Lab Practice Manual Version-2.0

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    ITT Lab Practice ManualHands-On Practical Training (HOT) for ITT Course

    Version 2.0 January 2014

    IT Directorate

    The Institute of Chartered Accountants of India

    New Delhi

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    Table of Contents

    A. Introduction ................................................................................................................................. 3

    B. MS-Word 2010 ............................................................................................................................ 3

    Shortcut Keys ........................................................................................................................... 3

    Lab Exercises ........................................................................................................................... 7

    Case Studies ........................................................................................................................... 28

    CS1: Inventory Valuation using Weighted Average method ................................................. 28

    CS2: Confirmation of Balances using Mail Merge .......................................................... 31

    CS3: GAIL Annual Report ..................................................................................................... 32

    C. MS-Excel 2010 . ........................................................................................................................ 34

    Shortcut keys .......................................................................................................................... 34

    Lab Exercises ......................................................................................................................... 40

    Excel Tips ............................................................................................................................... 70

    Case Studies ........................................................................................................................... 82

    CS1: Break Even Analysis/ Marginal Costing Case Study .................................................... 82

    CS2: Depreciation Case StudySLN, WDV, SYD, DB, DDB. ........................................... 93

    D. MS-Access 2010 .105

    Case Studies..105

    CS1: A simple example on Library to understand the concept of Databases,Forms and Reports creation .107

    CS2: ITT Students Database Management...109

    CS3: To introduce One-to-Many relationship concept116

    For Practice..117

    E. Accounting Software . ........................................................................................................... 120

    Shortcut Keys ....................................................................................................................... 120

    Lab Exercises ....................................................................................................................... 125

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    A. INTRODUCTION

    This ITT Lab Practice Manual aims to bring greater Hands-On Practical Training (HOT) orientation to

    the ITT Course being conducted at the ITT Centers of the Institute. This manual contains case

    studies and examples compiled by the ITT Department of Board of Studies. ITT Centers are

    advised to make use of these HOT examples as a part of the training to be provided to the

    Students and also arrange to contribute similar case studies/ examples by each faculty

    member every month, for incorporation in the next version. The ITT Faculty Members are also

    requested to provide views and suggestions to be included in revised HOT, based on their

    experience in use of this manual, in their monthly submission of such practical examples.

    B. MS-WORD-2010

    2010 Word processors like MS-Word 2010 in MS-Office enable us to present our letters and

    reports in a presentable form. While, we as accountants and auditors are primarily concerned

    with the financial/ accounting analysis and reporting, it is often essential for us to also provide

    reports and documents which are presentable, where MS-Word processor is very useful. For

    example, this practice guide giving practical hands-on training exercises has been developed

    using this software. Some of the typical useful facilities of word processors are as follows:

    Producing professional-looking documents;

    Comprehensive set of tools for creating and formatting documents;

    Rich reviewing, commenting, and comparison capabilities to help the users to

    quickly gather and manage feedback from colleagues, and also create reports etc.

    Advanced data integration ensuring that documents stay connected to important sources of

    business information. For example, we can integrate financial data in MS-Excel 2010 files

    into a report, which is updated every time you open the word file for latest updated data.

    This compilation will help students in getting a hands-on experience on the software which

    will enable them in making good-quality professional documents.

    Shortcut Keys

    The following is a compilation of MS-Word Short Cut keys for performing typical tasks in MS-Word,

    which can be used to quickly accomplish tasks without having to go through tedious menu options.

    Shortcut key Description

    CTRL+SHIFT+A Format all letters as capitals

    ALT+F10 Application Maximize

    ALT+F5 Application Restore

    ALT+CTRL+1 Apply Heading1 style

    ALT+CTRL+2 Apply Heading2 styleALT+CTRL+3 Apply Heading3 style

    CTRL+SHIFT+N Apply Normal style

    CTRL+SHIFT+L Apply List Bullet style

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    CTRL+B or CTRL+SHIFT+B Bold

    CTRL+SHIFT+F5 Opens the Bookmark dialog box

    CTRL+PAGE DOWN Go to Next page

    CTRL+PAGE UP Go to Previous pageCTRL+E Center Paragraph

    SHIFT+F3 Change Case

    ALT+F4 Close or Exit

    CTRL+SHIFT+ENTER Insert a Column Break

    CTRL+C or CTRL+INSERT Copy

    CTRL+SHIFT+C Copy Format

    CTRL+X or SHIFT+DELETE Cut

    BACKSPACE Delete one character to the left

    DELETE Delete one character to the right

    CTRL+BACKSPACE Delete one word to the left

    CTRL+DELETE Delete one word to the right

    ALT+SHIFT+F7 Translate to a different language

    CTRL+W or CTRL+F4 Closes the active window

    CTRL+F10 Document Maximize

    ALT+CTRL+S Document Split

    ALT+SHIFT+C Remove the document window split

    CTRL+SHIFT+D Double Underline

    CTRL+SHIFT+END Select till End of Document

    CTRL+END Go to End of Document

    END Go to End of Line

    SHIFT+END Select till End of Line

    ALT+CTRL+D Insert Endnote

    F8 Extend Selection

    CTRL+F Opens the Find dialog box

    CTRL+D or CTRL+SHIFT+F Opens the Font dialog boxCTRL+SHIFT+P Select Font Size

    ALT+CTRL+F Insert Footnote

    SHIFT+F5 or ALT+CTRL+Z Go Back

    CTRL+G or F5 Opens the Go To dialog box

    CTRL+SHIFT+. or CTRL+SHIFT+> Grow Font

    CTRL+] Grow Font One Point

    CTRL+T Hanging Indent

    ALT+SHIFT+R Copy the header or footer used in the previ-

    ous section of the

    F1 Opens Word Help

    CTRL+K Insert a Hyperlink

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    CTRL+M Indent

    CTRL+I or CTRL+SHIFT+I Italic

    CTRL+J Justify Paragraph

    CTRL+L Left align Paragraph

    SHIFT+DOWN Select Line Down

    SHIFT+UP Select Line Up

    ALT+F8 Opens the Macros dialog box

    ALT+SHIFT+K Preview a Mail Merge

    ALT+SHIFT+E Edit a Mail Merge data document

    ALT+SHIFT+N Merge a Document

    ALT+SHIFT+M Print the merged document

    ALT+SHIFT+F Insert a merge fieldALT+SHIFT+I Mark a Citation

    ALT+SHIFT+X Mark an Index Entry

    ALT+SHIFT+O Mark a Table of Contents Entry

    F10 Shows Key tips

    CTRL+N Opens a new Word document

    TAB in a table Moves to Next Cell

    ALT+F7 Moves to Next Misspelling

    CTRL+O or CTRL+F12 or

    ALT+CTRL+F2 Opens the Open dialog box

    ALT+CTRL+O Switch to Outline view

    ALT+CTRL+P Switch to Print Layout view

    ALT+CTRL+N Switch to Draft view

    CTRL+ENTER Insert a Page Break

    SHIFT+PAGE DOWN Page Down Extend

    SHIFT+PAGE UP Page Up Extend

    CTRL+DOWN Paragraph Down

    CTRL+SHIFT+DOWN Paragraph Down Extend

    CTRL+UP Paragraph Up

    CTRL+SHIFT+UP Paragraph Up Extend

    CTRL+V or SHIFT+INSERT Paste

    CTRL+SHIFT+V Paste Format

    CTRL+ALT+V Opens the Paste Special dialog box

    SHIFT+TAB in a table Moves to Previous Cell

    CTRL+P or CTRL+SHIFT+F12 Opens the Print dialog box

    CTRL+F2 or ALT+CTRL+I Print Preview

    F7 Opens Spelling and Grammar dialog box

    CTRL+Y or F4 or ALT+ENTER Redo or Repeat

    SHIFT+F4 or ALT+CTRL+Y Repeat Find

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    CTRL+H Replace

    CTRL+SHIFT+E Turns Track Changes on or off

    CTRL+R Right align Paragraph

    CTRL+S or SHIFT+F12 or

    ALT+SHIFT+F2 Saves the document

    F12 Opens the Save As dialog box

    CTRL+A Select All

    CTRL+SHIFT+8 Toggles the display of paragraph marks

    ALT+SHIFT+A Expand or collapse all text or headings

    CTRL+SHIFT+, or CTRL+SHIFT+< Shrink Font

    CTRL+[ Shrink Font One Point

    CTRL+SHIFT+K Format letters as small capitals

    CTRL+1 Change Line Spacing to 1

    CTRL+5 Change Line Spacing to 1.5

    CTRL+2 Change Line Spacing to 2

    CTRL+0 Add or remove one line space preceding a

    paragraph

    CTRL+SHIFT+HOME Select till start of document

    CTRL+HOME Go to Start of Document