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ITT Lab Practice ManualHands-On Practical Training (HOT) for ITT Course

Version 2.0 January 2014

IT Directorate

The Institute of Chartered Accountants of India

New Delhi

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Table of Contents

A. Introduction ................................................................................................................................. 3

B. MS-Word 2010 ............................................................................................................................ 3

Shortcut Keys ........................................................................................................................... 3

Lab Exercises ........................................................................................................................... 7

Case Studies ........................................................................................................................... 28

CS1: Inventory Valuation using Weighted Average method ................................................. 28

CS2: Confirmation of Balances using Mail Merge .......................................................... 31

CS3: GAIL Annual Report ..................................................................................................... 32

C. MS-Excel 2010 . ........................................................................................................................ 34

Shortcut keys .......................................................................................................................... 34

Lab Exercises ......................................................................................................................... 40

Excel Tips ............................................................................................................................... 70

Case Studies ........................................................................................................................... 82

CS1: Break Even Analysis/ Marginal Costing Case Study .................................................... 82

CS2: Depreciation Case StudySLN, WDV, SYD, DB, DDB. ........................................... 93

D. MS-Access 2010 .105

Case Studies..105

CS1: A simple example on Library to understand the concept of Databases,Forms and Reports creation .107

CS2: ITT Students Database Management...109

CS3: To introduce One-to-Many relationship concept116

For Practice..117

E. Accounting Software . ........................................................................................................... 120

Shortcut Keys ....................................................................................................................... 120

Lab Exercises ....................................................................................................................... 125

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A. INTRODUCTION

This ITT Lab Practice Manual aims to bring greater Hands-On Practical Training (HOT) orientation to

the ITT Course being conducted at the ITT Centers of the Institute. This manual contains case

studies and examples compiled by the ITT Department of Board of Studies. ITT Centers are

advised to make use of these HOT examples as a part of the training to be provided to the

Students and also arrange to contribute similar case studies/ examples by each faculty

member every month, for incorporation in the next version. The ITT Faculty Members are also

requested to provide views and suggestions to be included in revised HOT, based on their

experience in use of this manual, in their monthly submission of such practical examples.

B. MS-WORD-2010

2010 Word processors like MS-Word 2010 in MS-Office enable us to present our letters and

reports in a presentable form. While, we as accountants and auditors are primarily concerned

with the financial/ accounting analysis and reporting, it is often essential for us to also provide

reports and documents which are presentable, where MS-Word processor is very useful. For

example, this practice guide giving practical hands-on training exercises has been developed

using this software. Some of the typical useful facilities of word processors are as follows:

Producing professional-looking documents;

Comprehensive set of tools for creating and formatting documents;

Rich reviewing, commenting, and comparison capabilities to help the users to

quickly gather and manage feedback from colleagues, and also create reports etc.

Advanced data integration ensuring that documents stay connected to important sources of

business information. For example, we can integrate financial data in MS-Excel 2010 files

into a report, which is updated every time you open the word file for latest updated data.

This compilation will help students in getting a hands-on experience on the software which

will enable them in making good-quality professional documents.

Shortcut Keys

The following is a compilation of MS-Word Short Cut keys for performing typical tasks in MS-Word,

which can be used to quickly accomplish tasks without having to go through tedious menu options.

Shortcut key Description

CTRL+SHIFT+A Format all letters as capitals

ALT+F10 Application Maximize

ALT+F5 Application Restore

ALT+CTRL+1 Apply Heading1 style

ALT+CTRL+2 Apply Heading2 styleALT+CTRL+3 Apply Heading3 style

CTRL+SHIFT+N Apply Normal style

CTRL+SHIFT+L Apply List Bullet style

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CTRL+B or CTRL+SHIFT+B Bold

CTRL+SHIFT+F5 Opens the Bookmark dialog box

CTRL+PAGE DOWN Go to Next page

CTRL+PAGE UP Go to Previous pageCTRL+E Center Paragraph

SHIFT+F3 Change Case

ALT+F4 Close or Exit

CTRL+SHIFT+ENTER Insert a Column Break

CTRL+C or CTRL+INSERT Copy

CTRL+SHIFT+C Copy Format

CTRL+X or SHIFT+DELETE Cut

BACKSPACE Delete one character to the left

DELETE Delete one character to the right

CTRL+BACKSPACE Delete one word to the left

CTRL+DELETE Delete one word to the right

ALT+SHIFT+F7 Translate to a different language

CTRL+W or CTRL+F4 Closes the active window

CTRL+F10 Document Maximize

ALT+CTRL+S Document Split

ALT+SHIFT+C Remove the document window split

CTRL+SHIFT+D Double Underline

CTRL+SHIFT+END Select till End of Document

CTRL+END Go to End of Document

END Go to End of Line

SHIFT+END Select till End of Line

ALT+CTRL+D Insert Endnote

F8 Extend Selection

CTRL+F Opens the Find dialog box

CTRL+D or CTRL+SHIFT+F Opens the Font dialog boxCTRL+SHIFT+P Select Font Size

ALT+CTRL+F Insert Footnote

SHIFT+F5 or ALT+CTRL+Z Go Back

CTRL+G or F5 Opens the Go To dialog box

CTRL+SHIFT+. or CTRL+SHIFT+> Grow Font

CTRL+] Grow Font One Point

CTRL+T Hanging Indent

ALT+SHIFT+R Copy the header or footer used in the previ-

ous section of the

F1 Opens Word Help

CTRL+K Insert a Hyperlink

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CTRL+M Indent

CTRL+I or CTRL+SHIFT+I Italic

CTRL+J Justify Paragraph

CTRL+L Left align Paragraph

SHIFT+DOWN Select Line Down

SHIFT+UP Select Line Up

ALT+F8 Opens the Macros dialog box

ALT+SHIFT+K Preview a Mail Merge

ALT+SHIFT+E Edit a Mail Merge data document

ALT+SHIFT+N Merge a Document

ALT+SHIFT+M Print the merged document

ALT+SHIFT+F Insert a merge fieldALT+SHIFT+I Mark a Citation

ALT+SHIFT+X Mark an Index Entry

ALT+SHIFT+O Mark a Table of Contents Entry

F10 Shows Key tips

CTRL+N Opens a new Word document

TAB in a table Moves to Next Cell

ALT+F7 Moves to Next Misspelling

CTRL+O or CTRL+F12 or

ALT+CTRL+F2 Opens the Open dialog box

ALT+CTRL+O Switch to Outline view

ALT+CTRL+P Switch to Print Layout view

ALT+CTRL+N Switch to Draft view

CTRL+ENTER Insert a Page Break

SHIFT+PAGE DOWN Page Down Extend

SHIFT+PAGE UP Page Up Extend

CTRL+DOWN Paragraph Down

CTRL+SHIFT+DOWN Paragraph Down Extend

CTRL+UP Paragraph Up

CTRL+SHIFT+UP Paragraph Up Extend

CTRL+V or SHIFT+INSERT Paste

CTRL+SHIFT+V Paste Format

CTRL+ALT+V Opens the Paste Special dialog box

SHIFT+TAB in a table Moves to Previous Cell

CTRL+P or CTRL+SHIFT+F12 Opens the Print dialog box

CTRL+F2 or ALT+CTRL+I Print Preview

F7 Opens Spelling and Grammar dialog box

CTRL+Y or F4 or ALT+ENTER Redo or Repeat

SHIFT+F4 or ALT+CTRL+Y Repeat Find

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CTRL+H Replace

CTRL+SHIFT+E Turns Track Changes on or off

CTRL+R Right align Paragraph

CTRL+S or SHIFT+F12 or

ALT+SHIFT+F2 Saves the document

F12 Opens the Save As dialog box

CTRL+A Select All

CTRL+SHIFT+8 Toggles the display of paragraph marks

ALT+SHIFT+A Expand or collapse all text or headings

CTRL+SHIFT+, or CTRL+SHIFT+< Shrink Font

CTRL+[ Shrink Font One Point

CTRL+SHIFT+K Format letters as small capitals

CTRL+1 Change Line Spacing to 1

CTRL+5 Change Line Spacing to 1.5

CTRL+2 Change Line Spacing to 2

CTRL+0 Add or remove one line space preceding a

paragraph

CTRL+SHIFT+HOME Select till start of document

CTRL+HOME Go to Start of Document