Lab Practice Manual Version-2.0

8/10/2019 Lab Practice Manual Version-2.0

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ITT Lab Practice ManualHands-On Practical Training (HOT) for ITT Course

Version 2.0 January 2014

IT Directorate

The Institute of Chartered Accountants of India

New Delhi


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Table of Contents

A. Introduction ................................................................................................................................. 3

B. MS-Word 2010 ............................................................................................................................ 3

Shortcut Keys ........................................................................................................................... 3

Lab Exercises ........................................................................................................................... 7

Case Studies ........................................................................................................................... 28

CS1: Inventory Valuation using Weighted Average method ................................................. 28

CS2: Confirmation of Balances using Mail Merge .......................................................... 31

CS3: GAIL Annual Report ..................................................................................................... 32

C. MS-Excel 2010 . ........................................................................................................................ 34

Shortcut keys .......................................................................................................................... 34

Lab Exercises ......................................................................................................................... 40

Excel Tips ............................................................................................................................... 70

Case Studies ........................................................................................................................... 82

CS1: Break Even Analysis/ Marginal Costing Case Study .................................................... 82

CS2: Depreciation Case StudySLN, WDV, SYD, DB, DDB. ........................................... 93

D. MS-Access 2010 .105

Case Studies..105

CS1: A simple example on Library to understand the concept of Databases,Forms and Reports creation .107

CS2: ITT Students Database Management...109

CS3: To introduce One-to-Many relationship concept116

For Practice..117

E. Accounting Software . ........................................................................................................... 120

Shortcut Keys ....................................................................................................................... 120

Lab Exercises ....................................................................................................................... 125


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A. INTRODUCTION

This ITT Lab Practice Manual aims to bring greater Hands-On Practical Training (HOT) orientation to

the ITT Course being conducted at the ITT Centers of the Institute. This manual contains case

studies and examples compiled by the ITT Department of Board of Studies. ITT Centers are

advised to make use of these HOT examples as a part of the training to be provided to the

Students and also arrange to contribute similar case studies/ examples by each faculty

member every month, for incorporation in the next version. The ITT Faculty Members are also

requested to provide views and suggestions to be included in revised HOT, based on their

experience in use of this manual, in their monthly submission of such practical examples.

B. MS-WORD-2010

2010 Word processors like MS-Word 2010 in MS-Office enable us to present our letters and

reports in a presentable form. While, we as accountants and auditors are primarily concerned

with the financial/ accounting analysis and reporting, it is often essential for us to also provide

reports and documents which are presentable, where MS-Word processor is very useful. For

example, this practice guide giving practical hands-on training exercises has been developed

using this software. Some of the typical useful facilities of word processors are as follows:

Producing professional-looking documents;

Comprehensive set of tools for creating and formatting documents;

Rich reviewing, commenting, and comparison capabilities to help the users to

quickly gather and manage feedback from colleagues, and also create reports etc.

Advanced data integration ensuring that documents stay connected to important sources of

business information. For example, we can integrate financial data in MS-Excel 2010 files

into a report, which is updated every time you open the word file for latest updated data.

This compilation will help students in getting a hands-on experience on the software which

will enable them in making good-quality professional documents.

Shortcut Keys

The following is a compilation of MS-Word Short Cut keys for performing typical tasks in MS-Word,

which can be used to quickly accomplish tasks without having to go through tedious menu options.

Shortcut key Description

CTRL+SHIFT+A Format all letters as capitals

ALT+F10 Application Maximize

ALT+F5 Application Restore

ALT+CTRL+1 Apply Heading1 style

ALT+CTRL+2 Apply Heading2 styleALT+CTRL+3 Apply Heading3 style

CTRL+SHIFT+N Apply Normal style

CTRL+SHIFT+L Apply List Bullet style


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CTRL+B or CTRL+SHIFT+B Bold

CTRL+SHIFT+F5 Opens the Bookmark dialog box

CTRL+PAGE DOWN Go to Next page

CTRL+PAGE UP Go to Previous pageCTRL+E Center Paragraph

SHIFT+F3 Change Case

ALT+F4 Close or Exit

CTRL+SHIFT+ENTER Insert a Column Break

CTRL+C or CTRL+INSERT Copy

CTRL+SHIFT+C Copy Format

CTRL+X or SHIFT+DELETE Cut

BACKSPACE Delete one character to the left

DELETE Delete one character to the right

CTRL+BACKSPACE Delete one word to the left

CTRL+DELETE Delete one word to the right

ALT+SHIFT+F7 Translate to a different language

CTRL+W or CTRL+F4 Closes the active window

CTRL+F10 Document Maximize

ALT+CTRL+S Document Split

ALT+SHIFT+C Remove the document window split

CTRL+SHIFT+D Double Underline

CTRL+SHIFT+END Select till End of Document

CTRL+END Go to End of Document

END Go to End of Line

SHIFT+END Select till End of Line

ALT+CTRL+D Insert Endnote

F8 Extend Selection

CTRL+F Opens the Find dialog box

CTRL+D or CTRL+SHIFT+F Opens the Font dialog boxCTRL+SHIFT+P Select Font Size

ALT+CTRL+F Insert Footnote

SHIFT+F5 or ALT+CTRL+Z Go Back

CTRL+G or F5 Opens the Go To dialog box

CTRL+SHIFT+. or CTRL+SHIFT+> Grow Font

CTRL+] Grow Font One Point

CTRL+T Hanging Indent

ALT+SHIFT+R Copy the header or footer used in the previ-

ous section of the

F1 Opens Word Help

CTRL+K Insert a Hyperlink


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CTRL+M Indent

CTRL+I or CTRL+SHIFT+I Italic

CTRL+J Justify Paragraph

CTRL+L Left align Paragraph

SHIFT+DOWN Select Line Down

SHIFT+UP Select Line Up

ALT+F8 Opens the Macros dialog box

ALT+SHIFT+K Preview a Mail Merge

ALT+SHIFT+E Edit a Mail Merge data document

ALT+SHIFT+N Merge a Document

ALT+SHIFT+M Print the merged document

ALT+SHIFT+F Insert a merge fieldALT+SHIFT+I Mark a Citation

ALT+SHIFT+X Mark an Index Entry

ALT+SHIFT+O Mark a Table of Contents Entry

F10 Shows Key tips

CTRL+N Opens a new Word document

TAB in a table Moves to Next Cell

ALT+F7 Moves to Next Misspelling

CTRL+O or CTRL+F12 or

ALT+CTRL+F2 Opens the Open dialog box

ALT+CTRL+O Switch to Outline view

ALT+CTRL+P Switch to Print Layout view

ALT+CTRL+N Switch to Draft view

CTRL+ENTER Insert a Page Break

SHIFT+PAGE DOWN Page Down Extend

SHIFT+PAGE UP Page Up Extend

CTRL+DOWN Paragraph Down

CTRL+SHIFT+DOWN Paragraph Down Extend

CTRL+UP Paragraph Up

CTRL+SHIFT+UP Paragraph Up Extend

CTRL+V or SHIFT+INSERT Paste

CTRL+SHIFT+V Paste Format

CTRL+ALT+V Opens the Paste Special dialog box

SHIFT+TAB in a table Moves to Previous Cell

CTRL+P or CTRL+SHIFT+F12 Opens the Print dialog box

CTRL+F2 or ALT+CTRL+I Print Preview

F7 Opens Spelling and Grammar dialog box

CTRL+Y or F4 or ALT+ENTER Redo or Repeat

SHIFT+F4 or ALT+CTRL+Y Repeat Find


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CTRL+H Replace

CTRL+SHIFT+E Turns Track Changes on or off

CTRL+R Right align Paragraph

CTRL+S or SHIFT+F12 or

ALT+SHIFT+F2 Saves the document

F12 Opens the Save As dialog box

CTRL+A Select All

CTRL+SHIFT+8 Toggles the display of paragraph marks

ALT+SHIFT+A Expand or collapse all text or headings

CTRL+SHIFT+, or CTRL+SHIFT+< Shrink Font

CTRL+[ Shrink Font One Point

CTRL+SHIFT+K Format letters as small capitals

CTRL+1 Change Line Spacing to 1

CTRL+5 Change Line Spacing to 1.5

CTRL+2 Change Line Spacing to 2

CTRL+0 Add or remove one line space preceding a

paragraph

CTRL+SHIFT+HOME Select till start of document

CTRL+HOME Go to Start of Document

HOME Go to Start of Line

SHIFT+HOME Select till Start of LineCTRL+SHIFT+S Opens the Apply Styles dialog box

CTRL+= Subscript

CTRL+SHIFT+= Superscript

SHIFT+F7 Thesaurus

CTRL+U or CTRL+SHIFT+U Underline

CTRL+Z or ALT+BACKSPACE Undo

SHIFT+LEFT Select one character to the left

SHIFT+RIGHT Select one character to the rightCTRL+LEFT Go to the beginning of word

CTRL+SHIFT+LEFT Select till the beginning of word

CTRL+RIGHT Go to the end of word

CTRL+SHIFT+RIGHT Select till the end of word

ALT+SHIFT+D Insert todays date

ALT+SHIFT+T Insert current time

CTRL+F1 Hide or show the Ribbon

CTRL+SPACEBAR Remove paragraph or character formatting

CTRL+SHIFT+G Opens the Word Count dialog box

CTRL+ALT+M Insert a Comment

CTRL+F9 Insert a Field


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SHIFT+ENTER Insert a Line Break

CTRL+HYPHEN Insert an Optional Hyphen

CTRL+SHIFT+HYPHEN Insert a non-breaking hyphen

CTRL+SHIFT+SPACEBAR Insert a non-breaking spaceALT+CTRL+C Insert the copyright symbol

ALT+CTRL+R Insert the registered trademark symbol

ALT+CTRL+T Insert the trademark symbol

ALT+CTRL+. Insert an ellipsis

ALT+5 on the numeric

keypad (with NUM LOCK off) Select an entire table

CTRL+TAB in a table Insert tab character in a cell

CTRL+SHIFT+W Underline words but not spaces

Lab Exercises

Exercise 1

Creating and managing a document

1. Create a new Word document.

2. Save the document with the name communication.docx.

3. Enter the following text in the document:Communication cannot be effective unless, the receiver listens with due attention or participation.

It further shows that communication is a joint responsibility of both the sender and the receiver.

Participative listening is an essential condition of effective comunication. One cannot be an

effective speaker unless one is a good listener. It must, first of all, be made clear that listening is a

deliberate effort. It is not the same as hearing. When we hear, we do not have to make any effort.

But for listening, we have to train our ears and ask ourselves why we want to listen to somebody.

While listening we must discriminate, evaluate, appreciate and react.

Fig. 1.1: Adding text

4. Correct the spelling mistake in the paragraph.

5. Delete this sentence from the paragraph: One cannot be an effective speaker unless one is a


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good listener.

6. Display the spaces and end of paragraph.

7. Change the word train in the paragraph to the word equip, without using Find andReplace feature.

8. Underline the word communication in the first line.

9. Change the italicized text in the paragraph from italics to bold.

10. Right align the paragraph.

11. Enter this sentence in the document such that it is between the first and second

sentence: Communication begins with listening.

12. Close the document.

13. Rename the document with the name Ch1Ex1.docx.

14. Open Word 2010. Now open Ch1Ex1.docx in it using keyboard shortcut.

Fig. 1.2: Final Output

Exercise 2

Working with Lists

1. Create and save a new Word document.2. Enter the following text:

There are three different types of accounts:

Personal account

Real account

Nominal account

3. Change the font of third point to Script MT Bold and font size to 16. Also apply the

Engrave effect.

4. Using Format Painter tool, copy the formatting from third point and use it within

secondpoint.

5. Sort the list alphabetically in ascending order.

6. Leave two blank lines after the list.


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87. Define a new multilevel list style (with three levels) as

I ..

1.

a. ..

8. Now create a sample list as:

I. Accounting

1. Voucher

a. Contra Voucher

b. Payment Voucher

c. Receipt Voucher

2. Financial Statements

a. Cash Flow Statement

b. Fund Flow Statement

c. Ratio Analysis

d. Bank Reconciliation Statement

II. Economic systems

1. Market economy

2. Mixed economy

3. Planned economy

4. Traditional economy


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Exercise 3

Paragraph Features and Editing

1. Open the document Ch1Ex1.docx.

2. Hide the spaces and end of paragraph.3. Left-align the paragraph.

4. Increase the character spacing of the paragraph by 1.8 points.

5. Change the measurement units to centimeters.

6. Bring the right margin of the text by 1 cm from the page margin.

7. Create a negative indent of 1 cm on the text.

8. Apply Embosseffect to the first sentence.

Fig. 3.1: Interim Output

9. Find and highlight all occurrences of the word communication.

10. Replace all odd occurrences of the word communication with the word conversation.

11. Change the font of embossed text in the document with Comic Sans MS font, usingFind and Replace feature.

12. Change all white spaces with tabs, using Find and Replace feature.

13. Copy the paragraph and paste it such that the same paragraph appears twice in the document.

14. Add Outside Borders to the first paragraph.

15. Print the document in Landscape orientation.

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Hints:

1. Click the Office Button, go to Word Options. On Advanced tab, go to Display.

2. From the Page Setup group of the Page Layout ribbon, click Margins. Select Custom

Margins from the drop-down list. Increase the value in the Right margin text box by 1.

3. In the Paragraph group on the Page Layout ribbon, click the down arrow in the Indent

- Leftbox.

4. Click on More >> Click in the Find what text box, and then click on Font in the Format

drop-down list. Select Emboss.

5. Click on More >> Click in the Find what text box, click on No Formatting (to remove previous

formatting selection done in instruction 9) and then click on Special and select White Spaces.6. Click anywhere in the paragraph and then apply Border scheme.

Exercise 4

Update a predefined style

1. Create and save a new Word document.

2. Change the style of the document to Emphasis.

3. Enter the following text in the document:

There once was a man who had a sister, his name was Mr. Fister. Mr. Fisters sister sold sea

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shells by the sea shore. Mr. Fister didnt sell sea shells, he sold silk sheets. Mr. Fister told his

sister that he sold six silk sheets to six shieks. The sister of Mr. Fister said I sold six

shells to six shieks too!

4. Justify the complete text, using keyboard.

5. Enter the following text in the document after leaving a blank line:

Peter Piper picked a peck of pickled peppers, A

peck of pickled peppers Peter Piper picked. If

Peter Piper picked a peck of pickled peppers,

How many pickled peppers did Peter Piper pick?

6. Select the first paragraph and underline it.

7. Update the style Emphasis to match selection. (Now you can see that the poem also

gets underlined.)


Exercise 5Creating a new style and modifying it



Accountancy is the art of communicating financial information about a business entity to users

such as shareholders and managers. The communication is generally in the form of financial

statements that show in money terms the economic resources under the control of management.

It is the branch of mathematical science that is useful in discovering the causes of success and

failure in business. The principles of accountancy are applied to business entities in three

divisions of practical art, named accounting, bookkeeping, and auditing.

3. Select all the text in the document.

4. Change the font to Algerian and font size to 11. Change character spacing to Expanded.

5. Save selection with name Stylish as a new quick style. Remove selection.

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Fig. 5.1: New style Stylish created

6. Modify the style (only for the current document) such that the font is changed to Verdana.

Fig. 5.2: Style Stylish modified

Exercise 6Using Templates

1. Open Word.

2. Create a new document based on some Resume template.

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Fig. 6.1: Sample Resume template

Note:

This is just one of the several templates available in Word. Student can choose any of the

predefined templates.

3. Now create your resume by filling in the details.

Hints:

1. Click the Office Button, click on New. Choose any of the template and click on Create.

Exercise 7

Working with Tables

1. Create and save a new Word document.2. Insert a table of student data containing fieldsStudent ID, Name, Marks.

Student ID Name Marks

Fig. 7.1: Table inserted

3. Enter details of 4 students (Student ID1, 2, 4, 5) in the table.


1 Shivani 75

2 Raj 80

4 Rashmi 67

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5 Roshni 84

Fig. 7.2: Four records added in the table

4. Enter detail of one more student (Student ID3) between the second and third student


1 Shivani 75

2 Raj 80

3 Amar 72

4 Rashmi 67

5 Roshni 84

Fig. 7.3: One record added in between the table

5. Delete all the table borders leaving only the external table boundaries.

6. Delete the detail of second student (Student ID2).


1 Shivani 75

3 Amar 72

4 Rashmi 67

5 Roshni 84

Fig. 7.4: Table borders removed and one record deleted from the table

7. Sort the table by marks in descending order.


5 Roshni 842 Raj 80

1 Shivani 75

4 Rashmi 67

Fig. 7.5: Table sorted by marks

8. Convert this table to text with commas in place of column boundaries.


Fig. 7.6: Table converted to text9. Convert back the text to table with three columns.


5 Roshni 84

2 Raj 80

1 Shivani 75

4 Rashmi 67

Fig. 7.7: Text converted back to table

10. Merge the details of first two students of the table.

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5 Roshni 84

2 Raj 80

1 Shivani 75

4 Rashmi 67

Fig. 7.8: Two records merged

11. Split the merged cells in three columns.


5 84 Raj

Roshni 2 80

1 Shivani 75

4 Rashmi 67

Fig. 7.9: Two records merged

12. Apply a table style to the table.


5 84 Raj

Roshni 2 80

1 Shivani 75

4 Rashmi 67

Fig. 7.10: Table style added

Note: This is just one of the table styles. Student may apply any of the available table styles.

13. Split the table leaving the last row in second table.


5 84 Raj

Roshni 2 80

1 Shivani 75

4 Rashmi 67

Fig. 7.11: Table splitted

14. Insert a Quick Table in the document.

ITEM NEEDED

Books 1

Magazines 3

Notebooks 1

Paper pads 1

Pens 3

Pencils 2

Highlighter 2

Fig. 7.12: Quick Table insertedNote: This is just one of the tables. Student may choose any of the available quick tables.

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Exercise 8

Illustrations


2. Download picture of a computer from the Internet and save it on Desktop.

3. Insert the downloaded picture and resize it.

4. Replace the picture with a new one downloaded from Internet or taken from Sample Pictures.

5. Insert any picture from the Clip Art gallery.

6. Fill the picture with some color and apply a 3-D effect to it.

7. Insert a star shape from the gallery. Enter the following text in the shape:

Clip Art

WordArt

SmartArt

8. Delete the picture inserted from the Clip Art gallery.

9. Insert a SmartArt graphic with the shape of Continuous Cycle showing the steps: Transactions,

Posting, Ledger, Final Accounts, and Analysis.

Exercise 9

Organization Chart


2. Create an organization chart for the following reporting hierarchy (using SmartArt graphics):

Designation Reporting to

Application Systems Analysts Application Systems Development Manager

Application Programmers Application Systems Development Manager

DA/DBA Information Processing Manager

Quality Assurance Professionals Information Processing Manager

Security Professionals Information Processing ManagerComputer Operators Information Processing Manager

Application Systems Development IS Manager

Manager

Information Processing Manager IS Manager

IS Manager Top Management / Board of Directors

Exercise 10

Charts


2. Make a bar graph for the data, showing different bars for each region:

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Model East West North South

Mm555 560 640 840 750

Mm600 670 340 980 860

Mm800 630 550 330 730

Mm766 490 720 200 180

Mm755 890 440 590 300

Fig. 10.1: Bar graph

3. Give the command so that the graph shows the values along with each of the bars.

4. Format the figures so as to show the numbers as 0.00.5. Insert the chart title: Region-wise sales of different models above the chart.

Fig. 10.2: Data labels added to the graph

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6. Insert titles as the following:

(a) X-AXISSALES FIGURE

(b) Y-AXISMODEL NAME

Fig. 10.3: Titles inserted

7. Change the graph to Stacked column in 3-D graph.

Fig. 10.4: Bar graph converted to Stacked column in 3-D graph.

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8. Append the following data for the region Central and update the graph, so as to

cover Central region also.

Model Central

Mm555 900

Mm600 650

Mm800 320

Mm766 870

Mm755 670

Fig. 10.5: Data for Central region added

Hints:

1. Select the chart, right-click and select Add Data Labels.

2. Select the chart, right-click, select Format Data Labels and navigate to Number tab.

Exercise 11

Links, Headers and Footers


2. Insert a built-in equation of Binomial Theorem.

3. Insert a caption to this equation.

4. Download and insert picture of a computer.

Fig. 11.1: Picture inserted

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5. Create a new Word document and write description of a computer in it.

6. Create hyperlink from this picture to the new document.

7. Press Enter key repeatedly till the cursor is on second page.

8. Write the text Google containing hyperlink to the website www.google.com.

9. Assign a bookmark with name search to the text written in previous instruction.10. Now go to the top of the document and go to bookmark named search.

11. Insert a cross-reference to the equation inserted in instruct

12. Now go to the equation using the cross

13. Create different headers for odd and even pages. Write text Odd in odd page

header and Even in even page header.

Note: The picture taken is just an example.

Hints:

1. Select Insert caption from the Captions group in the References ribbon.

Exercise 12

Text


2. Insert a text box.

3. Enter the following text in the text box: Peter

Piper picked a peck of pickled peppers, A

peck of pickled peppers Peter Piper picked. If

Peter Piper picked a peck of pickled peppers,

How many pickled peppers did Peter Piper pick?

Resize the text box accordingly such that all the text is not visible.

Peter Piper picked a peck to pickled peppers,

A peck of pickled peppers Peter Piper pickedIf Peter Piper picked a peck of pickled

Fig. 12.1: Text box inserted and text added

4. Insert another text box and create a link from the first text box to the second. Now the

extra text will automatically move to the second text box.

Peter Piper picked a peck of If Peter Piper picled a peck ofpickled peppers, pickled peppers,

A peck of pickled peppers Peter How many pickled peppers didPiper picked. Peter Piper pick?

Fig. 12.2: Text boxes linked

5. Insert the name of the author of the document using Quick Parts feature.6. Enter the following paragraph in the document:

Software has been targeted as a growth sector in India. Besides the industrys own potential

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for exports, software also plays the crucial role in information technology (IT), use of

which is fast becoming the key for competitiveness in any industry. Hence, for the

growth of IT industry as well as the other industries, a rapid growth of softwareindustry, both in terms of size and quality is absolutely essential.

7. Insert Drop Cap (In margin) in the paragraph.

8. Insert a signature line with your name and current date, to the document.

9. Insert current date and time in the top-right corner of the document such that it

changes dynamically whenever the document is opened.

10. Create a new embedded object (bitmap image) as icon.

11. Write the formula of area and perimeter of circle as Area = _______ and Perimeter = _______

(using Symbol option).

12. Insert a WordArt with text Word Art and WordArt style 15. Rotate it left by 90_.

13. Insert the following equation for finding the second derivative in the document.

Hints:

1. Enable Show sign date in signature line in Signature Setup dialog box.

If Invalid signature is written in the signature line, then right-click on the signature. Select

Signature Details and click on Click here to trust this users identity. Click Close.

Exercise 13

References Ribbon

1. Open the file Ch3Ex1.docx.

2. Apply heading styles in the chapter such that the following Table of Contents can be

produced. Now insert a Table of Contents such that it can be updated automatically

with a single mouse click.

Fig. 13.1: Table of Contents

3. Insert captions to the figures of keyboard, mouse, monitor and printer such that the

following Table of Figures can be produced. Now insert a Table of Figures.

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Fig. 13.2: Table of Figures

4. Insert four citations at different places in the chapter.

5. Create a Table of Authorities after marking the citations.

Fig. 13.3: Table of Authorities

6. Insert a bibliography at the end of the chapter.

Fig. 13.4: Bibliography

7. Mark index entries for the words key, printer, screen and sound in the chapter.

(While marking, mark all the entries of a given word.)

8. Insert an index at the end of the chapter.

Fig. 13.5: Index

9. Insert a footnote for Plotter heading with the text There are two types of plotters:

Drum plotter and Flat-bed plotter.

10. Now insert a subsequent footnote for the word speakers in section 1.2.4 with the text A

speaker is an electro-acoustic transducer that converts an electrical signal into sound..

11. Now change the number format of the footnotes to A, B, C, .

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12. Delete the first footnote.

Note:

The Table of Authorities and bibliography are just samples. The student may insert any

other citations also.

Hints:

1. If all heading levels are not displayed in the Table of Contents, then change the

number of heading levels so that all get displayed. Also modify the way heading

levels are displayed in the table of contents, if required, to match the style given.

Exercise 14

Proofing Text

1. Open the file Ch3Ex2.docx.

2. Check the spelling mistakes using Spelling and Grammar option. Substitute withcorrect words wherever required.

3. Find the synonyms of the word comprehend using Thesaurus option.

4. Specify that whenever IT is typed, it is replaced by Information Technology, using

AutoCorrect feature. Check this by typing IT in the document. (Press Enter orSpacebar after the text.)

5. Write the text The four suits of playing cards are: . Now insert the symbols of all

suits of playing cards, using AutoCorrect feature.

6. Add a comment to the previous sentence with the text club suit, diamond suit, heart

suit, spade suit. Also respond to this comment with the text Response.

7. Write this text into symbols: Cube root of 8 is 2.

8. Check word count of the document. Verify the number of lines by counting manually also.

9. Enable translation screen tip for translation to French.

Hints:

1. Select Word Options from the Office Button. Click on Proofing and then go to

AutoCorrect Options. In Math AutoCorrect tab, select the check box Use Math

AutoCorrect rules outside of math regions. Now to insert symbol of club suit, for

instance, write \clubsuit. Do the same for other suits.2. Write \cbrt.

Exercise 15

Tracking changes



Online learning attempts to bridge the distance gap in learning. Online education exists to meet

the needs of trainers and students separated by physical distance. Physical location of the traineror training institution becomes immaterial to acquiring knowledge and skills. Online learning can

be the primary or a supplemental means of learning. Essentially by bridging this gap, online

learning increases access to learning. Many in this category are those who want to

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learn while working. They may be unable to attend on-campus classes. With online

learning, workers can keep their jobs and at the same time, develop their knowledge and

skills. It could also be for the development of new job skills or training for a new job.

Online learning makes education available to many who are outside the formal or

traditional education system. It therefore provides opportunities for individuals and

corporate learners by increasing access to education and training.3. Enable Track Changes feature.

4. Exchange seat with your immediate neighbor. Allow him/her to modify the text after

changing the user name.

5. View the changes done by your neighbor. Accept or reject each change.

6. Now make the document read-only.

Hints:

1. Click the Office Button. From the Prepare tab, select Mark as Final.

Exercise 16

Comparing, Combining and Splitting documents



The term wireless networking refers to technology that enables two or morecomputers to communicate using standard network protocols, but without networkcabling. Although any technology that does this could be called wireless networking,the term generally refers to wireless LANs (WLAN). A WLAN is a grouping of networkcomponents connected by electromagnetic (radio) waves instead of cables.

A wireless LAN basically consists of: the network backbone; end-user devices such

as data collection units, handheld computers and laptops; wireless LAN access

points; wireless cards; and software that will help you manage the network.

A single access point can support a small group of users and can function within a

range of less than 100 to several hundred feet. Access points can connect WLAN toa wired LAN, allowing wireless computer access to LAN resources, such as file

servers or existing Internet Connectivity.

3. Exchange seat with your immediate neighbor. Allow him/her to modify the text after

saving the document with a different name.

4. Compare the two documents and view the changes made by your neighbor.

5. Now combine the two documents. Save the combined document with a new name.

6. Split the combined document in two parts.

Exercise 17

Macros and Saving as PDF file


2. Create a macro with the name Emp_Table such that whenever Ctrl+; is pressed, a table

with 5 columns and 10 rows, gets inserted in the document. Column headings should be

Emp_ID, EMP_Name, Emp_Address, Emp_Phone_No and Emp_Basic_Salary.

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3. Now run the macro by pressing Ctrl+;. The table should get inserted.

4. Create a macro with the name Smiley assigned to the smiley face shaped button.

The macro should be such that when the smiley button is clicked, a smiley face getsinserted in the document.

5. Now click the smiley button. The smiley face should get inserted.

6. Delete the macro Emp_Table.

7. Zoom the document to 250% of its normal size.

8. Hide the ruler.

9. Save the document as PDF file.

Hints:

1. Start recording a macro with the key sequence Ctrl+;. Then insert the required table

(with the given headings) and then stop recording.

Exercise 18Themes and Margins


2. Create a new document theme (select theme colors, fonts and effects), save it with

your name and use it in the document.


A Theme is defined as a set of unified design elements that provides a look for Word

document by using color, fonts, and graphics and organizes an appropriate balance of

colors. Themes have a palette of twelve colors. Theme effects are sets of lines, fills, and

special effects for shapes, graphics, charts, SmartArt, and other design elements.

Make the word Theme in the first sentence a hyperl ink to the

web page http://www.word07.com/themes.htm.

The created theme must get reflected in the above entered text.

4. Change the page setup as follows:

Top Margins : 2

Left Margins : 2

Gutter : 0.5

Gutter position : Top

Exercise 19

Page Formatting



Direct Tax: A direct tax is one paid directly to the government by the persons onwhom it is imposed. Examples include some income taxes, some corporate taxes,

and transfer taxes such as estate tax and gift tax.

Indirect Tax:An indirect tax is a tax collected by an intermediary from the person who bears26


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the ultimate economic burden of the tax. Examples include sales tax, VAT, or GST.

3. Insert a page break between the two topics, using keyboard shortcut.

4. Change the orientation of the text on the second page, to Landscape.

5. Remove the space and insert an optional hyphen between the words Direct and Tax.

6. Insert line numbers in front of each line in the document. Line numbers should restartfrom 1 in the second page.

7. Insert a watermark with the text ICAI written diagonally.

8. Change the background color of the document to light blue.

Hints:

1. Press Ctrl + Enter

Exercise 20

Exercise 20:- Create a new word document and generate a letter, format are given

below

Print

The Institute of Chartered

Accountants of India

Branch Name: --------------------------

Address: --------------------------------

----------------------------------------------

Phone:------------------------------------

E-mail: ------------------------------------

NO. Dated: _____________________ICAI/ITT/Reg.No.Mr/ Ms. ----------------------Address:-------------------------Phone: -_______________

Dear Student,

This has reference to your application for registration to the Information TechnologyTraining course of 100 Hours. Your IT Training shall commence as follows, consideringyour preferences for ITT Centres and timings and availability of seats at the ITT Centre:-

ITT CentreDetails

Start Date Timings

Name:-_______Venue:-

You are required to report for training at the aforesaid centre 10 minutes prior to scheduledstarting of the session. While every effort has been made to allot IT Training batches of thechoice exercised by the student, there may be difference in the timings actually allotted dueto administrative exigencies.

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In case you fail to attend the class on the very first day, the seat may be allotted tosome other student in waiting and your name may not be considered for immediatenext batch due to limited seat availability.You are required to study the Guidelines for ITT Course Students available overleaffor strict compliance in letter and spirit, to avoid delays in securing ITT Course completion

certificate.You are required to bring (a) this letter (b) Colour Passport Size Photograph and (C)Identity Card issued by the Institute or other photo identity issued by Governmentagency (Voter ID Card, Driving License, Passport)when you report for training and inyour visits to the IT Training Centre for classesand Module / Online Test.

Thanking you,

Yours faithfully,

(Name)

Chairman / DCO Head / Convenor

Exercise 21

Envelopes


2. Create an envelope with the delivery

address ICAI,

A-94/4,

Sec-58,

Noida

3. Change the envelope size to Monarch.

4. Print the envelope.

Exercise 22

Mail Merge

1. Add the following contacts in Microsoft Office Outlook:

Name E-mail Address City

Shivani Aggarwal [email protected] Delhi

Amar Arora [email protected] Chandigarh

Akash Gupta [email protected] Delhi

Nidhi Khurana [email protected] Delhi

Ravinder Sehgal [email protected] DelhiDeepti Sinha [email protected] Bangalore

2. Create and save a Word document. Write the following e-mail in the document:

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Dear

The schedule for online examination of Information Technology Training is:

Date: May 25, 2010

Time: 10:00 a.m.

Venue: Lab 1

You are required to be seated before the commencement of the examination. No late

entries will be allowed.

3. Change the font color of the

text Date: May 25, 2010

Time: 10:00 a.m.

Venue: Lab 1

to red and font size to 14.

4. Use the student name from Outlook contacts (take only those students in recipient list

who are studying in Delhi) and make it a mail merged field. Change its font color to blue.

5. Send the e-mail to all the students who are studying in Delhi. The subject of the e-

mail should be Schedule of online examination.

Note:

The contact list is just an example. Student shall take valid e-mail ids so that they can

verify that the e-mails have been sent.

Hints:

1. Filter recipient list based on City equals to Delhi. Then add greeting line.

Case Studies

CS1: Inventory Valuation using Weighted Average method

Calculate the weighted average price and also the value of closing inventory by filling in

the table (given in file CS1.docx) with the required formula.

Date Receipts Issues Balance

Mar. Qty Rate Rs. Amount Qty Rate Amount Qty Rate AmountUnits Rs. Units Rs. Units Rs. Rs.

2 900 5.00

5 600

10 400 5.50

11 300 5.50

15 400

19 200 6.00

26 800 4.75

31 600

Solution:

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Under weighted average price method, cost of goods available for sale during the period is

aggregated and then divided by number of units available for sale during the period to

calculate weighted averageprice per unit. Thus

Weighted average price per unit =Total cost of goods available for sale during the period

Total number of units available for sale during the period


Mar. Qty Rate Rs. Amount Qty Rate Amount Qty Rate Amount

Units Rs. Units Rs. Units Rs. Rs.

2 900 5.00

5 600

10 400 5.50

11 300 5.50

15 40019 200 6.00

26 800 4.75

31 600

We can number the rows of the table as 1, 2, 3, ... and the columns as A, B, C, The

following example table will demonstrate how MS-Word refers the cells in a table.

A1 B1 C1

A2 B2 C2

A3 B3 C3

Fig. 1.1: Table Tools

Now click on Formula option. The Formula dialog box will appear.

Fig. 1.2: Formula dialog box

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Here we can type in the required formula in the Formula box or select a formula from the

Paste function drop-down list.

Note: Make sure that there is a = sign before the formula.

We can also select a number format from the Number format drop-down list.

Now enter the following formula in the respective cells with the specified number formats.

Cell Formula Number Format

D3 PRODUCT(B3, C3) #, ##0





H3 B3 #, ##0

H4 H3E4 #, ##0

H5 H4 + B5 #, ##0

H6 H5 + B6 #, ##0

H7 H6E7 #, ##0

H8 H7 + B8 #, ##0

H9 H8 + B9 #, ##0

H10 H9E10 #, ##0

I3 C3 #, ##0.00

J3 D3 #, ##0.00

F4 I3 #, ##0.00

G4 PRODUCT(E4, F4) #, ##0

I4 I3 #, ##0.00

J4 PRODUCT(H4, I4) #, ##0

I5 SUM(J4, D5) / H5 #, ##0.00


I6 SUM(J5, D6) / H6 #, ##0.00


F7 I6 #, ##0.00

G7 PRODUCT(E7, F7) #, ##0

I7 I6 #, ##0.00


I8 SUM(J7, D8) / H8 #, ##0.00


I9 SUM(J8, D9) / H9 #, ##0.00


F10 I9 #, ##0.00

G10 PRODUCT(E10, F10) #, ##0

I10 I9 #, ##0.00

J10 PRODUCT(H10, I10) #, ##0

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Table 1.1: Formula and Number formats

Output:


Mar. Qty Rate Amount Qty Rate Amount Qty Rate Amount

Rs. Units Rs. Rs. Units Rs. Rs. Units Rs. Rs.

2 900 5.00 4,500 900 5.00 4,500

5 600 5.00 3,000 300 5.00 1,500

10 400 5.50 2,200 700 5.29 3,703

11 300 5.50 1,650 1,000 5.35 5,350

15 400 5.35 2,140 600 5.35 3,210

19 200 6.00 1,200 800 5.51 4,408

26 800 4.75 3,800 1,600 5.13 8,208

31 600 5.13 3,078 1,000 5.13 5,130

CS2: Confirmation of Balances using Mail Merge

(Excerpt from http://en.wikipedia.org/wiki/Mail_merge)

Mail merge is a software function describing the production of multiple documents from a single

template form and a structured data source. This helps to create personalized letters and pre-

addressed envelopes or mailing labels for mass mailings from a word processing document which

contains fixed text, which will be the same in each output document, and variables, which act as

placeholders that are replaced by text from the data source. The data source is typically a

spreadsheet or a database which has a field or column matching each variable in the template.

When the mail merge is run, the word processing system creates an output document for each row

in the database, using the fixed text exactly as it appears in the template, but substituting the data

variables in the template with the values from the matching columns.

Assignment:

Send letters to four companies asking for confirmation of their account balances using Step by

Step Mail Merge Wizard. Use file DataSrc.xlsx as the data source and file CS2.docx as the

document containing the letter. The final output is given in file Final CS2.pdf.

The format of the letter should be:

To,

The Manager

E-mail:

Dear ,

Dated: April 8, 2010

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Sub: Confirmation of AccountsFor 1-Apr-2010

Given below are the details of your Accounts as standing in my/our Books of Accounts for

the above mentioned period.

Kindly return 3 copies stating your I.T. Permanent A/c No., duly signed and sealed, in

confirmation of the same. Please note that if no reply is received from you within a

fortnight, it will be assumed that you have accepted the balance shown below.

Date Particulars Debit Date Particulars Credit Amount

Amount

1-Apr-2010 Sales1 15,000.00 1-Apr-2010 Bank 12,000.00

sales made on Ch. No.:

1-Apr 372846

1-Apr-2010 Sales2 25,000.00 1-Apr-2010 Bank 5,600.00

1-Apr-2010 Sales3 14,000.00 Ch. No.:

783762

1-Apr-2010 Bank 8,900.00

Ch. No.:

648369

54,000.00 26,500.00

Closing Balance 27,500.00

54,000.00 54,000.00

I/We hereby confirm the above.

Yours faithfully,

Solution:

Steps

1. Open the file CS2.docx.

2. Start Step by Step Mail Merge Wizard.

3. Select Letters as the document type.

4. Proceed through the wizard by clicking Next.

5. When it asks for the recipient selection, select the option Use an existing list and

browse to the file DataSrc.xlsx.

6. After finishing the mail merge process, select the option Edit individual letters to

create a document containing all the letters.

CS3: GAIL Annual Report

1. Create the Annual report of GAIL (Gas Authority of India Limited) as given in Final

CS3. pdf.

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2. Link the balance sheet given in file Balance Sheet.xlsx to this report such that

whenever any change is made in the Excel file, it is also reflected in the report.

3. Add a cover page to the report.

4. Also apply a watermark of GAIL logo in the report.

5. Save the report in PDF format.Solution:

Steps

1. Open the file CS3.docx.

2. Do all the necessary text formatting, make bullet points, tables etc. as specified in file

Final CS3.pdf. Specify headings in Heading 1 style and all other text in Normal style.

3. Add a cover page with the given title and GAIL logo. The student may use any of the

available cover pages.4. (Student is required to download GAIL logo from the Internet.)

5. Apply header mentioning the title and year of the report; and footer mentioning the

page number.

6. Apply watermark of GAIL logo which has been downloaded.

7. Create the charts.

8. To add a secondary axis to the chart, select the data series to be placed on the secondary axis.Navigate to the Format ribbon. Now, in the Current Selection group at the far left,

make sure that the drop-down selection is showing the name of the selected series.

Click Format Selection. This will display the following dialog box as shown in Fig. 3.1.

Fig. 3.1: Adding a secondary axis to the chart

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Click the Secondary Axis radio button and then click Close. To change the range of

an axis in the chart, select that axis, right-click on it and click on Format Axis.

9. Make the diagram in the section Five Year Profile using text boxes and shapes.

10. Link the Excel file Balance Sheet.xlsx in the section Annual Accounts. After

linking, open the Excel file; change a figure there and save it. Now update the link in

the report by right-clicking on the balance sheet. Verify that the figure is changed.

11. Add table of contents such that it can be updated automatically with a single mouse-click.

12. Mark index entries and create index.

Source: GAIL 21st Annual Report, 2004-2005.

C. MS-EXCEL 2010

Electronic Spreadsheets like MS-Excel 2010 are perhaps one of the most useful tools for

Accountants for their financial analysis and reporting requirements. Excel 2010 providessimple and easy interface to undertake requisite computations. Excel 2010 also provides

readymade financial and other functions, simulation facility etc. The case studies and

exercises given below will provide thorough practice on financial functions and computations.

Shortcut keys

(a) Function Keys

Shortcut key Functionality

F1 Displays the Microsoft Office Excel Help task pane

F2 Edits the active cell, putting the cursor at the end

F3 Displays the Paste Name dialog box

F4 Repeats the last command or action, if possible

F5 Displays the Go To dialog box

F6 Switches between the worksheet, Ribbon, task pane, and Zoom controls.

In a worksheet that has been split, it also includes the split panes.

F7 Displays the Spelling dialog box

F8 Turns extend mode on or off

F9 Calculates all worksheets in all open workbooks

F10 Turns key tips on or off

F11 Creates a chart (on a chart sheet) using the highlighted range

F12 Displays the Save As dialog box

(b) SHIFT + Function Keys


Shift + F2 Inserts or edits a cell comment

Shift + F3 Displays the Insert Function dialog boxShift + F4 Repeats the last Find, the same as Find Next

Shift + F5 Displays the Find dialog box

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Shift + F6 Switches between the worksheet, Zoom controls, task pane, and Ribbon

Shift + F8 Enables the user to add a nonadjacent cell or range to a selection of

cells by using the arrow keys

Shift + F9 Calculates the active worksheet

Shift + F10 Displays the (Shortcut) menu for the selected item

Shift + F11 Inserts a new worksheet

Shift + F12 Displays the Save As dialog box

(c) CTRL + Function Keys


Ctrl + F1 Displays or hides the Ribbon

Ctrl + F2 Displays the Print Preview window

Ctrl + F3 Displays the Name Manager dialog box

Ctrl + F4 Closes the selected workbook windowCtrl + F5 Restores the window size of the selected workbook window

Ctrl + F6 Moves to the next open workbook or window

Ctrl + F7 Performs the Move window command when the window is not maximized

Ctrl + F8 Performs the Size window command when the window is not maximized

Ctrl + F9 Minimizes the workbook window to an icon

Ctrl + F10 Maximizes or restores the selected workbook window

Ctrl + F11 Inserts a new macro sheet

Ctrl + F12 Displays the Open dialog box

(d) Other + Function keys


Alt + F1 Creates a chart (on a chart sheet) using the highlighted range

Alt + F2 or Alt +

Shift + F2 Displays the Save As dialog box

Alt + F4 or Alt +

Shift + F4 Closes all the workbooks (saving first) and exits Excel

Alt + F8 Displays the Macro dialog boxAlt + F11 Toggles between the Visual Basic Editor window (in which one can

create a macro using VBA) and the Excel window

Alt + Ctrl + F9 Calculates all worksheets in all open workbooks

Alt + Shift + F1 Inserts a new worksheet

Ctrl + Shift + F3 Displays the Create Names from Selection dialog box

Ctrl + Shift + F12 Displays the Print dialog box

(e) CTRL + Number Keys


Ctrl + 0 Hides the selected columns

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Ctrl + 1 Displays the Format Cells dialog box

Ctrl + 2 Toggles bold on the current selection

Ctrl + 3 Toggles italics on the current selection

Ctrl + 4 Toggles underlining on the current selection

Ctrl + 5 Toggles the strikethrough of text on the current selection

Ctrl + 6 Alternates between hiding objects, displaying objects, and displaying place-holders for objects

Ctrl + 8 Toggles the display of outline symbols

Ctrl + 9 Hides the selected rows

(f) CTRL + Alphabet Keys


Ctrl + A Selects the entire worksheet

Ctrl + B Toggles bold on the current selectionCtrl + C Copies the current selection to the clipboard

Ctrl + D Copies the contents and format of the first cell in the selection downwards

Ctrl + F Displays the Find dialog box

Ctrl + G Displays the Go To dialog box

Ctrl + H Displays the Replace dialog box

Ctrl + I Toggles italics on the current selection

Ctrl + K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hy-

perlink dialog box for selected existing hyperlinks

Ctrl + L Displays the Create Table dialog boxCtrl + N Creates a new blank workbook

Ctrl + O Displays the Open dialog box

Ctrl + P Displays the Print dialog box

Ctrl + R Copies the contents and format of the leftmost cell in the selection to the right

Ctrl + S Saves the active file

Ctrl + U Toggles underlining on the current selection

Ctrl + V Pastes the contents of the clipboard at the insertion point

Ctrl + W Closes the selected workbook window

Ctrl + X Cuts the current selection to the clipboard

Ctrl + Y Repeats the last command or action, if possible

Ctrl + Z Undo the last command or action

(g) Other Shortcuts


Ctrl + Shift + A Inserts argument names and parentheses when the insertion point is to the

right of a function name in a formula

Ctrl + Shift + F or

Ctrl + Shift + P Opens the Format Cells dialog box with the Font tab selectedCtrl + Shift + O Selects all the cells with comments

Enter Enters the contents of the active cell and moves to the cell below

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Shift + Enter Enters the contents of the active cell and moves to the cell aboveTab Enters the contents of the active cell and moves one cell (unlocked in a pro-

tected worksheet) to the right

Shift + Tab Enters the contents of the active cell and moves one cell (unlocked in a pro-

tected worksheet) to the left

Alt + = Enters the SUM() function in the active cellAlt + 0128 Enters the euro symbol () (using Number keypad)

Alt + 0162 Enters the cent symbol () (using Number keypad)

Alt + 0163 Enters the pound sign symbol () (using Number keypad)

Alt + 0165 Enters the yen symbol () (using Number keypad)

Alt + Enter Enters a new line (or carriage return) into a cell

Ctrl + ' Enters the formula from the cell directly above into the active cell

Ctrl + ; Enters the current date into the active cell

Ctrl + Enter Enters the contents of the active cell to the selected cell range

Ctrl + Shift + : Enters the current time into the active cellShift + Insert Enters the data from the clipboard

Alt + Down Ar- Displays a drop-down list of the values in the current column of a range

row

Esc Cancels the cell entry

Ctrl + Tab Switches to the next tab in a dialog box

Ctrl + Shift + Tab Switches to the previous tab in a dialog box

Home Moves to the first column in the current row

End + Arrow Key Move by one block of data within a row or column

Page Down Moves one screen down in a worksheetPage Up Moves one screen up in a worksheet

Alt + Page Down Moves one screen to the right in a worksheet

Alt + Page Up Moves one screen to the left in a worksheet

Ctrl + Home Moves to the beginning (cell A1) of a worksheet

Ctrl + End Moves to the last cell on a worksheet, in the lowest used row of the rightmost

used column

Ctrl + Arrow Key Moves to the edge of the current data region

Ctrl + Page Up Moves to the previous worksheet in a workbook

Ctrl + Page Down Moves to the next worksheet in a workbook

Scroll Lock +

Arrow Key Moves the workbook window by one cell in the corresponding direction

Scroll Lock + End Moves to the last cell in the current workbook window

Scroll Lock +

Home Moves to the first cell in the current workbook window

Scroll Lock +

Page

Down Moves you down one screen (current selection unchanged)Scroll Lock +

Page

Up Moves you up one screen (current selection unchanged)

Ctrl + . Moves clockwise to the next corner within a selected range

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Ctrl + Alt + Left

Arrow Switches to the next non-adjacent selection to the left

Ctrl + Alt + Right

Arrow Switches to the next non-adjacent selection to the right

= Starts a Formula

Ctrl + ` Alternates between displaying cell values and displaying formulas in theworksheet

Ctrl + Delete Deletes text to the end of the line

Ctrl + Insert Copies the current selection to the clipboard

Ctrl + Shift + ( Unhides any hidden rows within the selection

Ctrl + Shift + ) Unhides any hidden columns within the selection

Alt Shows key tips

Alt + Shift + Left

Arrow Displays the Ungroup dialog box

Alt + Shift +Right

Arrow Displays the Group dialog box

Alt + Backspace Undo the last action

Alt + Spacebar Displays the control menu for the Microsoft Office Excel window

Alt + - (from the

Numeric keypad) Displays the Excel application control menu

End Moves to the cell in the lower-right corner of the window when SCROLLLOCK is turned on.

Delete Deletes the selection or one character to the rightBackspace Deletes the selection or one character to the left

Shift + Delete Cuts the selection to the clipboard

Ctrl + - Displays the Delete dialog box

Ctrl + Shift + = Displays the Insert dialog box

Ctrl + Backspace Scrolls to display the active cell

Ctrl + Shift + U Switches between expanding and collapsing of the formula bar

(h) Selecting data


Ctrl + \ Selects the cells in a selected row that do not match the value in the active

cell

Ctrl + Shift + \ Selects the cells in a selected column that do not match the value in the active

cell

Ctrl + / Selects the array containing the active cell

Alt + ; Selects the visible cells in the current selection

Ctrl + Shift + * Selects the current region around the active cell (surrounded by blank rows

and columns). In a PivotTable, it selects the entire PivotTable report.

Ctrl + [ Selects all the cells that are directly referred to by the formula in the activecell (precedents)

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Ctrl + Shift + [ Selects all the cells that are directly (or indirectly) referred to by the formula

in the active cell

Ctrl + ] Selects all the cells that directly refer to the active cell (dependents)

Ctrl + Shift + ] Selects all the cells that directly (or indirectly) refer to the active cell

Ctrl + Shift + Page Selects the active worksheet and the one after it

DownCtrl + Shift + Selects the active worksheet and the one before it

PageUp

Ctrl + Shift + Selects all the objects on a worksheet when an object is selected or selects the

Spacebar entire worksheet

Ctrl + Spacebar Selects an entire column in a worksheet

Shift + Spacebar Selects an entire row in a worksheet

Shift + Arrow Selects the active cell and the cell in the given direction

keys

Shift + Backspace Selects the active cell when multiple cells are selected

(i) Extending data


Ctrl + Shift +

Arrow Key Extends the selection to the last non-blank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next

non-blank cell

Ctrl + Shift + End Extends the selection to the last used cell on the worksheet

Ctrl + Shift + Extends the selection to the beginning of the worksheetHome

Shift + Arrow Key Extends the selection by one cell in that direction

Shift + Home Extends the selection to the first column

Shift + Page Extends the selection down one screen

Down

Shift + Page Up Extends the selection up one screen

End, Shift +

Arrow Key Extends the selection to the next non-blank cell in that direction

(j) Formatting data


Alt + ' Displays the Style dialog box

Ctrl + Shift + ! Applies the Number format with two decimal places, thousands separator, and

minus sign (-) for negative values

Ctrl + Shift + $ Applies the Currency format with $ sign and two decimal places (negative

numbers in parentheses)

Ctrl + Shift + % Applies the Percentage format with no decimal places

Ctrl + Shift + ^ Applies the Exponential number format with two decimal placesCtrl + Shift + ~ Applies the General number format

Ctrl + Shift + @ Applies Time format with the hour and minute, and AM or PM

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Ctrl + Shift + # Applies the Date format "dd-mmm-yy" to the selection

Ctrl + Shift + & Applies the outline border to the selected cells

Ctrl + Shift + _ Removes the outline border from the selected cells

Lab Exercises

Exercise 1

Build a Balance Sheet

Step 1: Create a title page.

In cell D1, type ABC CONSULTING LIMITED

In cell D2, type BALANCE SHEET

In cell D3, enter todays date using formulae.

Notice that the headings do not fit in the cells. To make the cells accommodate the headings,

we can widen the columns so the headings will fit. Save the spreadsheet as bal.xlsx.

Step 2: Enter data into the worksheet and navigate within the worksheet.

Type the following text in the appropriate cells.

CELL TEXT

B4 INPUT SECTION

B6 Cash in Bank

B7 Petty Cash

B8 Marketable Securities

B9 Accounts Receivable

B10 Allowance for Bad Debts

B11 Inventory

B12 Office Supplies

B13 Prepaid Insurance

B14 Land

B15 Buildings

B16 Accumulated DepreciationBuildings

B17 Warehouse

B18 Accumulated DepreciationWarehouse

B19 Trucks

B20 Accumulated DepreciationTrucksB21 Office Equipment

B22 Accumulated DepreciationOffice Equipment

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B23 Accounts Payable

B24 Notes Payable, Short-Term

B25 Interest Payable

B26 Income Tax Payable

B27 Liability for Payroll Taxes

B28 Notes Payable, Long-Term

B29 ABC, Capital

Now, widen Column C to 14 characters.

Next, input the following numerical values in the appropriate cells.

CELL VALUE

C6 7115.15

C7 400

C8 5000C9 24100

C10 615

C11 65000

C12 1480

C13 5135

C14 10000

C15 65000

C16 9750

C17 30000C18 5400

C19 16000

C20 9000

C21 8700

C22 3915

C23 14190

C24 25000

C25 215

C26 300

C27 1800

C28 70000

C29 97745.15

These are INR values, so we must add INR signs and decimal points.

Next, add these titles in the appropriate cells for the Assets section of the Balance Sheet.

CELL TEXT

D4 ASSETS

D6 Current Assets

D15 Total Current Assets

D17 Noncurrent Assets

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D27 Total Noncurrent Assets

D28 Total Assets

Now, we will begin copying the account titles and numerical values from the input

section into the actual balance sheet.

Point to cell B6 and copy the cell to D7.

Now, copy the titles in cells B7 through B13 to cells D8 through D14.

Next, copy B14 through B22 to D18 through D26.

To improve the appearance of our balance sheet, we need to edit a few cells.

Point to cell D7 and click the left mouse button, tap the F2 key to begin editing the

cell. Use the arrow keys to move the cursor in front of the words Cash in Bank. Insert

three spaces in front of the words. Repeat this for cell D8 through D14.

Insert six spaces in front of Total Current Assets in cell D15.

Edit cells D20, D22, D24, and D26 by placing the word Less: at the front of each cell.For example, cell D20 should read Less: Accumulated DepreciationBuildings

Insert three spaces in front of the words in cells D18 through D26.

Insert six spaces in front of the words in cell D27

Output:

Fig.1.1: Output

Step 3: Enter formula and copy cell contents and formula.

We have all of the titles in place for the Assets part of the balance sheet, now we must

copy to the titles for the Liabilities and Owners Equity part.

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Go to the following cells and type in the appropriate text:

CELL TEXT

D31 LIABILITIES AND OWNERS EQUITY

D33 Current Liabilities

D39 Total Current LiabilitiesD41 Noncurrent Liabilities

D43 Total Noncurrent Liabilities

D44 Total Liabilities

D47 Owners Equity

D49 Total Owners Equity

D50 Total Liabilities and Owners Equity

Next, copy B23 through B27 to D34 through D38.

Insert three spaces in front of the words in cells D34 through D38

Insert six spaces in front of Total Current Liabilities in cell D39.

Copy B28 to D42 and insert three spaces in front of the words in cell D42.

Insert six spaces in front of the words in cells D43 and D44.

Copy B29 to D48 and insert three spaces in front of the words in cell D48.

Insert six spaces in front of the words in cell D49.

Fig.1.2: Output

Next we must copy the numerical values from the input section to the actual balance sheet.

However, because we want the numbers in our balance sheet to change when we change

the numbers in the input section, we cannot copy them the same way we copied text.

Step 4: Copying Numerical Values

1. Plus-Point Method

To use this method, simply type a plus sign (+) in the new cell, then point to the cell where

the number currently is and click the left mouse button. You will see the current cell address

appear in the new cell. When you press enter, the numerical value will appear in the new

cell. Notice that if you move back onto the new cell, the original cell address is still there.

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In the left column below, the destination cell addresses are listed. These are the cells

where the specified task will be performed. In the right column below, the task is listed.

For each row, this is the task we must perform on the destination cell. For tasks we have

not yet discussed, instructions on performing the task will follow the task description.

For example: In the first row, F7 is listed as the destination cell and the task is to

Copy C6. This means that you must copy C6 to F7. Using the Plus-Point Method,you would go to cell F7, then type a plus sign and point to cell C6. Using the Type-InMethod, you would go to cell F7, then type a plus sign and type C6.

Destination Cell Task

F7 Copy C6

F8 Copy C7

F9 Copy C8

E10 Copy C9

E11 Copy C10

Underline E11: Point to E11 and click the right mouse button. Select Format Cells using a left

mouse click, and then select the Border tab using a left mouse click. Point to the bottom of the

cell within the box and click. A line should appear along the bottom of that cell. Click on OK

with a left mouse click. There should be a line along the bottom of cell E11.

F11 Using the Plus-Point Method, subtract E11 from E10. Type a +, point to E10, type a -, point to E11. Press enter.

F12 Copy C11

F13 Copy C12

F14 Copy C13

Underline F14

F15 Using AutoSum, add F7 through F14.

To use AutoSum: Point to F7, click and hold down the left mouse button and drag down

until F7 through F15 are highlighted. Point to the (Sigma) sign in the Standard Tool Bar and

click the leftmouse button. The total of F7 through F14 will be placed in F15.

F18 Copy C14

E19 Copy C15

E20 Copy C16

Underline

E20 F20 Using the Plus-Point Method, subtract E20 from E19.

E21 Copy C17

E22 Copy C18

Underline

E22 F22 Using the Plus-Point Method, subtract E22 from E21.

E23 Copy C19

E24 Copy C20

Underline E24

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F24 Using the Plus-Point Method, subtract E24 from E23.

E25 Copy C21

E26 Copy C22

Underline E26

F26 Using the Plus-Point Method, subtract E26 from E25.

Underline F26


Underline F27

F28 Using the Plus-Point Method, add F15 and F27.

Double Underline F28.

To Double Underline: Do this the same way you underline, except before clicking on the

bottom of the cell to place the line there, click on the double underline from the choices to

the right of the cell within the box.

F34 Copy C23

F35 Copy C24

F36 Copy C25

F37 Copy C26

F38 Copy C27

Underline F38


F42 Copy C28

Underline F42

F43 Copy F42

Underline F43


Underline F44

F48 Copy C29

Underline F48

F49 Copy F48

Underline F49


Double Underline F50

We have successfully transformed our input section into a balance sheet in proper format.

Output:

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Fig.1.3: Output

Exercise 2

Round Function and Format Option

The Round Function rounds a number to a specified number of digits.

Syntax: ROUND(number, num_digits) where number is the number to be rounded and

num_digitsspecifies the number of digits to which the Number is to be rounded

The rounding options with respect to the num_digits parameter are

Greater than 0, then number is rounded to the specified number of decimal places.

Equal to 0, then number is rounded to the nearest integer.

Less than 0 or a negative value then number is rounded to the left of the decimal.

ROUNDUP(number, num_digits) here a real number is rounded up depending on the second

argument num_digits.

If num_digits > 0, then number is rounded up to the specified number of decimal

places. If num_digits = 0, then number is rounded up to the nearest integer.

ROUNDDOWN(number,num_digits)here a real number is rounded down depending on the second

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argument num_digits.

If num_digits > 0, then number is rounded down to the specified number of decimal places.

If num_digits = 0, then number is rounded down to the nearest integer.

Using the Format Cells option:

The Number tab of the Format cells dialog box has the options Number, Currency, and

Accounting categories which allow decimal places configuration for the selected number of

cells. We can specify up to 30 decimal places.

Fig.2.1: Output

Exercise 3

Change Case & Trim

The Text functions UPPER, PROPER, LOWER and TRIM are used to convert text fromuppercase to lowercase or from lowercase to proper case to make it more readable.

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Fig.3.1: Output

Exercise 4

IF Function

The logical IF function is used to set a particular value in a cell based on a conditional

expression. This function can be used to conduct conditional tests on values and formulas.

Syntax IF(logical_test, value_if_true, value_if_false)

Logical_test - is an expression that can be evaluated to TRUE or FALSE.

Value_if_true - is the value that is returned if logical_test is TRUE. Value_if_false - is the value that is returned if logical_test is FALSE.

Fig.4.1: Output

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Exercise 5

MIN Function

Returns the smallest number in a set of values.

Syntax: MIN (number1, number2,.)

Number1, number2, are 1 to 255 numbers for which you want to find the minimum value.

Number1, Number2 can be numbers or names, arrays, or cell references that contain numbers.

If the arguments are to include logical values and text representations of numbers in

a reference we can use the MINA function.

Similar rules hold for the functions MAX, and MAXA.

Fig.5.1: Output

Exercise 6

Date and Time Function

Returns the sequential serial number that represents a particular date. If the cell format

was General before the function was entered, the result is formatted as a date.

Syntax: DATE(year,month,day)

Year: The year argument can be one to four digits. The format of the argument is set

according to the date system configuration in the default operating system.

Month: is a positive integer representing the month of the year from 1 to 12 (January to

December).

Day: is a positive integer representing the day of the month from 1 to 31.

Syntax: DATEDIF (Date1, Date2, Output Format)

The Date1 and Date2 arguments are the two date values or cell references containing date

values. The second argument (Date2) must be greater than the first. The Output Format

argument is a character code typed inside inverted commas. The character code values are:

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Code Description Explanation

"d" Days The number of days between Date1 and Date2.

"m" Months The number of complete months between Date1

and Date2.

"y" Years The number of complete years between Date1

and Date2."yd" Days excluding Years The number of days between Date1 and Date2,

as if Date1 and Date2 were in the same year."ym" Months excluding Years The number of months between Date1 and

Date2, as if Date1 and Date2 were in the same

year.

"md" Days excluding Months and Years The number of days between Date1 and Date2,as if Date1 and Date2 were in the same month

and the same year

Fig.6.1: Output

Exercise 7

To prepare the Equated Monthly Installment statement

Syntax: PMT(rate,nper,pv,fv,type) - Calculates the payment for a loan based on constant

paymentsand a constant interest rate.

Rate is the interest rate for the loan.

Nper is the total number of payments for the loan.

Pv is the present value, or the total amount that a series of future payments is worth now (Principal).

Fv is the future value, (Cash balance) to attain after the last payment is made. If fv is

omitted, it is assumed to be 0 (zero), that is, the future value of a loan is 0.

Type: is the number 0 (zero) payment due at the beginning of the loan period or number

1(one) indicates payments due at the end of the loan period.

Syntax: PPMT (rate, per, nper, pv, fv, type) - Returns the payment on the principal for a given

period for an investment based on periodic, constant payments and a constant interest rate.

Rate is the interest rate per period.

Per specifies the period and must be in the range 1 to nper.

Syntax: IPMT (rate, per, nper, pv, fv, type) - Returns the interest payment for a given period

for aninvestment based on periodic, constant payments and a constant interest rate.

Rate is the interest rate per period.

Per is the period for which you want to find the interest and must be in the range 1 to nper.

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Limit sanctioned Rs.13925000

Total monthly instalments 48

Rate of interest 11.25% p.a.

EMI =PMT (11.25%/12,48,13925000)

Table 7.1:Loan Data

Principal =PPMT(11.25%/12,(first instalment-cell reference),48,13925000)

Interest =IPMT(11.25%/12,(first instalment-cell reference),48,13925000)

Table 7.2: Loan Principal and Interest Function

Output:

Instalment # Due date for Instalment (Rs) Principal (Rs) Interest (Rs)

payment

1 1-Nov-07 3,61,592 2,31,045 1,30,547

2 1-Dec-07 3,61,592 2,33,211 1,28,381

3 1-Jan-08 3,61,592 2,35,397 1,26,194

4 1-Feb-08 3,61,592 2,37,604 1,23,988

5 1-Mar-08 3,61,592 2,39,832 1,21,760

6 1-Apr-08 3,61,592 2,42,080 1,19,512

7 1-May-08 3,61,592 2,44,350 1,17,242

8 1-Jun-08 3,61,592 2,46,640 1,14,951

9 1-Jul-08 3,61,592 2,48,953 1,12,639

10 1-Aug-08 3,61,592 2,51,287 1,10,305

and so on

47 1-Sep-11 3,61,592 3,54,906 6,686

48 1-Oct-11 3,61,592 3,58,233 3,358

TOTAL 1,73,56,416 1,39,25,000 34,31,406

Table 7.3: Loan Sheet

Exercise 8

Validation of a given PAN number

1. Length of the PAN number = LEN (C3)

2. Name the vectors:

ALPHAI6:I31

NUMERICK6:K14

Second Verification Composition formulae are:

3. First alphanumeric digit of the PAN number = LEFT (PAN number, 1)

4. Right most alphanumeric digit of the PAN number = RIGHT (PAN number, 1)

5. To verify the alphanumeric digit of the PAN number belongs to the ALPHA vector =

LOOKUP (=LEFT (PAN number, 1), ALPHA, ALPHA)

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6. To verify the result of the lookup function =

ISERROR (=LOOKUP (=LEFT (PAN number, 1), ALPHA, ALPHA))

Fig.8.1: Formulae for verification

Output:

Fig.8.2: Validation -Output

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Exercise 9

Find the rank of an ITT student

Find the rank of all the students based on the following class data.

Fig.9.1:Data Sheet

1. Round the average marks to the nearest integer down.

2. If average marks and marks in module1, module2, project and online examination

are all more than 60, then the student can be declared as ITT qualified.

3. Grade is assigned as:

Average Marks Grade

>=70 a>=60 b

>=50 c


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Exercise 10

Using functions to perform calculations on the table

Step 1: Prepare a report on the subscription rates and % saving up to 10 years under given

conditions.

There are 4 issues per month.

Each issue costs Rs.15.

For a subscription >= 2 years, the discount is 15% on the yearly cost.

For a subscription >=5 years, the discount is 18% on the yearly cost.

For a subscription more than 7 years, the discount is 22% on the yearly cost.

Year/s No. of issues You Pay You Save % Saving

12

Table 10.1: Discount Chart

Step 2: Share of trade for modern self-service outlets in the year 2001, 2002, 2003 in

different countries:

Country Number of outlets counted % Increasein % Increase in

2002 2003

2001 2002 2003

Singapore 81,000 83,000 86,000

Malaysia 42,289 45,900 49,898

Philippines 43,212 43,532 40,233

India 2,321 4,673 7,900

Sri Lanka 3,799 4,234 9,676

Table 10.2: Share of Trade

Calculate the shown columns and highlight the countries where the trade has a significant

increase of more than 25% in the year 2002 and 2003.

Step 3: The advertisement revenue of leading newspapers in Mumbai:

Brand Name Hindustan Times Indian Express The Hindu The Times of India

Adidas 41,700 95,343 7,302 28,800

Britannia 37,69,241 1,17,488 23,799 99,480

Samsung 19,29,550 7,84,055 1,33,639 13,48,832

MRF 2,38,470 58,874 11,641 1,41,764

Table 10.3: Advertisement Revenue

I. Calculate the total advertisement revenue for the newspapers.

II. Calculate the total advertisement expenditure made by a brand.

III. Show the % of expenditure made by a brand with different newspapers.

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Exercise 11

Creating and formatting Chart

Step 1: Plot a graph (3D-bar) showing the average sales of different commodities in a shop.

Commodity Jan04 Feb04 March04 April04

Shampoo 10,899 13,999 45,677 19,343

Face Cream 90,898 1,23,455 9,89,234 14,56,787

Hair oil 5,684 10,891 16,878 89,343

Toothpaste 23,456 1,23,456 79,898 23,23,450

Bath Soaps 9,00,123 8,45,670 15,11,300 19,33,710

Liquid Soaps 23,345 91,800 10,817 16,750

Table 11.1: Data Sheet

Fig.11.1: 3-D Bar Chart

Step 2: The sampling viewership count for the year 2003 has resulted in the following graph.

The sampling total was 1,25,89,214 people.

i. Number of people who watched Sahara Samay.

ii. Calculate the average viewership for the three best channels

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Fig.11.2: 3-D Pie Chart

Step 3: Automobile average sales over 3 year period

Automobile/ 2000 2001 2002 2003 Total Average

Year

Toyota 21,785 28,022 25,040 30,740

Mahindra 7,057 9,262 12,674 32,090

Tata 27,999 25,250 24,754 29,321

Qualis 12,356 32,890 14,564 38,200

Total

Average

automobilesales

Table11.2: Automobile Data

I. Show the average sales over 4 years for each automobile on a histogram.

II. Show the total average automobile sales for a year on a pie chart.

Output-I

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Fig.11.3: Histogram Chart- Average Sales over four yearsOutput-II

Fig.11. 4: Pie Chart-Average Sales of year -2000

Exercise 12

Adding security to the document created

1. Enter a password to open the spreadsheet bal.xlsx.

2. Change the save option of the file using the following steps:

I. Change the save Auto recover Information every 5 minutes.

II. Change the default file location to C: \Users\....\Desktop.

III. Enable background error checking.

IV. Change the dictionary language to English (Hindi).

V. Enable Show Developer tab in the Ribbon.

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Fig.12.1: Excel Options-Dialog Box

3. Protect the sheet and enter the unprotect password.

Fig.12.2: Excel Protect Sheet

4. Protect the workbook structure.

Fig.12.3: Excel Protect Workbook Sheet

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Exercise 13

Calculate Total Marks and Percentage

Use percentage format to show percentage with % symbol.

Names Roll No. English Maths Science Total Marks PercentageKunal 4 64.00 100.00 89.00

Akanksha 8 64.00 86.00 87.00

Kishore 11 65.00 96.00 68.00

Akash 15 65.00 56.00 89.00

Manish 7 94.00 42.00 65.00

Sunil 2 68.00 35.00 98.00

Names Roll No. English Maths Science Total Marks Percentage

Mansi 9 21.00 76.00 98.00

Sanjay 5 44.00 88.00 56.00

Rajeev 14 55.00 67.00 47.00

Saurabh 13 45.00 87.00 37.00

Rajesh 15 55.00 85.00 25.00

Akash 12 29.00 29.00 95.00

Vishal 6 84.00 46.00 23.00

Deepa 10 35.00 66.00 45.00

Table 13.1: Excel Data Sheet

Output:

Fig.13.1: Output Sheet

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Exercise 14

Implement the formulae for calculating VAT

Fig.14.1: Data Sheet

1. Calculate VAT and Net Sales (Sales + VAT) using the relative cell references with

the formula. E.g. (=C4 * C24)

2. Also use Excel built in functions for calculating Total Sales, Average Sales, MaximumSales, and Minimum Sales.

Fig.14.2: Formulae Sheet

3. Calculate VAT and Net Sales (Sales + VAT) using the absolute cell references with the

formula. E.g (=C4 * C$24)

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Fig.14.3: Excel Protect Sheet

4. Calculate Vat 1, Vat 2 and Vat 3 using absolute cell references.

VAT 1= 7.5% VAT 2 = 10% VAT 3 =12.5%

Fig.14.4: Output Sheet

Exercise 15

To compute the Net Tax payable for an individual

Mr. X a resident assessed, his date of birth is 2nd Jan 1980. He is a govt. employee. He resides in

Madras. He receives the following emoluments during the previous year ending March 31, 2010:

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Basic salary Rs. 3,00,000 per annum

House rent allowance Rs. 50,000 per annum

Dear

Lab Practice Manual Version-2.0

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