedded ERP Modules - Bell Reports

1- Executive Dashboard

2- Accounts & Finance

3- HR & Payroll Management

4- Teacher Information

System

5- Student Information

Management

6- Campus Management

7- Examination Management

8- Admission Management

1-

Dashboard 2-

Accts/Fin

3-Human

Resource 4-

Teacher Info

Mgt

5-

Student Info

6-

Campus Mgt

7-

Exam Mgt

8-Admission

Mgt

Usual Scenario Single click on an event updates all modules in real time

All records updated (Real Time)

Enterprise Education Management

System – Sultana Foundation

1. Real-Time Business Intelligence

2. Business Process Re-Engineering

3. End-to-End Automation

4. Cloud Architecture Technology

5. Modular - Wise Design Option

6 Connecting People to Reports

Executive Dashboard Management System

• Executive Information System for Chairman & top management

• C - Level info for prompt decision making with a securitized environment

• Graphical Reports / Analysis shall be the added tools for decision making


Admission Management System

• To manage the registration and administration process of new and existing students into higher grades


Fee Collection System Fully integrated with Accounts deptt.

Fee collection is done on the basis of category selected for the student

System should automatically calculate the following ◦ Pending Fees

◦ Previous Fee Payment Details

◦ Exam Registration Fee

◦ Miscellaneous Fee

◦ Deduction / cancellation in case 2 or more real brothers / sisters

◦ Fee Reports and Records etc


Campus Management System

• Infrastructure details – like Building, Floors, Rooms,

Land, Play Grounds etc

• Room occupancy report for student seat

arrangement during examination / class sessions

• Report on facilities available in various rooms

• Maintenance details of infrastructure facilities


Library Management System • To support Bar Code for Books and RFID

option for whole Book Shelf etc

• To record all the books with specifications etc ◦ Reservation of Books

◦ Book Search facility

◦ Value & Price of Books

◦ Digital Book facility in PDF forms etc

◦ Indexation of Books

◦ Obsolete / spoil books records etc

Daily basis Issued Books reports, Library Members reports, Fine collection Reports in case loss of book etc


Inventory Management System

• To record all the details of Laboratory equipments etc

• stationery records, office records etc


Student Information Management Effective management of comprehensive record of each student along with ◦ Photograph

◦ Attendance details subject to Daily / Weekly / Monthly

◦ Achievements / Scholarships etc

◦ Discipline / behavior analysis with teacher and student etc

◦ Previous School Information if any

◦ School Leaving Information / Intimation if any

◦ Parent / Guardian details like profession, education etc

◦ Fee Concession etc

Auto enrollment of existing students to the next higher academic year

System Generated ID card with Bar Code facility

Scanned record of each student's assessment in exam / text / quiz etc


Teacher Information Management Teacher evaluation through 360 degree

Attendance / Extra Curricular activities / Assignments

System Generated ID card with Bar Code facility

Attitude towards students

Personal details ◦ CV

◦ Educational record

◦ Experience

◦ Professional records

◦ Awards / achievements etc

◦ Salary Record

◦ Loan record if any

◦ Date of Appointment / confirmation / promotion / miscellaneous record etc

Salary slip shall be emailed to the respective teacher through system generated ID


Examination Management System This system helps to manage the internal exams of the Institutions • Time Table, Exam Application

• Hall Ticket generation

• Exam Attendance

• Seating arrangement

• Paper evaluation

• Mark sheet generation

• Result Declaration, Online Exam and more


• Hostel Management System This system is used to manage the hostel in an efficient way like; • Student Enrollment Details

• Inventory of perishable & Non perishable

• Daily Income & Expense of Mess

• Student Messing Bill

• Student Hostel Bill

• Student Attendance

• Analysis of Student behavior with juniors / new commers


• Online Web Management System This is an optional module and System which helps to interact with Parents online. Some of the features are following; • Parent Login

• View students status

• Student Application form

• Exam application from

• Student Result

• Alumni


Academic Program Management Different academic programs operational within the scope of organization

Academic schedule management for different programs


Enterprise Administration Management System

Support staff evaluation in terms daily official routine work

Control panel / Setup management / authority allocation


Lecture Management System

Organization shall guide us the specific attributes about the system


Biometric Compatibility

System generated Bar Code ID Cards

Mass SMS

Result Announcement on Web

Automated Time Table

Lecture Session Scheduling

Internal mailing system

Parents’ Logins facility

Homework upload on web

Bell Management System Offerings

Syllabus Management

Homework Automated

Teachers Scheduling

Classroom Allocation

Vehicle Allocation

Admission Form submission on website

Webcast / SMS Announcements

Result Announcement

Result Card Hardcopy

Student workload (homework) monitor

Bell Management System Offerings

Director-3 Director-2

Director-1

Corporate Requirement : Consolidation

Chairman

Quality Embedded ERP Modules - Reports

1- Executive

Dashboard

2- Accounts

& Finance

3- Human

Capital

Management

4- Teacher Info

Mgmt

5- Student

Management

6- Campus

Management

7-

Examination

Management

8- Admission

Management

Org Head



Chairman Office

Corporate

Dash Boards

Authority Allocation

Planning & Expansion

Compliance

Management

Public Relations

Cash,

79,105

Bank,

2,354,702

Counter Amount

A 13,114

B 20,605

C 2,710

D 33,624

E 8,806

79,105

Bank-1 276,512

Bank-2 178,590

Bank-3 895,420

Bank-4 1,004,180

2,354,702

Bank-1

276,512

Bank-2

178,590

Bank-3

895,420

Bank-4

1,004,180

Bank and Cash Position as on 16 Oct 2010 time 1325 hrs

Counter Amount

A 13,114

B 20,605

C 102,710

D 33,624

E 8,806

179,105

Cash

179,105

Bank

2,354,702

Bank-1,

276,512

Bank-2,

211,376

Bank-3,

895,420

Bank-4,

1,004,180

Bank-1 276,512

Bank-2 211,376

Bank-3 895,420

Bank-4 1,004,180

2,457,408

Counter Amount

A 13,114

B 20,605

C

D 33,624

E 8,806

77,079

Cash, 77,079

Bank, 2,457,408

Bank and Cash Position as on 16 Oct 2010 time 1642 hrs

Chairman’s Dashboard

Acct

Chairman Office

Corporate

Dash Boards

Authority Allocation

Planning & Expansion

Compliance

Management

Public Relations 0 10,000 20,000 30,000 40,000 50,000 60,000

12-Oct-10

13-Oct-10

14-Oct-10

15-Oct-10

16-Oct-10

17-Oct-10

Sat

Sun

Mon

Tue

Wed

Thu

24,876

33,962

50,648

47,265

22,693

30,318

Equipment Rentals

0 20,000 40,000 60,000 80,000

a-367

a-370

b-522

c-687

33,784

65,926

54,909

23,654

12,975

55,783

26,503

48,529

Invoices Due & Amount

700 710 720 730 740 750 760 770 780 790

Total

12-Oct-10

13-Oct-10

14-Oct-10

15-Oct-10

16-Oct-10

17-Oct-10

783

763

732

766

780

777

779

Attendance

30

23

17 17

13

6

0

5

10

15

20

25

30

35

17-Nov-10 10-Nov-10 4-Nov-10 4-Nov-10 31-Oct-10 24-Oct-10

Membership

Chamber of

Commerce

Driving License

MD

Visa Shengen

Family

Appointment

Family Doctor

Pepac Get

together

Birthday Amy

Today 18 Oct 10 (Days Left)

Chairman’s Dashboard

Documents Renewal Follow up

S.NO HR # Name Nationality Designation Expiry Date Project Sponsor

Iqama

1 293 LAXMAN TAMANG Nepalese Helper 09-Feb-2011 Proj-1 AWM

2 295 KARAM SING BISHOWKARMA Nepalese Crane Op 09-Feb-2011 Proj-2 SDA

Passport

1 117 MUHAMMAD YOUSAF M. Pakistani Fitter 15-Feb-2011 Proj-2 KKK

2 300 RONALDO LACAP Filipino Electrician 18-Feb-2011 Proj-4 AWM

Medical Insurance

1 5 MOHAMMAD ROFIQUL ALAM Bangladeshi Driver 12-Feb-2011 Proj-1 SDA

2 15 ASHAN JAVID MUHAMMAD Pakistani Driver 14-Feb-2011 Proj-3 SDA

3 16 BELLAL HUSSAIN Bangladeshi Multi Welder 21-Feb-2011 Proj-2 SAG

4 22 RAVICHANDRAN RAMANTHAN Sri Lankan QA/QC Engr 24-Feb-2011 Proj-2 KKK

5 28 SUKUMAR KATHAIYAN Indian Fitter 28-Feb-2011 Proj-2 AWM

Description Total Project 1 Project 2 Project 3 Project 11 Project 12 Project 13 Project 14 Project 15 Project 16 Project 17 Project 18 Project 19

Revenues

Main Block Revenue 13717304 760214 812421 604101 115029 3490213 2564823 700364 726954 605602 736412 663052 022133

Total 13,717,304.00 769,214.00 812,421.00 604,101.00 115,029.00 3,490,213.00 2,564,823.00 700,364.00 726,954.00 605,602.00 736,412.00 663,052.00 022,133.00

Direct Expenses

Travel Expense 4,748.49 311 406.35 402.48 406.35 311 414.09 421.03 375.39 303.13 410.22 356.04 312.61

Sports Expenses 306,602.76 24,128.00 26,237.40 25,011.52 26,237.40 24,128.00 26,737.16 27,236.02 24,238.36 24,738.12 26,411.28 22,128.06 25,737.64

Supervision 16,503.15 1,345.00 1,412.25 1,312.80 1,412.25 1,345.00 1,439.15 1,466.05 1,304.65 1,331.55 1,425.70 1,237.40 1,305.35

Senior Staff 2,674,737.30 217,990.00 228,089.50 226,709.60 228,089.50 217,990.00 233,249.30 237,609.10 211,450.30 215,110.10 231,069.40 200,550.80 224,529.70

Junior Staff 1,182,275.05 06,355.00 101,172.75 100,209.20 101,172.75 06,355.00 103,099.05 105,026.95 93,464.35 95,301.45 102,136.30 08,646.60 99,245.65

Support Staff 812,335.78 73,214.00 76,114.70 76,142.56 76,114.70 73,214.00 78,338.12 79,803.26 71,017.58 72,411.10 77,606.04 67,356.08 75,410.42

Staff Benefits 1,700,622.00 138,600.00 145,530.00 144,144.00 145,530.00 138,600.00 148,302.00 151,074.00 134,442.00 137,214.00 146,016.00 127,512.00 142,758.00 Substitute Staff Salaries 1,603,235.41 137,103.00 144,042.15 142,670.32 144,042.15 137,103.00 146,705.11 149,529.47 133,067.51 135,111.17 145,413.12 126,208.36 141,212.49

Total 8,467,060.74 690,062.00 724,565.10 717,664.48 724,565.10 690,062.00 738,366.34 752,167.58 669,360.14 603,161.38 731,465.72 634,057.04 710,763.10

Gross Profit 5,250,323.26 79,152.00 173,055.90 -33,473.48 150,463.90 2,800,151.00 1,826,456.66 -51,803.58 57,593.10 2,530.62 5,032.28 28,994.06 211,369.14

Expenses

Misc Expense OH 94,479.00 7,700.00 8,005.00 8,008.00 8,005.00 7,700.00 8,239.00 8,393.00 7,469.00 7,623.00 8,162.00 7,004.00 7,931.00

Travel Mgt 6,343.59 517 542.05 537.68 542.05 517 553.19 563.53 501.49 511.03 548.02 475.64 532.51

Telephone 6,331.32 516 541.8 536.64 541.8 516 552.12 562.44 500.52 510.04 546.06 474.72 531.48

Admin Expense 27,214.10 2,218.00 2,328.90 2,306.72 2,328.90 2,218.00 2,373.26 2,417.62 2,151.46 2,195.82 2,351.08 2,040.56 2,204.54

Maintenance 711.66 58 60.9 60.32 60.9 58 62.06 63.22 56.26 57.42 61.48 53.36 59.74 Supplies and Materials 6,809.05 555 582.75 577.2 582.75 555 593.05 604.95 538.35 549.45 508.3 510.6 571.65

Office Supplies 760.74 62 65.1 64.48 65.1 62 66.34 67.58 60.14 61.38 65.72 57.04 63.10

Employee Benefit Exp 4,552.17 371 389.55 305.04 389.55 371 306.07 404.39 359.11 367.29 393.26 341.32 382.13 Kitchen Expense ( Mgt) 9,109.63 742.43 779.55 772.13 779.55 742.43 794.4 809.25 720.16 735.01 710.12 603.04 764.7

Office Stationary 52,771.42 4,300.05 4,515.89 4,472.08 4,515.89 4,300.05 4,601.01 4,611.02 4,171.03 4,257.04 4,558.90 3,956.79 4,429.11

Repair Expense 24,589.08 2,004.00 2,104.20 2,004.16 2,104.20 2,004.00 2,144.28 2,104.36 1,943.08 1,903.06 2,124.24 1,043.68 2,064.12

Electricity 127,029.21 10,426.18 10,947.49 10,043.22 10,947.49 10,426.18 11,156.01 11,364.53 10,113.40 10,321.02 11,051.75 9,502.08 10,738.06 Office Supplies Expense 11,460.18 934 120.7 071.36 120.7 934 999.38 1,018.06 905.12 024.66 990.04 059.28 062.02

Misc Expense HO 15,779.11 1,210.05 1,350.35 1,337.49 1,350.35 1,210.05 1,376.07 1,401.79 1,247.47 1,273.19 1,363.21 1,103.16 1,324.63

Other Office Expense 3,656.46 212 312.9 309.02 312.9 212 318.10 324.82 289.06 295.02 315.08 274.16 306.94

Kitchen Expense 515.34 42 44.1 43.68 44.1 42 44.94 45.78 40.74 41.58 44.52 38.64 43.26

Computer Supplies 2,699.40 220 231 228.8 231 220 235.4 239.8 213.4 217.8 233.2 202.4 226.6

Admin Salaries 1,211,245.67 104,421.00 109,642.05 108,507.04 109,642.05 104,421.00 111,730.47 113,118.89 101,208.37 103,376.79 110,610.26 06,067.32 107,553.63

Traveling Expense 6,319.05 515 540.75 535.6 540.75 515 551.05 561.35 499.55 509.05 545.9 473.8 530.45

Total 1,603,278.44 137,110.51 144,045.03 142,673.06 144,045.03 137,110.51 146,789.56 149,533.28 133,070.93 135,114.65 145,417.70 126,211.59 141,302.09

Net Income 3,567,044.82 -58,034.51 29,110.07 -176,147.44 6,418.07 2,662,064.49 1,679,667.10 -201,336.10 -75,477.07 -133,204.03 -140,305.42 -07,216.63 70,067.05

Project Report Consolidation

Industry Standard Conforming

Walk through RFID Attendance And Access Control

Accounts & Finance Income Statement

Balance Sheet

Trial Balance

Cash Flow

Receivables

Payables

General Ledger

Income & Exp comparison

Activity Profitability

Report Consolidation

Budgets

Cost Centre Analysis

Finance & Accounts

Real Time Reporting

Accounts, Income,

Expense

Receivables Payables

Remote Supervision

and Approvals

Variance

HR

Non Current Assets

Furniture and Fittings 50,655.20

Computer and Supplies 293,654.00

Misc Assets 39,452.00

Accum. Depreciation -Furniture (7,301.48)

Depreciation computer (43,303.90)

Depreciation Misc Assets (6,610.31)

Amortization on Other Assets (3,723.89)

Total Non Current Assets 322,821.62

Current Assets

Prepaid Expenses 7,262.00

Total Current Assets 7,262.00

Other Assets

Fixed Intagible Assets 18,395.00

Total Other Assets 18,395.00

Total Assets 348,478.62

Liabilities and Capital

Long term Liabilities

Total Long term Liabilities 0.00

Current Liabilities

Total Current Liabilities 0.00

Capital

Beginning Balance Equity 0.00

Paid-in Capital 234,746.46

Common Stock 0.00

Dividend Paid 0.00

Total Capital 234,746.46

Retained Earnings

Total Retained Earnings 113,732.16

Total Liabilities and Capital 348,478.62

Balance Sheet

Income Statement

Jan-June 09

Revenues SRs. %ge

Revenue From Project 1 52,600.00 2.42






Total Revenues 2,177,765.00 100

Cost of Sales

Direct Depreciation 23,589.00 1.72

Overheads 71,110.00 5.25

Inventories 1,274,309.00 93.03

Total Cost of Sales 1,369,768.00 100

Gross Profit 807,907.00

Expenses

Employee Benefit Prog 305.00 0.31

Marketing and PR 5426.00 4.32

Office Stationary 19060.00 15.90

Rent or Lease 12906.00 10.35

Maintenance & Repairs 17495.00 13.94

Utilities 21062.00 17.49

Office Supplies 1406.00 1.19

Telephone 6660.00 5.31

Other Office 2127.00 1.69

Kitchen and Food 16720.00 13.32

Computer Supplies 2610.00 2.08

Traveling 4321.00 3.44

Service Charge 2756.00 2.20

Depreciation 10626.54 8.46

Total Expenses 125540.54 100.00

Net Income 682456.46

Cash Float Status at Projects

Project Month start

Balance Person Holding Name

Consumed As on today (13 July 2010)

On

e Lo

cati

on

D

etai

l Consumed %ge

(Top-5)

A 2,000 J-34 Fahad Balaghi 1,305 69

B 6,000 J-462 Nawaf Falehi 4,590 77

C 2,500 J-011 Abdul Rehman 1,777 71

D 4,000 J-217 M Akram 2,903 75

E 2,500 J-070 Yousaf Dabbagh 1,670 67

F 2,500 J-002 Hamid Usman 1,117 72

G 9,000 J-367 Vikram Rao 6,990 78

H 8,000 J-204 Abdulmajeed Shawaf 6,162 77

I 300 J-449 Aqsad Rehman 30 10

J 2,500 J-334 Jehan Maghdi 1,762 70

K 2,500 J-515 Abduljabbar Afendi 1,563 63

L 2,500 J-507 Afzal Balushi 1,700 68

Mr Dara 2,500 J-448 Sabah Salem 1,489 60

Mr Ghulam 2,500 J-195 Abdul lah Wahedi 1,107 75

Faleh 2,500 J-461 Saeed Khan 1,463 59

SUM 51,800 37,308 72

Cash Float Supervision Module

Sr Invoice # 13 Jul 2010 Amount Description From

Location Recommended by

1 15 Print oP 45.00 Glass Replaced F El Fadil Abdalla

2 18 Print oP 25.00 AC Maintenance F Lamin Jabang

3 25 Print oP 1495.00 Bar Code Machine F Eldamatty

4 38 Print oP 23.00 Entertainment F Abdulmoneim Ahmed

5 42 Print oP 67.00 Packing Material F Arman Issagaliyev

6 56 Print oP 55.00 Travel to airport F El Tahir Abdulrahman

7 69 Print oP 30.00 Repair computer F Nurberdiyev

8 78 Print oP 50.00 Floor Repair F M Abdel Rahman El Dahab

9 11 Print oP 610.63 Elect Bill paid F Talgat Shaldanbay

10 01 Print oP 50.00 New AC Fitting F Alzain Ahmed Haseeb

Sum>> 1,117. 00 Apprv’d 237.00 REJECTED & REASON 25- Location has a spare machine, why that was not taken 38- Mention name of guests and purpose 56- Why Company car not used 69-Return old hard disk to HO 11-Check last bill paid and discuss with me

0 10,000 20,000 30,000 40,000 50,000 60,000

Loc-A

Loc-B

Loc-C

Loc-D

Loc-E

Loc-F

Loc-G

Loc-H

Loc-I

Loc-J

Loc-K

Loc-L

Loc-M

Loc-N

Loc-O

Loc-P

Loc-Q

Loc-R

Loc-S

Loc-T

Loc-U

Loc-V

Wk Sal

Wk.Sale

Breakeven

Not just salary, add any cost center to see graphics and compare for making decisions

Personnel / HR

Staff List

Staff Hiring

Staff Swapping

Staff Clearance

Staff Documents

Management

HR & Payroll System HR Specific reports

Payroll Generation

Employee On-boarding

E-Mail intimations

Attendance Local/remote

Staff Receivables

HR Cost allocation to projects

Email portal

Intimation by SMS (optional)

CRM

Attendance 13-Jul-10 Loc'n F

1 J-34 Aqsad Rehman 9-30

2 J-462 Toseef Ahmed 9-30

3 J-011 Shamas Naveed 9-30

4 J-217 Afzal Sadiq 9-30

5 J-070 Mohammed Naffay 9-30

6 J-002 Zaman Abdul Waheed 9-30

7 J-367 Sami Leave

8 J-204 Imran Ameer 9-35

9 J-449 Sajid Shareef 9-30

10 J-334 Ahmed 9-50

11 J-515 Rukhsar Akhtar 9-30

12 J-507 Allah Nawaz Absent

13 J-220 Kamran Rehmat 9-32

14 J-508 Farrukh Anjum 9-30

15 J-157 Yaseen Shahazad 9-30

16 J-516 Arbab Rasheed 9-33

17 J-267 Abdul Rehman 10-05

18 J-340 M Asghar Mughal 9-30

13 Jul 2010 Attendance

Location Nos Pres

A 7 7

B 5 5

C 12 11

D 15 14

E 21 19

F 18 16

G 7 7

H 9 9

I 10 9

J 12 12

K 12 10

L 8 7

M 10 10

N 9 8

O 8 8

P 10 10

Sum>> 173 162

Present% 93.64

Staff Attendance Status

Data Entry by: Barcode RFID Biometric Manual

Maidah Construction Site Sr HR# Name Desig P A L

1 15 ASHAN JAVID MUHAMMAD Driver

2 66 ASGHAR ALI Fabricator

3 07 MUHAMMAD ZUBAIR Helper

4 116 M. SARFRAZ MANZOOR QA Inspector

5 164 KAMAL PRASAD N. Astt Fitter

6 189 DHAN PRASAD KHULAL Fitter

7 106 IFTIKHAR ALI Driver

8 276 BISHNU BAHADUR KUMAL Helper

9 305 SYED MUAMMAD IFTHIKHAR SHAH Qty Surveyor

10 322 NAVEED AKHTAR Driver

11 327 ZAFAR IQBAL Electrician

12 330 KHALID MAHMOOD Carpenter

13 341 ABDUL HAMEED KHAN Civil Engineer

14 357 IRFANULLAH Fitter

15 375 AFTAB AHMAD Tig Welder

Data Entry > Supervision > Approval

Segregation of duties (SOD)

Daily Attendance (sample)

New Employee Notice

Joining Information

The management is pleased to announce joining of Mr Jamal Effat Behram Jodhani As Resource Person International Relations with effect from July 14, 2010 All staff members are requested to extend full cooperation to make this decision a success. The Management wishes him /her good luck for the new assignments. ........................................................... Manager Human Resource Date ................................ (Display for one week)

Alpha Hardware System

SALARY FOR THE MONTH OF FEBRUARY 2010

Name : Izmeer Ali Ahmad

Designation : Accountant

Block : 2 Account # : 2-21160-9453

Date of Joining : 17-Feb-2010 Location: Riyadh

A L L O W A N C E S

Basic House Rent Specialist Entertainment Project Misc Gross Remarks

Salary Allowance Allowance Allowance Allowance Payment Salary

2,000.00 500.00 100.00 100.00 0.00 0.00 2,700.00

D E D U C T I O N S

Salary Loan Adjusted Employee Med Availed Welfare Absent Sum Net Salary

Advance Receivable Old age Exp Fund Deduction Deduction Payable (SR)

200.00 250.00 30.00 12.00 30.00 90.00 612.00 2,008.00

Student File Management

Assign documents to Student’s folders

Daily Official document receipt

Document sharing and routing

Document security password

Broadcast information on web

Document orientation

Document receipt stamping digital

Document search by user / subject / text / sender / type etc.

Document tracking and history

Document Management

Filing & Folders

Routing & Progress Reports

Document Security

Receipt Stamp

Doc Search

Doc Tracking

Pending Doc Reports

Assets

Doc Date File Sender

10-Mar-10 Job Applications Faleh Abdullah Dossary

4-Apr-10 Received J-23

7-Apr-10 Reviewed J-45 J-45

10-Apr-10 Interview Call sent J-33

13-Apr-10 CC to Director J-33

16-Apr-10 CC to Principal J-33

19-Apr-10 Interviewed J-321

22-Apr-10 Application Filed Not Hired

Personal File Dept: HR Designation

Zaid Zaidaan Al-Ajlaan J-342 Contract Manager Hard Copy Loc

1- CV 12-Apr-10 P J-342-EW-11

2-Application Form 15-Apr-10 P J-342-EW-11

3- Picture 18-Apr-10 P J-342-EW-11

4-Educational Certificates 21-Apr-10 awaited GH-639

5-Experience Certificates 24-Apr-10 awaited GH-444

6- Iqama Photocopy 27-Apr-10 P J-342-EW-11

7- Copy Passport 30-Apr-10 awaited P-124

8- Training Form 8-Jan-11 P J-342-EW-11

9- Training Report 8-Jan-11 P J-342-EW-11

10-Hiring Recommend Form 8-Jan-11 P J-342-EW-11

11- Hiring Contract 12-Jan-11 awaited

Authority for Document Usage Employee No: J-271

Name: Jamal Abdul Samad

Desig: Civil Engr Structure

Location: Jeddah Design Office

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Document Title Perspective Landing Strip Zarget

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Client Name MODA

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School Policy: All students must refrain from plagiarism and fake documents being unethical. This helps us to develop ourselves and to be professional. Negative marking for those who do it … CZ

Asset and Building Management

Building Maintenance

Depreciation Schedule

Equipment allocation

Preventive maintenance schedule

Asset Custodian management

Asset Depreciation allocation

Asset Management

Building & property

management

Tools and Eqpt

Issuance

Asset Repairs

Asset Maintenance

Management

Asset Allocation to

Projects Inventory

Asset Maintenance Schedule (Sample)

Sr Asset ID Description Location Upcoming schedule

Prev Maint Date

1 15 Steam Press machine D 21-Feb-09 25-Aug-08

2 18 Dust Arrester G 16-Apr-09 18-Oct-08

3 25 Air Curtain J 2-May-09 3-Nov-08

4 38 AC 2 TON K 6-Jun-09 8-Dec-08

5 42 AC 1.5 TON L 28-Jul-09 29-Jan-09

6 56 Computer 17 Inch LCD M 18-Sep-09 22-Mar-09

7 69 Computer 17 Inch LCD S 9-Nov-09 13-May-09

8 78 Computer 17 Inch LCD T 31-Dec-09 4-Jul-09

9 11 Laptop Ginex U 3-Jan-10 7-Jul-09

10 01 Fax Machine V 16-Jan-10 20-Jul-09

Sr Asset ID Description Maintenance Date Reason Remarks Cost SR Next schedule

1 15 Compressor 7-Jan-09 Break Down OK 60 21-Feb-09

2 18 Chiller 238 2-Mar-09 P- Maint OK 18 16-Apr-09

3 25 Ceiling Fan 18-Mar-09 P- Maint OK 15 02-May-09

4 38 AC Split 2 Ton 22-Apr-09 P- Maint IP 23 06-Jun-09

5 42 AC 1.5 Ton 13-Jun-09 Break Down OK 126 28-Jul-09

6 56 HP Plotter 36 inch 4-Aug-09 P- Maint Not Assigned 350 18-Sep-09

7 69 Printer HP 6230 25-Sep-09 P- Maint OK 42 09-Nov-09

8 78 Computer 17 Inch LCD 16-Nov-09 P- Maint IP 47 31-Dec-09

9 11 Laptop CEO 19-Nov-09 P- Maint IP 0 03-Jan-10

10 01 Fax Machine 2-Dec-09 Break Down OK 56 16-Jan-10

Location 1 : 08 Jan 2009 1030 hrs

Asset Custodian Report (Sample)

Accounts Associate : Mr. Kamaal Fahad Badawi J-312 Riyadh Branch

Sr Asset Id Description Depreciation of Date Book Value

1 15 Gluing Machine 0.15 217.15

2 42 AC 1.5 Ton 1.22 1,820.82

3 69 Computer 17 Inch LCD 0.19 277.79

4 11 Laptop Ginex 4.25 3210.11

5 01 Fax Machine 0.19 277.79

6 105 Stapler Large 0.09 222.00

7 106 Paper Trimmer 40” 1.12 1518.00

TOTAL: 7.21 7,620.36

Vehicle Allocation (13-May-2010)

Cap:23/25 ENR Block Route Gdr Bus No: 18 (Drv: Hamamd Nasir) Father Nat Mob

1 178 Block-4 A Mr. Abdallah Ahmed Sheikh Mohammed Ahmed Sheikh Sudanese 503431035

2 111 Block-3 A Mr. Ahmed Shogi Akasha Khairi Shogi Akasha Khairi Sudanese 505662010

3 257 Block-5 A Mr. Amjad Saeed Al-Shamly Saeed Al Shamly Egyptian 503107006

4 276 Block-3 A Miss. Berkah Qazi Abid Qazi Abid Pakistani 502158001

5 657 Block-3 A Mr. Faisel Omar Yahya Omar Yahya Yemeni 500311172

6 453 Block-8 A Miss. Farah Ashraf Ahmed Fathi Fahmi Ashraf Ahmed Fathi Fahmi Egyptian 502824060

7 654 Block-3 A Miss. Fatima Izzeldin Mohammed Izzeldin Mohammed Sudanese 502056100

8 108 Block-2 A Miss. Gabas Gasim El-Khair Gasim El Khair Sudanese 502033318

9 228 Block-1 A Mr. Khalil Ahmed El-Rikabi El Rikabi Ahmed Sudanese 504415369

10 110 Block-0 A Miss. Nihad Jamal Ali Jemal Ali Eritrean 505254615

11 450 Block-1 A Mr. Omar Ahmed Mohd. Sultan Ahmed Mohd. Sultan Egyptian 507146615

12 224 Block-2 A Mr. Omer Hatim Omer Hatim Omar Ahmed Sudanese 552425300

13 235 Block-3 A Mr. Omer M Osman Mahjoub Osman Mahjoub Sudanese 506201424

14 678 Block-6 A Miss. Rana Osama Ahmed Badawy Osama Ahmed Badawy Egyptian 501720047

15 213 Block-3 C Miss. Raneem Ashraf Abdulwahid Ashraf Abdulwahid Palestinian 503441212

16 351 Block-6 C Miss. Rawaa Adel Osman Adel Osman Sudanese 504215117

17 782 Block-3 C Miss. Razan Sayed Gotb Mustafa Sayed Gotb Mustafa Sudanese 541907742

18 216 Block-3 C Miss. Rose Hazem Al-Omari Hazem Al-Omari Jordanian 504111503

19 203 Block-6 C Miss. Saba Nidal Adli Said Nidal Adli Said Jordanian 500480204

20 236 Block-5 C Miss. Sahar Asim Salah Al-Khalifa Asim Salah Al Khalifa Sudanese 512406172

21 402 Block-6 C Mr. Suhaib Abdalla Gaithan Bakhressa Abdalla Ghaitan Bakhressa Kenyan 508002033

22 352 Block-3 C Mr. Suhaib Mohammed Ahmed Nasreldin Mohamed Ahmed Sudanese 544441306

23 259 Block-3 C Mr. Yousef Mohammed Alomerine Mohammed Alomerine Saudi 505360139

Self Absent Delayed On Leave

Fleet Management

Vehicle Reports

(Operational / Planning)

Vehicle Reports

(Admin / Financial)

Vehicle Maintenance

Staff & Passenger

Reports

Vehicle Tracking on GPS

Fleet Management Vehicle Reports

• Operational

• Administrative

• Financial

• Planning & Forecasting

Vehicle Maintenance

Student Reports

Staff Reports

Vehicle Tracking (GPS)

Closing

Vehicle Reports

Each vehicle details like: Maintenance status, Occupancy status revenue

Per vehicle Income & Expenses Analysis

Vehicle Document expiry status (Registration Expiry, Insurance Expiry etc.

Installments due for leased vehicles

Event log for maintenance, accidents etc

• Route Management in light Routing Master Summary

• Route wise Charges allocation to the respective student

Fleet Management

Fleet Management

Vehicle Reports

Per Route revenue

Per kilometer Revenue

Vehicle maintenance schedule

Next week oil change and inspection schedule

Vehicle data Make, Model and Photograph

Vehicle supplies store management reports, items expiring, to be re-ordered etc.

Fleet Management (Vehicle Tracking)

Switch on/switch off timings Reports

Time to destination

Average time ± 30 mins Reports

Travel per day

Places visited

Panic warning

Geo-fencing

Odd hours usage

Global Access

Remote maintenance

Stable report settings

Pull/push choice

Multilingual

3D built in charts

On line Data

24/7 open to user

Data Security

Flexibility

Expandability

Internet based

PDA Facility

Data Entry Data Entry

Instant, Real time data update

1. Improve visibility

2. All data on single platform (Executive Dashboard + Administration + HR + Accounts + Student Info Mgmt +

Exam etc)

3. Improve accuracy

4. Improve Controls / Data access

5. Streamline business process

6. Simplify + standardize input

7. Get Instant Reporting / analysis

Delay in monthly closing

big IT team

New hardware needs

Heavy Upfront payment

Server maintenance

1. Agree on reports needed

2. Contract

3. Non Disclosure Agreement

4. Appoint data coordinator

5. User training

6. ‘How to’ documentation

7. User Manual

CHANGE

Synergy to business environment

Prompts to take action

Simple and honest

Management System

Thanks for your patience together we stand together we grow

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