L3159/3160 (COL)-PAK: Islamic Republic of Pakistan: Trimmu and …€¦ · 2002–2012 assessed...

Major Change of Trimmu and Panjnad Barrages Improvement Project (PAK- 47235)

Project Number: 47235-001 Loan Number: 3159 and 3160 October 2019

L3159/3160 (COL)-PAK: Islamic Republic of Pakistan: Trimmu and Panjnad Barrages Improvement Project

Project Administration Manual

http://www.adb.org/Documents/MC/?id=47235-001-3

http://www.adb.org/Documents/MC/?id=47235-001-3

Contents I. PROJECT DESCRIPTION 1

II. IMPLEMENTATION PLANS 5 A. Project Readiness Activities 5 B. Overall Project Implementation Plan 6

III. PROJECT MANAGEMENT ARRANGEMENTS 9 A. Project Implementation Organizations – Roles and Responsibilities 9 B. Key Persons Involved in Implementation 10 C. Project Organization Structure 11

IV. COSTS AND FINANCING 13 A. Cost Estimates by Expenditure Category 13 B. Allocation and Withdrawal of Loan Proceeds 13 C. Detailed Cost Estimates by Financier 15 D. Detailed Cost Estimates by Outputs/Components 16 E. Detailed Cost Estimates by Year 17 F. Contract and Disbursement S-curve 18 G. Fund Flow Diagram 19

V. FINANCIAL MANAGEMENT 20 A. Financial Management Assessment 20 B. Disbursement 24 C. Accounting 25 D. Auditing 26

VI. PROCUREMENT AND CONSULTING SERVICES 27 A. Advance Contracting and Retroactive Financing 27 B. Procurement of Goods, Works and Consulting Services 27 C. Procurement Plan 27 D. Consultant’s Terms of Reference 31

VII. SAFEGUARDS 33 A. Environment 33 B. Land Acquisition, Resettlement, and Indigenous Peoples 34 C. Execution of Civil Works Contracts 35 D. Labor, Gender, Health, and Social Protection 35

VIII. GENDER AND SOCIAL DIMENSIONS 37

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION 41 A. Project Design and Monitoring Framework 41 B. Monitoring 44 D. Reporting 45 E. Stakeholder Communication Strategy 45 F. Assurances 46

X. ANTICORRUPTION POLICY 48

XI. ACCOUNTABILITY MECHANISM 49

XII. RECORD OF PAM CHANGES 49 Annexes Annex A Outline Terms of Reference for Construction Supervision Consultants 50 Annex B Procurement Capacity Assessment 109

Project Administration Manual Purpose and Process 1. The project administration manual (PAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with Government and Asian Development Bank (ADB) policies and procedures. The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM. 2. The Punjab Irrigation Department (PID) is responsible for the implementation of ADB financed project, as agreed jointly between the borrower and ADB, and in accordance with Government and ADB’s policies and procedures. ADB staff is responsible to support implementation including compliance by PID of their obligations and responsibilities for project implementation in accordance with ADB’s policies and procedures. 3. At Loan Negotiations the borrower and ADB shall agree to the PAM and ensure consistency with the Loan Agreement. Such agreement shall be reflected in the minutes of the Loan Negotiations. In the event of any discrepancy or contradiction between the PAM and the Loan Agreement, the provisions of the Loan Agreement shall prevail. 4. After ADB Board approval of the project's report and recommendations of the President (RRP), changes in implementation arrangements are subject to agreement and approval pursuant to relevant Government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval they will be subsequently incorporated in the PAM.

CURRENCY EQUIVALENTS (as of 22 October 2019)

Currency unit – Pakistan Rupee (PRs)

PRs1.00 = $0.00641 $1.00 = PRs 155.89

Abbreviations

ADB = Asian Development Bank ADF = Asian Development Fund AFS = audited financial statements DMF = design and monitoring framework EMMP = environmental management and mitigation plan GDP = gross domestic product Ha = hectare ICB = international competitive bidding IEE = initial environmental examination Km = kilometer LAR = land acquisition and resettlement LIBOR = London interbank offered rate m3/s = cubic meter per second NCB = national competitive bidding PAM = project administration manual PMO = project management office TPBIP = Trimmu and Panjnad Barrages Improvement Project QBS = Quality-based selection QCBS = quality- and cost-based selection SOE = statement of expenditure SPS = Safeguard Policy Statement TOR = terms of reference

I. PROJECT DESCRIPTION

1. The project will rehabilitate and upgrade the 80–90 years old Trimmu, Panjnad barrage and Islam barrage to (i) provide reliable irrigation water to 1.90 million hectares (ha) through six main canals; (ii) primarily benefit 600,000 farming families (about 4.0 million people) in seven districts in Punjab; and (iii) help reduce risk of communities against floods (150,000 people), droughts, and pressure on groundwater abstraction.1 These barrages were built 80 to 90 years ago, and suffer from structural deterioration from aging, and reduced flood passage capacity. As a result, these barrages are now exposed to high risk of failure, which would result in the loss of irrigated farm land and downstream flooding, affecting the life and livelihood of some 2.5 million people in seven districts in Punjab. 2. The Trimmu barrage is located on the Chenab River downstream of its confluence with the Jhelum River. Sedimentation has reduced the barrage’s flood passage capacity (FPC) by 30% from 18,265 cubic meters per second (m3/s) in 1939 to 12,743 m3/s in 2013. The Panjnad barrage is also on the Chenab River, 250 kilometers (km) downstream from the Trimmu barrage. Aging, structural deterioration and instability, and low FPC exposed these barrages to high risk of failure and resulted in unreliable irrigation supplies and downstream flooding.2 3. Irrigated agriculture on 8.4 million ha in Punjab (i) accounts for 28% of Punjab’s gross domestic product (GDP), (ii) employs 54% of the labor force, (iii) produces 90% of Punjab’s agricultural output, and (iv) uses more than 90% of the water resources. Punjab’s agricultural GDP is 66% of the national agricultural GDP. Of Punjab’s population, 77% live in rural areas that mainly depend on agriculture for livelihood and where the incidence of poverty is 30%–35%. Irrigated agriculture is crucial to generating higher incomes and attaining Punjab’s targeted 6%–7% growth rate (3% in 2011–2012).

4. ADB’s country partnership strategy, 2009–2013 for Pakistan prioritizes improving the irrigation infrastructure.3 ADB’s agriculture sector evaluation for Pakistan emphasized improving water resources and irrigation.4 The water sector road map identified improving the infrastructure, institutions, and agricultural production to drive sustainable agricultural growth. Punjab’s Medium-Term Development Framework (2012–2015) estimates an investment requirement of over $100 million per year for irrigation and allocates PRs9 billion ($90 million equivalent) for new irrigation projects.5 The country assistance program evaluation (CAPE), 2002–2012 assessed Pakistan’s agriculture and natural resource sector less than successful, but it evaluated the program relevant in terms of its alignment with government and ADB strategies.6 The CAPE rated the agriculture and natural resources program satisfactory for its strategic positioning and the evaluation viewed as appropriate ADB’s commitment to support Pakistan in responding to the need to rehabilitate and expand the Indus River irrigation system. The recommendations of the CAPE regarding agriculture, natural resources, and rural development sector have been incorporated in the project design. 5. In Punjab, the irrigation infrastructure has seriously deteriorated because of aging and deferred maintenance. Climate variability will further add risks by changing frequency and

1 The districts are Bahawalpur, Jhang, Lodhran, Multan, Muzaffargarh, Rahimyar Khan, and Vehari. 2 The project was prepared under the multitranche financing facility for the Punjab Irrigated Agriculture Investment

Program and project preparatory technical assistance was not provided. 3 ADB. 2009. Country Partnership Strategy: Pakistan, 2009–2013. Manila. A new country partnership strategy

2015–2019 for Pakistan is under preparation. 4 R. Greer and S.A.H. Jagirdar. 2006. Evaluation of the Agriculture and Natural Resources Management Sector.

A Report to the Operations Evaluation Department, Asian Development Bank. Manila: ADB. 5 Because of its 3-year rolling plan, Punjab has adopted the Medium-Term Development Framework for 2008–

2011 as the Medium-Term Development Framework for 2012–2015. 6 ADB. 2013. Country Assistance Program Evaluation: Pakistan, 2002–2012. Manila.

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intensity of extreme events such as flood and drought.7 The infrastructure has an estimated replacement value of $20.0 billion,8 while the estimated cost to upgrade the system to modern standards is $3.5 billion. Barrages constitute the most strategic component of the large contiguous irrigation systems. Their structural stability and effective operations are important for agricultural production and averting potential disaster during flood. Although groundwater has helped against waterlogging and drought and has augmented unreliable canal water supplies, its over extraction in some areas has caused saltwater intrusion and land degradation and increased pumping and production costs. The Punjab Irrigation Department (PID) is working with ADB, the World Bank, and the Japan International Cooperation Agency (JICA) to improve irrigated agriculture and related infrastructure.9 6. Three tranches of ADB’s $700 million multitranche financing facility (MFF) (2007–2017) for the Punjab Irrigated Agriculture Investment Program supported the upgrade of irrigation infrastructure serving 3 million ha, on-farm agriculture, and institutional reforms.10 The MFF prepared two projects; tranche 2 for the New Khanki Barrage (total amount of $309 million), approved in 2011, and tranche 3 for the Suleimanki Barrage and Pakpattan Canal improvement Project (total amount of $85.4 million), approved in 2012. Following the approval of $73 million loan for tranche 3 on 13 December 2012, the balance MFF amount of $129 million (equivalent) was not sufficient to finance the Trimmu and Panjnad Barrages Improvement Project. ADB approved the project on 22 September 2014 for $150 million—$50 million from ordinary capital resources and $100 million equivalent (SDR64,982,000) from Special Fund resources. The loans became effective on 21 January 2015 and will be closed on 31 March 2021 (original loan closing date).

7. Trimmu barrage is located downstream of the confluence of Jhelum and Chenab Rivers and was commissioned in 1939. The barrage was remodeled in 1962 and a new head regulator for the Trimmu-Sidhnai (T-S) Link Canal was constructed in for a discharge capacity of 354 m3/s to supply water to Lower Ravi and Sutlej River commands. The barrage was designed to pass a maximum flood discharge of 18,264 m3/s. The safe discharging capacity of the barrage is now reduced to 12,743 m3/s due to sediment deposition as an island upstream of the barrage. The hydrologic studies indicate that the barrage requires passing a flood of 23,220 m3/s. Enhancing flood capacity of the barrage will reduce flood risks to about 100,000 people. 8. Three canals with a total withdrawal capacity of 577.1 m3/s off take from Trimmu barrage. Haveli Canal and Trimmu-Sidhnai (T.S.) Link Canal off take from its left flank having design discharge capacity of 146.4 m3/s and 354 m3/s respectively whereas Rangpur Canal from the right bank has a design capacity of 76.7 m3/s. Haveli Canal irrigates 405,000 ha in Toba Tek Singh, Jhang and Multan districts, whereas, Rangpur Canal supply irrigation water to 132,600 ha in Jhang and Muzaffargarh districts. Water transferred to Ravi River through T.S. Link is then diverted into Sidhnai Mailsi (S.M.) Link canal to serve about 677,000 ha, in

7 Ministry of Climate Change. 2012. National Climate Change Policy. Islamabad: Government of Pakistan.

http://pc.gov.-pk/usefull%20links/Taskforces/TFCC%20Final%20Report.pdf 8 The irrigation infrastructure includes 13 barrages, 19 inter-river link canals, 6,429 km of main canals, 31,214 km

of distribution and minor canals, 58,000 field outlets, 3,228 km of flood protection embankments, and 54 small dams.

9 Punjab undertook rehabilitation of seven barrages (Balloki, Jinnah, Khanki, Panjnad, Suleimanki, Taunsa and Trimmu) and five canal systems (Lower Bari Doab, Lower Chenab, Pakpattan, Sidhnai, and Thal).

10 ADB. 2006. Report and Recommendation of the President to the Board of Directors: Proposed Multitranche Financing Facility for the Punjab Irrigated Agriculture Investment Program. Manila ($900 million, approved on 13 December), which comprised up to $890 million equivalent from ADB’s ordinary capital resources and up to $10 million equivalent in special drawing rights (SDR) from ADB’s Special Funds resources (Asian Development Fund [ADF]). On 15 December 2011, the ADB Board of Directors approved an amendment to the MFF for the program, which (i) reduced the facility to an amount not exceeding the equivalent of $700 million, and (ii) increased the limit on the use of ADF resources for the MFF to an amount not exceeding the equivalent of $280 million.

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Vehari, Lodhran and Bahawalpur districts. In total, Trimmu barrage supply water to 1.2 million ha, which is 13.19% of the total irrigated area (8.22 million ha) of the Punjab and 7.05% of Pakistan (15.38 million ha). About 394,380 farming families (45.1% small farmers) live in the command area. 9. Panjnad barrage was constructed in 1929 with water diversion capacity of 336.5 m3/s

and design flood of 12,743 m3/s at flood level of 104.09 m. Originally, the barrage has 4 bays as left pocket and 29 bays as the main weir with total clear water way of 603.5 m. The barrage was re-commissioned in the year 1932 after experiencing high flood of 15,574 m3/s in September 1929. Following the Islam enquiry committee’s recommendations, the barrage was remodeled for 19,822 m3/s. Accordingly, the existing right guide bank was dismantled and an annexed weir comprising 14 bays (bays no. 34 to 47) was constructed, raising the barrage’s capacity to 19,822 m3/s maintaining the levels of flood, pond and weir crest. Hydrologic studies indicate that the barrage should now be upgraded to pass flood of 24,495 m3/s. Enhancing flood capacity of the barrage will reduce flood risks to about 50,000 people. 10. The Panjnad barrage diverts irrigation water to 655,614 ha land in Bahawalpur and Rahimyar Khan Districts through three canals (total capacity = 408.7 m3/s). Originally, Panjnad Canal (220 m3/s) and Abbasia Cannal (30.1 m3/s) were constructed. In 1992, Abbasia Link Canal (158.6 m3/s) was also constructed. About 267,451 farming families (86.7% are small farmers) live in the command area.

11. Islam Barrage is located about 15 km north-west of Hasilpur town. Islam Barrage was one of five barrages; (i) Harike; (ii) Ferozepur; (iii) Suleimanki; (iv) Islam; and (v) Panjnad included in the Sutlej Valley Project for diverting water into the canals in the then desert areas of Bikaner State, some areas in India, areas of former Bahawalpur State and some areas in Sahiwal and Multan Districts of Punjab. It was designed for a maximum discharge of 8,495 m3/s. The project will improve the stability of the existing structures against floods, erosion, and sedimentation and increase the flood passage capacities from the current and reduced capacity of 7,560 m3/s to 9,401 m3/s (24% increase). Islam Barrage was initially designed for Bahawal Canal 153 m3/s and Qaim Canal 15.8 m3/s on the left bank; and Mailsi Canal 138.2 m3/s on the right bank. Upon implementation of Indus Waters Treaty, the Mailsi Canal was detached and shifted to the new Sidhnai-Mailsi-Bahawal Link Canal in 1965. Similarly, the capacity of Upper Bahawal Canal was reduced and lower areas of the Bahawal canal command were shifted on the new Mailsi-Bahawal link. Presently the discharge of Upper Bahawal Canal is 20.5 m3/s and of Qaim Canal is 15 m3/s with a command area of 0.047 million hectares. 12. The operation of the barrage as well as the hydraulic and sediment characteristics of the off-taking canals were disparate after implementation of the Indus Water Treaty, which gave the rights of using all the water of the eastern rivers to India and allowed the use of water in the three western rivers; Indus, Jhelum and Chenab to Pakistan. Under the Treaty a series of eight (8) link canals were constructed to transfer water of three western rivers to the areas previously irrigated by the eastern rivers in Pakistan. After the Treaty the water availability at the Barrage reduced drastically, which necessitated changes in the diversion arrangements of various canals off taking from the Barrage. 13. PID has six decades of experience of operation and maintenance (O&M) of 13 barrages serving 8.4 million ha in Punjab. The operational management (i) is governed by standard and proven practices; (ii) is conducted by a team of experienced engineers and technicians; and (iii) is backed by annual O&M funds. The Barrage Manual provides guidance on O&M including periodic inspection and maintaining record. The barrage team submits annual monitoring reports of each barrage to the PID’s headquarter, where experts analyzes and recommend for special inspection or actions. Independent auditors audit the annual budget.

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14. Government of Punjab (Punjab) allocates annual funds for the barrages operation in its provincial budget. The budget allocation is based on the PID’s long-time experience operating the barrages (updated time to time). The current allocation is based on estimates in 2004-2006 under Development Policy Loan from the World Bank, which has been updated. Government of Punjab provides additional funds for flood and emergency situations. Further, the project proposes a periodic inspection by independent experts including review of O&M cost and removal of sediments every five years. The government’s ability to provide adequate financing for the project’s future O&M from the irrigation service charge remains a concern; the revenue from the charge has declined and now meets less than 20% of O&M expenditures. The O&M thus largely depends on public funding. 15. The government has long recognized the issue and initiated sector reforms in 1997 to improve irrigation cost recovery. However, the reform progress has not been encouraging. The government is now committed to increasing the irrigation fee, improving the assessment, and raising fee collection to 90% of the improved assessment by 2022.11 PID prepares and regularly updates the O&M expenditure needs of the assets. Since 2008, the maintenance budget has increased from PRs2.3 billion to PRs9.2 billion, while the operational budget (including nearly 40,000 staff) rose from PRs4 billion to PRs11 billion. The aging infrastructure led to an increase in maintenance costs from one-third of the total O&M budget to about half of it. Overall, the annual increase of the O&M budget during FY2008–FY2019 averaged 11%. This matches the trajectory of the non-development budget of the Government of Punjab. Based on this, the O&M budget forecast till FY2027 shows a more than twofold increase from PRs20 billion to PRs46 billion. Since the share of PID O&M remains at 1%–2% of Punjab’s non-development budget, the fiscal headroom for increasing the O&M allocations to irrigation projects remains adequate. As regards the Islam barrage, the consultants will prepare an O&M manual for ascertaining future physical and financial O&M needs of the barrage. Impact and Outcome 16. The impact will be sustained agricultural production in the command areas of Trimmu, Panjnad and Islam barrages. The outcome will be that barrages will be safe and deliver reliable irrigation water supplies to their canals; Trimmu barrage main irrigated area is maintained at 1.21 million ha, Panjnad barrage main irrigated area is maintained at 0.66 million ha in 2021 and Islam barrage main irrigated area is maintained at 0.047 million ha. Output 17. The outputs will be achieved by (i) increasing the flood passage capacities of the Trimmu barrage from 12,743 cubic meters per second (m3/s) to 24,777 m3/s (an increase of 94%), and of the Panjnad barrage from 19,822 m3/s to 24,495 m3/s (a 24% increase); (ii) improving the stability of the existing structures against floods, climate variability, erosion, and sedimentation; (iii) developing the capacity of the executing agency and communities; and (iv) providing social facilities such as a public park, an upgraded health unit, and an upgraded girls’ school. With the major change in project scope, the revised outputs will be expanded to include a rehabilitated and upgraded Islam barrage, and additional community strengthening near the Islam barrage. The outputs will be achieved by (i) improving the stability of the existing structures against floods, erosion, and sedimentation; and increasing the flood passage capacities of the Islam barrage from 7,560 m3/s to 9,401 m3/s (a 24% increase); and (ii) developing the capacity of the communities near the Islam barrage by upgrading a girls’ school, building a family park, and providing livelihood training to 150 community members (50% of them women).

11 World Bank. 2017. Strengthening Markets for Agriculture and Rural Transformation in Punjab Program.

Islamabad.

II. IMPLEMENTATION PLANS

A. Project Readiness Activities (Original Scope)

Indicative Activities 2014 2015 Who Responsible

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Advance actions √ PMO Barrages - Approval of PC-1 √ - Recruitment of consultants initiated √ - Approved detailed design and

Engineer's estimate √

- Completion of safeguards documents (IEE, LARP)

√

- Preparation of bid documents √ √ - Invitation for bids √ - Evaluation of ICB bids √ Strengthening PMO with key staff in place

√ PID

Government counterpart funds allocation

√ Government of Punjab

Board Consideration √ ADB Issuance of corresponding government resolution

√ Government of Pakistan

Loan signing √ Government of Pakistan Government legal opinion provided √ ADB & Government of Pakistan Loan effectiveness √ Government of Pakistan

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B. Project Readiness Activities (Additional Scope-Islam Barrage)

Indicative Activities 2019 2020 Responsible agency May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Advance actions PMO - Approval of PC-1 Approval by ECNEC - Recruitment of consultants PMO - Fielding of consultants - Review detailed design and

Engineer's estimate PID

- Completion of safeguards documents (IEE, LARP)

PMO

- Preparation of bid documents PMO - Approval of bid documents ADB

- Invitation for bids PMO - Evaluation of ICB bids PMO - Award of Contract PMO - Government counterpart funds

allocation Government of Punjab

C. Overall Project Implementation Plan

Original Project Scope (Revised in March 2018)

Revised Plan with Additional Scope

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Indicative Activities Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

A. DMF

Output1. Trimmu Barrage

1.1 Bidding and award of contract 33 Months Loan Extension

1.2 Construction Work

Output2. Panjnad Barrage

2.1 Bidding and award of contract


Output 3. Improved Capaci ty

3.1 Specia l i zed Tra ining

3.2 Hands on tra ining

Output 4. Is lam Barrage

4.1 Bidding and award of contract


4.3 Consul ting Services

B. Management Activities

Recrui tment of PMO Staff

Recrui tment of consul tants (T&P Barrage)

Implementation of LARP (T&P Barrage)

Implementation of EMP (T&P Barrage)

Development of PPMS (T&P Barrage)

Recrui tment of consul tants (Is lam Barrage)

Implementation of LARP(Is lam Barrage)

Implementation of EMP (Is lam Barrage)

Development of PPMS (Is lam Barrage)

As appraised Within Loan closing date Scope addition work within Loan closing date Beyond Loan closing date

2014 2015 2016 2017 2018 2024

DNP

DNP

DNP

2019 2020 2021 2022 2023

Revised Loan Closing 31 December 2023

End of Winding-U

pperiod

Revised Estimated Com

pletion Date 30 June 2023

Original Loan Closing 31 M

arch 2021

Original Estim

ated Completion 30 Septem

ber 2020

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III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations – Roles and Responsibilities

Project implementation organizations

Management Roles and Responsibilities

• PID (the executing agency) - recruit project management office (PMO) Barrage staff for the project;

- timely provision of agreed counterpart funds for project activities;

- conducting timely financial audits as per agreed timeframe and taking recommended actions;

- complying with loan covenants (social, environmental, financial, economic, and others);

- ensure the project’s sustainability after implementation and reporting to ADB on the development impacts; and

- ensure timely approval of procurement and finance related issues.

• Project Management Office - recruiting consultants;

- reviewing detailed design, bidding documents, and contract awards;

- monitoring and evaluation of project activities and outputs, including periodic review, preparation of review reports reflecting issues and time-bound actions;

- maintaining advance account; - public disclosure of project outputs; - quality assurance of works, and services of consultants

and counterpart staff; - establishing strong financial management system and

submitting timely withdrawal applications to ADB; and - preparing periodic progress reports, and project

completion reports and their timely submission to ADB; • Project Steering Committee - ensure timely review of the project implementation twice a

year.

• Government of Punjab - ensure transparency in procurement and financial management;

- ensure quality and timely completion of the project; - oversee the project implementation progress by the EA; - ensure timely availability of counterpart funds; - ensure timely approval of project cost, financing and other

documents; - share with ADB major policy related changes in the sector

on time; - ensure compliance with” the loan covenants and financial

audit recommendations; and - ensure compliance with resettlement and environmental

safeguard implemented as per EPA rules and regulations and ADB safeguard policy.

• Ministry of Finance - sign the Loan Agreement;

- allocate and release annual funds; - endorse to ADB the authorized staff with approved

signatures for withdrawal applications processing; and - process and submit to ADB any request, when required.

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Project implementation organizations

Management Roles and Responsibilities

• ADB - assist the EA and PMO in providing timely guidance for smooth implementation of the project in accordance with the agreements;

- review all the documents that require ADB approval; - conduct periodic loan review missions, a mid-term review,

and a project completion mission; - monitor compliance with loan covenants, social and

environmental safeguards and technical and financial requirements;

- timely process withdrawal applications and release eligible funds;

- ensure compliance with financial audit recommendations; - regularly update the project performance review reports

with the assistance of the project management office; and - regularly post on ADB web the updated project information

documents for public disclosure, and also the safeguards documents as per disclosure provision of the ADB safeguards policy statement.

B. Key Persons Involved in Implementation

Executing Agency Punjab Irrigation Department (PID)

Mr. Saif Anjum Secretary, Irrigation Department Government of Punjab, Irrigation Secretariat, Old Anarkali Lahore, Pakistan Telephone No: +9242 99212117-18 Email: [email protected]

Project Planning and Management Office, PID

Mr. Amjad Saeed Project Director, PMO (Barrage) Telephone No. +9242 99250351 [email protected]

ADB

Division Director Ms. Xiaohong Yang Country Director, Asian Development Bank, Pakistan Resident Mission Level 8, North Wing, Serena Business Complex Khayaban-e-Suhrawardy G-5, Islamabad GPO Box 1863, Islamabad, Pakistan Tel +(92-51) 2087300 Fax+(92-51) 2087397-98 [email protected]

Mission Leader Mr. Asad Ali Zafar Senior Project Officer (Water Resources) Pakistan Resident Mission Level 8, North Wing, Serena Business Complex Khayaban-e-Suhrawardy G-5, Islamabad GPO Box 1863, Islamabad, Pakistan Tel +(92-51) 2087300 Fax+(92-51) 2087397-98 [email protected]

mailto:[email protected]

mailto:[email protected]

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C. Project Organization Structure for Islam Barrage

Head PMO / Project Director

DirectorFinance &

Admin

Procurement Unit

EngineeringUnit

Finance Unit

DirectorMechanical

SystemAnalyst

Social &Environmental

Unit

Dy.DirectorClaims

Dy. DirectorFinance

ManagerAdmin

Asst. Director

Elec.

A.D. Quality Control

DirectorTechnical / Dy.

Project Director

Dy.Director

Contracts

Dy. Director

Elec

Dy. Director

Env.

Dy.Director

Proc.

A.D. Engg.

DirectorProc. &

Cont. Admin

Dy.Director

M&E

Dy. Dir. Engg

Dy. Director

Mech

DirectorSocial & Env

AcctsOfficer

A.D.Mech.

A.D.Contracts

Dy. Director Social

Project Management Office Organization Chart for Trimmu and Punjnad Barrages

Head PMO / Project Director

DirectorFinance &

Admin

Procurement Unit

EngineeringUnit

Finance Unit

DirectorMechanical

SystemAnalyst

Social &Environmental

Unit

Dy.DirectorClaims

ProgrammeCoordinator/ Dir Tech 2

Barrages Review Cell (Working under Member Infrastructure Development in P&D Deptt.)

Dy. DirectorFinance

ManagerAdmin

Asst. Director

Elec.

A.D. Quality Control

(T)

DirectorTechnical / Dy.

Project Director

Dy. Director Social

Dy.Director

Contracts

Dy. Director

Elec

Asst. Director

Mech.

Dy. Director

Env.

Dy.Director

Proc.

A.D. Engg.

(T)

A.D.M&E

DirectorProc. &

Cont. Admin

Dy.Director

M&E

Dy. Dir. Engg(T)

Dy. Dir. Engg(P)

A.D. QualityControl

(P)

A.D. Engg.

(P)

Dy. Director

Mech

DirectorSocial & Env

DeputyProgrammeCoordinator

AcctsOfficer

A.D.Mech

Dy. Director

Env. Restl.

Dy. Director Social

Dy. Director

Env.

Mngr Admin& Accts

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IV. COSTS AND FINANCING

A. Cost Estimates by Expenditure Category

Item Original Project Cost

($m) Revised Project Cost

($m) Total Cost

% of Base Cost

Total Cost

% of Base Cost

A. Investment Costs 1 Civil Works a. Civil works (Package 1) (CW-1) 72.90 50.6% 51.72 35.9% b. Civil works (Package 2) (CW-2) 34.70 24.1% 33.13 23.0% c. Civil works (Package 3) (CW-3) 7.73 5.4% 2 Electrical and Mechanical Works 20.79 14.4% 32.43 22.5% 3 Land Acquisition and Resettlement a. Land Acquisition 0.25 0.2% 0.01 0.0% b. Resettlement 0.30 0.2% 0.57 0.4% 4 Consultants 9.10 6.3% 10.02 7.0% 5 Capacity Development 2.00 1.4% 2.08 1.4% Subtotal (A) 140.04 97.2% 137.69 96.1% B. Project Management Office 1 Salaries and Administration Cost 3.58 2.5% 5.35 3.7% 2 Vehicles and Equipment 0.48 0.3% 0.23 0.2% Subtotal (B) 4.06 2.8% 5.58 3.9%

Total Base Cost (A+B) 144.10 100.0% 143.27 100.0% C. Contingenciesb 1 Physical Contingencies 3.83 1.84 2 Price Escalation 17.86 8.58 Subtotal (C) 21.69 10.42 D. Financing Chargesc 7.21 7.21 Subtotal (D) 7.21 7.21 Total Project Cost (A+B+C+D) 173.00 160.90

a Physical contingencies computed at 5% for the current project and 3% for additional scope. Price contingencies on foreign exchange costs computed at 1.5% per annum in 2014, 1.9% in 2015, and 1.8% thereafter for the current project, and 1.5% in 2018 to 2020, and 1.6% thereafter for the additional scope; on local currency costs 9.0% in 2014, 8.0% in 2015, 7.7% in 2016, 7.6% in 2017, and 7.5% thereafter for the current project, and 4.8% in 2018, 5% in 2019, and 5.2% in 2020 and thereafter for the additional scope; includes provision for potential exchange rate fluctuation under the assumption of a purchasing power parity exchange rate. b Includes interest and commitment charges. For the current project, interest during construction for a regular OCR loan(s) has been computed at the 5-year forward London interbank offered rate plus a spread of 0.5%, and interest for the Asian Development Fund loan has been computed at the rate of 2.0% per annum during the grace period and thereafter. For the additional scope, interest during construction for a regular OCR loan(s) has been computed at the 5-year forward London interbank offered rate plus a spread of 0.5%. Commitment charges for a regular OCR loan, both the current and additional scope, are 0.15% per year to be charged on the undisbursed loan amount. Source: Asian Development Bank estimates.

B. Allocation and Withdrawal of Loan Proceeds

LOAN NUMBER 3159-PAK (Ordinary Operations) Item Original Project Cost Revised Project Cost

Total Amount Allocated for

ADB Financing ($) Category

Basis for Withdrawal

from the Loan Account


ADB Financing ($) Category

Basis for Withdrawal from the Loan Account

1 Works (including EMP Implementation) (Package 1)

48,000,000 66% of total expenditure

claimed

33,928,926 66% of total expenditure claimed

2 Works (including EMP Implementation) (Package 3)

- - 7,038,101 91% of total expenditure claimed

3 Mechanical & Electrical Works (Package 3)

- - 2,797,468 41% of total expenditure claimed

4 Interest and Commitment Charges

2,000,000 100% of amount due

2,000,000 100% of amount due

5 Unallocated

4,235,504

Total 50,000,000

50,000,000

LOAN NUMBER 3160-PAK(SF) (COL)

Item

Original Project Revised Project Total Amount Allocated for

ADB Financing

(SDR) Category

Basis for Withdrawal from the Loan

Account


ADB Financing (SDR) Category

Basis for Withdrawal from

the Loan Account

1 Works (including EMP Implementation)

29,242,000 28,459,189

1A Works (including EMP Implementation) (Package 1)



1B Works (including EMP Implementation) (Package 2)



2A Mechanical & Electrical Works (Packages 1&2)



2B Mechanical & Electrical Works (Package 3)

- 2,484,351 50% of total expenditure claimed

3 Resettlement (excluding cost of land acquisition)

195,000 100% of total expenditure claimed

409,052 100% of total expenditure claimed*

4 Consulting Services 5,199,000 88% of total expenditure claimed


5A Capacity Development 1 1,170,000 90% of total expenditure claimed


5B Capacity Development 2 - 1,030,546 100% of total expenditure claimed

6 Recurrent Costs (PMO Salaries and Operating Costs)



7 Vehicles, Equipment and Supplies



8 Interest Charge 3,581,000 100% of amount due 3,777,257 100% of amount due 9 Unallocated 11,697,000 2,896,145

Total 64,982,000 64,982,000 *Exclusive of taxes and duties within the territory of the Borrower.

C. Detailed Cost Estimates by Financier ($ Million)

Note: Cost of environmental management and mitigation is included in the cost of civil works. Source: Asian Development Bank estimates.

Total Total

Amount $m

% of Cost

Category

OCR Sm

% of Cost

Category

ADF $m

% of Cost

Category

Govt $m

% of Cost

Category

Cost $m

Amount $m

% of Cost

Category

OCR Sm

% of Cost

Category

COL $m

% of Cost

Category

Govt $m

% of Cost

Category

Cost $m

A.1 Civil Works

a. Civil works (Package 1) 63.00 86% 48.00 66% 15.00 21% 9.90 14% 72.90 44.80 87% 33.93 66% 10.88 21% 6.92 13% 51.72b. Civil works (Package 2) 30.00 86% 30.00 86% 4.70 14% 34.70 28.49 86% 28.49 86% 4.64 14% 33.13c. Civil works (Package 3) 7.04 91% 7.04 91% 0.00 0.70 9% 7.73

2 Electrical and Mechanical Works (Packages1&2) 17.95 86% 17.95 86% 2.84 14% 20.79 21.92 21.92 86% 3.68 14% 25.60

Electrical and Mechanical Works (Package 3) 6.22 2.80 41% 3.42 50% 0.61 9% 6.83

3 Land Acquisition and Resettlement a. Land Acquisition 0.00 0% 0.00 0.25 100% 0.25 0.00 0% 0.01 100% 0.01b. Resettlement 0.30 100% 0.30 100% 0.30 0.57 100% 0.57 100% 0.57

4 Consultants 8.00 88% 8.00 88% 1.10 12% 9.10 8.79 88% 8.79 88% 1.23 12% 10.025 a. Capacity Development 1 1.80 90% 1.80 90% 0.20 10% 2.00 0.59 90% 0.59 90% 0.07 10% 0.66

b. Capacity Development 2 1.42 100% 1.42 100% 1.42Subtotal (A) 121.05 86% 48.00 34% 73.05 52% 18.99 14% 140.04 119.84 87% 43.76 32% 76.08 55% 17.85 13% 137.69

B. 0.00 0.001 Salaries and Administration

Cost 3.02 84% 3.02 84% 0.56 16% 3.58 4.50 84% 4.50 84% 0.85 16% 5.35

2 Vehicles and Equipment 0.42 88% 0.42 88% 0.06 13% 0.48 0.20 88% 0.20 88% 0.03 12% 0.23Subtotal (B) 3.44 85% 3.44 85% 0.62 15% 4.06 4.70 84% 4.70 84% 0.88 16% 5.58

124.49 86% 48.00 33% 76.49 53% 19.61 14% 144.10 124.54 87% 43.76 31% 80.78 56% 18.72 13% 143.27C. 18.30 84% 18.30 84% 3.39 16% 21.69 8.01 77% 4.24 41% 3.78 36% 2.40 23% 10.42

D. 7.21 100% 2.00 28% 5.21 72% 7.21 7.21 100% 2.00 28% 5.21 72% 7.21

150.00 87% 50.00 29% 100.00 58% 23.00 13% 173.00 139.77 87% 50.00 31% 89.77 56% 21.13 13% 160.90Total Project Cost (A+B+C+D)

Item

Original Project Cost

Investment Costs

Revised Project Cost

Project Management Office

Total Base Cost (A+B)Contingencies (C )

Financing Charges (D)

ADB Govt ADB Govt

D. Detailed Cost Estimates by Outputs/Components

($ million)

Amount $m

% of Cost Category

Amount $m

% of Cost Category

Amount $m

% of Cost Category

Amount $m

% of Cost Category

Amount $m

% of Cost Category

Amount $m

% of Cost Category

Amount $m

% of Cost Category

A.1 Civil Works

a. Civil works (Package 1) 72.90 72.90 100% 51.72 51.72 100%b. Civil works (Package 2) 34.70 0% 34.70 100% 33.13 33.13 100%c. Civil works (Package 3) 7.73 7.73 100%

2 Electrical and Mechanical Works (Packages 1&2) 20.79 13.16 63% 7.62 37% 25.60 18.33 72% 7.27 28%Electrical and Mechanical Works (Package 3) 6.83 6.83 100%

3 Land Acquisition and Resettlement a. Land Acquisition 0.25 0.25 100% 0.01 0.01 100%b. Resettlement 0.30 0.20 67% 0.10 33% 0.57 0.32 55% 0.14 24% 0.12 21%

4 Consultants 9.10 5.80 64% 3.31 36% 10.02 4.99 50% 3.33 33% 1.70 17%5 a. Capacity Development 1 2.00 2.00 100% 0.66 0.66 100%

b. Capacity Development 2 1.42 1.42 100%Subtotal (A) 140.04 92.31 66% 45.73 33% 2.00 1% 137.69 75.37 55% 43.86 32% 16.38 12% 2.08 2%

B.1 Salaries and Administration Cost 3.58 2.39 67% 1.19 33% 5.35 2.41 45% 2.27 43% 0.67 13%2 Vehicles and Equipment 0.48 0.32 67% 0.16 33% 0.23 0.11 50% 0.11 50%

Subtotal (B) 4.06 2.71 67% 1.35 33% 5.58 2.52 45% 2.39 43% 0.67 12%144.10 95.02 66% 47.08 33% 143.27 77.89 54% 46.25 32% 17.05 12% 2.08 1%

C. 21.69 14.45 67% 7.24 33% 10.42 3.65 35% 3.65 35% 3.13 30%D. 7.21 4.80 67% 2.41 33% 7.21 3.61 50% 2.16 30% 1.44 20%

173.00 114.27 66% 56.73 33% 2.00 1% 160.90 85.14 53% 52.06 32% 21.62 13% 2.08 1%


Total Project Cost (A+B+C+D)

Total Cost $m

Output 1 Trimmu BarrageItem

Investment Costs


Total Base Cost (A+B)

Original Project Cost

Output 2 Punjnad Barrage

Output 3 Capacity Building

Contingencies (C )Financing Charges (D)

Total Cost $m

Output 1 Trimmu Barrage

Output 2 Punjnad Barrage

Output 4 Capacity Building

Output 3 Islam Barrage

14 13

E. Detailed Cost Estimates by Year ($ million)

Total Cost $m

2015 2016 2017 2018 2019 2020 2021 2022 2023 2024

A.1 Civil Works

a. Civil works (Package 1) 51.72 0.00 13.84 18.19 4.60 7.10 7.98 0.00 0.00 0.00 0.00b. Civil works (Package 2) 33.13 0.00 0.00 0.00 6.53 9.21 5.73 11.66 0.00 0.00 0.00c. Civil works (Package 3) 7.73 0.00 0.00 0.00 0.00 0.78 1.56 1.58 2.22 1.59 0.00

2 Electrical and Mechanical Works (Packages 1&2) 25.60 0.00 3.18 4.76 5.63 2.08 4.40 2.29 3.26 0.00 0.00Electrical and Mechanical Works (Package 3) 6.83 0.00 0.00 0.00 0.00 0.68 1.37 1.40 2.22 1.16 0.00

3 Land Acquisition and Resettlement a. Land Acquisition 0.01 0.00 0.00 0.00 0.01 0.00 0.00 0.00 0.00 0.00 0.00b. Resettlement 0.57 0.00 0.24 0.10 0.05 0.00 0.18 0.00 0.00 0.00 0.00

4 Consultants 10.02 0.38 0.15 0.71 1.72 1.22 1.22 1.40 1.40 0.90 0.935 a. Capacity Development 1 0.66 0.00 0.00 0.50 0.01 0.15 0.00 0.00 0.00 0.00 0.00

b. Capacity Development 2 1.42 0.00 0.00 0.00 0.00 0.71 0.71 0.00 0.00 0.00 0.00Subtotal (A) 137.69 0.38 17.41 24.27 18.55 21.92 23.15 18.33 9.10 3.65 0.93

B.1 Salaries and Administration Cost 5.35 0.00 0.02 0.24 0.59 0.80 0.80 0.82 0.82 0.81 0.452 Vehicles and Equipment 0.23 0.00 0.00 0.00 0.00 0.23 0.00 0.00 0.00 0.00 0.00

Subtotal (B) 5.58 0.00 0.02 0.24 0.59 1.03 0.80 0.82 0.82 0.81 0.45143.27 0.38 17.43 24.51 19.14 22.95 23.95 19.15 9.92 4.46 1.38

C. 10.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.42D. 7.21 0.04 0.13 0.37 0.76 1.30 4.62 0.00 0.00 0.00 0.00

160.90 0.42 17.55 24.88 19.90 24.25 28.57 19.15 9.92 4.46 11.80100% 0% 11% 15% 12% 15% 18% 12% 6% 3% 7%

Financing Charges (D)Total Project Cost (A+B+C+D)% of Total Project Cost

Item


Investment Costs


Total Base Cost (A+B)Contingencies (C )

15

18

F. Contract Award and Disbursement S-curve

Projections for Contract Award and Disbursement

L-3159Q1 Q2 Q3 Q4 TOTAL Q1 Q2 Q3 Q4 TOTAL

2015 0.0 0.0 0.0 39.8 39.8 0.0 0.0 0.0 0.0 0.02016 0.0 0.0 0.0 0.0 0.0 0.0 5.4 1.1 1.6 8.22017 0.0 0.0 0.0 0.0 0.0 1.3 2.5 1.9 2.1 7.82018 0.0 0.0 0.0 0.0 0.0 1.1 0.2 0.2 1.3 2.82019 0.0 0.0 0.0 2.4 2.4 2.4 3.2 1.0 1.0 7.52020 0.0 3.6 0.0 0.0 3.6 2.0 1.6 1.5 3.0 8.12021 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 2.0 5.02022 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 2.7 5.72023 0.0 0.0 0.0 0.0 0.0 0.2 0.1 0.5 0.8 1.62024 2.2 0.0 0.0 0.0 2.2 3.2 0.0 0.0 0.0 3.2

48.0 50.0

CONTRACT AWARDS DISBURSEMENT

L-3160Q1 Q2 Q3 Q4 TOTAL Q1 Q2 Q3 Q4 TOTAL

2015 0.0 0.0 0.0 36.0 36.0 0.0 0.0 0.0 0.4 0.42016 0.2 0.0 0.0 0.5 0.7 0.5 4.4 0.6 1.2 6.82017 0.3 0.0 0.0 0.0 0.3 1.3 4.6 1.6 1.9 9.42018 0.5 36.9 0.0 0.0 37.5 2.6 6.1 0.9 5.0 14.62019 0.5 0.0 0.0 3.4 4.0 3.8 1.6 2.0 3.1 10.52020 0.1 4.6 0.0 1.6 6.3 3.0 2.9 4.5 5.4 15.82021 0.0 0.0 0.0 0.0 0.0 2.0 2.5 5.5 6.0 16.02022 0.0 0.0 0.0 0.0 0.0 1.5 1.4 2.0 4.0 8.92023 0.0 0.0 0.0 0.0 0.0 1.2 1.0 1.1 0.0 3.32024 0.4 0.0 0.0 0.0 0.4 4.1 0.0 0.0 0.0 4.1

85.2 89.7

CONTRACT AWARDS DISBURSEMENT

19

G. Fund Flow Diagram

20

V. FINANCIAL MANAGEMENT A. Financial Management Assessment

18. A financial management assessment (FMA) and risk assessment of country level systems were conducted by ADB with focus on financial accounting, auditing and mitigation measures. It is pertinent to note that FMA should not be treated as an alternative to audit or assurance report is just meant to assess the adequacy of the executing/implementing agency’s financial management dynamics. 19. Final risk rating of financial risk management arrangements for the project is assessed as substantial. The PID has implemented satisfactory financial management measures in PMO Barrages that provides the capability to record financial transactions, track balances, generates financial statements, provide regular records, deliver monitoring reports and ensures safeguard over assets. This ensures that funds are utilized in the best interest of the public and only appropriate expenditures are made. The risks and mitigation measures have been assessed and included in the risk assessment and management plan (RAMP). 20. PID, PMO Barrages and/or the Government of Punjab are advised to undertake the following actions:

(i) the PMO does not have a separate internal audit section. Since the financial

management role of the PMO has increased significantly now, PID and the provincial auditor should help PMO in internal auditing and a separate independent staff needs to be hired that is dedicated for internal audit and control function and ideally reporting should be to outside the PMO function;

(ii) PID should undertake necessary steps to ensure that project’s physical progress and financial results are integrated to ensure better accountability, real-time results and accurate reporting;

(iii) PMO Barrages staff, financial consultants and new joiners must undergo the trainings on ADB financial management and loan disbursement procedures. There is also a need to further strengthen the internal control capacity to enable the entity to undertake the internal audit itself. Last training workshop on ADB Loan Accounting and Servicing was held in 2017 and a refresher session is recommended; and

(iv) PMO (Barrages) need to apprise themselves with latest Audit Manual issued by the Auditor General of Pakistan and maintain project financial statements in such as manner so that minimum audit paras / observations are raised by the auditors in the annual financial attest audit.

21. Summary of the financial management assessment undertaken for the project during preparation are as follows:

SUMMARY OF THE FINANCIAL MANAGEMENT ASSESSMENT

Area of Assessment Findings Executing and Implementing Agencies

Punjab Irrigation Department is the EA and will implement project through the Project Management Office (PMO) for Barrages.

Major Experiences of Managing Externally Financed Projects

PMO manages one World Bank and three ADB projects (Tranches 2 and 3 of ADB MFF for Punjab Irrigated Agriculture Investment Program and Trimmu & Panjnad Barrages Improvement Project). ADB projects had a financial worth of US$ 493 Million. Audited project financial statements

21

Area of Assessment Findings submitted to ADB for the projects in the past years were acceptable.

Fund Flow Arrangements

• ADB: Advance Account in accordance with Government of Pakistan (GOP) procedures for revolving fund accounts; Direct Payment for large value payments exceeding $100,000 equivalent.

• GOP counterpart funding through the Project’s Assignment Account which is opened exclusively for GOP share of project financing.

Organization and Staffing

The project is headed by Head PMO, supervised by Project Director and comes under the Secretary, Irrigation Department. Irrigation PMO’s key staffs are in place with one Project Director, one Director Finance, one Dy. Director Finance and four Finance Officers / Analysts. All positions have been filled through open competition. Organogram is also attached for details.

Accounting Policy and Procedures

Cash basis per GOP systems and procedures and IPSAS standards are followed. Reconciliation of expenses with the Accountant General Punjab on monthly basis as prescribed in the Punjab Budget Manual.

Segregation of Duties

There is adequate segregation of duties with regards to preparing transactions, approving authorities, bank reconciliations and assets monitoring. Proper segregation of duties and responsibilities are defined, and no notable issues are observed.

Budgeting System

Government’s established budgeting system is in place. ADB’s share and fund flow does not pass through the Government’s budgetary process and funds are available for use in advance account once ADB disbursement is made.

Payments The contractors submit invoices to the consultants who verify the physical and financial aspects. Payments are processed through Financial unit with due verification by Engineering units.

Policies and Procedures

Government Financial Rules, New Accounting Manual and ADB Disbursement procedures are followed.

Cash and Bank Cash books for all bank accounts maintained adequately. Dual signatories are also in place.

Safeguard Over Assets

Safeguard over assets is adequate. Stock registers are adequately maintained, with frequent stock-takes and appropriate tagging and coding exists canal-wise and location-wise as prescribed in the Department’s Codes and Manuals.

Other Offices All financial management operations is at the PMO level.

Internal Audit The PMO does not have a separate internal audit section. Since the Financial Management role of the PMO has increased significantly now PID should help PMO in internal auditing matters and ideally a separate independent headcount should be in place for Internal Audit function. It was also observed by the auditor that internal audit set up does not exist in the Irrigation Department. However, since last two years a staff from the provincial auditor has been deputed at the PMO

22

Area of Assessment Findings External Audit By the Department of Auditor General of Pakistan under the

supervision of Director General, Audit, Punjab.

Reporting and Monitoring

Regular feedback to ADB through monthly and quarterly progress reports and to the Government of Punjab’s Planning and Development Board and reviewed by the Head PMO and Principal Accounting Officer (PAO). Financial accounts are compiled monthly and submitted to Accountant General Punjab for consolidation.

Information Systems

Presently excel-based records and manual accounting records are kept by Project Director, PMO Barrages. Staff have adequate experience of ADB’s Client Portal Disbursement online tool to perform withdrawal applications aptly.

22. During the preparation of the original project scope, it was noted that PID and/or the Government of Punjab would require certain actions, many of which have since been addressed. The status of actions is summarized below:

Updates on issues identified during the 2014 financial management

assessment

Issues Status as of July 2019 (i) the PMO does not have a separate

internal audit section. Since the financial management role of the PMO has increased significantly now, PID should help PMO in internal auditing;

Internal audit mechanism established and being implemented. There is a deputed staff from the Office of the provincial Auditor General who is dedicated for PMO.

(ii) the finance officer position should be filled so that accounting records and required financial statements are prepared in accordance with ADB requirements in a timely manner;

Position has been filled, and accounting records and financial statements are being prepared in accordance with ADB requirements.

(iii) PID should offer incentives to the PMO (Barrages) staff to avoid frequent staff turnover and adverse impacts on implementation of the ongoing projects and this project;

Financial incentives to PMO staff have been provided.

(iv) PMO specialists and the consultant’s financial staff must undergo trainings on ADB financial management procedures to further strengthen its capacity and enable the PID to undertake itself the internal audit; and

Training on ADB financial management procedures have been provided. More recently selected staff attended ADB’s workshop on loan accounting and servicing

(v) a separate accounting policy and financial management manual was developed for PMO in accordance with Ministry of Finance (MOF) and ADB requirements. Same will be applicable for TPBIP.

The financial management manual is being used for the project.

23

23. Risk Analysis: Following risks have been identified and risk mitigation measures have been advised. Financial management risks shall need to be considered and updated throughout the life of the project. Risk mitigation measures shall also be updated accordingly.

RISK ASSESSMENT AND MITIGATION MEASURES

Risk Risk rating*

Remarks/Risk Mitigation Measures

Inherent Risk

Country-specific Risks H The MOF and Punjab Government shall ensure the timely release of counterpart funds, as per loan covenants. PID shall ensure its annual budget is allocated and available during the fiscal year.

Entity-specific Risks N The PID is already experienced in implementing ADB and World Bank financed irrigation projects. The PID is to ensure timely decision-making on project related issues. The PMO will be responsible for overall implementation of the Project.

Project-specific Risks M - For Financial Management, conduct training annually on ADB procedures even though the PMO is experienced in ADB rules and procedures. - Be vigilant that land acquisition and resettlement plan is completed and implemented. - Be proactive to highlight potential obstacle that could delay progress and add cost with frequent risk reassessments. - The PMO’s procurement and safeguard units will maintain and disclose the related information on PMO’s website, handle complaints and manage documents as appropriate. Confidential data should not be displayed publicly. Financial impact of complaints must be monitored

Overall Inherent Risk H

Control Risk

Experience of managing externally financed projects

N PMO has experience of executing externally financed projects funded by ADB and World Bank.

Fund Flow Mechanisms N A rule-based mechanism for fund flow is available and governed under rules of GoP’s Ministry of Finance: - Revolving fund account (Advance Account) used for externally financed projects and assignment account for GoP counterpart funds. - Direct payment procedure by donors is also used for fund flow. - Assignment Account for GOP counterpart funding

Organization and Staffing

N Staff is sufficient in number and well-trained to manage the project.

Accounting Policies and Procedures

N Accounting standards and practices are based on IPSAS Standards which are in compliance with International Accounting Standards. and a Cash Basis of Accounting is used for recording financial transactions

Payments M All payments are governed under Government’s Financial Rules and Irrigation Department’s manuals.

Policies and Procedures

N Government Financial Rules, New Accounting Manual and ADB disbursement procedures.

Cash and Bank M PMO has separate bank accounts operated jointly with dual signatories and up to date cashbooks.

24

Risk Risk rating*

Remarks/Risk Mitigation Measures

Safeguard Over Assets N Project specific fixed assets registers are available. Physical verification on periodical bases is conducted.

Internal Audit S PMO does not have a permanent internal audit arrangement. PID and the provincial auditor will assist PMO in internal auditing matters.

Financial sustainability risk and counterpart-financed O&M budget shortfall

M Historical data suggests that in some instances budget allocation for O&M was less than yardstick or estimated requirement. PID determines the maintenance requirements using criteria based on established asset parameters. Costs are revised based on market prices. PID operational budget (including staff salary and administration cost) increased as well. PID utilized about 95% of the allocated budget for operations and maintenance. Improvements have been made in budgetary allocation, estimation and gradually reduced the maintenance backlog since 2007. PID has adopted a third party for the monitoring and evaluation of M&R works. Irrigation fee assessment and collection is low however PID has undertaken to increase the irrigation fee collection to reach 90% of the improved assessment.12 With the increasing allocation in O&M, the government of Punjab undertakes to keep increasing its maintenance and operations budget and to allocate funds to Islam Barrage, with due consideration for the project which will reduce the requirements in short to medium term. The Consultants will prepare the O&M Manual, which shall give the nature of periodic physical interventions to be made by way of preventive and curative maintenance to be carried out every year, data to be collected and records maintained and periodic inspections to be made to ensure safety of the barrage. The O&M procedures should be detailed and those should be do-able to maintain integrity of structures for their design life. Resultantly, yard sticks (both physical and financial) for the maintenance intervention works need to be prepared to facilitate planning of the O&M activities every year.

Information Systems M Considering the current scale of the project, computerized Excel-based accounting ledgers are sufficient, however it is suggested that an off-the-shelf accounting software and decision support system to prioritize spending, especially O&M expenses, is implemented to ensure completeness and accuracy of accounting records, and informed decision making. A needs assessment needs to be carried out.

Overall Control Risk M

Overall (Combined) Risk

S

* H = High, S = Substantial, M = Moderate, N = Negligible or Low B. Disbursement

24. The OCR and ADF loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement Handbook (2017, as amended from time to time),13 and detailed arrangements agreed upon between the government and ADB.

12 World Bank. 2017. Strengthening Markets for Agriculture and Rural Transformation in Punjab Program.

Islamabad. 13 Available at: http://www.adb.org/documents/loan-disbursement-handbook

http://www.adb.org/documents/loan-disbursement-handbook

25

25. Pursuant to ADB's Safeguard Policy Statement (2009) (SPS),14 ADB funds may not be applied to the activities described in the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. All financial institutions will ensure that their investments are in compliance with applicable national laws and regulations and will apply the prohibited investment activities list (Appendix 5 of the SPS) to subprojects financed by ADB.

26. Direct payments procedures will generally be used for civil works contract and consulting services. To facilitate project implementation through timely release of ADF loan proceeds, PID will establish an advance account promptly after ADF loan effectiveness at National Bank of Pakistan.15 The maximum ceiling of the advance account will not exceed 10% of the ADF loan amount. The advance account is to be used exclusively for ADB’s share of eligible expenditures. The currency of the advance account will be USD. PID, who established the advance account in its name, is accountable and responsible for proper use of advances to the advance account. The initial and additional advances to the advance account may be requested based on 6 months estimated expenditures to be financed through the advance account. The advance account will be established, managed, and liquidated in accordance with ADB’s Loan Disbursement Handbook and detailed arrangements agreed by the Government and ADB. ADB’s Loan Disbursement Handbook describes which supporting documents should be submitted to ADB and which should be retained by the government for liquidation and replenishment of an advance account. 27. The statement of expenditures (SOE) procedure may be used for reimbursement of eligible expenditures or liquidation of advances to the advance account. Supporting documents and records for the expenditures claimed under the SOE should be maintained by the PMO and made readily available for review by ADB's disbursement and review missions, upon ADB's request for submission of supporting documents on a sampling basis, and for independent audit. 28. The minimum value16 per withdrawal application (WA) is US$200,000 equivalent or 1% of the ADB loan amount, under reimbursement and advance fund procedures, unless otherwise approved by ADB. Individual payments below this amount should generally be paid from the advance account or by the EA and subsequently claimed to ADB through reimbursement. ADB reserves the right not to accept WAs below the minimum amount. WAs and supporting documents will demonstrate, among other things that the goods, and/or services were produced in or from ADB members, and are eligible for ADB financing. 29. PID will be responsible for (i) preparing disbursement projections; (ii) requesting budgetary allocations for counterpart funds; (iii) collecting supporting documents; and (iv) preparing and sending withdrawal applications to ADB. Before the submission of the first WA, the Government shall submit to ADB sufficient evidence of the authority of the person(s) who will sign the WAs on behalf of the borrower, together with the authenticated specimen signatures of each authorized person. 30. All disbursements under government financing will be carried out in accordance with regulations of the Islamic Republic of Pakistan relevant to co-financing of the projects financed by the Multilateral Financing Organizations. PID shall open and maintain the separate advance account for government counterpart funds.

C. Accounting 31. PMO will maintain separate project accounts and records by funding source for all expenditures incurred on the project. PMO uses International Public-Sector Accounting

14 Available at: http://www.adb.org/Documents/Policies/Safeguards/Safeguard-Policy-Statement-June2009.pdf 15 The bank charges incurred in the operation of the imprest account may be financed from the loan proceeds.

http://www.adb.org/Documents/Policies/Safeguards/Safeguard-Policy-Statement-June2009.pdf

26

Standards by International Federation of Accountants and consolidates project financial statements accordingly.

D. Auditing and Public Disclosure

32. PID shall cause that PMO prepare detailed project financial statements to be audited in accordance with International Standards on Auditing and with the Government's audit regulations, by an independent auditor acceptable to ADB16. The audited project financial statement will be submitted in the English language to ADB within 6 months of the end of the fiscal year by PMO. 33. The annual audit report for the project accounts will include an audit management letter and audit opinions which cover (i) whether the project financial statements present a true and fair view or are presented fairly; in all material respects, in accordance with the applicable financial reporting framework; (ii) whether loan proceeds were used only for the purposes of the project or not; (iii) the level of compliance for each financial covenant contained in the legal agreements for the project; (iv) use of the advance fund procedure; and (v) the use of the statement of expenditure procedure certifying to the eligibility of those expenditures claimed under SOE procedures, and proper use of the SOE and advance procedures in accordance with ADB’s Loan Disbursement Handbook and the project documents. 34. Compliance with financial reporting and auditing requirements will be monitored by review missions and during normal program supervision, and followed up regularly with all concerned, including the external auditor. 35. The Government of Pakistan, the Punjab and PID have been made aware of ADB’s policy on delayed submission, and the requirements for satisfactory and acceptable quality of the audited project financial statement17. ADB reserves the right to require a change in the auditor (in a manner consistent with the constitution of the borrower), or for additional support to be provided to the auditor, if the audits required are not conducted in a manner satisfactory to ADB, or if the audits are substantially delayed. ADB reserves the right to verify the project's financial accounts to confirm that the share of ADB’s financing is used in accordance with ADB’s policies and procedures. 36. Public disclosure of the project financial statements, including the audit report on the project financial statements, will be guided by ADB’s Public Communications Policy (2011)18. After review, ADB will disclose the project financial statements for the project and the opinion of the auditors on the financial statements within 30 days of the date of their receipt by posting them on ADB’s website. The Audit Management Letter will not be disclosed.

16 In all previous cases, Office of Auditor General of Pakistan conducted audit through Director General Audit

Punjab 17 ADB Policy on delayed submission of audited project financial statements: • When audited project financial statements are not received by the due date, ADB will write to the executing

agency advising that (i) the audit documents are overdue; and (ii) if they are not received within the next six months, requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters will not be processed.

• When audited project financial statements have not been received within 6 months after the due date, ADB will withhold processing of requests for new contract awards and disbursement such as new replenishment of advance accounts, processing of new reimbursement, and issuance of new commitment letters. ADB will (i) inform the executing agency of ADB’s actions; and (ii) advise that the loan may be suspended if the audit documents are not received within the next six months. When audited project financial statements have not been received within 12 months after the due date, ADB may suspend the loan.

18 Available from http://www.adb.org/documents/pcp-2011?ref=site/disclosure/publications.

http://www.adb.org/documents/pcp-2011?ref=site/disclosure/publications

27

VI. PROCUREMENT AND CONSULTING SERVICES A. Advance Contracting and Retroactive Financing 37. All advance contracting will be undertaken in conformity with ADB’s Procurement Guidelines (2013, as amended from time to time) (ADB’s Procurement Guidelines) 19 and ADB’s Guidelines on the Use of Consultants (2013, as amended from time to time) (ADB’s Guidelines on the Use of Consultants). 20 The issuance of invitations to bid under advance contracting and retroactive financing will be subject to ADB approval. The borrower and the EA have been advised that approval of advance does not commit ADB to finance the project. 38. In line with the above, the government requested for advance contracting for procuring civil works and consulting services. The advance actions will include preparation of tender documents for works contracts, invitation of bid, bid evaluation and recruitment of consultants. The borrower acknowledges that any approval of advance contracting will not constitute a commitment by ADB to finance the related project. 39. Retroactive financing for the project is not considered. B. Procurement of Goods, Works and Consulting Services 40. All procurement of goods and works will be undertaken in accordance with ADB’s Procurement Guidelines (2015, as amended from time to time). A procurement plan has been prepared initially for the project which has been updated and is set out in part C of this section. Rehabilitation of both barrages21 are undertaken through two separate contracts which were awarded based on international competitive bidding (ICB) procedure.22 Single-stage two envelope procedures was followed for the ICB contracts.23 For Islam Barrage contract PID will ensure that the contract is awarded on time. Provision will be made in the contracts for imposition of penalty for delays and PID will carry out strict supervision of these contracts to ensure timely completion. The Construction Supervision consultants for Trimmu and Panjnad Barrages were recruited following QCBS (90:10). The consultants for Islam Barrage will be hired using the same procedure and as advance action. 41. ICB procedures is used for civil works contracts estimated to cost $10 million or more. Supply contracts estimated to cost the equivalent of $500,000 and more is awarded on the basis of ICB; those costing $100,000 up to $500,000 equivalent is awarded on the basis of national competitive bidding; and minor items costing $100,000 equivalent or less will be procured under shopping. The procurement plan indicating threshold and review procedures, goods, works, and consulting service contract packages, and use of bidding procedures are defined in Section C. The consultants will be recruited according to ADB’s Guidelines on the Use of Consultants (2013 as amended time to time).24 C. Procurement Plan Project Name: Trimmu and Panjnad Barrages Improvement Project

19 Available at: http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf. 20 Available at: http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf. 21 Including Mechanical and Electrical Works associated with rebuilding and refurbishing for both barrages gates

and canal head gates will be included under the main civil works contract for the respective barrage. 22 Packaging all major works for one Barrage to a single contract as provided for under the Procurement Plan will

ensure an acceptable level of competition and maintain the interest of larger international contractors. The end result will be reflected in both quality and cost-effective civil works.

23 All civil works contracts awarded under international competitive bidding and national competitive bidding will be subject to ADB’s prior approval procedures.

24 Checklists for actions required to contract consultants by method available in e-Handbook on Project Implementation at: http://www.adb.org/documents/handbooks/project-implementation.

http://www.adb.org/Documents/Guidelines/Procurement/Guidelines-Procurement.pdf

http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf

28

Project Number: 47235-001 Approval Number: 3159/3160 Country: Pakistan Executing Agency: Punjab Irrigation

Department Project Procurement Classification: Implementing Agency: N/A Project Procurement Risk: Project Closing Date: 31 March 2021 Project Financing Amount:

US$173,000,000

ADB Financing: US$150,000,000 Date of this Procurement Plan: 22 October 2019 Non-ADB Financing: US$23,000,000

A. Methods, Thresholds, Review and 18-Month Procurement Plan

1. Procurement and Consulting Methods and Thresholds

Except as Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works.

Procurement of Goods and Works Method Threshold Comments

Shopping Goods Between US$10,000 and US$99,999

International Competitive Bidding (ICB) Works

$5.0 million and more

National Competitive Bidding (NCB) Works

Less than $5.0 million

Consulting Services

Method Comments Quality-and Cost-Based Selection for Consulting Firm 90:10 Individual Consultants Selection for Individual Consultant

2. Goods and Works Contracts Estimated to Cost $1 Million or More

The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months.

Package Number

General Description

Estimated Value

($)

Procurement

Method

Review

Bidding Proced

ure

Advertisement Date (quarter/ye

ar)

Comments

TP-NCB-01

Construction of Bridges at Trimmu Barrage

2,152,000 NCB Prior 1S2E Q4/2019 NCB documents with prior review

TP-NCB-02

Colony Works at Trimmu Barrage

1,867,000 NCB Prior IS2E Q4/2019 NCB documents with prior review

ICB-03 Islam Barrage Civil, Mechanical and Electrical Works

14,563,000 ICB Prior IS2E Q4/2019 Same bidding documents will be used as Trimmu and Panjnad barrages. In case of change, ADB prior approval be required.

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3. Consulting Services Contracts Estimated to Cost $100,000 or More The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months.

Package Number

General Description

Estimated Value

($)

No of Contracts

Review Recruitment Method

Advertisement Date

(quarter/year)

Comments

CSC-3 Construction Supervision Consultants for Islam Barrage

1,696,000 1 Prior QCBS Q3 2018 Recruitment on-going as advance action

4. Goods and Works Contracts Estimated to Cost Less than $1 Million and

Consulting Services Contracts Less than $100,000 (Smaller Value Contracts) The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months.

Goods and Works Package Number

General Description

Estimated

Value ($)

Number of

Contracts

Procurement

Method

Review Bidding Procedure

Advertisement Date

(quarter/year)

Comments

None

Consulting Services Package Number

General Description

Estimated

Value ($)

Number of

Contracts

Recruitment

Method

Review Advertisement Date

(quarter/year)

Comments

None B. Indicative List of Packages Required Under the Project The following tables list the awarded and on-going contracts, and completed contracts. of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e. those expected beyond the current period).


General Description

Estimated Value

($)

Number of Contracts

Procurement Method

Review Bidding Procedure

Comments

C. List of Awarded and Ongoing, and Completed Contracts The following table list the awarded and on-going contracts and completed contracts.

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General Description

Estimated Value

($)

Awarded Contract Value ($)

Procurement Method

Advertisement Date (quarter/

year)

Date of ADB

Approval of

Contract Award

Comments

TP-ICB-01 Trimmu Barrage Civil, Mechanical and Electrical Works

86,400,000 78,209,224

ICB Q1 2015 24 Dec 2015

The cost will be reduced due to civil works savings

TP-ICB-02 Panjnad Barrage Civil, Mechanical and Electrical Works

42,000,000 51,591,638

ICB Q2 2017 5 Feb 2018

Additional bridge and colony works will be carried out through contract modification

Consulting Services Package Number

General Description

Estimated Value

Number of

Contracts

Awarded Contract Value ($)

Recruitment

Method

Advertisement Date

(quarter/ year)

Date of ADB

Approval of

Contract Award

Comments

CSC-2 Construction Supervision

9,000,000 1 7,652,383 QCBS Q4 2014 30 Sep 2015

For supervision of Trimmu and Panjnad Barrages

Em-1 External Monitoring

80,000 1 18,000 ICS Q3 2017 29 Nov 2017

Recruited for Trimmu and Panjnad Barrages. The contract will be extended to cover Islam Barrage

D. Procurement Capacity 42. A procurement capacity assessment of the implementing agency (IA) was conducted for the original project due diligence. The instrument used for the assessment was ADB's standard questionnaire and report. The procurement capacity was assessed as acceptable with identified area of improvement. The gaps include (i) number of staff in the procurement department are less than the requirements; and (ii) national procurement laws are weak. The project will provide additional dedicated staff for the project and further training and capacity building to strengthen the IA procurement capacity as necessary. Since approval of project, the PMO staff received trainings. The PMO demonstrated successful procurement of two civil works, each for Trimmu and Panjnad barrages, through international competitive bidding and one consulting firm. Further, the PMO has taken up advance action of recruiting one consulting firm for Islam Barrage in consultation with ADB and all submission are being referred to ADB for approval. Key PMO staff responsible for procurement and contract administration comprises Director Procurement and Contract, Deputy Director Procurement and Deputy Director Contracts. The post of Director got vacant as the officer was promoted. The post is being recruited and currently the Deputy Director Contracts is holding the additional charge. In Islam Barrage consultancy contract, the Deputy Team Leader is also a contract and claims specialist which provides additional support to the PMO.

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43. The procurement capacity assessment report and recommendations (PCAAR) conducted for the IA is in Annex B. The draft procurement action plan proposed in the PCAAR will be further updated during project implementation. The main actions are: (i) PMO to reinforce its procurement department with appropriate skills; and (ii) PMS consultant to assist PMO and to bring capacity through support to procurement and contract management activities over project implementation period. The government and the EA will ensure the implementation of the procurement action plan developed in the PCAAR for the project. E. Consultant’s Terms of Reference 44. For Trimmu and Panjnad Barrages (original scope) about 467 person months of the key staff including 32 international person months have been provided by a consulting firm for construction supervision of the project. Also, 700 person-months of non-key support staff have been provided.. For Islam Barrage (additional scope) about 193 person months of key staff and 197 person-months of non-key staff have been provided. The tentative distribution of required inputs is shown in Table 6.1 and Table 6.2 respectively. Table 6.1 Proposed Key Staff for Construction Supervision Consultant-Original Scope

(Trimmu and Panjnad Barrage)

Position At

Trimmu barrage

At Panjnad barrage

At Barrages and Office

Combined Person-month

KEY STAFF International Construction Management Specialist/ Team Leader 24 24 Contract/ Claims Specialist 2 2 Electrical/ Instrumentation Specialist 3 3 Mechanical/ Gates Specialist 3 3

Total International Staff 32 32 National Headquarters Contract & Claims Specialist/ Deputy Team Leader 48 48 Planning & Scheduling/ Costing Engineer 7 7 Structural Design Engineer 6 6 Hydraulic Design Engineer 3 3 Electrical Design Engineer 12 12 Mechanical Design Engineer 7 7 Monitoring and Evaluation Specialist 5 5 Social Safeguards Specialist 12 12 Environmental Specialist 06 06

Total at Headquarters 106 106 Field Offices Chief Resident Engineer (2 No.) 48 42 90 Resident Engineer (Civil) (2 No.) 36 42 78 Resident Engineer (Mechanical) (2 No) 12 12 24 Resident Engineer (Electrical) (2 No.) 06 06 12 Material Engineer/ Quality Control Specialist (2 No,) 06 24 30 Grouting/ Geo-tech Specialist (2 No.) 05 06 11 Electrical/Instrumentation Expert (2 No) 03 06 09

Sub-total at Field Offices 116 138 254 Unallocated 75 75

Total (National Staff) 116 138 213 467

32

Position At

Trimmu barrage

At Panjnad barrage

At Barrages and Office


TOTAL KEY STAFF 116 138 213 46 NON - KEY STAFF Office Engineer 36 36 Hydraulic Expert 05 05 Senior Design Engineer (Str) (3 No.) 46 46 Senior Design Engineer (Hyd) (2 No.) 44 44 Principal Engineer (Hydrology) 01 01 Senior Design Engineer (Mech) 13 13 Senior Planning Engineer 31 31 Junior Monitoring & Evaluation Officer 24 24 Resettlement Expert (2 No.) 9 6 15 Assistant Resident Engineer (5+4=9 No) 99 80 179 Junior Environmentalist (2 No.) 30 24 54 Senior Engineer SCADA 05 05 Senior Engineer Grouting/Geo-Tech 03 03 Senior Research Officer (Material) 22 22 Quality Control Auditor 19 19

Total 187 110 200 497 Unallocated 75 75 PMO Support Staff Senior Engineer Procurement/ Contracts 30 30 Senior Engineer Design/ Construction 30 30 Senior Engineer Mechanical 8 8 Monitoring and Evaluation Expert 30 30 Finance and Accounts Expert 30 30

Total PMO Support Staff 128 128 TOTAL NON – KEY STAFF 187 110 403 700

Table 6.2 Proposed Key Staff for Construction Supervision Consultant for Additional

Scope (Islam Barrage)

Position At Islam barrage

At Islam barrage and

Office


KEY EXPERTS National Construction Management Specialist/ Team Leader 36 36 Contract/ Claims Specialist 30 30 Electrical/ Instrumentation Specialist 4 4 Senior Hydraulic Design Engineer 4 4 Senior Structural Engineer 4 4 Senior Mechanical Design Engineer/ Gate Specialist 4 4 Senior Electrical Design Engineer 3 3 Resettlement Specialist 3 3 Environment Specialist 3 3

Total at Headquarters 87 87 Resident Engineer 24 24 Geotechnical/ Grouting Specialist 3 3 Electrical Design Engineer/ Instrumentation Specialist 4 4

Assistant Resident Engineer (Civil) 60 60 Assistant Resident Engineer (Mechanical) 9 9

33

Position At Islam barrage

At Islam barrage and

Office


Assistant Resident Engineer (Electrical) 6 6 Total Field Office 106 106

Total Key Experts 106 87 193 NON-KEY EXPERTS Office Engineer 36 36 Planning and Scheduling Engineer 12 12 Social Development and Gender Specialist 2 2 Junior Engineers (2-3 No.) 40 40

Total at Headquarters 90 90 Measurement/ Contract Engineer 24 24 Materials Specialist 12 12 Junior Environmentalist 18 18 Social Mobilizer 3 3 Junior Engineers (3-4 Nos) 50 50 Total at Islam Barrage 107 107 TOTAL NON-KEY EXPERTS 197 197 GRAND TOTAL (PROFESSIONAL STAFF) 390

45. The outline terms of reference (TOR) of the construction supervision consultants are in Annex A.

VII. SAFEGUARDS

46. The Punjab will ensure that the project is implemented in full compliance with (i) all applicable laws and regulations of the Government of Pakistan and the Government of Punjab, and ADB’s Safeguard Policies (2009) (SPS), including the policies on involuntary resettlement25 and the environment;26 and (ii) respective resettlement plan, initial environmental assessment reports, and environmental management plans. In the event that there is a discrepancy between the laws and regulations of Punjab and ADB safeguard policies, the ADB safeguard policies will prevail. Following safeguards assurances for the project will be incorporated into related loan agreements:

A. Environment

47. The Government of Punjab will ensure that the design, construction, and operation and maintenance of the project are carried out in accordance with ADB’s Safeguard Policy Statement (2009) (SPS), applicable laws and regulations in Pakistan, and respective initial environmental examination (IEE). The anticipated significant impacts during construction phase include, water availability for irrigation purposes, decrease in ecological flows, soil and water contamination, noise, dust, community and workers health and safety. Issues such as traffic disruptions, labor influx, etc. may also arise during this phase. The anticipated site specific impact during operation will mainly be related with waste generation due to periodic cleaning and maintenance of the system. Punjab through the PID will ensure that potential adverse environmental impacts arising from the Project are minimized by implementing all mitigation and monitoring measures through a site specific environmental management plan (SSEMP) which will be developed by the contractor’s environment specialist based on the generic environment management plan (EMP) included in the IEEs. Punjab through the PID/PMO will ensure that:

25 ADB. 1995. Involuntary Resettlement. Manila. 26 ADB. 2002. Environment Policy. Manila.

34

(i) Generic EMPs provided in the IEEs are to be made part of the bidding documents for the contracts.

(ii) SSEMPs are prepared by the contractor’s environment specialist and endorsed by PID/PMO environment specialist prior to implementation of civil works.

(iii) PID/PMO has sufficient resources to implement and record the implementation of the SSEMPs prepared for the project.

(iv) Starting from project commencement, the PID/PMO will submit semi-annual environmental reports prepared by the environment safeguard specialist to ADB, within 3 months of the close of each half of the calendar year during implementation of the project. The reports will include, among other things, a review of progress made on environmental measures detailed in the IEEs and SSEMPs, and monitoring thereof; and problems encountered and remedial measures taken.

(v) Civil works contracts are supervised to ensure compliance with the requirements of the IEEs and EMPs.

48. PID will report to ADB “any change” in a project component that occurs after the EMP was approved by ADB. ADB’s prior approval will be required before putting into effect any such changes. Where in the opinion of ADB, additional environmental assessment is needed PID will arrange the same. PID will prepare a semiannual report on implementation of the EMP as part of the progress reports on investment program implementation. PID will provide the contractors with the IEE study report including the EMP, and ensure that the contractors implement the mitigation measures and EMP as described in these reports.

B. Land Acquisition, Resettlement, and Indigenous Peoples

49. Punjab will ensure that land acquisition and involuntary resettlement plan for TPBIP including Islam Barrage is prepared, disclosed and implemented in accordance with SPS. Punjab will ensure that no civil works contract is awarded until an updated implementation-ready RP has been agreed with/approved by ADB. 50. Punjab will ensure that: (i) all land and rights of way required by the project are made available in a timely manner; (ii) construction commences only after the approved RP has been fully implemented and validated by external monitoring consultant (EMC); (iii) contractors’ activities are in compliance with requirements of RP; and (iv) an EMC acceptable to ADB is engaged by PID to undertake independent monitoring of RP on a semiannual basis with reports issued to ADB, validating disbursement of compensation to DPs before start of construction work in any section of the right of way. 51. PID will (i) prepare and implement resettlement plan, in accordance with ADB's SPS on involuntary resettlement, with the principles and procedures agreed between the Government of Punjab and ADB; (ii) disclose subproject resettlement plan to affected persons in a form and language easily comprehensible to them prior to submission to ADB for review and approval, before award of related civil works contracts or a similar milestone; (iii) monitor and submit the quarterly progress and completion reports on land acquisition and resettlement; (iv) appoint an independent monitoring expert prior to commencement of land acquisition and resettlement activities; and (v) ensure that reports are simultaneously submitted to PID and ADB. PID will ensure that the LARP is fully implemented prior to taking possession of lands. PID will provide funds to pay compensation and entitlements under the resettlement plan in a timely manner and in accordance with provisions of the resettlement plan. 52. PID will provide funds to pay compensation and entitlements to DPs in a timely manner and in accordance with provisions of RP. The resettlement budget will be reviewed prior to implementation and updated, if required, incorporating any additional LAR costs that PID may

35

be required to provide. In case of any change in the scope of project or detailed design, the resettlement plan will be revised and submitted for ADB approval prior to its implementation. 53. PID will ensure that (i) compensation for land and structures will be provided to affected persons in full at replacement value, including financial assistance and/or grants, if any, prior to taking possession of their assets; and that essential public infrastructure affected by land acquisition and resettlement are replaced appropriately and expeditiously; (ii) acquire or make available on a timely basis (i.e. strictly in accordance with the schedule as agreed under the related civil works contract) the land and rights in land, free from any encumbrances; and (iii) clear the utilities, trees, and any other obstruction from such land, on a timely basis (i.e., strictly in accordance with the schedule as agreed under the related civil works contracts), as required for construction activities relating to each section of the related civil works contract under the project; and (iv) reinstate utilities and make good any damage or disturbances caused by civil works, following completion of the civil works.

C. Execution of Civil Works Contracts

54. Punjab will ensure that, subsequent to award of civil works contract, no part of the work will be handed over to the contractor until the applicable provisions of the EMPs and LARP, (particularly, the timely delivery of compensation to affected families) have been complied with, and have been verified by the experienced external monitor. Punjab will also ensure that civil works will only start once the SSEMP has been prepared by the contractor and is endorsed by the PID/PMO. 55. Any changes to the location, alignment or environmental impacts arising from the change in designs of any component will be subject to prior approval by ADB and the relevant government agency of Punjab Government in accordance with the ADB’s SPS and applicable laws.

D. Labor, Gender, Health, and Social Protection

56. Punjab will include a specific provision in the bidding documents to ensure that civil works contractors: (i) comply with core labor standards, applicable laws and regulations in Pakistan and incorporate applicable workplace occupational safety norms; (ii) do not differentiate payment between men and women for work of equal value; (iii) do not employ child labor in the construction and maintenance activities; (iv) eliminate forced or compulsory labor; (v) eliminate employment discrimination; (vi) allow for freedom of association; and (vii) to the extent possible, maximize employment of local poor and disadvantaged persons for project construction purposes, provided that the requirements for job and efficiency are adequately met. Punjab will ensure that appropriate entities (such as nongovernment organizations) disseminate information on the risks of sexually transmitted infections, including HIV/AIDS, to the employees of civil works contractors engaged for the project and to members of the local surrounding communities. There are sometimes concerns about the compliance with the core labor standards in Pakistan, in certain sectors such as brick kilns. This issue was specifically raised with the Punjab Labor Department (PLD) and local branch of the Pakistan Workers’ Federation (PWF). They noted that this area falls within their remit for monitoring and compliance; however, they do not expect violations during barrage rehabilitation. Effective judicial system, proactive civil society and vibrant media provide protection against forced labor.27 Nevertheless, provisions for identifying any issues will be included in the monitoring responsibilities of the supervision consultant’s safeguards team. Noncompliance will be notified to the PLD and PWF for their action.

27 Pakistan’s Constitution regarding labor prohibits all forms of slavery, forced labor and child labor (Article 11).

Despite the Constitutional protection, the ILO publications reflected bonded labor in cottage industries in Pakistan.

Web: http://digitalcommons.ilr.cornell.edu/cgi/viewcontent.cgi?article=1014&context=forcedlabor

http://digitalcommons.ilr.cornell.edu/cgi/viewcontent.cgi?article=1014&context=forcedlabor

36

E. Land Acquisition and Resettlement Activities Monitoring

57. The LARP of the current project (Trimmu and Panjnad barrages) was approved by ADB in June 2015. The LARP was updated by PMO and approved by ADB before implementation and semiannual monitoring reports issued/disclosed as required. The project affected a total of 116 affected families (AFs), all of which have been fully compensated and verified by external monitor as it happens. In addition to LARP, the PMO also obtained 1.6 acres of additional land (from 4 land owners and 13 tenants, cultivating the land) for urgent strengthening of an existing spur to save people and infrastructure from flood-related damages. Earlier, PMO prepared an addendum which was approved by ADB after PMO updated it based on ADB’s comments. As per agreement between land owners/tenants and PMO, the land owners allowed PMO to construct the spur first and pay later. All 13 tenants have already been fully compensated and validated through external monitoring report. For the 4 remaining land owners, as agreed between land owners and PMO, compensation of land will be provided after announcement of land award that is expected in November 2019. 58. Internal and External Monitoring: The PMO will (i) continue to carry out internal monitoring (IM) of the addendum and RP of Islam barrage (additional scope) on quarterly basis; and (ii) engage a qualified and experienced EMC to undertake independent third-party monitoring on a semiannual basis, but prior to commencement of construction work. IM and EM reports will be consolidated in the semiannual supervision reports for ADB. PMO will ensure that social and environmental unit will have staff to manage LARP implementation for the Islam Barrage. The staffing will be included in updated LARP.

E. Environmental Safeguards Monitoring

59. PID will submit to ADB semi-annual environmental monitoring reports during the construction phase and annual safeguards monitoring reports during the operation phase and disclose relevant information from such reports to affected persons promptly upon submission. If any unanticipated environmental and/or social risks and impacts arise during construction, implementation or operation of the project or any subproject that were not considered in the IEE, EMP, promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan. PID will report any actual or potential breach of compliance with the measures and requirements set forth in an EMP promptly after becoming aware of the breach. Moreover, the supervision consultant will submit monthly environmental monitoring reports to PID during the construction phase of the project. Some of the monitoring during both the construction phase and operating periods will require sample collection as well as field measurements. An independent laboratory accredited by Punjab Environmental Protection Department (Punjab EPD) will be hired for carrying out such type of monitoring. Moreover, the monitoring results will also be provided in the respective semi-annual environmental monitoring report.

F. Indigenous Peoples Plan Monitoring

60. The project is classified as C for Indigenous People as no IPs have been identified in the project area. The DPs are Muslim, and they do not recognize them as IPs or tribal groups as defined in SPS 2009.

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VIII. GENDER AND SOCIAL DIMENSIONS 61. The people around the Trimmu, Panjnad, and Islam Barrages are the direct beneficiaries, for whom key poverty and social issues include limited livelihood opportunities, low skill levels, poor educational provision, sub-standard and understaffed health facilities, and lack of recreational options. The proposed skills training, upgrading of health centers and schools, and Family Park will directly address these issues and improve living standards and quality of life. Upgrading the Barrages and embankments will minimize the risk of frequent floods and associated loss of life, infrastructure, crops and livelihood. The project will offer some local employment opportunities for unskilled and semi-skilled workers employed by the contractor from local communities. The operation of a construction camp will also provide opportunities for local people (especially women) to sell foodstuffs and other produce. Rural poverty is relatively higher and deeply entrenched in Bahawalpur district where the Islam barrage’s command area exists. The area is characterized by poor socio-economic indicators, low literacy and school enrolment rates and higher malnutrition and under 5 mortality rates. Farming, including tenant-based, is a major source of livelihood. The project will ensure sustained agricultural employment opportunities and food safety. 62. The Additional Scope (Islam Barrage Project) is classified effective gender mainstreaming (EGM). Gender analysis of the project area suggests that girls’ transition from primary to higher education levels is alarmingly low, with little or no access to employable skills, and no recreational facilities. A gender action plan has been developed with a focus on women and girls’ residents around Islam barrage. The project will benefit 200-300 girls through the upgradation of a Primary Girls’ School to middle level in the vicinity of Islam Barrage. Around 150 community members with 50% women will be trained in livelihood skills. One (1) family park will be developed near Islam barrage, which will generate economic activities and serve as a livelihood source for both men and women residents around Islam barrage.

63. Gender actions relate to Inclusion of gender and socially inclusive design measures are outlined in the gender action plan (GAP). Resources have been allocated in the budget for the implementation of the GAP. PMO will be responsible for the overall execution and oversight of the GAP. A Social Development and Gender Specialist hired for Trimmu and Panjnad barrage will monitor the GAP implementation of Islam barrage with the assistance of two (2) female social mobilizers hired at the field level. The EA will report on progress on GAP implementation in its biannual report to ADB. 64. The LARP preparation and implementation will also provide sufficient attention to gender and vulnerable groups’ issues. The monitoring of LARP activities will ensure that vulnerable households identified in the LARP preparation are assisted according to the provisions of the LARP and are well informed of potential work opportunities in the project. Progress reports with socio-economic data disaggregated by gender will provide periodic updates on the effects of LAR on women and vulnerable households.

65. PID will ensure that (i) civil works contracts incorporate provisions to the effect that contractors shall (a) comply with applicable core labor standards and labor laws, and incorporate applicable workplace occupational safety norms; (b) not differentiate payment between men and women for work of equal value; and (c) to the extent possible, maximize employment of local poor and disadvantaged persons for project construction purposes, provided that the requirements for job and efficiency are adequately met; and (ii) disseminate information on the risks of sexually transmitted diseases to the employees of the works contractors under the project and to members of the local communities surrounding the project.

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GENDER ACTION PLAN (GAP)- ORIGINAL SCOPE

Objective Actions and Description Target/Indicator and Timeframe

Institutional Responsibility

Output A: Rehabilitation and upgrading of Trimmu and Panjnad barrages Secure recreational facilities for women and families.

Design and construction of family park on Punjab Irrigation Department (PID) land around barrage, providing the only recreational facility for local women and families.

Park opened by 2020 at the latest, for use by at least 5000 families from surrounding communities, and many more from the wider area.

Project Management Office (PMO)/PID

Improved Basic Health Unit (BHU) functioning for women in local communities.

BHU constructed or upgraded based on assessment of local needs, ready to be staffed (including female staff) and equipped to provide women’s health care including reproductive health.

Health center is constructed or upgraded and available by 2019 at latest, benefitting approximately 8500 families in the two locations.

PMO/PID hands over equipped BHU to Ministry of Health for equipping, staffing and operation.

Higher levels of education provided for local girls.

Construction/upgrading of existing girls’ primary school to middle school (including primary section).

Middle school building available by 2019 at the latest, doubling post-primary enrollment from an estimated 25% to 50%.

PMO/PID hands over school building to Ministry of Education for equipment, staffing and operation as girls’ middle school.

Gender equality in resettlement provisions.

Ensure information on payments of compensation is available to both spouses. Affected women are encouraged to open their own or jointly titled bank accounts. Ensure women’s participation in affected persons’ committee (APC).

All affected women aware of amount of compensation and of option to open bank accounts 25% of the members of APCs are women. Relocation and resettlement procedures include women’s specific concerns.

PMO/PID and Social Safeguard and Resettlement staff.

Documentation of project results and impacts on women.

Conduct qualitative study (e.g. focus group discussions) of how women see the impact on their lives of provision of improved health care, skills training, education, and recreational provision. Write up narrative of good gender practices in irrigation

Qualitative studies determining impact of project on women’s lives, written up in accessible manner including lessons learned.

PMO/PID engages consultant to research and write up study.

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Objective Actions and Description Target/Indicator and Timeframe

Institutional Responsibility

sector, suitable for publishing on websites.

Output B: Improved capacities of communities and PID staff Raised awareness and understanding of flood risk management.

Awareness of flood risk management raised in at least two nearby communities, including women’s full participation in all activities.

Women participate in all awareness-raising activities, including representatives of those to be resettled, and volunteers from adjacent communities.

PMO/PID

Improved availability of medical services for women, bringing significant impact on e.g. maternal and infant mortality.

Conduct awareness-raising among women and men in the community to utilize prenatal, postnatal, child care, growth monitoring, and vaccination facilities at the health center. Separate awareness-raising sessions for women and men if requested.

Awareness-raising targeted at 8,500 families. Number of women visiting health center for check-ups increases by 20% annually for two years after launch.

Upgraded Basic Health Unit handed over to Ministry of Health for staffing and use as base for awareness-raising activities.

Enhanced livelihood skills for local women.

Mapping of local skills and priorities. Training opportunities provided for local women, including home-based businesses (e.g. food processing, handicrafts) and marketing. Gender specialist engaged to identify and mobilize trainees, and conduct training in communities.

Approximately 250 women aged 16-50 in surrounding communities are trained in livelihood skills and have increased income by 2020 [target takes into account local social norms].

PMO/PID, with assistance of consultant/partner organization.

Opportunities for local women to sell produce and handicrafts.

Facilities provided at family park.

Facilities available by 2019 at latest.

PMO/PID

Improve PID’s capacity in gender-responsive planning and design.

Inputs from women representatives in Farmers’ Organizations recorded and acted upon. Conduct orientation for PMO staff on gender-responsive planning and design.

70% of PMU staff trained, including 70% of female staff.

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GENDER ACTION PLAN (ISLAM BARRAGE-ADDITIONAL SCOPE)

Activities Performance Targets/Indicators Responsibility Timeframe

Rehabilitation of Islam Barrage Ensure gender-fair resettlement and compensation provisions

100% of women affected from project are informed about the payments of compensation.

100% eligible28 affected women are encouraged to open their own or jointly titled bank accounts.

At least 30% of the affected persons’ committees’ (APCs) members are women

Women and vulnerable groups such as elderly, single, disabled and widowed are facilitated during resettlement and payments of compensation

PMO gender specialist, Social mobilizers team at Islam Barrage and PMO DD Sociology

2020

Ensure upgradation of existing Girls Primary School upto middle

One girls’ primary school in the vicinity of the Islam barrage is upgraded to a middle school by 2022 (2014 baseline: ‘none’)

200-300 girl students enrolled and benefitting from the upgraded middle school

Number of female teachers hired for middle classes

At least two (2) awareness and sensitization sessions29 conducted with parents and community on value of education for girls.

At least two (2) awareness and sensation sessions conducted with parents and community on health and hygiene including issues of malnourishment, safe water drinking and eco-friendly practices


2022

Ensure construction of a family recreational park

Park opened and visited by at least 2000 families from surrounding communities, and many more from the wider area

30% of the spaces allocated for women in the park to sell their products (such as handicrafts, food items and others)

Separate toilet facilities for men and women functional in the park


2022

Capacity Development Enhance livelihood skills for communities

Training need analysis carried out in surrounding communities of the barrage for designing market-oriented skills development program


2022

28 Eligible = women with land and house entitlements and those who have lost livelihoods as a result of project 29 Public awareness sessions in project area conducted to sensitize parents and the community about the value of

education and disadvantages of practices such as early marriages and gender discrimination, with a focus on increasing girls’ school enrollment

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Activities Performance Targets/Indicators Responsibility Timeframe

At least 150 community members with 50% women trained in livelihood skills including affected persons

70% of the trainees are employed and earning income

Implementation arrangements: A social and gender specialist recruited at the PMO for Trimmu and Panjnad Barrage Improvement Project will assist in the implementation and monitoring of the GAP developed for Islam barrage. Two female social mobilizers at Islam Barrage will be hired to ensure that all GAP related activities are conducted, and progress is monitored. The social and gender specialist will also be responsible for GAP-related reporting and documentation of good practices, whereas social mobilization team will support in collection of baseline data, organizing awareness sessions, training needs assessment and selection of trainees. Project management staff and field staff will be provided with gender awareness training. All project quarterly reports, and all review missions adequately report on the progress of GAP implementation.

PMO = Project Management Office Punjab, DD = Deputy Director

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION

66. Project support management consultant will assist the EA in the monitoring, evaluation and reporting and stakeholders’ communication strategy.

A. Project Design and Monitoring Framework Impact(s) the Project is Aligned with: Sustained agricultural production in the command areas of the barrages (Punjab Growth Strategy 2018)a

Results Chain

Performance Indicators with Targets and Baselines

Data Sources and Reporting

Mechanism Risks Outcome Safe Trimmu, Panjnad, and Islam barrages delivered reliable irrigation water supplies to their canals

By 2020: a. Trimmu barrage main irrigated area is maintained at 1.21 million ha (2014 baseline: 1.21 million ha) By 2021: b. Panjnad barrage main irrigated area is maintained at 0.66 million ha (2014 baseline: 0.66 million ha) By 2022: c. Islam barrage main irrigated area is maintained at 0.047 million ha (2019 baseline: 0.047 million ha)

Punjab Agriculture Department’s crop reporting services

Climate-induced reduction in river flows and inter-sector competition for adjudication of water result in reduced water availability for irrigation. Insufficient provision of O&M budget results in poor operational performance.

Output 1 Trimmu barrage rehabilitated and upgraded

By 2020: 1a. Trimmu barrage capacity for water supply (to the associated canals) is maintained at 577.14 m3/s (2014 baseline: 577.14 m3/s)

1a. PID barrage operation data

Deterioration of security conditions reduces interest of international contractors.

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Results Chain



Mechanism Risks 1b. Water losses through the gates reduced to zero (2014 baseline: 15.3 m3/s)

1b. PID barrage operation data

1c. Trimmu barrage flood capacity is increased to 24,777 m3/s (2014 baseline: 12,743 m3/s)

1c. PID quarterly reports

1d. One basic health unit for women is upgraded (2014 baseline: 0)

1d. PID quarterly reports

Output 2 Panjnad barrage rehabilitated and upgraded

By 2021: 2a. Panjnad barrage capacity for water supply (to the associated canals) is maintained at 408.7 m3/s (2014 baseline: 408.7 m3/s)



2b. Water losses through the gates are reduced to zero (2014 baseline: 14.2 m3/s)


2c. Panjnad barrage flood capacity is increased to 24,495 m3/s (2014 baseline: 19,822 m3/s)


By 2022: 2d. One primary school for girls is upgraded to a mid-level school (2014 baseline: 0)


Output 3 Islam barrage rehabilitated and upgraded

By 2022: 3a. Islam barrage capacity for water supply to the Qaim and Upper Bahawal canal systems is maintained at 35.5 m3/s (2019 baseline: 35.5 m3/s)



3b. Water losses through the gates are reduced to zero (2019 baseline: 2.8 m3/s to 8.4 m3/s)


3c. Islam barrage flood capacity is increased to 9,401 m3/s (2019 baseline: 7,560 m3/s)


3d. One primary school for girls is upgraded to middle school (2019 baseline: 0)


Output 4 Capacities of the communities and PID improved

By 2022: 4a. At least 300 community members (250 of them women) in Trimmu and Panjnad and at least 150 community members (50% women) in Islam increased their skills in a specific training subject (2014 baseline: 0)

4a. PID quarterly reports

Local customs and milieu not conducive for trained women to be employed, or appropriate job opportunities do not exit.

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Results Chain



Mechanism Risks 4b. Construction of two family recreational parks, one each in the vicinity of Trimmu and Islam barrages, with 30% of the commercial spaces allocated to women (2014 baseline: 0)

4b. PID quarterly reports

4c. Revised guidelines for O&M approved and used by PID (2014 baseline: not applicable) By 2023:


Lack of enforceable regulations

4d. At least 20 PMO staff with enhanced skills in IWRM and FRM placed in the relevant positions (2014 baseline: 0)


Skills and knowledge not maintained

4e. IWRM and FRM approaches officially approved and implemented in the business operations of PID’s SPRU and PEA (2014 baseline: 0)

4e. PID quarterly reports; ADB technical assistance reportsb

Trained staff of PMO and PID are not retained throughout the project life.

Key Activities with Milestones

1. Rehabilitation and upgrade of Trimmu barrage 1.1 Recruitment of PMO staff for the project (Completed) 1.2 Recruitment of consultants (Completed) 1.3 Bid invitation, evaluation, and award of ICB-01 contract (Completed) 1.4 Implementation of resettlement plan (Jan 2015–Nov 2019) 1.5 Construction works on ICB-01 (May 2016–Apr 2020) 1.6 Implementation of environmental management plan (May 2016–Apr 2020) 1.7 Commissioning and operation tests (Apr 2020–Mar 2021) 1.8 Upgrade of women’s basic health unit (Jan 2019-Jan 2020)

2. Rehabilitation and upgrade of Panjnad barrage 2.1 Bid invitation, evaluation, and award of ICB-02 contract (Completed) 2.2 Implementation of resettlement plan (Completed) 2.3 Construction works on ICB-02 (July 2018–July 2021) 2.4 Implementation of environmental management plan (Jul 2018–Jul 2021) 2.5 Commissioning and operation tests (Aug 2021–Jul 2022) 2.6 Upgrade of one primary school for girls (Oct 2019–Mar 2022)

3. Rehabilitation and upgrade of Islam barrage 3.1 Bid invitation, evaluation, and award of ICB-03 contract (Dec 2019–June 2020) 3.2 Two resettlement specialists to undertake internal and external monitoring of resettlement plan (Mar 2020) 3.2 Implementation of resettlement plan (Jan 2019–Jun 2020) 3.3 Construction works on ICB-03 (June 2020–June 2022) 3.4 Implementation of environmental management plan (June 2020–June 2022) 3.5 Commissioning and operation tests (June 2022–Oct 2022) 3.6 Upgrade of one primary school for girls (Jun 2020–Mar 2022) 4. Improved capacities of the communities and PID 4.1 Awareness raising among communities on FRM, girls’ education, and health care (Apr 2019–Dec 2022) 4.2 Training for local women at vocational and health centers (April 2019–Dec 2022) 4.3 Construction of recreational parks (Dec 2019–Jun 2023) 4.4 Preparation of guidelines for robust O&M of the barrages (Oct 2019–Jun 2023) 4.5 Training for 20 staff of PID’s PMO on FRM and IWRM (Mar 2016–Mar 2023) 4.6 Capacity building of executing agency’s SPRU and PEA for IWRM and FRM (Oct 2019–Jun 2023)

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Project Management Activities Recruitment of PMO staff for the project (Completed) Recruitment of consultants (Completed) Recruitment of construction supervision consultant for the Islam barrage (May 2019—Dec 2019) Inputs

ADB Government Loan (OCR) Loan (COL) $50 million SDR64,982,000 ($100 million

equivalent at approval) $23 million

ADB = Asian Development Bank, COL = concessional OCR lending, FRM = flood risk management, ha = hectare, ICB = international competitive bidding, IWRM = integrated water resources management, m3/s = cubic meters per second, O&M = operation and maintenance, OCR = ordinary capital resources, PEA = Punjab Engineering Academy, PID = Punjab Irrigation Department, PMO = project management office, PPMS = project performance monitoring system, SPRU = strategy and policy reform unit. a Government of Punjab. 2015. Punjab Growth Strategy. Lahore. b ADB. 2016. Institutional Transformation of the Punjab Irrigation Department to a Water Resources Department. Manila (TA 9255).

Source: Asian Development Bank.

B. Monitoring 67. Project performance monitoring. A performance monitoring system, acceptable to ADB will be established, based on the key indicators and targets outlined in the project design and monitoring framework (DMF). The EA will develop comprehensive project performance monitoring system (PPMS) in accordance with ADB's Project Performance Monitoring System Handbook within 6 months of the loan effectiveness. The PPMS procedures, performance indicators, and their targets will be reviewed and approved by ADB. The PPMS will collect and compile baseline information for all indicators for inputs, outputs and outcome and impacts as outlined in the DMF. PPMS will be updated bi-annually. The EA will also submit quarterly progress reports (QPRs). ADB will monitor the project progress and performance through the QPRs and PPMS. ADB will also field regular review missions, bi-annually, to monitor the progress. The QPRs will help updating ADB's project performance reporting system.30 68. Compliance monitoring. The loan covenants on policy, legal, financial, economic, environmental, labor standards, and others will be monitored regularly through QPRs, bi-annual and annual reports and discussions during missions.

69. Safeguard monitoring. The EA will integrate status of LARP and SSEMP in each QPR. QPRs, bi-annual internal and external monitoring reports ADB review missions will provide comprehensive progress and status of the safeguards implementation.

70. Gender and social dimension monitoring. EA’s QPR and special monitoring reports (twice a year) and ADB’s review missions will monitor the implementation progress. The EA will include GAP implementation progress matrix in the QPR.

C. Evaluation 71. ADB will field an inception mission within 3 months after signing of the loan agreement for TPBIP. Review missions will be carried out on a semiannual basis jointly by representatives of ADB, Borrower, and the PID. The review missions will assess the status of the project implementation including procurement, civil works, and financing, compliance to environmental and social safeguards. A midterm review mission will be carried out 2 years after the loan becomes effective. The midterm review will evaluate compliance with the terms,

30 ADB's project performance reporting system is available at: http://www.adb.org/Documents/Slideshows/PPMS/default.asp?p=evaltool.

http://www.adb.org/Documents/Slideshows/PPMS/default.asp?p=evaltool

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conditions, and undertakings set out in the Loans and Project Agreements. The review will allow for any necessary midcourse corrections to ensure successful implementation and the achievement of the project objectives. Within 6 months of physical completion of the project, PID will submit a project completion report to ADB.31

D. Reporting 72. PID will provide ADB with (i) quarterly progress reports in a format consistent with ADB's project performance reporting system; (ii) consolidated annual reports including (a) progress achieved by output as measured through the indicator's performance targets, (b) key implementation issues and solutions; (c) updated procurement plan and (d) updated implementation plan for next 12 months; and (iii) a project completion report within 6 months of physical completion of the project. To ensure that project continues to be both viable and sustainable, project accounts and the executing agency, together with the associated auditor's report, should be adequately reviewed.

E. Stakeholder Communication Strategy

73. The project implementation process will be transparent to civil society organizations. For land acquisition and resettlement, transparent indicators will include (i) the payment process of entitlements; (ii) the duration between compensation payments; and (iii) the period for vacating the impact zone being at least 3 months. Publicly disclosed six-monthly external monitoring reports will serve as a detailed source of information on implementation. Qualified local NGOs could bid on the contract for the external monitoring agency. Civil society organizations will participate in the process of provision of health and education facilities as provided by the project. The Pakistan Worker Foundation (for labor standards) and Punjab Law Department (for contractor standards) will be informed through monitoring by the Engineer and reporting through EA quarterly reports. 74. The following documents will be disclosed.

Project Documents

Means of Communication

Responsible Party Frequency Audience(s)

Project Information Document (PID)

ADB’s website ADB

initial PID no later than 30 calendar days of approval of the loan; quarterly afterwards

General Public

Design and Monitoring Framework (DMF)

ADB’s website ADB draft DMF after fact-finding mission

Project-affected people

Initial Environmental Examination (IEE)

ADB’s website ADB at least 120 days before Management consideration

General Public, project-affected people in particular

Resettlement Planning Documents

ADB’s website ADB post fact-finding mission


Indigenous Peoples Planning Documents

ADB’s website ADB post fact-finding mission


31 Project completion report format available at: http://www.adb.org/Consulting/consultants-toolkits/PCR-Public-

Sector-Landscape.rar

http://www.adb.org/Consulting/consultants-toolkits/PCR-Public-Sector-Landscape.rar

http://www.adb.org/Consulting/consultants-toolkits/PCR-Public-Sector-Landscape.rar

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Project Documents

Means of Communication

Responsible Party Frequency Audience(s)

Legal Agreements ADB’s website ADB

no later than 14 days of Management approval of the project

General Public

Project Administration Manual

ADB’s website ADB After loan negotiations General Public

Social and Environmental Monitoring Reports

ADB’s website ADB routinely disclosed, no specific requirements


Major Change in Scope ADB’s website ADB

within 2 weeks of approval of the change

General Public

Completion Report ADB’s website ADB

within 2 weeks of circulation to the Board for information

General Public

Evaluation Reports ADB’s website ADB

routinely disclosed, no specific requirements

General Public

F. Assurances

75. In addition to the standard covenants, the Governments of Pakistan and Punjab have given the following assurances, which will be incorporated as appropriate in the legal documents for the project. 76. Safeguards. The Government of Punjab will ensure that the project is implemented in full compliance with (i) all applicable laws and regulations of the Government of Pakistan and the Government of Punjab, and ADB’s SPS (2009), (ii) respective resettlement plans, initial environmental examination reports, and environmental management plans. 77. Land Acquisition and Resettlement. PID will ensure that land acquisition and resettlement proceed in accordance with applicable laws, and ADB’s SPS (2009) on involuntary resettlement, as well as in accordance with the resettlement plans. PID will (i) disclose subproject resettlement plans to APs in a form and language easily comprehensible to APs prior to submission to ADB for review and approval before award of related civil works contracts or a similar milestone; (ii) monitor and submit the quarterly progress and completion reports on land acquisition and resettlement; (iii) appoint a qualified external expert prior to commencement of land acquisition and resettlement activities; and (iv) ensure that reports are simultaneously submitted to Punjab and ADB. PID will ensure that the LARP is fully implemented prior to the commencement of civil works. 78. PID will ensure that (i) compensation for land and structures will be provided to APs in full at replacement value including financial assistance/grants, if any, prior to taking possession of their assets; and that essential public infrastructure affected by land acquisition and resettlement are replaced appropriately and expeditiously; (ii) acquire or make available on a timely basis (i.e., strictly in accordance with the schedule as agreed under the related civil works contract) the land and rights in land, free from any encumbrances; and (iii) clear the utilities, trees, and any other obstruction from such land, on a timely basis (i.e., strictly in accordance with the schedule as agreed under the related civil works contracts), as required for construction activities relating to each section of the related civil works contract under the project.

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79. Environment. PID will prepare and implement the SSEMP as described in IEE in accordance with the Government of Punjab Laws and ADB’s SPS (2009). PID will obtain all necessary national and provincial statutory clearances (i.e., environmental, forest clearance etc.) prior to commencing any civil work. PID shall ensure that all conditions attached to these clearances are implemented and monitored. PID will report to ADB any change of the alignment or “as change” in a project component that occurs after the approval of IEE report by ADB. ADB’s prior approval will be required before putting into effect any such changes, where in the opinion of ADB, additional environmental assessment is required. PID will submit a semiannual report on implementation of the SSEMP as part of the progress reports on the project implementation. PID will provide the contractors with the environmental assessment study reports including the IEEs and EMPs, and ensure that the contractors properly prepare and implement the mitigation measures and SSEMP. 80. HIV/AIDS and Human Trafficking. PID will ensure that civil works contracts under all the subprojects incorporate provisions requiring contractors to (i) carry out HIV/AIDS and women/children trafficking awareness and prevention programs for laborers; and (ii) follow and implement legally mandated provisions on labor (including equal pay for equal work), health, safety, sanitation, and working conditions. PID will engage qualified locally based consultants under construction supervision contracts to carry out the HIV/AIDS prevention and anti-trafficking component as agreed with ADB. PMO will supervise the consultants and work closely with Pakistan’s National AIDS Control Program and other networks dedicated to preventing sexually transmitted infections, HIV/AIDS, and women/children trafficking; and to the empowerment of women and children. 81. Investment Program Management. The Government will cause PID to consult with ADB on all significant matters relating to management and implementation of the TPBIP to ensure continuity, transparency, efficiency, and good management, All matters relating to selection or appointment, or any changes to such selection or appointment, of any project director or deputy project director, will be duly notified to ADB along with the qualifications of the incumbents and the departing officers and reasons for such changes. The appointment of a project director or deputy project director cannot be terminated or terms of such appointment altered in any material way until the third anniversary of such appointment unless a determination of gross dereliction of duty or such other serious misconduct is made through due process. 82. Counterpart funding and progress payment. Government of Punjab will ensure that the counterpart funds are available and released on time to implement the project. The Government of Punjab will annually update its irrigation sector development program to incorporate revised estimates of the funding requirements for the subprojects financed under TPBIP. PID will ensure the timely certification and release of payment to the contractor/consultants during implementation as per the provisions of the respective contracts.

83. Policy Dialogue. Government of Punjab will keep ADB informed of, and exchange views on, sector issues, policy reform discussions with other multilateral or bilateral agencies that may have implications for implementation of the project. The Government of Punjab will provide ADB with an opportunity to comment on any resulting policy proposals. The Government of Punjab will submit to ADB its annually updated irrigation sector development program. 84. Operation and Management (O&M). The Government of Punjab will ensure that adequate funds are allocated in its annual budgets and made available throughout the project period for the O&M of the existing structures and TPBIP thereon after its construction. The Government of Punjab will ensure that Strategic guidelines for robust O&M for barrages are available by April 2018 and implemented by June 2020. The Government of Punjab will ensure a 5-year (i) periodic inspection of each barrage by an independent panel of experts; (ii) special

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maintenance such as sediment removal; and (iii) allocation of funds associated to special inspection and maintenance requirements. PID will arrange one such inspection during construction of these barrages. PID will also ensure and hydraulic removal of sediment through gates operation during floods.

85. Labor Laws. The Government will cause PID to ensure that the civil works contractors comply with all applicable labor laws and regulations and do not employ or use children as laborers. The Government will cause PID to encourage civil works contractors to hire women and minorities. The Government will ensure that PID provides equal opportunity for women in the project activities, as well as requires contractors to not differentiate wages between men and women for work of equal value. The Government, through PID, will ensure that a specific clause to this effect is included in all relevant bidding documents, and compliance is strictly monitored and documented during Investment Program implementation.

86. Midterm Reviews. A comprehensive midterm review, the timing to be determined in agreement with ADB and PID, will be undertaken jointly by ADB and PID to review all aspects of project implementation, including procurement financing and scheduling matters. Changes in project scope or implementation arrangements conducive to improved project performance will be identified and agreed on if appropriate.

87. Good Governance, Performance Audit and Anticorruption. The Government of Punjab will ensure that (i) relevant provisions of ADB’s Anticorruption Policy (1998, as amended to date) are included in all bidding documents for the project; and (ii) all contracts financed by ADB in connection with the project include provisions specifying the right of ADB to audit and examine the records and accounts of PMO (Barrages); PID; and all contractors, suppliers, consultants, and other service providers as they relate to the project. All procurement activities will be subject to an independent audit by an independent auditor appointed by Auditor General of Pakistan and acceptable to ADB. The audit will be performed after the project completion as decided by the auditors and the main objective were to review the project performance and assess whether project was managed with due regard to economy, efficiency, and effectiveness, and to review compliance with applicable rules, regulations and procedures. All external costs related to such investigations will be borne by the applicable project. Punjab will ensure updating the project information on the PID/PMO’s already established website periodically that will present physical and financial progress and procurement/contract related information.

X. ANTICORRUPTION POLICY 88. ADB reserves the right to investigate, directly or through its agents, any violations of the Anticorruption Policy relating to the project.32 All contracts financed by ADB shall include provisions specifying the right of ADB to audit and examine the records and accounts of the executing agency and all project contractors, suppliers, consultants and other service providers. Individuals/entities on ADB’s anticorruption debarment list are ineligible to participate in ADB-financed activity and may not be awarded any contracts under the project.33 89. To support these efforts, relevant provisions are included in the Loan Agreement regulations and the bidding documents for the project. The Government will comply with, and will ensure that PID complies with, ADB’s Anticorruption Policy (1998, as amended to date). The Government, consistent with its commitment to good governance, accountability and transparency, agrees (a) that ADB has the right to investigate, directly or through its agents, any alleged corrupt, fraudulent, collusive or coercive practices relating to the project; and (b) to cooperate fully with any such investigation and to extend all necessary assistance, including

32 Available at: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf. 33 ADB's Integrity Office web site is available at: http://www.adb.org/integrity/unit.asp

http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf

http://www.adb.org/integrity/unit.asp

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providing access to all relevant books and records, as may be necessary for the satisfactory completion of any such investigation. In addition, the Government will (a) conduct periodic inspections on the contractors’ activities related to fund withdrawals and settlements; (b) ensure that all contracts financed by ADB in connection with the project include provisions specifying the right of ADB to audit and examine the records and accounts of all contractors, suppliers, consultants, and other service providers as they relate to the project; and (c) the construction supervision consultant shall verify the contractors’ invoices in accordance with working drawings and contract specifications.

XI. ACCOUNTABILITY MECHANISM 90. People who are, or may in the future be, adversely affected by the project may submit complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an independent forum and process whereby people adversely affected by ADB-assisted projects can voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s operational policies and procedures. Before submitting a complaint to the Accountability Mechanism, affected people should make a good faith effort to solve their problems by working with the concerned ADB operations department. Only after doing that, and if they are still dissatisfied, should they approach the Accountability Mechanism.34

XII. RECORD OF PAM CHANGES 91. All revisions/updates during course of implementation should be retained in this section to provide a chronological history of changes to implemented arrangements recorded in the PAM.35

Table 5. Sample Table for Recording PAM Changes

PAM Version

Created Date

Revision Date

Reasons of Change Main Contents of Change

V1.0 Sep 2014

NA Initial NA

V1.1 Oct 2016

V1.2 Mar 2018 Mid-term review

Awards and Disbursements Projection, Project Completion Date

V1.3 Oct 2019 Major Change in Scope

Scope, Design and Monitoring Framework, Procurement Plan, Project Financing Arrangements, and Completion Date

34 For further information see: http://www.adb.org/Accountability-Mechanism/default.asp 35 The Punjab Government and ADB shall ensure that changes to the PAM during Investment Program

implementation must be consistent with the FFA and applicable loan agreements.

http://www.adb.org/Accountability-Mechanism/default.asp

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Annex A

OUTLINE TERMS OF REFERENCE OF CONSTRUCTION SUPERVISION CONSULTANT FOR TRIMMU AND PANJNAD BARRAGE (ORIGINAL PROJECT SCOPE)

I. BACKGROUND 1. Trimmu barrage, commissioned in 1939 is located downstream of the confluence of Jhelum and Chenab Rivers. The barrage was designed to pass a maximum flood discharge of 18,264 m3/s (645,000 cusecs). The safe discharging capacity is reduced to 12,743 m3/s (450,000 cusecs) due to the formation of a bela upstream of the barrage, whereas hydrologic studies indicate that the Barrage should be upgraded for a flood of 24,788 m3/s (875,000 cusecs). Panjnad barrage across river Chenab downstream of its confluence point of River Sutlej has a design discharge of 19,822 m3/s (700,000 cusecs). Hydrologic studies indicate that the barrage should be upgraded for a flood of 24,495 m3/s (865,000 cusecs). The overall CCA of the canals command by the two barrages is 1.82 million ha, which is about 22.2 % of the total CCA of the Punjab and about 11.88 % of the entire CCA of the country. 2. Three canals, with total withdrawal capacity of 577.1 m3/s (20,380 cusecs) off take from the Trimmu barrage. Haveli Canal and Trimmu-Sidhnai (T.S.) Link Canal off take from its left flank having design discharge capacity of 146.4 cms (5,170 cusec) and 354 cms (12,500 cusec) respectively whereas the Rangpur Canal which off takes from the right bank has a design capacity of 76.7 cms (2,710 cusec). Haveli Canal irrigates 275,190 ha (679,985 acres) in Jhang and Multan districts, whereas, Rangpur Canal feeds 132,600 ha (327,650 acres) in Jhang and Muzaffargarh Districts. Water transferred to Ravi River through T.S. Link is then diverted into Sidhnai-Mailsi (S.M.) Link to serve about 677,015 ha (1.672 million acres), in Vehari, Lodhran and Bahawalpur Districts. The overall CCA of the Trimmu barrage Command Canals is 1.085 M. ha (2.68 million acres) that is 13.19% of the total CCA (20.31 million acres) of the Punjab. 3. Panjnad barrage was constructed during the period 1925-1929 with design discharge of 12,743 m3/s (450,000 cusec) and upstream HFL RL 104.09 m (341.5 ft), to irrigate 741,613 ha (1.8325 million acres) area of Bahawalpur and Rahimyar Khan districts by diverting 336.5 m3/s (11,882 cusec) through Panjnad and Abbasia canals. The barrage was having 4 bays as left pocket and 29 bays as the main weir with total clear water way of 603.5 m (1980 ft.). In September 1929, flood of 15,574 m3/s (550,000 cusec) was received at the barrage site and the Islam enquiry committee recommended raising its design discharge capacity to 19,822 m3/s (700,000 cusec). Accordingly, the already constructed right guide bank was dismantled and an annexed weir comprising 14 bays (bays no. 34 to 47) was constructed, raising its capacity to 19,822 m3/s (700,000 cusec) with the same HFL, crest RL and pond level. The barrage was re-commissioned in the year 1932. Hydrologic studies indicate that the Barrage should now be capable to pass a 100 year return period flood of 24,495 m3/s (865,000 cusecs). 4. Three canals, with total withdrawal capacity of 408.7 m3/s (14,433 cusecs) off take from the Panjnad barrage. Panjnad Canal with a capacity of 220 m3/s (7769 cusecs) and Abbasia Canal with a capacity of 30.1 m3/s (1,064 cusecs) were constructed initially. In 1992, Abbasia link canal was constructed, adjoining Abbasia canal, with the discharge capacity of 158.6 m3/s (5600 cusec). The canal system irrigates 655,614 ha of land in Bahawalpur and Rahimyar Khan Districts with a population of 7.55 million.

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II. OBJECTIVES OF THE ASSIGNMENT

5. The Trimmu and Panjnad Barrages Improvement Project (TPBIP) seeks to rehabilitate and upgrade two major barrages; (i) Trimmu barrage; and (ii) Panjnad barrage on the Chenab River.36 The major interventions involve increasing the safe carrying capacity of the two barrages and improvements to the structures and gates etc. The works will be implemented through two ICB-Contracts (one each for Trimmu barrage and Panjnad barrage) in an orderly manner with a high standard of workmanship and specified quality of materials within the stipulated construction period and in conformity with the approved drawings, specifications & contract management as per Multilateral Development Bank Harmonized Edition of FIDIC General Conditions of Contract for Construction, acceptable environmental standards and in accordance with the Client’s requirements. The estimated construction time for Trimmu and Panjnad barrages is forty eight (48) months each including twelve (12) months of Defects Notification Period (DNP). The estimated duration of consultancy services is fifty one (51) months, including twelve (12) months of maintenance period during which the consultants shall maintain minimum staff to perform the required tasks of finalizing the contracts. In order to complete the start-up project review activities well in time, the consultants will be installed about six (03) months ahead of the planned mobilization of work contractors. The consultants will require three teams: one at Lahore, other at Trimmu barrage to supervise the barrage contract and another one at Panjnad barrage to supervise its contract. The consultancy assignment envisages time input of 572 person-months of key-experts (32 person-months of international experts and 1,008 person-months of national experts). It also includes time input of 468 person-months of the non-key experts.

6. Rehabilitation and Upgrading of Trimmu Barrage

Following works are proposed at Trimmu barrage.

(i) Enhancing the existing flood discharge capacity of Trimmu barrage to 24.788 m3/s (875,000 cusec) for passing 100-year return period flood discharge determined through hydrological analysis.

(ii) Rehabilitation and upgrading of the existing barrage and its ancillary works, enabling them to perform their designed functions and to ensure improved and reliable irrigation supplies.

(iii) Partial removal of shoal (Bela). (iv) Improved capacity of the farmers and EA’s staff.

7. Rehabilitation and Upgrading of Panjnad Barrage: Following works are proposed at Panjnad barrage.

(i) Enhancing the existing flood discharge capacity of Panjnad barrage to 24,495

m3/s (865,000 cusec) for passing 100-year return period flood discharge determined through hydrological analysis.

(ii) Rehabilitation and upgrading of the existing barrage and its ancillary works, enabling them to perform their designed functions and to ensure improved and reliable irrigation supplies.

(iii) Improved capacity of the farmers and EA’s staff.

8. The consultants selected for supervision of construction on the Trimmu and Panjnad Barrages Improvement Project (TPBIP) will be responsible for:

36 Feasibility study and Tender documents for the project have been prepared under PIAP (Loan PAK 2300).

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a) Carrying out all required surveys and investigations, if needed, reviewing the detailed design of all required civil, mechanical and electrical works and updating the design as required based on newly generated information;

b) Contract procurement37 and contract management of the civil, mechanical and electrical works contract for both the barrage and the associated head regulators and river training works; and

c) Provision, of all necessary working drawings, ensuring quality of construction and strict compliance with the resettlement plan, and implementation of, and compliance with the site specific environmental management plan (SSEMP), specifications and measurement and certification of work completed facilitating contractor progress payments.

III. SCOPE OF WORK

9. The scope of services for the consulting services will include but is not limited to:

A. General Scope (i) Review and up-date the Contractor’s programme for the implementation of the various

phases of the project and revise critical path analysis, if necessary.

(ii) Assist PMO in maintaining detailed financial accounts and other project records, and prepare other documentation as may be required by the PID/ PMO or ADB;

(iii) Review and approve site specific environmental management plan (SSEMP) based on the EMP in the bidding documents, review and supervise implementation of the environmental mitigation measures and monitoring plan in line with ADB’s safeguard policy statement (2009);

(iv) Assist PMO in revising and updating SSEMP, EMP & IEE/EIA reports and the draft Resettlement Plan prepared during detailed design, if necessary;

(v) Prepare rules for optimal sediment sluicing through the two barrages, as well as rules for both flood management and normal barrage operations and incorporate all into a detailed operation manual for each Barrage;

(vi) Assist PMO in preparing Environment Health Safety Plan, Change Management Statement if required, Gender Action Plan (GAP) and Resettlement Plans (RPs) for all locations where project civil works will involve land acquisition and/or livelihood disruption on Rights of Way;

(vii) Keep the Employer informed of technical and Environment/Social issues and the progress of all contractual works both by direct contacts and through discussions or correspondence;

(viii) Support PMO in monitoring and carrying out activities related to implementation of Environmental Management, GAP and resettlement plans in line with relevant ADB guidelines. In this respect the consultant will ensure that all project components designed and supervised by the Consultants are implemented in an environmentally friendly manner and where necessary adequate mitigation measures are taken;

(ix) Assist PMO/ EA in implementation of resettlement plan;

37 The Consultants, according to the recruitment schedule and the procurement schedule for the main works

contract may well arrive late in time to support PMO in the evaluation of bids and award of contract.

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(x) Scrutinize and approve the Contractor’s staff and labour proposals and work

programme;

(xi) Provide technical support to PMO as required specially in submitting with-drawl application to ADB for direct payment of the contractor;

(xii) Prepare responses to audit observations and paras in respect of the payments certified by them and assist the Employer in getting them resolved during and after completion of the project;

(xiii) Prepare detailed implementation plans preferably using modern software such as Primavera (P6) or equivalent for monitoring the project activities and generating progress reports using ‘earned value’ criteria. This shall provide a baseline for all subsequent plan amendments, if needed;

(xiv) Carry out evaluation of bids, make recommendations and prepare all relevant documents for award of contracts;

(xv) Prepare monthly and quarterly progress reports from the quality control and quantity

survey and measurement, using the latest software acceptable to the Employer;

(xvi) Prepare a comprehensive construction completion report on completion of the contract, inclusive of as-built drawings based on the “as constructed” drawings, prepared by the Contractor, as appropriate;

(xvii) Assist the Employer in taking over the contract works and prepare list of items of work

to be completed by the Contractor during defects notification period (DNP);also prepare inventory of buildings installation and plants etc.;

(xviii) Attend project level meetings, all Steering Committee meetings and meetings with ADB missions as required;

(xix) Provide necessary support to the Panel of Experts (POE) for review of the project design and on-construction related issues;

(xx) Assist PMO/ EA in commissioning of both the sub projects; and

(xxi) Assist PMO/ EA during the Defect Notification Period as Engineer and ensure that all defects are satisfactorily removed;

B. Specific Scope

1. Contract and Construction Management

(i) Undertake full administration of the construction contract and supervise construction works (including civil, electrical & mechanical works) assuming the role of “the Engineer” and undertake all tasks as per Multilateral Development Bank Harmonized Edition of FIDIC General Conditions of Contract for Construction. This shall include on-site supervision of the contractors’ work for compliance with the specifications, review of Contractor’s submittals, verification of progress, preparation of interim payment requests; certificates and checking and approving the quality assurance procedures produced by the contractors;

(ii) Oversee and supervise construction of works ensuring compliance to detail provided

in the construction drawings and strict adherence to construction specifications;

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(iii) Review/ confirm/ recommend appropriate changes to the construction schedule of the

contractor keeping in view river flows and seasonal changes. Monitor and update the contractor’s program at regular intervals and revise critical path analysis, if necessary;

(iv) Put in place a comprehensive quality control program including detailed methodology for inspection, sampling and testing and confirm its adequacy in the field and ensure that its employment is satisfactorily carried out;

(v) Establish a comprehensive program for quality control, surveying and measurement and ensure its implementation throughout the contract period;

(vi) Inspect and witness tests when necessary during manufacture of electrical and mechanical materials and machinery for compliance with specifications. The cost of such tests shall be recoverable from the works contracts;

(vii) Witness any acceptance test and advise the Employer whether the works or any part thereof have been completed as per specifications and certify outcome of acceptance test in support of provisional acceptance certificate of completion;

(viii) Carry out measurements & verification of works and agreement of quantities with the contractor (s) and give recommendations. Prepare instructions of permissible variations to the works for approval by the Employer;

(ix) Check the contractor’s claims for additional payment as per conditions of contract and advise the Employer accordingly;

(x) Prepare all the supporting documents and provide legal and contract-related support to the Employer for contractual disputes and legal actions, adjudication or arbitration between the Employer and the Contractor and attend court/hearing, if required;

(xi) Verify contractors’ requests for progress payments on the basis of quality control and quantity survey and measurement data ensuring that quantitative progress reporting is adequate to support the contractors’ requests for progress payments;

(xii) Conduct dispute resolution, as per provisions in the conditions of contract;

(xiii) As instructed by the client, supervising engineering or other studies associated with the project and its components, undertaken by the contractor or any other agency as appointed by the Client;

(xiv) Testing of material at site, off-site testing and inspection of goods and materials in factory, if needed;

(xv) Review design calculations and shop drawings submitted by the contractors on all M&E works and approve or amend the same in consultation with the client;

(xvi) Supervise the repairs, replacement and installation of mechanical and electrical equipment in a satisfactory and safe manner in accordance with the specifications and contract requirements;

(xvii) Testing and commissioning of M&E equipment in association with the client; 2. Review of Designs, Estimates and Drawings

(i) Checking and ensuring the adequacy of the hydraulic/ structural/ electrical and geotechnical design criteria and making modifications where necessary;

55

(ii) Review and in consultation with PMO, update the recommendations of the Design Consultants as deemed appropriate. Detailed designs were prepared by the Consultant in 2013, which have formed the basis for tendering. The Consultant will review these designs and where necessary revise or elaborate to incorporate any newly introduced operational procedures, changes;

(iii) Analyze design options for all facets of the Barrage and appurtenant structures as well as proposed construction programs with a view to cost effective construction, including but not limited to structural design of all Barrage components and hydraulic optimization of the structure taking account of the river regime and the frequency of discharges of varying magnitude;

(iv) Prepare agreed amendments to the detailed design, and all required construction (working) drawings, for all aspects of the construction works; The Consultants shall amplify where necessary the contract drawings and specifications by preparing working drawings, which shall be in sufficient detail to enable the appointed contractors to construct the civil, mechanical and electrical works. Working drawings shall be prepared to normal international standards and completed and issued to the contractors in accordance with the agreed program. The Consultant shall also check and approve all designs and working drawings prepared by the Contractor;

(v) The consultant shall prepare 3D view and exploded 3D of the barrage and allied works with normal view, so that each component can be fully viewed in 3D;

(vi) Review the results of the hydraulic model tests carried out earlier, following design as a basis on which to specify necessary design modifications, particularly with respect to height and alignment of guide and marginal bunds;

(vii) Assess the morphological changes and river behavior at project sites using numerical modeling and check adequacy of proposed design and ensure that the designs remain compatible with river conditions;

(viii) Prepare detailed design report by way of updating the tender level design report for the project giving in sufficient details, the additional investigations carried out, additional design analyses, applied results of significant additional computation besides basic points;

(ix) Prepare and Supply ten (10) copies of above Design Report as well as one (1) soft copy to the client for record and future references;

(x) Incorporate changes in the design/ drawings as and when required by the client;

(xi) Review and either confirm or recommend appropriate changes to the construction schedule which is dependent on the seasonal distribution of flow in the Chenab River;

(xii) Oversee and supervise construction of works ensuring compliance to detail

provided in the construction drawings and strict adherence to construction specifications;

(xiii) Prepare/ revise Engineer’s Estimate and PC-1 for approval as and when required;

3. Surveys and Investigations

(i) Plan and execute additional surveys, geotechnical investigations and other such activities where necessary to provide a basis for both design modifications and subsequent preparation of construction drawings. The consultants with prior approval

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of the client shall hire the services of such other agencies responsible for carrying out the aforesaid surveys, investigations and model studies etc.

IV. REPORTS AND DOCUMENTS

1. Reporting Requirements: The consultants will have a dual reporting function to the Executing Agency (EA) and ADB. The consultants will prepare the following reports in English with Arial font (12 for headings and 11 for body text). The tables should use 10 Arial. The consultant will submit TOC for each report for prior approval of the client. The consultant will provide these reports as per agreed program given below.

i) Monthly Progress Reports: Monthly Progress Reports shall be presented on regular

basis. The report shall indicate progress in the execution of the works required under the consultancy assignment. The progress reports shall detail progress under each of the civil works contracts. The issues that may hinder implementation as planned shall be flagged in these reports along with the suggested solutions.

ii) Quality Assurance Plan (QA/QC Manual: QA/QC Manual shall be presented by the consultants before start of construction works. The plan shall include comprehensive quality control program including detailed methodology for inspection, sampling and testing and confirm its adequacy in the field.

iii) Resettlement Plans: The project is “Category A” under ADB’s resettlement guidelines

meaning that there may likely be serious impacts due to the project. The ADB and Government of Punjab have agreed to the following principles with regard to resettlement under the project (i) the approach to resettlement under the project should be not to remove all persons who have encroached on the right of way(s), but to move only those persons who will be directly affected, (ii) design have been drafted with the objective of minimizing resettlement activities, and (iii) contract packages and execution of civil works have been directed to minimize resettlement activities. The Consultants would assist PMO in updating the Land acquisition and resettlement plan (LARP) and assist PMO in preparing LARP to meet ADB requirements for any other area affecting more than 200 persons.

iv) Detailed Design Review Report: Both the draft and final version of Detailed Design Report shall be prepared separately. The Report shall consist of detailed design after incorporating the agreed amendments in the already prepared design by the design consultants.

v) Quality Control and Assurance Report: The Quality Control and Assurance Report shall consist of periodic inspections, results of testing, sampling etc. which were done to ensure the quality assurance of works.

vi) Quarterly Financial Reviews: Quarterly Financial Review shall be prepared and

submitted on regular basis. The Reviews shall indicate the revised cost estimates for each component of the project compared with the original budgetary provisions and recommendations for action needed to control expenditure or seek additional funding, if required.

vii) M&E Strategy Report: The M&E Strategy Report shall dwell upon identification of indicators and survey methodology.

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viii) PPMS Baseline (Baseline/ Benchmark) Report: The baseline information report should be based on DMF requirements of inputs, outputs, outcome and impacts and provide clear baseline indicators/ software modules for future comparison.

ix) Midterm Evaluation Report: The Midterm Evaluation Report shall consist of (i) impact assessment of project activities; and (ii) organized monitoring database.

x) Project Completion Report: Both the draft and final version of the Project Completion Report shall be prepared for each barrage separately. The report shall describe the civil works and operational procedures, highlighting any specific requirements, list any major problems encountered and detail what action was taken, review the training needs for the operating staff and give appropriate recommendations and, summarize the final quantities and financial statement. It shall also give a resume of (i) project implementation experience (ii) suggestions for improvement, sustainability and exit strategy; and (iii) impact assessment. The PCR shall include as-built drawings based on the “as constructed” drawings, prepared by the Contractor.

xi) Operation and Maintenance Manual: Both the draft and final version of O&M Manual

shall be prepared for each barrage separately. The O&M Manual shall give the nature of periodic inspections to be made, physical interventions to be made by way of preventive and curative maintenance to be carried out every year, data to be collected and records maintained. The O&M procedures should be detailed and those should be “do-able” to maintain integrity of the structures for their design life. Resultantly, yard sticks (both physical and financial) for the maintenance intervention works need to be prepared to facilitate planning of the O&M activities every year.

xii) Minimizing Environmental impact and implementation of the Environmental

Management Plan: An initial environmental examination (IEE) has been conducted as the project is category “B” for the environment. The IEE indicates that no significant adverse environmental impacts will be caused by the project, and the project should actually result in improved environmental conditions. The Consultants selected under these Terms of Reference shall ensure that for all project components for which they are responsible for supervision that they fully comply with the environmental management plan and the SSEMP and that they follow the IEE recommendations. Also report progress on the EMP regularly in the progress reports. Review the bi-annual environmental monitoring reports for accuracy based on the contractor’s monthly reports.

2. Deliverables: The schedule for various reports and documents that are likely to

prepare is given below. Additional reports shall be prepared as required. The consultants will supply the deliverables as per schedule given below with respective soft copy:

Report No. of

Copies Submission deadline

Draft Inception Report 5 Thirty (30) days after the effectiveness of Consulting Services Agreement

Final Inception Report 10 One week after the review of Draft Inception Report by the Client

Monthly Progress Report 10 10th. of the following month Quality Assurance Plan (QA/QC Manual)

10 One month after the consultant’s mobilization and before start of construction

Draft Design Review Report 25 Two months after the consultant’s mobilization

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Report No. of Copies

Submission deadline

Final Design Review Report 25 Two weeks after the review of Draft Design Review Report by the Client

M&E Strategy Report 10 Four months after the commencement of services

PPMS Baseline (Baseline/ Benchmark) Report

10 Six months after the commencement of services

Draft O&M Manual 15 Two years after the construction starts Final Modified O&M Manual 15 One month after the review of Draft O&M Manual

by the Client, but before substantial completion of works

Quarterly Financial Reviews 25 10th of the following quarter Measurement Register/ Record in support of IPC’s as per agreed methodology

2 With each relevant contractor’s verified monthly statement

Quality Control and Assurance Report

10 One month after start of the following construction year

Mid-Term Evaluation Report 25 Mid-way of the project Revised Planning Commission Proforma–I (PC-I)

50 As and when required

Draft Project Completion Report 25 Two months before the anticipated completion date of each sub-project

Final Project Completion Report 25 One month after the review of Draft Project Completion Report by the Client

Planning Commission Proforma–IV (PC-IV)

50 At completion of works

Complete Inventory of works/ structures completed/ tools & plants

10 At completion of the project

V. PROGRAM 10. The supervision consultants will act in the role of “Engineer” for the separate ICB contracts of the two barrages. The Main ICB contracts for Trimmu and Panjnad barrages will be implemented over a 48 months period each. The Construction Supervision Consultants shall begin the works not later than one month after signing the Consulting Services Agreement. The Consultants should note that tenders for the project are likely to be awarded before the Construction Supervision Consultants mobilize. The first task of the Consultants will be to review the detailed designs and specifications in such a manner not to jeopardize the scheduled start of construction. Any changes required as a result of this review will be brought to the notice of the Employer and will be incorporated in the designs as necessary. VI. ORGANIZATION OF CONSULTANTS TEAMS 11. The Consultant will maintain three offices and three teams; design office at Lahore and one Field office each at Trimmu and Panjnad barrages. The Design Team and the Team leader/ Deputy Team leader will be based in Lahore and will spend time at Trimmu and Panjnad Barrages as required. The respective constructive supervision teams will be based at Trimmu and Panjnad barrages. The design office at Lahore will serve as principal Office during the Supervision Phase.

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12. Design Office: The Consultants will establish the Design Office at Lahore. The cost of renting, furnishing, equipping and maintaining the office will be included in Consultants’ financial proposal. 13. Field Offices: The supervisory team shall be adequately staffed, with materials testing facility, surveyors, site supervision team and administrative staff. The Consultants would be responsible for establishing, equipping and maintaining the Supervision Team's offices at Trimmu and Panjnad barrages. PID will provide unfurnished accommodation at Trimmu and Panjnad barrages for establishing the Field Offices (Section VIII refers). The cost of providing, equipping and maintaining the field offices shall be included in the proposal of the Consultants for inclusion in the Consulting Services Contract. 14. Security Arrangements: The Consultants should note that the security risks at Lahore, Trimmu and Panjnad are low to medium. The Consultants should review the security situation and identify any specific security requirements at Lahore, Trimmu and Panjnad as deemed necessary and include the details of security arrangements in their proposal. The cost of these arrangements should be included in the Financial Proposal. VII. INDICATIVE STAFFING REQUIREMENTS 15. The following is the Employer’s indicative estimation of the composition of the Design and field teams for the project but the prospective consultants should propose their own breakdown of staffing and level of effort / staff work based on their own evaluation of the proposed services. The consultants should propose a realistic deployment schedule for all positions depending on work requirements as all positions listed below would have inputs for different durations. 16. About 467 person-months of key staff including (i) 32 international person-months and (ii) 435 national person-months (inclusive of 75 unallocated person-months) are to be provided by the consulting firm for supervision of construction of the project. The assignment further includes about 700 person-months of Non-key experts inclusive of 75 unallocated person-months. In addition, the Client will depute some staff of PMO on deputation to work with the Consultants for on job training in design review, procurement/ contract management and construction supervision. The seconded staff will work as Consultant’s staff and will be paid the same pays and allowances as are paid to Consultant’s national staff with similar qualifications and experience. Payment to the seconded staff will be made from the provisional sum in the consultancy contract. Failure of the Client to provide the seconded staff will not entitle the consultants to deploy additional staff.

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Indicative Staffing Requirements for Construction Supervision of TPBIP

Sr

Position Qualification General/ Overall experience (Years)

Job Specific experience (Years)

Input in months of Experts

Allocation for Trimmu barrage or Panjnad barrage

KEY STAFF Project Team at Lahore KEY EXPERTS (International) 1 Construction

Management Specialist/ Team Leader

B.Sc. Civil Engineering and M.Sc. Construction Management or M.Sc. Civil Engineering

25 20 years work experience in designing, planning & construction supervision of large scale water resources/ irrigation structures on major river systems. Five years’ specific experience in supervision of water resources projects (dams/ barrages) in Asia as Chief Engineer/ Team Leader. Also 2 years’ experience of implementing, in a senior supervisory position, large water resources projects using ICB procedures under FIDIC Conditions of Contract for Construction.

24 Both

2 Contract/ Claims Specialist

B.Sc. Civil Engineering and preferably M.Sc. Construction Management

20 15 years’ work experience in the procurement of civil works, contract management and processing of claims. Also 10 years’ specific experience related to procurement under ADB/ World Bank Projects using ICB procedures under FIDIC Conditions of Contract for Construction.

2 Both

3 Electrical/ Instrumentation Specialist

B.Sc. Electrical Engineering and preferably M.Sc. Electrical/ Instrumentation

20 15 years’ professional experience in design/ monitoring of instrumentation on hydraulic

3 Both

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Sr





structures. Also 5 years’ specific experience in similar position on dams/ barrages.

4 Mechanical/ Gates Specialist

B.Sc. Mechanical Engineering or equivalent

20 15 years’ work experience in design and installation of gates/ gearings on large water sector projects. Also 5 years’ specific experience related to design and installation of gates & hoisting arrangements on dams/ barrages.

3 Both

Sub-Total International Staff 32 KEY EXPERTS (National) Headquarters 1 Contract & Claims

Specialist/ Deputy Team Leader

B.Sc. Civil Engineering and preferably M.Sc. Construction Management.

20 15 years’ work experience in the procurement of civil works and contract management. Also 5 years specific experience related to procurement under ADB/ World Bank Projects using ICB procedures under FIDIC Conditions of Contract for Construction.

48 Both

2 Planning & Scheduling/ Costing Engineer

B.Sc. Civil Engineering and preferably M.Sc. Hydraulics/ Construction Management

15 10 years work experience in planning & design of hydraulic structures and construction supervision of large scale water resources/ irrigation structures on major river systems. Also 5 years’ specific experience in supervision of water resources projects (dams/ barrages).

07 Both

3 Structural Design Engineer

B.Sc. Civil Engineering and preferably M.Sc.

15 10 years professional experience in

06 Both

62

Sr





Structural Engineering.

design of hydraulic structures. Also 5 years’ specific experience in structural design of river control structures, bridges and other hydraulic structures on major rivers and large canals.

4 Hydraulic Design Engineer

B.Sc. Civil Engineering and preferably M.Sc. water resources/ Hydraulics

15 10 years professional experience in design of civil works in major hydraulic projects. Also 5 years’ specific experience in design of barrages/ head works and canal head regulators in South Asia.

03 Both

5 Electrical Design Engineer

B. Sc Electrical Engineering and preferably M.Sc. Electrical Engineering

15 10 years professional experience in motorized control on large construction projects. Also 5 years’ specific experience in similar position on dams/ barrages hydraulic structures on major rivers.

12 Both

6 Mechanical Design Engineer

B. Sc. Mech. Engineering and preferably M.Sc. Mechanical Engineering

15 10 years work experience in design and installation of gates and hoisting arrangements for large hydraulic structures on major river. Also 5 years’ specific experience in similar position on dams/ barrages.

07 Both

7 Monitoring and Evaluation Specialist

Master’s degree in Economics/ Social Sciences or four year degree in related development professions like engineering.

20 10 years professional experience in developing and implementing monitoring and evaluation strategies & plans

05 Both

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Sr





for large scale irrigation projects.

8 Social Safeguards Specialist

Master’s degree in Social Sciences

15 10 years professional experience in planning and implementing resettlement plans. Also 5 years’ specific experience in similar position in irrigation infrastructure projects.

12 Both

9 Environmental Specialist Master’s degree in Environmental Sciences

15 10 years professional experience in conducting environmental screening/ assessment of major water resources projects. Also 5 years’ specific experience in similar position on water resources projects in accordance with GoP and ADB’s Environmental Guidelines.

06 Both

Sub-Total at Headquarters 106 Field Staff at Trimmu barrage 1 Chief Resident Engineer B. Sc. Civil

Engineering and preferably M.Sc. Construction Management

20 15 years’ work experience in construction planning and supervision of large hydraulic structures on major rivers. Also 5 years’ specific experience in similar position on dams/ barrages.

48 Trimmu

2 Resident Engineer (Civil)

B. Sc. Civil Engineering and preferably M.Sc. Construction Management

15 10 years’ work experience in construction supervision of large hydraulic structures on major rivers. Also 4 years’ specific experience in construction supervision on dams/ barrages.

36 Trimmu

64

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3 Resident Engineer (Mechanical)

B. Sc. Mechanical Engineering and preferably M.Sc. Mechanical/ Hydro- Mechanical Engineering

15 10 years’ work experience in design and installation of gates & hoisting arrangements for large hydraulic structures on major rivers. Also 4 years’ specific experience in similar position on dams/ barrages.

12 Trimmu

4 Resident Engineer (Electrical)

B. Sc. Civil Engineering and preferably M.Sc. Civil Engineering

15 10 years’ work experience in supervision of installation of motorized control and hoisting arrangements for large hydraulic structures on major rivers. Also 4 years’ specific experience in similar position on dams/ barrages.

6 Trimmu

5 Material Engineer/ Quality Control Specialist)

B. Sc. Civil Engineering and preferably M.Sc. concrete structures/ Construction Management/ Geo-tech. Engg.

15 10 years’ work experience in quality control on construction of large construction projects. Also 5 years’ specific experience in similar position on dams/ barrages hydraulic structures on major rivers. He should be well versed with testing requirements for enforcing quality control on water resources projects.

06 Trimmu

6 Grouting/ Geo-tech Specialist

Geologist with Master’s degree in Geology or B.Sc. Civil Engg. A Master’s degree or Ph.D in Civil Engg. with speciality in Foundations is preferable.

15 10 years’ specific experience related to design and grouting on major hydraulic structures. Also 3 years’ specific experience in similar position on dams/barrages.

05 Trimmu

7 Electrical/ Instrumentation Expert

B.Sc. Electrical Engineering and preferably M.Sc. Elec/ Instrumentation

15 10 years professional experience in design/ monitoring

03 Trimmu

65

Sr





of instrumentation on large hydraulic structures. Also 5 years’ specific experience in similar position on dams/ barrages.

Sub-Total at Trimmu barrage 116 Field Staff at Panjnad barrage 1 Chief Resident Engineer B. Sc. Civil

Engineering and preferably M.Sc. Construction Management

20 15 years’ work experience in construction planning and supervision of large hydraulic structures on major rivers. Also 5 years’ specific experience in similar position on dams/ barrages.

42 Panjnad

2 Resident Engineer (Civil)

B. Sc. Civil Engineering and preferably M.Sc. Construction Management

15 10 years’ work experience in construction supervision of large hydraulic structures on major rivers. Also 4 years’ specific experience in construction supervision on dams/ barrages.

42 Panjnad

3 Resident Engineer (Mechanical)

B. Sc. Mech. Engineering and preferably M.Sc. Mechanical/ Hydro- Mech. Engineering

15 10 years’ work experience in design and installation of gates & hoisting arrangements for large hydraulic structures on major rivers. Also 4 years’ specific experience in similar position on dams/ barrages.

12 Panjnad

4 Resident Engineer (Electrical)

B. Sc. Civil Engineering and preferably M.Sc. Civil Engineering

15 10 years’ work experience in supervision of installation of motorized control and hoisting arrangements for large hydraulic structures on major rivers. Also 4 years’ specific experience in similar position on dams/ barrages.

6 Panjnad

66

Sr





5 Material Engineer/ Quality Control Specialist)

B. Sc. Civil Engineering and preferably M.Sc. concrete structures/ Construction Management/ Geo-tech. Engg.

15 10 years’ work experience in quality control on construction of large construction projects. Also 5 years’ specific experience in similar position on dams/ barrages hydraulic structures on major rivers. He should be well versed with testing requirements for enforcing quality control on water resources projects.

24 Panjnad

6 Grouting/ Geo-tech Specialist

Master’s degree in Geology or B.Sc. Civil Engg. Master,s degree or PhD in Civil Engg. with speciality in Foundations is preferable.

15 10 years’ specific experience related to design and grouting on major hydraulic structures. Also 3 years’ specific experience in similar position on dams/barrages.

06 Panjnad

7 Electrical/ Instrumentation Expert

B.Sc Electrical Engineering and preferably M. Sc. Elec/ Instrumentation

15 10 years professional experience in design/ monitoring of instrumentation on large hydraulic structures. Also 5 years’ specific experience in similar position on dams/ barrages.

06 Panjnad

Sub-Total at Panjnad barrage 138 TOTAL KEY STAFF 392 NON - KEY STAFF Headquarters 1 Office Engineer B.Sc. Civil

Engineering 15 10 years work

experience in implementation of civil works projects. Also 5 years’ specific professional experience as Office Engineer on major water sector infrastructure projects.

36 Both

2 Hydraulic Expert B.Sc. Civil engineer preferably M.Sc.

25 25 year experience in hydraulic design of Civil works like

05 Both

67

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Water Resource/Hydraulics

Barrages/Dams/canals

3 Design Coordinator/Structural Design Expert

B.Sc. Civil engineer preferably M.Sc. Structures

25 25 year experience in the design of Civil works like Barrages/Dams

4 Senior Design Engineer (Structures) (3 No.)

B.Sc. Civil engineer preferably M.Sc. Structures

10 10 year experience in the design of Civil works like Barrages/Dams

46 Both

5 Senior Design Engineer (Hydraulics)

B.Sc. Civil/Agricultural engineer preferably M.Sc. Water Resource

10 10 year experience in the hydraulic design of Civil works like Barrages/Dams/canals

44 Both

6 Principal Design Engineer (Hydrology)

B.Sc. Civil/Agricultural engineer preferably M.Sc. Water Resource

15 15 year experience in the hydrological modeling

01 Both

7 Senior Design Engineer (Mechanical)

B.Sc. Mechanical Engineer

08 08 year experience in the design of gates and hoisting system of Barrages

13 Both

8 Senior Planning Engineer

Civil engineer preferably M.Sc. in Construction Management

08 08 year experience in the Planning/Scheduling and progress monitoring of Civil works like Barrages/Dams/canals

31 Both

9 Junior Monitoring and Evolution Officer

M.Sc. Economics 05 05 year experience in economic analysis

24 Both

Sub-Total 200 Field staff at Trimmu barrage 1 Resettlement Expert Master’s degree in

Sociology 15 10 years

professional experience on resettlement/ social studies for large water sector projects. Also, specific experience in similar position on at least 2 such projects funded by ADB/ World Bank.

9 Trimmu

2 Assistant Resident Engineer (Civil) (3 No.)

B.Sc. Civil Engineering

10 5 years professional experience in the construction supervision of large hydraulic structures on major rivers.

67 Trimmu

68

Sr





3 Assistant Resident Engineer (Mechanical)

B.Sc. Mechanical Engineering

10 5 years professional experience in design and installation of gates & hoisting arrangements on large hydraulic structures on major rivers.

20 Trimmu

4 Assistant Resident Engineer (Electrical)

B.Sc. Electrical Engineering

10 5 years professional experience in installation of motorized control and hoisting arrangements on large hydraulic structures on major rivers.

12 Trimmu

5 Junior Environmentalist Master’s degree in environmental Science

07 5 years’ professional experience in conducting environmental screening/ assessment of major water resources projects. Also 2 years’ specific experience in similar position on water resources projects in accordance with GoP and ADB’s Environmental Guidelines.

30 Trimmu

6 Senior Engineer SCADA/Electrical/Electronics

B.Sc. Electrical/Instrumentation

08 08 year experience in the design and installation of SCADA system for Barrages/Dams

05 Trimmu

7 Senior Engineer Grouting/Geo-Tech

B.Sc. Civil preferably M.Sc. Geo-Tech

08 08 year overall experience in the grouting works for Barrages/Dams

03 Trimmu

8 Senior Research Officer (Material)

B.Sc. Science 25 25 year experience in the quality control and material testing/inspection for Civil works like Barrages/Dams/canals

22 Trimmu

9 Quality Control Auditor B.Sc. Civil Engineering

08 08 year experience in the QA/QC activities of Civil works like

19 Trimmu

69

Sr





Barrages/Dams/canals

Sub-Total 187 Field staff at Panjnad barrage 1 Resettlement Expert Master’s degree in

Sociology 15 10 years

professional experience on resettlement/ social studies for large water sector projects. Also specific experience in similar position on at least 2 such projects funded by ADB/ World Bank.

6 Panjnad


B.Sc. Civil Engineering

10 5 years professional experience in the construction supervision of large hydraulic structures on major rivers.

48 Panjnad


B.Sc. Mechanical Engineering

10 5 years professional experience in design and installation of gates & hoisting arrangements on large hydraulic structures on major rivers.

20


B.Sc. Electrical Engineering

10 5 years professional experience in installation of motorized control and hoisting arrangements on large hydraulic structures on major rivers.

12

5 Junior Environmentalist Master’s degree in environmental Science

07 5 years’ professional experience in conducting environmental screening/ assessment of major water resources projects. Also 3 years’ specific experience in similar position on water resources projects in accordance with

24 Panjnad

70

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GoP and ADB’s Environmental Guidelines.

Sub-Total 110

PMO Support Staff

1 Senior Engineer Procurement/ Contracts

B.Sc. degree in Civil/ Mech. Engineering

15 10 years’ work experience in the procurement of civil works and contract management. Also 5 years’ specific experience related to procurement of works & consulting services under ADB/ World Bank/ JBIC funded projects with 2 years’ experience in similar position on projects using ICB procedures under FIDIC Conditions of Contract for Construction.

30 Both

2 Senior Engineer Design/ Construction

B.Sc. Civil Engineering and preferably M.Sc. Hydraulics or Construction Management

15 10 years’ work experience in the procurement of civil works and contract management. Also 3 years’ specific experience related to procurement under ADB/ World Bank/ JBIC funded projects.

30 Both

3 Senior Engineer Mechanical

B.Sc. degree in Mechanical/ Electrical. Engineering.

15 10 years’ work experience in design and installation of gates/ gearings and installation of motorized control/ hoisting arrangements respectively on large hydraulic structures on major rivers. Also 5 years’ specific experience in similar position on dams/ barrages.

08 Both

4 Monitoring and Evaluation Expert

Master’s degree in Economics/ Social

15 7 years professional

30 Both

71

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Sciences OR Graduation in engineering discipline

experience in developing and implementing monitoring and evaluation strategies & plans for large scale irrigation projects.

5 Finance and Accounts Expert

Master’s degree in Business Management (Finance), Accounting or other relevant fields.

15 10 years’ experience in the management affairs and establishing & operating financial accounting systems for major infrastructure development projects undertaken by Government Agencies. Also 5 years specific experience in similar position on ADB/ World Bank/ JBIC funded projects.

30 Both

Total PMO Support Staff 128 TOTAL NON – KEY STAFF 625 TOTAL PROFESSIONAL STAFF

(Less Unallocated person-month) 1,017

Notes:

(i) The total person-months requirement for professional staff is 1,167 (Key Staff: 467 + Non-Key Staff: 700 = 1167 person-months). This includes 150 Unallocated person-months (Key Staff: 75 = Non-Key Staff: 75 = 150 person-months).

(ii) The pool of unallocated professionals is kept to support the implementation of assignment components as and when required.

(iii) The above positions do not include miscellaneous semi-technical input i.e., surveyors, draftsmen, auto-CAD operators, quantity surveyors, laboratory technicians and social enumerators, etc. who are used for costing purposes, but not included in summaries of man-months of Consultants input which refers only to professional man-months of input.

17. In the evaluation of the technical proposals the Key staff will be evaluated individually and the other technical support staff will be evaluated collectively for adequacy of the nominated staff and consultants ‘ability to provide all the required staff. The Consultants should submit CVs for all positions of Key staff. Any TBN position in the key staff will be marked zero. As the CVs of Key Staff will form the basis of technical evaluation, the Consultants should note that under normal circumstances, barring resignation or serious health problems/death of any of the nominated staff, no substitution of key staff will be allowed in the first year of the assignment.

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VIII. SERVICES AND OBLIGATIONS OF THE EMPLOYER 18. The Employer shall make available to the Consultants at no charge the following facilities:

(i) Access to all reports, studies, data, photographs, maps, and institutions relating to the works, access to all sites for surveys and investigations.

(ii) Assistance to procure all necessary administrative documents including but not

limited to visas, exchange control documentation, import licences, exemption certificates, work permits, driving licences, resident visas.

(iii) Free unfurnished office accommodation for field offices for the supervisory teams

at Trimmu and Panjnad barrages. The Consultants will provide all normal office furniture, computer equipment, printers, stationary, telephone/fax machine and air conditioners and office maintenance including the utilities. The cost of all agreed expenditure will be reimbursed under the Consulting Services Contract.

(iv) Free unfurnished family accommodation in field offices for the Consultants’

selected senior staff. (v) Free unfurnished bachelor accommodation commensurate with grade, at the

field offices for the consultants. These facilities will be provided for under the civil works contracts.

(vi) Free use of vehicles procured by the Consultants for official purposes and

approved persona l use, during the entire period of consultancy services.

(vii) Permission to use facilities such as Guest Houses, payable at the official rates, will be granted where possible, to members of the Consultants’ staff in connection with their official duties.

(viii) The Client will depute some staff of PMO on deputation (seconded staff) to work

with the Consultants for on-job training in design review, procurement/ contract management and construction supervision.

Note: Free unfurnished office or residential accommodations for field offices will be provided

on availability by the client. The consultants will, however, arrange these facilities at their own during first eighteen (18) months of the assignment.

IX JOB DESCRIPTION AND QUALIFICATIONS OF CONSULTANTS’ STAFF A. KEY STAFF 19. Construction Management Specialist/ Team Leader (International; 24 person-months): Responsibilities of the Construction Management Specialist/ Team Leader will include but not limited to the following:

(i) Assist PMO in implementation of the project. (ii) Assume full responsibility for the consultant’s team and performance of

services under the consultancy contract; (iii) Ensure that the consulting team undertakes comprehensive review of the

detailed designs and specifications which were prepared by the design consultants in 2013;

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(iv) Ensure that the consulting team undertakes comprehensive construction supervision and contract administration of the civil works for the Trimmu and Panjnad Barrages Improvement Project, where the Consultants will act as “the Engineer” and undertake all tasks as defined under FIDIC General Conditions of Contract for Construction;

(v) Oversee the consultants’ teams activities ensuring compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(vi) Oversee quality control methodology put in place, confirming its adequacy and ensuring that its employment is satisfactorily carried out;

(vii) Ensure that detailed and quantitative progress reporting adequate to support the contractors’ requests for progress payments are routinely prepared;

(viii) Keep the Employer informed of technical issues and progress of all works both by informal and formal meetings and correspondence and assist in any project issue which the Employer may require;

(ix) Take overall responsibility for preparation of the Operational Manual for the project, reviewing the draft in detail with PMO Barrages and PID prior to finalization and printing;

(x) Participates in Dispute Board meetings to explain and discuss issues raised by the Contractor/Employer or DB;

(xi) Assist the Employer in preparing responses to audit objections and quarries of the financiers or other Government Authorities;

(xii) Coordinates with all related Employers organizations for project issues; and (xiii) At the end of the construction activities guide and ensure that the team

prepares a comprehensive construction completion report, inclusive of as-built drawings as appropriate.

20. Contract/ Claims Specialist (International; 2 person-months): Responsibilities of the Contracts/claims Specialist will include but not limited to the following:

(i) Supervise the work of national Contract & Claims Specialist (ii) Advise PMO on all contractual matters; (iii) Render necessary advice and assist the Team Leader/Deputy Team Leader in

contract administration and procurement issues / assignments; and (iv) Analyse contractor’s claims in consultation with the project team and give

appropriate advice to PMO.

21. Electrical/ Instrumentation Specialist (International, 3 person-months): Responsibilities of the Instrumentation Engineer will include but not limited to the following:

(i) Supervise the work of national Electrical/ Instrumentation experts; (ii) Review and update the complete electrical design & automation plans prepared

by detailed design consultants and the Contractor and advises the Team Leader/Deputy Team Leader for necessary amendments where needed;

(iii) Review the shop drawings for motorization of gates and other electronic works prepared by the Contractor and submit recommendations to the Team Leader/Deputy Team Leader;

(iv) Review specifications and selection of Piezometers and related communication equipment up to central control;

(v) Conduct a detail check of As-built Drawings of Motorization / Electronic / Electrical works prepared by the Contractor; and

(vi) Participate in the preparation of O&M Manual for Motorization / Electronic / Electrical works and Instrumentation.

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22. Mechanical/ Gates Specialist (International; 3 person-months): Responsibilities of the Mechanical/ Gates Specialist will include but not limited to the following:

(i) Review the gate system design carried out by the detailed design consultants and suggest any improvements/changes required for proper functioning of gates;

(ii) Prepare detailed instructions to be followed by the national mechanical engineer and the resident engineer (mechanical) and supervise the review of the design calculations and shop drawings prepared and submitted by the contractor;

(iii) Pay periodical visits to site for overseeing the installation and testing processes and brief the Chief Resident Engineer and Resident Engineer (Mechanical);

(iv) Review the testing standards, testing process and results and brief the Chief Resident Engineer and Resident Engineer (Mechanical) accordingly; and

(v) Advise and render any relevant assistance that is required by the Team Leader; (vi) Contribute in preparation of Operation and Maintenance Manual for gates and

hoisting arrangements. 23. Contract & Claims Specialist/ Deputy Team Leader (National; 48 person-months): Responsibilities of the Contract/ Claims Specialist will include but not limited to the following:

(i) Act as Team Leader during the absence of Team Leader; (ii) Assist the Team leader in ensuring that the consulting team undertakes

comprehensive review of designs and specifications and carries out construction supervision and contract administration of the civil works for the project assuming the role of “the Engineer” and undertake all tasks as defined under FIDIC General Conditions of Contract for Construction;

(iii) Assist the team leader in overseeing the consultants’ teams activities ensuring compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(iv) Assist the Team Leader in overseeing quality control methodology put in place, confirming its adequacy and ensuring that its employment is satisfactorily carried out;

(v) Render necessary advice and assist the Team leader and International Contracts/claims Specialist in contract administration and procurement issues / assignments/contractual claims;

(vi) Assist the Team Leader in resolving any Contractual issue which the Team Leader may refer;

(vii) Determines Extension of time for completion and other claims in accordance with the conditions of contract in consultation with the Team Leader and Chief Resident Engineer;

(viii) Provides assistance to the Employer in dispute resolution as per provisions in the conditions of contract;

(ix) Assist the Team Leader in keeping the Employer informed of contractual and claims issues by direct contacts and through discussions or correspondence; and

(x) Assist the Team Leader/ Chief Resident Engineer in holding meetings with the Contractor on Contract and claims issues; and

(xi) Assist the team leader in preparation of a comprehensive project completion report (PCR), Operational Manual and any other duty/assignment the Team Leader may entrust.

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24. Planning & Scheduling/ Costing Engineer (National; 24 person-months): Responsibilities of the Planning and Scheduling/ Costing Engineer will include but not limited to the following:

(i) Reports to the Team Leader; (ii) Take the overall responsibilities for project planning, scheduling, reporting and

project costing including preparation of Engineer Estimate/revised PC-1; (iii) Analysis and approval of Tender Schedule, Baseline Schedule, Revised

Baseline Schedule and Recovery Schedule submitted by the contractor on a computerized system Primavera Enterprise for Engineering & Construction (P6) software;

(iv) Assist the Team Leader in the determination of Extension of Time for Completion from the Contractor’s Work Schedule;

(v) Furnishes progress schedules and Earned Value Reports to the Team Leader; (vi) Monitors that the Contractor adheres to the contractual requirements of

Construction Schedule mentioned in the Special Provisions; and (vii) Monitoring of various activities shown on the Baseline schedule.

25. Structural Design Engineer (National; 24 person-months): Responsibilities of the Structural Design Engineer will include but not limited to the following:

(i) Review all relevant technical documents; (ii) Organize, supervise and carry-out any additional investigations deemed

necessary for structural aspects of all features to be included in the project; (iii) Analyse structural design options where changes are required; and (iv) Assist in drafting relevant portions of the O &M Manual for the project with

emphasis on procedures/practices to ensure the long term structural stability of the structures.

26. Hydraulic Design Engineer (National; 24 person-months): Responsibilities of the Hydraulic Design Engineer will include but not limited to the following:

(i) Review all relevant documents; (ii) Organize and supervise topographic surveys and any other investigations

required to provide necessary input for design; (iii) Supervision and follow-up of physical model tests, if any, and take the

leadership in recommending modifications to and refinement of the model to ensure reliable output;

(iv) Review hydraulic design options for the Barrage, divide walls, head regulators and downstream works;

(v) Coordinate and supervise detailed design of all hydraulic aspects of the works including preparation of relevant additional construction drawings and specifications which may be required; and

(vi) Draft relevant portions of the Operational Manual for the project with emphasis on operating rules based upon water level observations coupled with available flood prediction information.

27. Electrical Design Engineer (National; 12 person-months): Responsibilities of the Electrical Design Engineer will include but not limited to the following:

(i) Review and update the complete electrical design & automation plans prepared by detailed design consultants and the Contractor and advises the Team Leader/ Deputy Team Leader for necessary amendments where needed;

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(ii) Review the shop drawings for motorization of gates and other electronic works prepared by the Contractor and submit recommendations to the Team Leader/ Deputy Team Leader;

(iii) Review specifications and selection of Piezometers and related communication equipment up to central control;

(iv) Conduct a detailed check of As-built Drawings of Motorization / Electronic / Electrical works prepared by the Contractor; and

(v) Participate in the preparation of O&M Manual for Motorization / Electronic / Electrical works.

28. Mechanical Design Engineer (National; 12 person-months): Responsibilities of the Mechanical Design Engineer will include but not limited to the following:

(i) Review the gate system design carried out by the detailed design consultants and suggest any improvements/changes required for proper functioning of gates;

(ii) Review the design calculations and shop drawings prepared and submitted by the contractor;

(iii) Pay periodical visits to sites for overseeing the installation and testing processes and brief the Chief Resident Engineer and Resident Engineer (Mechanical);

(iv) Review the testing standards, testing process and results and brief the Chief Resident Engineer and Resident Engineer (Mechanical) accordingly;

(v) Advise and render any relevant assistance that is required by the Team Leader; and

(vi) Contribute in preparation of Operation and Maintenance Manual for gates and hoisting arrangements.

29. Monitoring and Evaluation Specialist (National; 12 person-months): Responsibilities of the Monitoring and Evaluation Specialist will include but not limited to the following:

(i) Review all documents relevant to the project; (ii) Assist the team leader in the development and establishment of an appropriate

monitoring and evaluation strategy and plan, including input, progress, output and impact indicators;

(iii) Computerize the monitoring and evaluation system so that it is compatible with and forms a part of the Management Information System;

(iv) Supervise baseline, intermediate and end of project socio-economic surveys; (v) Develop appropriate analytical methodology for the socio-economic impact

assessment; (vi) Conduct in depth workshops for PMO staff and for those who will carry out the

surveys in the field covering the survey design, sampling criteria, questionnaire requirements, interview methodology and survey analysis; and

(vii) Supervise the work of those conducting the field surveys and analyzing assessment results.

30. Social Safeguards Specialist (National; 12 person-months): Responsibilities of the Social Safeguards Specialist will include but not limited to the following:

(i) Review all documents relevant to the project; (ii) Assist the team leader and work with the resettlement unit within PMO in

developing and satisfactorily monitoring of implementation of resettlement plans;

77

(iii) Assist PMO in complying with ADBs Guidelines on Involuntary Resettlement in accordance with ADB’s Safeguards Policy Statement (SPS; 2009);

(iv) Training of selected PMO staff with a view to strengthening the PID’s capacity to adequately oversee resettlement activities; and

(v) Prepare internal monitoring reports on implementation of safeguards as per SPS (2009).

31. Environmental Specialist (National; 06 person-months): Responsibilities of the Environmental Specialist will include but not limited to the following:

(i) Review all relevant documents, particularly the Environmental Impact Assessment study;

(ii) Prepare/update a cost effective environmental management and monitoring plan for the rehabilitation of the barrage which is in line with IEE/EMP recommendations so as to ensure minimal environmental effects both during and following the construction period;

(iii) Review the site specific environmental management plan (SSEMP) for each sub-project, and ensure its effective implementation;

(iv) Prepare and execute required appropriate actions to mitigate any negative environmental impacts associated with construction activities in collaboration with PMO Barrages and all concerned stakeholders;

(v) Prepare a detailed reforestation plan for the project and following construction oversee its implementation as required in the IEE/ EMP;

(vi) Develop training materials for PID, and PMO Barrages staff to support environmental protection measures and to monitor and mitigate potential environmental impacts;

(vii) Ensure that any environmental impact assessments, if required, fully comply with ADB guidelines safeguards policy statement (SPS, 2009) and ensure, that all required mitigation measures are identified and acceptable environmental management and monitoring plans reflecting full details regarding the estimated mitigation costs are in place through the SSEMP; and

(viii) Besides assisting in finalizing the biannual environmental monitoring report, he/ she will also assist the PMO in finalization of quarterly progress report, annual progress report and any specific report asked by PMO.

32. Chief Resident Engineer (2 National; 90 person-months): Responsibilities of the Chief Resident Engineer will include but not limited to the following:

(i) Assist the Team Leader in carrying out all aspects of his TOR; (ii) Assume the responsibility for effective supervision and contract administration

of the civil and mechanical works during the period of construction supervision; (iii) Ensure that the consulting team under his/her control undertakes

comprehensive construction supervision and contract administration of the civil and mechanical works required to be carried out by the Consultant in the role of “the Engineer” as defined under FIDIC General Conditions of Contract for Construction;

(iv) Oversee the activities of the teams under his/her control related to supervising construction works ensuring compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(v) Ensure that the quality control methodology is strictly followed; (vi) Ensure that detailed and quantitative progress reporting is adequate to support

the contractor’s requests for progress payments are routinely prepared; (vii) At the end of the construction activities guide and ensure that the team

prepares a comprehensive construction completion report, inclusive of as-built drawings as appropriate;

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(viii) Ensure that the contractor follows the implementation schedule; (ix) Review the plan for execution of critical activities arrange for timely completion

of these activities; and (x) Ensure effectively implementation of EMP.

33. Resident Engineer - Civil (2 National; 90 person-months): Responsibilities of the Resident Engineer (Civil) will include but not limited to the following:

(i) Assist the Chief Resident Engineer in carrying out all aspects of his TOR relating to civil works components;

(ii) Carry out effective supervision and contract administration of the civil works during the period of construction supervision;

(iii) Ensure that the consulting team under his/her control undertakes comprehensive construction supervision and contract administration of the civil works required to be carried out by the Consultant in the role of “the Engineer” as defined under FIDIC GCC for Construction;

(iv) Oversee the activities of the teams under his/her control related to supervising construction works ensuring compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(v) Ensure that the quality control methodology is strictly followed; (vi) Ensure that detailed and quantitative progress reporting is adequate to support

the contractor’s requests for progress payments are routinely prepared; (vii) At the end of the construction activities guide and ensure that the team

prepares a comprehensive construction completion report, inclusive of as-built drawings as appropriate;

(viii) Ensure that the contractor follows the implementation schedule; (ix) Review the plan for execution of critical activities arrange for timely completion

of these activities; and (x) Ensure effectively implementation of EMP.

34. Resident Engineer - Mechanical (2 National; 24 person-months): Responsibilities of the Resident Engineer (Mechanical) will include but not limited to the following:

(i) Assist the Chief Resident Engineer in carrying out all aspects relating to supervision of erection of mechanical equipment including gates and hoisting systems etc.;

(ii) Assume the responsibility for effective supervision and contract administration of the component under his control during the period of construction supervision required to be carried out by the Consultant in the role of “the Engineer” as defined under FIDIC agreements;

(iii) Oversee the activities of the teams under his control related to supervising construction works ensuring compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(iv) Ensure that the quality control methodology is strictly followed; (v) Ensure preparation of detailed and quantitative progress reports to support the

contractor’s requests for progress payments; and (vi) Prepares a comprehensive construction completion report, inclusive of as-built

drawings and an operation and maintenance manual. 35. Resident Engineer - Electrical (2 National; 12 person-months): Responsibilities of the Resident Engineer (Electrical) will include but not limited to the following:

(i) Assist the Chief Resident Engineer in carrying out all aspects relating to supervision of electrical equipment including motorization of gates and hoisting systems;

79

(ii) Assume the responsibility for effective supervision and contract administration of the component under his control required to be carried out by the Consultant in the role of “the Engineer” as defined under FIDIC General Conditions of Contract for Construction;

(iii) Ensure compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(iv) Ensure that quality control methodology is strictly enforced; (v) Ensure preparation of detailed and quantitative progress reports to support the

contractor’s requests for progress payments; and (vi) Prepare a comprehensive construction completion report, inclusive of as-built

drawings and an operation and maintenance manual. 36. Materials Engineer/ Quality Control Specialist (2 National; 51 person-months): Responsibilities of the will include but not limited to the following:

(i) Prepare an appropriate Quality Control Manual for the construction supervision of the project. The Manual will describe the testing requirements during construction;

(ii) Advise on suitability of various construction materials proposed to be used in construction;

(iii) Ensure that the Quality Control Manual is strictly followed by the project team and bring any deficiencies to the notice of the Team Leader/ Deputy Team Leader/ Resident Engineer promptly;

(iv) Evaluate contractor’s proposal for establishment of field laboratory and approve other laboratories for testing;

(v) Ensure that routine detailed and quantitative progress reporting is adequate to support the contractor’s requests for progress;

(vi) Establish and oversee appropriate standards and quality control procedures; and

(vii) Ascertain that the construction inspectors are fully cognizant of all required density testing during construction and the methodology to be employed.

37. Grouting/ Geo-tech Specialist (2 National; 12 person-months): Responsibilities of the Grouting Specialist will include but not limited to the following:

(i) Review all relevant technical documents; (ii) Carry out (organize and oversee) a comprehensive review of foundation

conditions at each of the existing features and ensure conditions are such to ensure the long-term integrity of the project components;

(iii) Identify any remedial foundation stabilization work to be included in the package of works for the construction of the barrage;

(iv) During the construction phase, investigate and evaluate any unexpected foundation conditions encountered and recommend alternative treatment as appropriate; and

(v) Design and supervise grouting operations.

38. Electrical/ Instrumentation Expert (2 National; 12 person-months): Responsibilities of the Electrical/ Instrumentation Expert will include but not limited to the following:

(i) Review the proposed instrumentation program and based on the review suggest if additional instrumentation is required;

(ii) Prepare specifications of additional instrumentation, if required; (iii) Supervise installation and commissioning of the instruments; (iv) Prepare a program for monitoring the various types of instruments; and (v) Prepare sections of O&M Manual relating to the Instrumentation.

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B. NON - KEY STAFF 39. Office Engineer (National; 36 person-months): Responsibilities of the Office Engineer will include but not limited to the following:

(i) Reports to the Team Leader; (ii) Maintain record of design/drawings along with other documents in office; (iii) Keep complete record of hard and soft copies of all version of the designs and

drawings and ensure that latest versions are being issued for implementation; (iv) Allocate specific number to different versions of drawings; (v) Maintain record of record of all project related documentation; (vi) Assist Team Leader in compilation of O&M Manual for Trimmu barrage and

Panjnad barrage; (vii) Maintain full record of Construction drawings, Shop drawings and As Built

drawings; (viii) Conducts Office Documentation on behalf of Team Leader; (ix) Assist in preparation of weekly and monthly progress reports and ensure timely

submission of Deliverables; and (x) Assist in preparation of revised PC-1 and Engineer’s Estimate of the project.

42. Senior Engineer Planning & Scheduling: should be a graduate Civil engineer

preferably M.Sc. in Construction Management with 08 year experience in the Planning/Scheduling and progress monitoring of Civil works like Barrages/Dams/canals. The responsibilities of the Senior Engineer Planning & Scheduling will include, but not limited to, the following:

i. Assist Planning & Scheduling/Costing Engineer regarding project Planning, Scheduling, Reporting and Project Costing including preparation of Engineer Estimate/revised PC-1;

ii. Assist Planning & Scheduling/Costing Engineer for analysis and approval of Tender Schedule, Baseline Schedule, Revised Baseline Schedule and Recovery Schedule submitted by the Contractor on a computerized system Primavera Enterprise for Engineering & Construction (P6) software;

iii. Assist Planning & Scheduling/Costing Engineer in determining the extension of time for completion from the Contractor’s Work Schedule;

iv. Monitor that the Contractor adheres to the contractual requirements of Construction Schedule; and

v. Monitoring of various activities shown on the Baseline schedule. 43. Hydraulics Design Expert: should be a graduate Civil engineer preferably M.Sc. with

25 year experience in hydraulic design of Civil works like Barrages/Dams/canals. The responsibilities of the Hydraulic Design Expert will include, but not limited to, the following:

i. Give expert opinion to the Hydraulic Design Engineer for the Hydraulic Design of Barrage and its ancillary components.

ii. Review all relevant Documents. iii. Supervise detailed hydraulic design of all hydraulic aspects of the works

including preparation of relevant additional construction drawings and specifications which may be required.

iv. Provide guidance in preparation of O & M Manual. 44. Senior Engineer Hydraulics: should be a graduate Civil engineer/Agricultural engineer

preferably MSc in Water Resource Engineering with 10 year experience in the hydraulic design of Civil works like Barrages/Dams/canals. The responsibilities of the Senior

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Engineer Hydraulics will include, but not limited to, the following: i. Assist the Hydraulic Design Engineer for the Hydraulic Design of Barrage

and its ancillary components. ii. Assist in preparation and finalization all relevant documents including

Design Review Report & Operation Manual in the light of comments and observations as directed after the thorough review by the Hydraulic Design Engineer.

iii. Conduct site surveys to resolve site specific issues related to Hydraulics. iv. Assist the Hydraulic Design Engineer for the preparation and finalization of

Constructions drawings of barrage and its ancillary components. 45. Principal Engineer Hydrology: should be a graduate Civil engineer/Agricultural

engineer preferably MSc in water resource with 15 year experience in the hydrological modeling. The responsibilities of the Principal Engineer Hydrology will include, but not limited to, the following:

i. Revision and updating of hydrological data. ii. Review and evaluation of design flood discharge of the barrage of 100 year

return period through Frequency Analysis and Hydrodynamic Flood Routing.

46. Design Coordinator/Structural Design Expert should be a graduate Civil engineer

preferably MSc in structures with 25 year experience in the design of Civil works like Barrages/Dams. The responsibilities of the Design Coordinator/Structural Design Expert will include, but not limited to, the following:

i. Coordination with different related sections, likes Hydraulics Section, Electro Mechanical Section and Environmental Section etc.

ii. Supervise the Group of Engineers in carrying out the Structural Analysis and Design including the preparation of Construction Drawings of Barrage and its ancillary components.

iii. Review of the all relevant documents. 47. Senior Engineer Structures should be a graduate Civil engineer preferably MSc in

structures with 10 year experience in the design of Civil works like Barrages/Dams. The responsibilities of the Senior Engineer Structures will include, but not limited to, the following:

i. Assist in carrying and the structural Analysis & Design of the different components of the Barrage.

ii. Preparation of the Construction Drawings. iii. Assist the Structural Design Engineer for the structure design of the

Barrage and its ancillary components. 48. Senior Engineer Design (Mechanical) should be a graduate Mechanical engineer

preferably MSc with 08 year experience in the design of gates and hoisting system of Barrages. The responsibilities of the Senior Engineer Design (Mechanical) will include, but not limited to, the following:

i. Assist review gate system design carried out by the detailed design consultants and suggest any improvement/changes required for proper functioning of gates;

ii. Assist review design calculations and shop drawings prepared and submitted by the Contractor;

iii. Review testing standards, testing process and results thereof and brief the Chief Resident Engineer and Resident Engineer (Mechanical) accordingly; and

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iv. Contribute in preparation of Operation and Maintenance Manual for gates and hoisting arrangements.

49. Resettlement Expert (2 National; 15 person-months): Responsibilities of the Resettlement Specialist will include but not limited to the following:

(i) Assist the PMO in monitoring and carrying out activities related to

implementation of resettlement plans in line with relevant ADB guidelines. In this respect the consultant will ensure that all project components designed and supervised by the Consultants the ADB guidelines for resettlement and where necessary adequate mitigation measures are taken wherever necessary;

(ii) Assist PMO in revising and updating the draft Resettlement Framework and draft Resettlement Plan prepared during detail design stage, if necessary;

(iii) Assist PMO in preparing Resettlement Plans (RPs) for all locations where civil works will involve land acquisition and/or livelihood disruption on Rights of Way;

(iv) Ensure that LARP complies with requirements and procedures in ADB 2009 Safeguard Policy Statement (SPS) on Involuntary Resettlement and the Indigenous People, Land Acquisition and Resettlement Framework (LARF) and Project Administration Manual (PAM);

(v) Collaborate with relevant agencies prepare other necessary safeguard documents, assist PMO in establishing relevant committees and institutions as required by the LARF and serve as the internal monitor during implementation of the safeguards as required (LARF);

(vi) Ensure that provisions of social safeguard compliance and procedures included in contract are followed; prepare internal monitoring reports and provide information to external monitors;

(vii) Assist PMO is in complying with SPS, 2009 Guidelines for Involuntary Resettlement for cases where resettlement or temporary disruption of production cannot be avoided;

(viii) Identify and prepare in accordance with the resettlement framework, any amendments necessary to existing resettlement plans and/or, if required, prepare additional plans and support their implementation by the relevant Government agencies, if so required; and

(ix) Review Government resettlement policies and practices, recommend improvements and, if necessary, provide draft guidelines for Government’s consideration.

50. Assistant Resident Engineers–Civil/ Electrical/ Mechanical (4+2+2=8

National; 166 person-months): Responsibilities of the Assistant Resident Engineer within his/ her own discipline will include but not limited to the following:

(i) Assist the respective Resident Engineers in carrying out all aspects of their

TOR; (ii) Assume the responsibility for effective supervision and contract administration

of the civil/mechanical/electrical works, as the case may be, during the period of construction supervision;

(iii) Undertake comprehensive construction supervision and contract administration of the works required to be carried out by the Consultant in the role of “the Engineer” as defined under FIDIC agreements;

(iv) Supervise the construction works ensuring compliance to detail provided in the construction drawings and strict adherence to construction specifications;

(v) Ensure that the quality control methodology is strictly followed;

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(vi) Ensure that detailed and quantitative progress reporting is adequate to support the contractor’s requests for progress payments; and

(vii) Assist in the preparation of a construction completion report, inclusive of as-built drawings as appropriate.

51. Junior Environmentalist (2 National; 48 person-months): Responsibilities of

the Junior Environmentalist will include but not limited to the following:

(i) Report to Chief Resident Engineer; (ii) Review all relevant documents, particularly the Environmental Impact

Assessment study; (iii) Ensure implementation of Environmental Management Plan at Site under the

guidance of Environmental Specialist; (iv) Assist Environment Specialist in preparation/updating a cost effective

environmental management and monitoring plan for the rehabilitation of the barrage which is in line with IEE recommendations so as to ensure minimal environmental effects both during and following the construction period; and

(v) Ensure implementation of site specific environmental management plan (SSEMP) for each sub-project, under the guidance of Environmental Specialist.

52. Senior Engineer Procurement/ Contracts (National; 30 person-months):

Responsibilities of the Senior Engineer Procurement/ Contracts will include but not limited to the following:

(i) Provide capacity support to the PMO in all procurement activities regarding

goods, works, and services; (ii) Assist the PMO in preparing/ updating procurement plans; (iii) Oversee the working of Consultants and Contractors engaged by PMO in

contract management/ administration; (iv) Assist the PMO in reviewing and determining contractor’s claims; and (v) Assist and render advice to the PMO in any contractual issue that may arise.

53. Senior Engineer Design/ Construction (National; 30 person-months):

Responsibilities of the Senior Engineer Design/ Construction will include but not limited to the following:

(i) Review the construction drawings, construction planning and construction

scheduling; (ii) Assist and advise the PMO in the process of reviewing the consultant’s

proposed amendments/ alterations to design aspects, technical specifications and scheduling of the project; and

(iii) Assist and keep the PMO abreast of the project construction activities; emerging issues, remedial measures and conformance/ deviation from the agreed work schedules.

54. Senior Engineer Mechanical (National; 08 person-months): Responsibilities of

the Senior Engineer Mechanical will include but not limited to the following:

(i) Assist the PMO in reviewing the gate system design carried out by the detailed design consultants and suggesting necessary improvements/ changes if required;

(ii) Assist the PMO in reviewing the design calculations and shop drawings prepared and submitted by the contractor; and

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(iii) Advise and render any relevant assistance that is required by the PMO on design and installation aspects of the Barrage gates system.

55. Monitoring and Evaluation Expert (National; 30 person-months):

Responsibilities of the Senior Engineer Mechanical/ Electrical will include but not limited to the following:

(i) Review all documents relevant to the project; (ii) Assist PMO in the development and establishment of an appropriate monitoring

and evaluation strategy and plan, including input, progress, output and impact indicators;

(iii) Assist the PMO in computerize the monitoring and evaluation system so that it is compatible with and forms a part of the Management Information System;

(iv) Supervise baseline, intermediate and end of project socio-economic surveys; (v) Develop appropriate analytical methodology for the socio-economic impact

assessment; (vi) Assist PMO in supervising the work of those conducting the field surveys and

analyzing assessment results; Review and assist PMO in updating/ finalizing the RAP prepared during project preparation on the basis of the detailed design, and in preparing RAP to meet ADB requirements for any other area affecting more than 200 persons. Also scrutinize the aforementioned resettlement plans for developing the vetted resettlement plans;

(vii) Monitor that all project components reviewed and supervised by the consultants are implemented in an environmentally friendly manner and where necessary adequate mitigation measures are taken; and

(viii) Review and Assist PMO in finalizing the PPMS Baseline (Baseline/ Benchmark) Report for the project.

56. Finance and Accounts Expert (National; 30 person-months): Responsibilities

of the Senior Engineer Mechanical/ Electrical will include but not limited to the following:

(i) Review all documents relevant to the Project Finances; (ii) Working with PMO, PID, and the Department of Finance establish separate

accounts for the project under a comprehensive computerized financial management system adequate to allow ready identification of the goods and services and other items of expenditure financed out of the ADB loan proceeds to fully disclose the use of funds from various sources for project purposes;

(iii) Assist PMO, in maintaining the separate accounts established in (ii) above in accordance with sound accounting principles acceptable to both the Department of Finance and ADB;

(iv) Ensure that PMO arrange annual audit of its accounts in accordance with appropriate auditing standards, consistently applied by independent auditors whose qualifications, experience and terms of reference are acceptable to both ADB and the Department of Finance;

(v) Assist PMO in setting up and operating the imperest account for ADB loan funds in commercial banks acceptable to both ADB and the Department of Finance in full accordance with the procedures detailed in ADB’s Disbursement Handbook;

(vi) Assist PMO in examination of the Project Financial Reviews prepared by the consultants and recommendations for section needed to control expenditure/ seeking additional funding; and

(vii) Review and assist PMO for preparing responses to audit observations and paras in respect of the payments certified by the consultants and getting them

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resolved at appropriate level. 57. Junior Monitoring & Evaluation Officer should be MSc Economics with 05 year

experience in economic analysis. The responsibilities of the Junior Economist (Monitoring & Evaluation) will include, but not limited to, the following:

i. Assist the team leader in development and establishment of an appropriate monitoring and evaluation strategy and plan, including input, progress, output and impact indicators;

ii. Computerize the monitoring and evaluation system appropriately compatible with and forming part of the Management Information System;

iii. Supervise baseline, intermediate and end of Project socio-economic surveys; and

iv. Develop appropriate analytical methodology for Socio-economic Impact Assessment;

58. Senior Research Officer (Materials) should be a Science Graduate with 25 year

experience in the quality control and material testing/inspection for Civil works like Barrages/Dams/canals. The responsibilities of the Senior Research Officer (Materials) will include, but not limited to, the following:

i. Lead the Team of Field Laboratory Testing. ii. Evaluate Contractor’s proposals for the establishment of field laboratory

and approve other laboratories for 3rd party independent testing. iii. Ascertain the construction inspectors are fully cognizant with all required

testing during construction. iv. Implementing QA/QC procedures in the field. v. Ensure calibration of the Contractor’s laboratory equipment for material

testing. vi. Guide/supervise Consultant’s Lab. Technicians.

59. Quality Control Auditor should be a graduate Civil engineer with 08 year experience

in the QA/QC activities of Civil works like Barrages/Dams/canals. The responsibilities of the Quality Control Auditor will include, but not limited to, the following:

i. Assist Quality Control Specialist. ii. Conduct quality control audit of the various construction activities and

materials involved. iii. Assist preparation of Quality Control & Assurance Report.

60. Senior Engineer Grouting/Geo-tech should be a graduate Civil engineer preferably

MSc geo-tech with 08 year overall experience in the grouting works for Barrages/Dams. The responsibilities of the Senior Engineer Grouting/Geo-tech will include, but not limited to, the following:

i. During the construction phase, investigate and evaluate any unexpected foundation conditions encountered and recommend alternative treatment as appropriate; and

ii. Design and supervise grouting operations.

61. Senior Engineer SCADA/Electrical/Electronics should be a graduate instrumentation engineer with 08 year experience in the design and installation of SCADA system for Barrages/Dams. The responsibilities of the Senior Engineer SCADA will include, but not limited to, the following:

i. Assist in installation and commissioning of the instruments; and ii. Prepare a program for monitoring various types of instruments.

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DRAFT TERMS OF REFERENCE CONSTRUCTION SUPERVISION CONSULTANTS FOR REHABILITATION AND

MODERNIZATION OF ISLAM BARRAGE PROJECT (ADDITIONAL SCOPE) I. BACKGROUND

1. Constructed during 1922-27 across the Sutlej River, Islam Barrage is located about 15 km north-east of Hasilpur town of District Bahawalpur in the Punjab Province, with a designed discharge of 300,000 cusecs. The barrage was built to divert river flows to 03 offtaking canals viz Bahawal Canal, Qaim Canal and Mailsi Canal. However, operation of the barrage and sediment characteristics of these canals were disrupted after implementation of Indus Waters Treaty (1960), as water availability upstream of the barrage was drastically reduced. This necessitated major changes in diversion arrangements of the three off-taking canals including source points, design capacity and command areas etc. Resultantly, original design capacity of Qaim Canal was reduced from 558 cu.sec. to 483 cu.sec. and that of Bahawal Canal from 5,400 cu.sec. to 1000 cu.sec. Also, water supply to Mailsi Canal from Islam Barrage was terminated and Sidhnai-Mailsi-Bahawal (SMB) Link Canal, constructed under Indus Basin Project Works, became its new source of water supply. This too, has resulted in a long dry reach of Sutlej River upstream of the barrage. 2. The main structure of Islam Barrage is about 90 years old. The aging process along with deferred maintenance has caused general deterioration of barrage, subsidiary weir and gates operating mechanism. Condition survey of barrage has revealed damages especially in the subsidiary weir and its flank walls. The gates operating system is in deteriorated condition. The barrage discharge capacity has also reduced due to adverse approach conditions (upstream bela formation). Any major flood may rip off the glacis of the subsidiary weir, thereby, seriously threatening the barrage safety itself. Any damage to this barrage can render it non-operative, disrupting irrigation supply for long time and causing huge loss of agricultural production and livelihood in the dependent area. 3. The Executive Committee of National Economic Council (ECNEC) while approving Umbrella PC-I for Punjab Barrages Rehabilitation and Modernization Project in December 2003, also cleared, amongst others, detailed investigations and preparation of an implementation project for Rehabilitation and Modernization of Islam Barrage. Accordingly, Feasibility Study for Islam Barrage Project was carried out through Public Sector Development Program in 2004-05 followed up by its detailed design completed during 2007-09 under the World Bank loan for Taunsa Barrage Emergency Rehabilitation Project (TBERP). Further studies including Environmental and Social Impact Assessment (ESIA) were carried out and Environmental Management Plan (EMP) and Social Action Plan (SAP) were also prepared. II. OBJECTIVES OF THE ASSIGNMENT

4. The objective of the consultancy services is to undertake design review of Islam Barrage and ensure that construction supervision of rehabilitation and modernization of Islam Barrage and its ancillary works are implemented through ICB Contract in an orderly manner with a high standard of workmanship and specified quality of materials within the scheduled construction period and in conformity with the approved drawings, specifications and contract management as per FIDIC Conditions of Contract for Construction, acceptable environmental standards and in accordance with the Client’s requirements. 5. Rehabilitation and Modernization of Islam Barrage 6. The project works are expected to include, but not limited to the following:

(i) strengthening of barrage structure and subsidiary weir floors;

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(ii) concrete grouting underneath the floors of barrage, subsidiary weir and canal head regulators after carrying out condition survey and geo-physical investigations;

(iii) lowering of subsidiary weir by 1ft and remodeling of appurtenant structures; (iv) remedial measures on the existing divide walls of barrage and construction of

new divide walls on depressed bays; (v) rehabilitation of structural works on head regulators of off-taking canals; (vi) rehabilitation and renovation of gates and hoisting system of barrage and

canal head regulators with motorized gate operation; (vii) strengthening of guide banks upstream and downstream of the barrage; (viii) provision of barrage instrumentation, piezometers and monitoring devices;

and (ix) surveillance arrangements.

7. The consultants selected for construction supervision of Rehabilitation and

Modernization of Islam Barrage will be responsible for: (i) carrying out all required surveys and investigations if needed, reviewing the

detailed design of all required civil, mechanical and electrical works and updating the design as required based on newly generated information;

(ii) construction supervision and contract management of civil, mechanical and electrical works of the barrage including all allied structures (head regulators, subsidiary weir etc); and river training works assuming the role of ‘’the Engineer’’ as defined in FIDIC document; and

(iii) provision of all necessary working drawings ensuring quality construction and strict compliance with the resettlement plan, and implementation of, in compliance with the site specific environmental management plan (SSEMP) and specifications, and measurement / certification of completed works facilitating contractor’s progress payments.

III. SCOPE OF SERVICES

8. The Scope of services for consulting services will include, but not limited to the following:

i. General Scope

(i) review and up-date the Contractor’s program for implementation of various phases of the project and revise critical path analysis, if necessary.

(ii) review and update EMP & EIA Reports in line with ADB’s Safeguard Policy Statement (2009) and as provided in the bidding documents;

(iii) review and approve the Site Specific Environmental Mitigation Plan (SSEMP) prepared by the contractor based on the EMP in the bidding documents, review and supervise implementation of the environmental mitigation measures and monitoring plan in line with ADB’s Safeguard Policy Statement (2009);

(iv) support PMO in monitoring and carrying out activities related to implementation of Environmental Management Plan (EMP) and Resettlement Plans (RP) in line with ADB relevant guidelines;

(v) support PMO in reviewing, updating and implementing the Gender Action Plan (GAP) and preparing quarterly progress reports thereof;

(vi) ensure that all project components reviewed and supervised by the Consultants are implemented in an environmentally friendly manner and taking adequate mitigation measures wherever necessary;

(vii) keep the Client informed of technical and environmental/ social issues and progress of all contractual works both by direct contacts and through discussions or correspondence;

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(viii) review and approve the Health Safety and Environment (HSE) Plan and prepare Change Management Statement, if necessary and oversee their implementation;

(ix) implementation of Resettlement Plan is the responsibility of Environment and Social Unit (ESU) of PMO. However, the Consultants will assist PMO/ EA in reviewing, updating and implementation of RP and preparing internal resettlement monitoring reports.

(x) assume the responsibility to check surveys and benchmarks established by the Contractor at each site of work and ensure accuracy of surveys and benchmarks connecting all components under the works contract;

(xi) check and approve all proposals and designs submitted by the contractor for temporary works (river diversions, boat-bridge, road diversions etc.), bar bending schedules and electrical and mechanical works;

(xii) monitor the instrumentation installation; (xiii) scrutinize and approve the Contractor’s staff and labour proposals including

replacements and work program; (xiv) conduct periodic check on record of Contractor’s personnel and equipment; (xv) advise the Client on the future training needs of the Barrage operating staff; (xvi) attend, project level meetings, all Steering Committee meetings and meetings

with ADB missions as required; (xvii) assist the Client in taking over the contract works and prepare list of items of

works to be completed by the Contractor during defects notification period (DNP); also prepare inventory of works/ structures completed and tools/ plant/ equipment etc;

(xviii) prepare taking-over certificates and documents as required for acceptance of works/ goods by the Client;

(xix) prepare response to audit observations and paras in respect of payments certified by them and assist the Client in getting them resolved;

(xx) update the rules for both flood management and normal barrage operations incorporating all into the revised detailed operation manual for Islam barrage;

(xxi) using the output from the quality control program and the quantity surveying and measurement program, prepare monthly and quarterly progress reports using the latest software acceptable to the Client; for sending to donors and government offices; and

(xxii) prepare a comprehensive Project Completion Report on completion of the contract, inclusive of as-built drawings based on the “as constructed” drawings, prepared by the Contractor as appropriate; and

(xxiii) assist PMO/ EA in commissioning of the project.

ii. Specific Scope

1. Contract and Construction Management

(i) undertake full administration of construction contract(s) and supervise the Works (including civil, mechanical and electrical works) covering also Defects Notification Period (DNP) assuming the role of “the Engineer” as defined in the FIDIC document and undertake all tasks as per Multilateral Development Bank Harmonized Edition of FIDIC Conditions of Contract for Construction. This shall include on-site supervision of contractors’ works for compliance with specifications, review of Contractor’s submittals, verification of progress, preparation of interim payment requests, certification, checking and approving the quality assurance procedures produced by the contractors;

(ii) oversee and supervise construction of works ensuring compliance to details provided in the construction (working) drawings and strict adherence to the Specifications;

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(iii) review and confirm or recommend appropriate changes to the construction schedule of the contract keeping in view river flows and seasonal changes;

(iv) prepare Quality Assurance Plan (QA/ QC Plan) including a detailed description of the Contractor’s required organization, procedures facilities proposed to ensure that the construction is carried out in accordance with the Contract, Specifications and Drawings in accordance with modern concepts of project management.

9. The Plan shall include a system to ensure that the documentation necessary to attest completion of any phase(s) of the works, use of correct materials, completion of required completions and tests, and acceptability of results generated are reviewed, maintained and submitted by the Contractor to the Engineer. The Contractor’s test programs shall be suitably documented duly addressing pertinent test pre-requisites parameters:

(i) review and process claim for additional payment by the Contractor, as per the procedures described in the conditions of contracts and advise the Client accordingly;

(ii) in the event of contractual dispute which may result in legal action, adjudication or arbitration between the Contractor and the Client, the consultants will, on the instructions from the Client, collate and prepare factual documentation describing the circumstances of the dispute. If required, the consultants will attend hearings and provide all legal and other support to the client;

(iii) carry out dispute resolution, as per provisions of the Conditions of Contract; (iv) inspect and witness the tests when necessary during manufacture of electrical

and mechanical materials and machinery for compliance with specifications. The cost of such tests shall be recoverable through the work contract(s);

(v) witness any acceptance test and advise the Client whether the works or any part thereof have been completed as per specifications and certify outcome of the acceptance test in support of provisional acceptance certificate of completion;

(vi) testing of materials on-site or off-site when needed and testing and inspection of goods and materials in factory, if needed;

(vii) review design calculations and shop drawings submitted by the Contractors on all M&E works and approve or amend the same in consultation with the client;

(viii) supervise repairs, replacement and installation of the mechanical and electrical equipment in a satisfactory and safe manner in accordance with the specifications and contract requirements;

(ix) testing and commissioning of M&E equipment in association with the client; (x) carry out measurement of works and agreement of quantities with the

contractor(s) and certification of Contractor’s statements for progress payments in terms of the conditions specified in the contract. Prepare instructions for permissible variations in the works for approval by the Client; and

(xi) Consultants shall prepare the O&M Manual, which shall give the nature of periodic physical interventions to be made by way of preventive and curative maintenance to be carried out every year, data to be collected and records maintained and periodic inspections to be made to ensure safety of the barrage. The O&M procedures should be detailed and those should be do-able to maintain integrity of structures for their design life. Resultantly, yard sticks (both physical and financial) for the maintenance intervention works need to be prepared to facilitate planning of the O&M activities every year.

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2. Review of Design, Estimates and Drawings

(i) examine and ensure adequacy of the hydraulic, structural and geotechnical design criteria and make modifications where necessary;

(ii) review and update, in consultation with PMO, recommendations of the Design Consultants as appropriate; detailed designs were prepared by the Design Consultants during 2007-09 which have formed the basis for tendering. The Consultants will review the design and where necessary, revise or elaborate to incorporate any newly introduced operational procedure or changes etc;

(iii) analyze design options for all facets of the barrage and appurtenant structures as well as proposed construction programs with a view to ensure cost effective construction, including but not limited to structural design of all barrage components and hydraulic optimization of the structure taking into consideration the river regime and frequency of discharges of varying magnitude;

(iv) prepare agreed amendments to the detailed design and all required construction (working) drawings for all aspects of construction works. The Consultants shall amplify where necessary the contract drawings and specifications by preparing working drawings, which shall be in sufficient detail to enable the appointed contractors to construct the civil, mechanical and electrical works. Working drawings shall be prepared to normal international standards and completed and issued to the contractors in accordance with the agreed program. The Consultant shall also check and approve all designs and drawings prepared by the Contractor.

(v) prepare detailed design report by way of updating the tender level design report for the Project giving in sufficient detail, the additional investigations carried out, additional design analyses, applied results of significant additional computation with basic points; and

(vi) prepare revised PC-I/ revised Engineer’s Estimate as and when required. 10. Survey and Investigations. plan and execute additional surveys, geotechnical investigations and other such activities where necessary to provide a basis for both design modifications and subsequent preparation of construction drawings. The consultants shall hire, with prior approval of the client, any additional services of such other agencies responsible for carrying out the aforesaid surveys, investigations and model studies etc. IV. ORGANIZATION OF CONSULTANTS TEAMS

11. The Consultant will maintain two (02) offices and two (02) teams i.e one (01) Head Office at Lahore and one (01) Field office at Islam Barrage. The Design Team and the Team leader/ Deputy Team leader will be based at Lahore and will spend certain time at Islam Barrage as required. It is expected that the Team Leader will spend preferably fifty (50%) percent of his input time in the Field Office. The construction supervision team will be based at Islam Barrage. The design office at Lahore will serve as the principal Project Office during the construction supervision phase.

1. Head Office 12. The Consultants will establish the Head office at Lahore. The cost of renting, furnishing, equipping and maintaining the office will be included in the Consultants’ financial proposal.

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2. Field Office

13. The supervisory team shall be adequately strengthened with the site supervision team, surveyors, inspectors, and administrative staff. The Consultants would be responsible for establishing, equipping and maintaining the field at Islam Barrage. PID will, however, provide free, furnished accommodation at Islam Barrage for establishing the Field Office (Para 24 - Services and Obligations of the Client refers). The cost of establishing, equipping and maintaining the field offices shall be included in the Consultants’ financial proposal.

3. Security Arrangements 14. Security situation at Lahore and Islam Barrage is satisfactorily under control and security risks at these places are low to medium. The Consultants should, however, review the security situation there and identify any specific security measures as deemed necessary.

4. Indicative Staffing Requirements for Construction Supervision

15. Following matrix indicates the Consultant’s indicative team composition and minimum estimation of person-months for project management, design review, construction management and other field staffing for performance of the assignment. However, the prospective consultants should propose their own breakdown of staffing and level of effort / staff work based on their own experience and evaluation of the proposed services. The consultants should propose a realistic deployment schedule for all positions depending on the work requirements as all positions listed below would have inputs for different durations. 16. The Client estimates about 193 person-months of key experts (national) and 197 person-months of non-key experts to be provided by the Consultants for design review and construction supervision of the Project. The planned completion period for Islam Barrage Project is thirty-six (36) months including twelve (12) months of maintenance period during which the consultants shall maintain a minimum staff to perform the required tasks of finalizing the contract. The estimated duration of consulting services is forty (40) months. In order to complete the start-up project review activities well in time, the consultants will be installed about three (03) months ahead of mobilization of the work contractor and will continue for about one (01) months after the DNP for smooth project close-up and issuance of the Performance Certificate and Final Payment Certificate.

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INDICATIVE STAFFING REQUIREMENTS FOR DESIGN REVIEW AND CONSTRUCTION SUPERVISION

Sr. #



Input of Experts (Months)

KEY EXPERTS

KEY EXPERTS (National)

PROJECT TEAM AT HQ LAHORE 1 Construction

Management Specialist / Team Leader

B.Sc. Civil Engineering preferably M.Sc. Construction Management.

20 15 years’ professional experience in planning, designing and construction supervision management of major water sector projects on large river systems including 05 years’ specific experience in construction supervision of major dams/ barrages/ hydropower projects in senior supervisory position using ICB procedures under FIDIC Conditions of Contract for Construction for externally funded projects.

36

2 Contract & Claims Specialist / Deputy Team Leader


20 15 years’ professional experience in the procurement of civil works, contract management and processing of contractors’ claims including 05 years specific experience related to contract administration and claim handling on large water sector projects under ADB/ World Bank financing, using ICB procedures under FIDIC Conditions of Contract for Construction for externally funded projects.

30

3 Senior Hydraulic Design Engineer

B.Sc. Civil Engineering preferably M.Sc. Hydraulics.

15 10 Years’ professional experience in design of civil works on major water sector projects including 05 years’ specific experience in hydraulic design of dams/ barrages/ head works and other major hydraulic structures on large canals.

04

4 Senior Structural Design Engineer

B.Sc. Civil Engineering preferably M.Sc. Structural Engineering.

15 10 Years’ professional experience in design of bridges and other major structures including 05 years’ specific experience in structural design of river control structures, and other major hydraulic structures on large canals.

04

93

Sr. #




5 Senior Mechanical Design Engineer/ Gates Specialist

B.Sc. Mechanical Engineering preferably M.Sc. Hydro-Mechanical Engineering.

15 10 years’ experience in design/ fabrication and installation of gates/ gearings and hoisting arrangements on large water/ hydel sector projects including 05 years’ specific experience in similar position on dams/ barrages/ head works and other major hydraulic structures on large canals.

04

6 Senior Electrical Design Engineer

B.Sc. Electrical Engineering preferably M.Sc. Electrical Engineering.

15 10 years’ professional experience in design of motorized control on hydraulic structures of large construction projects including 05 years’ specific experience in similar position on dams/ barrages/ Head works and other major hydraulic structures on large canals.

03

7 Resettlement Specialist

Master’s degree in Sociology / Rural Sociology / Social work / Social Sciences or equivalent.

15 10 Years’ professional experience in activities relating to land acquisition and planning & implementation of resettlement plans on large construction projects including 05 years’ specific experience in similar position on large water sector projects in accordance with GoP and ADBs’ / or other similar multilateral development partners’ Social Safeguards Policy Guidelines.

03

8 Environmental Specialist

Master’s degree in Environmental Sciences / Environmental Engineering or equivalent.

15 10 years’ professional experience in conducting environmental screening/ assessment of large construction projects including 05 years’ specific experience in similar position on water sector projects in accordance with GoP and ADBs’ / or other similar multilateral development partners’ Environmental Guidelines.

03

Sub-Total at HQ Lahore 87 FIELD EXPERTS AT ISLAM

BARRAGE

94

Sr. #




1 Resident Engineer

B. Sc. Civil Engineering preferably M.Sc. Construction Management.

15 10 years’ experience in construction planning and supervision of large water/ hydel sector projects on major rivers including 05 years’ specific experience in similar position on dams/ barrages/ head works and other major hydraulic structures on large canals.

24

2 Geo-technical / Grouting Specialist

Geologist with Master’s degree in Geology or B.Sc. Civil Engineering preferably Master’s degree in Geo-tech Engineering.

15 10 years’ professional experience related to design of geotechnical works on major structures including 05 years’ specific experience in design and supervision of grouting operations on dams / barrages / head works and other major hydraulic structures on large canals.

03

3 Electrical Design Engineer / Instrumentation Specialist

B.Sc. Electrical Engineering preferably M.Sc. Electronics Engineering.

12 07 years’ professional experience in design of motorized control and monitoring of instrumentation on hydraulic structures of large construction projects including 04 years’ specific experience in similar position on dams/ barrages/ head works and other major hydraulic structures on large canals.

04



12 07 years’ professional experience in construction supervision of large water / hydel sector projects on major rivers and canals.

60


B.Sc. Mechanical Engineering preferably M.Sc. Hydro-mechanical Engineering.

12 07 years’ professional experience in design/ fabrication and installation of gates/ gearings and hoisting arrangements on large hydraulic structures on major rivers and canals.

09


B.Sc. Electrical Engineering preferably M.Sc. Electrical Engineering.

12 07 years’ professional experience in design of motorized control and monitoring of instrumentation on hydraulic structures on major rivers and canals.

06

Sub-Total at Islam Barrage 106 TOTAL KEY EXPERTS 193

95

Sr. #




NON - KEY EXPERTS

AT HQ LAHORE

1 Office Engineer B.Sc. Civil Engineering

12 07 years’ professional experience in implementation of large construction projects including 04 years’ specific experience as Office Engineer on major water sector projects on rivers and large canals.

36

2 Planning and Scheduling Engineer


12 07 years’ experience in planning and scheduling of large construction projects including 04 years’ specific experience in reporting, planning, scheduling and document cataloging on major water sector projects on rivers and large canals.

12

3 Social Development and Gender Specialist

Master’s degree in Sociology /Anthropology / Gender Studies / Economics or equivalent

07 04 years’ professional experience in understanding of Government system/ procedures, and implementation of social development programs and gender action plan (GAP) on various projects including 02 years’ specific experience in similar position for externally funded projects.

02

4 Junior Engineers (2-3 No.)

B.Sc. Civil / Mechanical / Electrical Engineering

03 03 years’ professional experience in engineering construction projects.

40

Sub-Total at HQ Lahore 90 FIELD EXPERTS AT ISLAM

BARRAGE

1 Measurement / Contract Engineer


12 07 years’ professional experience in measurements of civil, electrical and mechanical works on large construction projects including 04 years’ experience in similar position on major water / hydel sector projects on rivers and large canals under FIDIC Conditions of Contract for Construction.

24

96

Sr. #




2 Materials Specialist

Masters degree in Geology / Physics or other relevant disciplines

12 07 years’ experience in performing materials sampling, laboratory tests, quantity progress reporting and quality control measures on large construction projects including 04 years’ specific experience in similar position on major water / hydel sector projects on rivers and large canals.

12

3 Junior Environmentalist

Master’s degree in Environmental Sciences/ Environmental Engineering or equivalent.

07 04 years’ professional experience in conducting environmental screening/ assessment on large construction projects including 02 years’ specific experience in similar position on water sector projects in accordance with Govt. of Punjab and ADB/ or other similar multilateral development partners’ Procedures.

18

4 Social Mobilizer Master’s degree in Sociology / Anthropology / Gender Studies or equivalent.

03 02 years’ professional experience in social mobilization activities preferably in rural areas. The candidate shall demonstrate strong general and social development knowledge and shall be well versed with the local culture, language and norms.

03

5 Junior Engineers (3-4 No.)

B.Sc. Civil / Mechanical / Electrical Engineering

03 02 years’ professional experience on engineering construction projects.

50

Sub-Total at Islam Barrage 107 TOTAL NON-KEY EXPERTS 197

GRAND TOTAL 390

Tasks of Each Experts

(i) The indicative tasks of each Consultant is as shown below. These task distributions are indicative. Detailed tasks of each member should be determined by the consultant team.

A. KEY EXPERTS

17. Construction Management Specialist/ Team Leader: Responsibilities of the Construction Management Specialist/ Team Leader will include but not limited to the following:

(i) assist the PMO in Project implementation; (ii) assume full responsibility for the consultants’ team and performance of

services under the consultancy contract;

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(iii) ensure that the consultants’ team undertakes comprehensive review of detailed designs and specifications which were prepared by the design consultants during 2009;

(iv) ensure that the consultants’ team undertakes comprehensive construction supervision and contract administration of civil, mechanical and electrical works for Islam Barrage Project where the Consultants will act as “the Engineer” and undertake all tasks as per Multilateral Development Bank Harmonized Edition of FIDIC Conditions of Contract for Construction;

(v) oversee the consultants’ team activities and supervise construction of works ensuring compliance to details provided in the construction drawings and strict adherence to construction specifications;

(vi) ensure preparation of detailed and quantitative progress reports to support the contractor’s requests for progress payments;

(vii) keep the Client informed of technical issues and progress of all works both by informal and formal meetings and correspondence and assist in any project issue which the Client may require;

(viii) take overall responsibility for preparation of Operational Manual for the Project. Also, jointly review the draft in detail with PMO barrages and PID prior to finalization and printing;

(ix) participate in the Dispute Board meetings to explain and discuss issues raised by the Contractor/ Client or DB;

(x) assist the Clint in preparing responses to audit objections and quarries of the donors or other Government Authorities;

(xi) coordinate with all Client’s concerned organizations on project issues; and (xii) at the end of the construction activities, guide and ensure that the team

prepares a comprehensive Construction Completion Report inclusive of ‘as-built drawings” as appropriate.

18. Contract & Claims Specialist/ Deputy Team Leader: Responsibilities of the Contract & Claims Specialist/ Deputy Team Leader will include but not limited to the following:

(i) act as the Team Leader during the absence of Team Leader; (ii) assist the Team leader in ensuring that the consultants’ team undertakes

comprehensive review of designs and specifications and carries out construction supervision and contract administration of the civil works for the Project assuming the role of “the Engineer” and undertakes all tasks as per Multilateral Development Bank Harmonized Edition of FIDIC Conditions of Contract for Construction;

(iii) assist the team leader in overseeing the consultants’ team activities ensuring compliance to details provided in the construction drawings and strict adherence to construction specifications;

(iv) assist the Team Leader in overseeing quality control methodology put in place, confirming its adequacy and ensuring that its employment is satisfactorily carried out;

(v) render necessary advice and assist the Team Leader in contract administration and procurement issues / assignments/ contractual claims;

(vi) assist the Team Leader in resolving any contractual issue which the Team Leader may refer;

(vii) determine extension of time for completion and other claims in accordance with the conditions of contract in consultation with the Team Leader and Resident Engineer;

(viii) provide assistance to the Client in dispute resolution as per provisions in the conditions of contract;

(ix) assist the Team Leader in keeping the Client informed of contractual and claims issues by direct contacts and through discussions or correspondence;

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(x) assist the Team Leader/ Resident Engineer in holding meetings with the Contractor on contract and claims issues; and

(xi) assist the team leader in preparing a comprehensive Project Completion Report (PCR), Operational Manual and any other duty/ assignment the Team Leader may entrust.

19. Senior Hydraulic Design Engineer: Responsibilities of the Senior Hydraulic Design Engineer will include but not limited to the following:

(i) review all relevant documents; (ii) examine design parameters and design criteria viz-a-viz Client’s requirements; (iii) organize and supervise topographic surveys and any other investigations

required to provide necessary input for design; (iv) supervise and ensure follow-up action of physical model tests, if any, and take

the lead in recommending modifications to and refinement of the model to ensure reliable output;

(v) review hydraulic design options for the barrage, divide walls, head regulators and downstream works;

(vi) coordinate and supervise detailed design of all hydraulic aspects of works including preparation of relevant additional construction drawings and specifications which may be required;

(vii) draft relevant portions of O&M Manual for the Project with emphasis on operating rules based upon water level observations coupled with available flood prediction information; and

(viii) coordinate and generate comprehensive detailed design review report, by compiling input from all specialities.

20. Senior Structural Design Engineer: Responsibilities of the Senior Structural Design Engineer will include but not limited to the following:

(i) review all relevant technical documents; (ii) review design parameters and design criteria viz-a-viz Client’s requirements; (iii) review design calculations, check for accuracy and see that appropriate

standards were adopted. In case of disagreement, refresh and update the design;

(iv) organize, supervise and carry-out any additional investigations deemed necessary for structural aspects of any feature to be included in the Project;

(v) analyse structural design options where changes are required; (vi) coordinate with the team for detailed design of all structural aspects of works

including preparation of relevant additional construction drawings and specifications which may be required; and

(vii) assist in drafting relevant portions of O&M Manual for the Project with emphasis on procedures/ practices to ensure long term structural stability of structures.

21. Senior Mechanical Design Engineer / Gates Specialist: Responsibilities of the Senior Mechanical Design Engineer / Gates Specialist will include but not limited to the following:

(i) review gate system design carried out by the detailed design consultants and suggest any improvements/ changes required for proper functioning of gates;

(ii) review design calculations and shop drawings prepared and submitted by the contractor;

(iii) pay periodical visits to the site for overseeing installation and testing process and brief the Resident Engineer;

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(iv) review testing standards, testing process and results thereof and brief the Resident Engineer accordingly;

(v) advise and render any relevant assistance required by the Team Leader; and (vi) contribute in preparation of the O&M Manual for gates and hoisting

arrangements.

22. Senior Electrical Design Engineer: Responsibilities of the Senior Electrical Design Engineer will include but not limited to the following:

(i) review and update complete electrical design and automation plans prepared by detailed design consultants and the Contractor and advise the Team Leader/ Deputy Team Leader for necessary amendments where needed;

(ii) review shop drawings for motorization of gates and other electronic works prepared by the Contractor and submit recommendations there-on to the Team Leader/ Deputy Team Leader for necessary amendments where needed;

(iii) review the proposed instrumentation program and suggest if additional instrumentation is required. Also prepare specifications of additional instrumentation, where needed;

(iv) review specifications and selection of Piezometers and related communication equipment up to central control;

(v) provide technical assistance to construction supervision team for installation and commissioning of the instruments;

(vi) conduct a detailed check of As-built Drawings of motorization / electrical / instrumentation works carried out by the Contractor; and

(vii) participate in the preparation of O&M Manual for motorization / electrical / instrumentation works.

23. Resettlement Specialist: Responsibilities of the Resettlement Specialist will include but not limited to the following:

(i) review all documents relevant to the Project; (ii) assist the Team Leader in planning and carrying out necessary social

development action plan (SDAP) activities in the project area; (iii) support PMO in developing, monitoring and carrying out activities related to

implementation of environmental management and resettlement plans in line with relevant ADB Guidelines;

(iv) assist PMO in complying with ADBs Guidelines on Involuntary Resettlement in accordance with ADB’s Safeguards Policy Statement (SPS; 2009);

(v) training of selected PMO staff with a view to strengthening the PID’s capacity to adequately oversee resettlement activities; and

(vi) prepare internal monitoring reports on implementation of safeguards as per SPS (2009).

24. Environmental Specialist: Responsibilities of the Environmental Specialist will include but not limited to the following:

(i) review all relevant documents, particularly the Environmental Impact Assessment study;

(ii) prepare/ update a cost effective environmental management and monitoring plan for rehabilitation of the barrage which is in line with EISA / EMP recommendations so as to ensure minimal environmental effects both during and following the construction period;

(iii) review the Site Specific Environmental Management Plan (SSEMP) for Islam Barrage Project and ensure its effective implementation;

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(iv) prepare and execute required appropriate actions to mitigate any negative environmental impacts associated with construction activities in collaboration with PMO Barrages and all concerned stakeholders;

(v) prepare a detailed Reforestation Plan for the Project and supervise its implementation during construction process as required in the EISA / EMP;

(vi) develop training materials for PID and PMO barrages staff to support environmental protection measures and monitor and mitigate potential environmental impacts.

(vii) ensure that any Environmental Impact Assessments, if required, fully comply with ADB Guidelines Safeguards Policy Statement (SPS, 2009) and ensure that all required mitigation measures are identified and acceptable. Ensure that the environmental management and monitoring plans reflecting full details regarding the estimated mitigation costs are in place through the SSEMP; and

(viii) assist in finalizing the bi-annual environmental monitoring report, also assist the PMO in finalization of quarterly progress reports, annual progress reports and any specific report asked by the PMO.

25. Resident Engineer: Responsibilities of the Resident Engineer will include but not limited to the following:

(i) assist the Team Leader in carrying out all aspects of his TOR; (ii) assume the responsibility for effective supervision and contract administration

of all civil, mechanical and electrical works during the period of construction supervision;

(iii) ensure that the consulting team under his/ her control undertakes comprehensive construction supervision and contract administration of all Works required to be carried out by the Consultant in the role of “the Engineer” as per Multilateral Development Bank Harmonized Edition of FIDIC Conditions of Contract for Construction;

(iv) oversee activities of the teams under his/ her control related to supervision of construction works ensuring compliance to details provided in the construction drawings and strict adherence to construction specifications;

(v) ensure that the Quality Assurance Plan/ methodology is strictly followed; (vi) ensure preparation of detailed and quantitative progress reports to support the

contractor’s requests for progress payments; (vii) prepare a comprehensive Construction Completion Report including as-built

drawings as appropriate; (viii) ensure that the contractor follows the implementation schedule; (ix) review the plan for execution of critical activities and arrange timely completion

there-of; and (x) ensure effective implementation of EMP.

26. Geo-technical / Grouting Specialist: Responsibilities of the Geo-technical / Grouting Specialist will include but not limited to the following:

(i) review all relevant technical documents; (ii) carry out (organize and oversee) comprehensive review of foundation

conditions at each structure ensuring long-term integrity of the Project components;

(iii) identify any remedial foundation stabilization work to be included in the Islam barrage contract package;

(iv) assist in design of pile load testing, review the field feedback and make necessary changes in the design if necessary;

(v) assist in review of stability of slopes and make necessary changes where required for improvement of design;

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(vi) extend technical assistance during the construction phase, investigate and evaluate any unexpected foundation conditions encountered and recommend alternative treatment as appropriate;

(vii) assist the Resident Engineer in proposing / finalizing locations for grouting at Islam Barrage;

(viii) design and supervise grouting operations. (ix) assistance to prepare respective portion of the design review report; (x) participation in the process of proposing immediate solution to encounter any

construction issue at site; and (xi) train the construction supervision staff for constructions supervision of piling.

Devise necessary documentation like Checklist for execution and quality control.

27. Electrical Design Engineer/ Instrumentation Specialist: Responsibilities of the Electrical Design Engineer / Instrumentation Specialist will include but not limited to the following:

(i) review and updating complete electrical design and automation plans prepared by detailed design consultants and the Contractor and advise the Team Leader/ Senior Electrical Design Engineer for necessary amendments where needed;

(ii) review shop drawings for motorization of gates and other electronic works prepared by the Contractor and submit recommendations there-on to the Team Leader/ Senior Electrical Design Engineer;

(iii) review the proposed instrumentation program and suggest if additional instrumentation is required. Also prepare specifications of additional instrumentation, if required;

(iv) review specifications and selection of Piezometers and related communication equipment up to the central control;

(v) provide technical assistance to construction supervision team for installation and commissioning of the instruments;

(vi) conduct a detailed check of As-built Drawings of Motorization/ Instrumentation / Electrical works prepared by the Contractor;

(vii) participate in the preparation of O&M Manual for Motorization/ Instrumentation / Electrical works; and

(viii) prepare sections of the O&M Manual relating to Instrumentation.

28. Assistant Resident Engineer (Civil/ Mechanical/ Electrical): Responsibilities of the Assistant Resident Engineer within his/ her own discipline will include but not limited to the following:

(i) Report to the Resident Engineer; (ii) assist the Resident Engineer in carrying out all aspects of his/ her TOR; (iii) assume the responsibility for effective supervision and contract administration

of civil/ mechanical/ electrical works, as the case may be, during the period of construction supervision;

(iv) undertake comprehensive construction supervision and contract administration of the Works required to be carried out by the Consultant in the role of “the Engineer” as defined under FIDIC agreements;

(v) supervise the construction works ensuring compliance to details provided in the construction drawings and strict adherence to construction specifications;

(vi) ensure that the quality control methodology is strictly followed; (vii) ensure preparation of detailed and quantitative progress reports to support the

contractor’s requests for progress payments; and

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(viii) assist in the preparation of Construction Completion Report including “as-built” drawings as appropriate.

B. NON - KEY EXPERTS

29. Office Engineer: Responsibilities of the Office Engineer will include but not limited to the following:

(i) report to the Team Leader; (ii) maintain record of design/ drawings along with other documents in the office; (iii) keep complete record of hard and soft copies of all versions of designs and

drawings and ensure that latest versions are being issued for implementation; (iv) allocate specific identification number to different versions of drawings; (v) maintain record of all project related documentation; (vi) assist the Team Leader in compilation of O&M Manual for Islam Barrage; (vii) maintain full record of construction drawings, shop drawings and as-built

drawings; (viii) supervise and manage office documentation on behalf of the Team Leader; (ix) assist in the preparation of weekly and monthly progress reports and ensure

timely submission of deliverables; and (x) assist in the preparation of revised PC-1 and Engineer’s Estimate of the

Project.

30. Planning & Scheduling Engineer: Responsibilities of the Planning and Scheduling Engineer will include but not limited to the following:

(i) report to the Team Leader; (ii) take the overall responsibility for project planning, scheduling, reporting and

project costing including preparation of engineer estimate/ revised PC-1; (iii) analysis and approval of Tender Schedule, Baseline Schedule, Revised

Baseline Schedule and Recovery Schedule submitted by the contractor on a computerized system Primavera Enterprise for Engineering & Construction (P6) software;

(iv) assist the Team Leader in determining extension of time for completion from the Contractor’s Work Schedule;

(v) furnish progress schedules and Earned Value Reports to the Team Leader; (vi) monitor that the Contractor adheres to the contractual requirements of

Construction Schedule mentioned in the Special Provisions; and (vii) monitoring of various activities shown on the Baseline schedule.

31. Social Development and Gender Specialist: Responsibilities of the Social Development and Gender Specialist (preferably female) will include but not limited to the following:

(i) Report to the Team Leader; (ii) lead the social mobilizer and be responsible for consolidation of gender

related project information and timely dissemination to PMO and ADB; (iii) work closely with the project team and provide assistance in the implementation

of GAP activities; (iv) develop community mobilization and training plan aligned with the GAP targets

and lead community consultations for the identification of trainees for livelihood and other awareness raising programs as detailed in GAP;

(v) prepare data collection tools for collecting baseline information required for upgradation of school and vocational training etc in selected project areas;

(vi) ensure information on payments of compensation is available to both men and women. Affected women are encouraged to open their own or jointly titled bank

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accounts and ensure women’s participation in affected persons’ committee (APC);

(vii) conduct qualitative studies at Islam Barrage site of how women see the impact on their lives of provision of improved health care, skills training, education, and recreational provision;

(viii) conduct field visits and monitor the implementation of GAP activities in the field; (ix) conduct any other function and responsibility, as assigned by the PMO Punjab

Barrages.

32. Measurement / Contract Engineer: Responsibilities of the Measurement / Contract Engineer will include but not limited to the following:

(viii) Report to the Resident Engineer; (ix) Carry out joint measurement of quantities for verification of contractor’s interim

and final statements; (x) Based on these measurements, make recommendations about eligible

Payments to the contractor; (xi) Assist PMO in preparation of with drawl applications to ADB; and (xii) Assist Team Leader and Contract & Claims Specialist in contract

administration.

33. Materials Specialist: Responsibilities of the Materials Specialist will include but not limited to the following:

(i) prepare an appropriate Quality Assurance Plan (QA/QC Manual) for construction supervision of the Project. The Manual will describe the testing requirements during construction;

(ii) advise on suitability of various construction materials proposed to be used in construction;

(iii) ensure that the Quality Assurance Plan (QA/QC Manual) is strictly followed by the Project team and bring out all deficiencies to the notice of Team Leader/ Deputy Team Leader/ Resident Engineer promptly;

(iv) evaluate contractor’s proposal for establishing the field laboratory and approve other laboratories for testing;

(v) ensure that the routine detailed quantitative progress reporting is adequate to support the contractor’s requests for progress;

(vi) establish and oversee appropriate standards and quality control procedures; and

(vii) ascertain that construction inspectors are fully cognizant of all required density testing during construction and the methodology to be employed there-on.

34. Junior Environmentalist: Responsibilities of the Junior Environmentalist will include but not limited to the following:

(i) report to the Resident Engineer; (ii) review all relevant documents particularly the Environmental Impact

Assessment Study; (iii) ensure implementation of Environmental Management Plan at Site under the

guidance of Environmental Specialist; (iv) assist the Environmental Specialist in preparation/ updating a cost effective

environmental management and monitoring plan for the rehabilitation of barrage, also in line with IEE recommendations so as to ensure minimal environmental effects both during and after the construction period; and

(v) ensure implementation of Site Specific Environmental Management Plan (SSEMP) for the project under the guidance of the Environmental Specialist.

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35. Social Mobilizer: Responsibilities of the Social Mobilizer (preferably female) will include but not limited to the following:

(i) Report to the Social Development & Gender Specialist; (ii) work at Islam Barrage to implement the GAP activities in the field. This will

require close coordination and communication with project team and social development and gender specialist at Islam Barrage site;

(iii) work closely with the project team and provide assistance in the implementation of GAP activities;

(iv) assist the social development and gender specialist in implementing the community mobilization and training plan aligned with the GAP targets and organize community consultations for the identification of trainees for livelihood and other awareness programs as detailed in GAP;

(v) collect baseline data required for up-gradation of school and vocational trainings in selected project areas;

(vi) collect information on payments of compensation and ensure that affected women and men have received compensation;

(vii) conduct meetings with the affected persons’ committee (APC) and other community consultations to ensure that their concerns are addressed during the construction and project implementation;

(viii) collect data for qualitative studies (at least two at Islam Barrages site of how women see the impact on their lives of provision of Sui gas, education, skills training and recreational provision; and

(ix) conduct field visits and monitor the implementation of GAP activities in the field.

36. Junior Engineer (Civil / Mechanical / Electrical): Responsibilities of the Junior Engineer will include but not limited to the following:

(i) Assist the Deputy Team Leader/ Resident Engineer / Assistant Resident Engineers in carrying out his TOR; and

(ii) Assist the Resident Engineer / Assistant Resident Engineer in supervision of works, prepare relevant records, work measurements, collecting and keeping the records for use by the Contract Specialist in resolving claims and disputes, preparation of progress reports, financial statements, etc.

37. Inspectors. Diploma in the relevant branch of engineering from a recognized institute with at least seven (07) years supervision experience in engineering construction projects. These are support staff positions and are chargeable to the head “reimbursable expenses”.

V. REPORTS AND DOCUMENTS

Reporting Requirements

38. The consultants will have a dual reporting function to the Executing Agency (EA) and ADB. The consultants will prepare the following reports in English with Arial font (12 for headings and 11 for body text). The tables should use 10 Arial. The consultant will submit Table of Contents (TOC) for each report for prior approval of the client. A brief description of some important reports is given below.

(i) Monthly Progress Report. Monthly Progress Reports shall be prepared on regular basis. The report shall indicate progress of execution of works required under the consulting assignment. The progress reports shall detail progress

105

under the civil works contract. The issues that may hinder the planned implementation shall be flagged in these reports along with suggested remedial measures.

(ii) Quality Assurance Plan (QA/QC Manual). QA/QC Manual shall be presented by the consultants before start of construction works. The Manual shall include comprehensive quality control program including detailed methodology for inspection, sampling and testing besides confirming its adequacy in the field

(iii) Detailed Design Review Report: Both draft and final versions of the Detailed Design Review Report shall be prepared separately. The Report shall consist of detailed design after incorporating the agreed amendments in the already prepared design by the design consultants.

(iv) PPMS Baseline (Baseline / Benchmark) Report. The Baseline Information Report should be based on DMF requirements of inputs, outputs, outcome and impacts and provide clear baseline indicators/ software modules for future comparison.

(v) Operation and Maintenance Manual. Both draft and final versions of the O&M Manual shall be prepared for Islam barrage separately. The O&M Manual shall give the nature of periodic inspections to be made, physical interventions to be enforced by way of preventive and curative maintenance to be carried out every year and data to be collected and records maintained. The O&M procedures should be described in detail and should be “do-able” to maintain integrity of structures for their designed life. Resultantly, yard stick for the Maintenance Intervention Works need to be prepared, both in physical and financial terms, to facilitate planning of annual O&M activities.

(vi) Quarterly Financial Reviews. Quarterly Financial Review shall be prepared and submitted on regular basis. The Reviews shall indicate revised cost estimates for each component of the project compared with the original budgetary provisions and recommendations for actions needed to control expenditure or seek additional funding, if so required.

(vii) Quality Control and Assurance Report. The Quality Control and Assurance Report shall consist of periodic inspections, results of testing and sampling etc. which were done in order to ensure quality assurance of works

(viii) Mid-Term Evaluation Report. The Mid-term Evaluation Report shall consist of: (i) impact assessment of project activities; and (ii) organized monitoring database.

(ix) Project Completion Report. Both draft and final versions of the Project Completion Report (PCR) shall be prepared for Islam barrage separately. The report shall describe civil works and operational procedures highlighting any specific requirements, listing up major problems encountered, and actions taken besides including review of training needs for operational staff and making appropriate recommendations. It shall also summarize the final quantities and financial statement and give a resume of (i) project implementation experience; (ii) suggestions for improvement, sustainability and exit strategy; and (iii) impact assessment. The PCR shall include ‘’as-built drawings’’ based on the “as constructed” drawings prepared by the Contractor.

(x) Resettlement Plan. The project is category “B” under ADB’s Resettlement Guidelines meaning thereby that there may be some impacts due to the project. The ADB and Government of Punjab have agreed to the following principles with regard to resettlement under the project (i) the approach to resettlement under the project should be not to remove all persons who have encroached on the right of way(s), but to remove only those ones who will be directly affected; (ii) design have been drafted with the objective of minimizing the resettlement activities; and (iii) the contract package and execution of civil works has been designed to minimize resettlement activities. The Consultants

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would assist PMO in updating the Land Acquisition and Resettlement Plan (LARP). Minimizing Environmental impact and implementation of Environmental Management Plan. An Environmental and Social Impact Assessment Examination (ESIA) has been conducted as the project is category “B” for the environment. The EISA indicates that no significant adverse environmental impacts will be caused by the Project, and the Project should actually result in improved environmental conditions. The Consultants would assist PMO in updating the EISA Report in light of comments by the ADB. The Consultants recruited under these TORs shall ensure that construction of all project components for which they are responsible for supervision shall fully comply with the EMP and SSEMP provisions, also following the EISA recommendations. The consultants shall update the Client on the progress of EMP related activities regularly in the progress reports and shall also prepare the quarterly and bi-annual environmental monitoring reports for accuracy based on the contractor’s monthly reports.

39. The schedule for various reports and documents that are likely to be generated has been prepared. Additional reports shall be developed as required. The consultants will supply the deliverables as per schedule given below along with the respective soft copy thereof:


Submission deadline

Draft Inception Report 5 Thirty (30) days after the effectiveness of Consulting Services Agreement

Final Inception Report 10 One (01) week after the review of Draft Inception Report by the Client

Monthly Progress Report 10 10th. of the following month

Quality Assurance Plan (QA/QC Manual)

10 One (01) month after the consultants’ mobilization and before start of construction

Draft Design Review Report 25 Three (03) months after the consultants’ mobilization

Final Design Review Report 25 Two (02) weeks after the review of Draft Design Review Report by the Client

PPMS Baseline (Baseline/ Benchmark) Report

10 Six (06) months after the commencement of services

Updated ESIA Report 10 Two months after the commencement of services

Updated Resettlement Plan 10 Two months after the commencement of services

Monthly Internal Monitoring Report of EMP and Resettlement Plan

5 10th of the following month

Quarterly Progress Report of EMP, RP and GAP

2 10th. of the following quarter

Bi-Annually Environmental Report

2 10th. Of the following bi-annual period

Draft O&M Manual 15 One (01) year after the construction starts

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Submission deadline

Final Modified O&M Manual 15 One (01) month after the review of Draft O&M Manual by the Client, but before substantial completion of works

Quarterly Financial Reviews 25 10th. of the following quarter

Measurement Register/ Record in support of IPC’s as per agreed methodology

2 With each Contractor’s verified monthly statement

Quality Control and Assurance Report

10 One (01) month after start of the following construction year

Mid-Term Evaluation Report 25 Mid-way of the project

Revised Planning Commission Proforma–I (PC-I)

50 As and when required

Revised Engineer’s Estimate 05 As and when required

Draft Project Completion Report 25 Two (02) months before the anticipated completion date of the project

Final Project Completion Report 25 One (01) month after the review of Draft Project Completion Report by the Client

Planning Commission Proforma–IV (PC-IV)

50 At completion of works

Complete Inventory of works/ structures completed and tools / plants / equipment

10 At completion of the project

40. Program

(i) The supervision consultants will assume the role of “the Engineer” during implementation of Rehabilitation and Modernization of Islam Barrage.

(ii) The Islam Barrage ICB contract will be implemented over a period of thirty-six (36) months including twelve (12) months of Defects Notification Period (DNP). The Construction Supervision Consultants shall begin the assignment not later than two (02) weeks after signing the Consulting Services Agreement. The Consultants should note that work contract for the Project is likely to be awarded shortly after mobilization of the Construction Supervision Consultants. Therefore, the Consultants are required to complete the review of detailed design, drawings and specifications in such a manner that the scheduled start of construction is not jeopardized. Any changes required as a result of this review will be brought to the notice of the Client and will be incorporated in the designs as necessary.

6. CLIENT’S INPUT AND COUNTERPART PERSONNEL

(i) The Client shall make available to the Consultants at no charge the following facilities:

(ii) Access to all reports, studies, data, photographs, maps, and institutions relating to the works, access to all sites for surveys and investigations.

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(iii) Assistance to procure all necessary administrative documents including but not limited to visas, exchange control documentation, import licences, exemption certificates, work permits, driving licences, resident visas.

(iv) Free furnished field office accommodation38 for the supervisory team at Islam Barrages. The Consultants will provide all necessary computer equipment, printers, photocopiers, stationary supplies, telephone/ fax machines and office utilities etc. The cost of all agreed expenditure will be reimbursed under the consulting services contract.

(v) Free furnished, finished (electric, plumbing and HVAC services installed) and serviced portable field office cabins for the Consultants supervisory teams at Islam Barrages.

(vi) Free use of vehicles39 procured by the Consultants for official purposes and approved persona l use, during the entire period of consultancy services.

(vii) Permission to use facilities such as Guest Houses, payable at the official rates, will be granted where possible, to members of the Consultants’ staff in connection with their official duties.

7. INFORMATION TO FACILITATE PROPOSAL PREPARATION

(i) The information on engineering design of the project is open/ available to all shortlisted firms for fair competition and can be obtained from the Project Management Office at the address indicated in Clause 2.1 of Data Sheet, RFP.

38 The free furnished office accommodation will be provided on its availability with the client under the civil works

contracts. The consultants will, however, arrange these facilities at their own during first twelve (12) months of the assignment.

39 As per Client indicative estimate, consultant may provide four (04) vehicles (two double cabin pickups and two cargo vans, 5 doors, 800 CC) for the field office whereas two vehicles will be arranged by the Client for Design Office (HQ) Lahore. However, actual requirements and pricing of the same shall be done by the consultants themselves in their proposals as per their own experience and assessment of the work quantum.

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Annex B

PROCUREMENT CAPACITY ASSESSMENT REPORT AND RECOMMENDATIONS

Proposed Project Name: Trimmu and Panjnad Barrages Improvement Project

Proposed Amount (US$): 173

Executing/Implementing Agency: Punjab Irrigation Department

Source of Funding: ADB

Assessor: PIAIP Consultant Date: 28 November 2013 Expected Procurement The expected procurement include three civil works contracts following international competitive bidding (ICB) procedures for rehabilitation and upgrading Trimmu,Panjnad barrage and Islam Barrage, three consultancy packages for construction supervision using quality- and cost-based selection (QCBS) method (90:10) and project management support using quality-based selection (QBS), individuals consultant and 2 NCB for Civil Works,and 6 national shopping packages for vehicle, equipment and furniture etc. General Procurement Environment Assessment Risk Assessment: Low Summary of Findings: All the procurement including Works, Goods and Services are governed through Public Procurement Regulatory Authority (PPRA) established by Government of Pakistan. However, procurement guidelines by ADB and World Bank are used for those projects, which are funded by them. There is difference in the bidding documents prepared according to PPRA/Pakistan Engineering Council guidelines and those are based on ADB Guidelines or ADB standard bidding documents. For instance:

• Federal Government follows PPRA guidelines for procurement. Pakistan Engineering Council has adopted the PPRA rules and framed standard bidding documents for ICB and NCB contracts on the basis of FIDIC, General Conditions of Contract Part-I (1987 reprinted in 1992 with further amendments)-FIDIC- IV.

• ADB is included in multinational development Bank (MDB). Punjab Irrigated Agriculture Investment Program (PIAIP) financed by ADB uses the MDB Harmonized Edition. The MDB Harmonized Edition is very close to the FIDIC New Red Book (Civil Works) 1999-FIDIC-V. FIDIC-IV has 72 clauses for Civil Works whereas there are 20 clauses in the MDB Harmonized Edition. As such the procurement policies of ADB are different from national practices. For instance the following are additional provisions in the MDB Harmonized Edition.

(a) The Engineer and its employees are also Employer's Personnel- CI1.1.2.6 (b) The Engineer shall be deemed to act for the Employer –CI3.1(a) (c) No Engineer's Decision, but DB (Dispute Board) Decision - CI 20.4

As most of the projects in Water and Energy sector are being funded by ADB and World Bank, the impact of ADB and World Bank guidelines on the procurement practices is significant. There is a need for the PPRA/ Pakistan Engineering Council to adopt the FIDIC-V Conditions of Contract with appropriate amendments suitable for the country’s specific conditions.

Organizational and Staff Capacity Risk Assessment: Medium Summary of Findings: The Punjab Irrigation Department (PID)—the executing agency (EA), has established project management office (PMO) for Barrages in 2004. Since then, the PMO has acquired a good skill in procurement through special and hands-on trainings on five on-going/complete Barrages projects.

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Although procurement unit exists and required skill is available, but number of staff are far less than the workload. Additional dedicated staff will be needed for the proposed Trimmu and Panjnad Barrages Improvement Project (TPBIP). The physical resources are however satisfactory for project implementation. Information Management Risk Assessment: Low Summary of Findings: The signed original contract and the evaluation report are retained for at least two years after project completion. In addition to these two documents, a copy of the original invitation document, winning bid or proposal, and contract administration papers are also available for inspection. Contract documentation is well maintained. Procurement Practices Procurement of Goods and Works Risk Assessment: Low Summary of Findings: The PMO has procured ADB funded three ICB contracts (NKB-ICB-01 for $188.0 million, PC-ICB-01 for $46.0 million and SB-ICB-02 for $28.5 million) during last 12 months. The proposed TPBIP has two ICB contracts for $128 million and NCB shopping for $0.8 million. The procurement unit already uses ADB Procurement Guidelines (2013) for ICB and NCB contracts and same will be used for the procurement under the proposed project.

Consulting Services Risk Assessment: Low Summary of Findings: Among the two consultancy packages, $9.0 million for construction supervision with Engineer’s responsibility of the ICB civil works contracts will be recruited using QCBS (90:10) procedures. However, individual consultant will be recruited for safeguards external monitoring. ADB Guidelines on the use of consultants (March 2013; amended time to time) will be used for the recruitments. Handbook for consultant selection by Planning and Development Department, Government of Punjab is used to the extent that it does not contradict with the ADB guidelines. The PID has capacity to select and manage these types of services. The EA has procured two consultancy services in the last 12 months for new Khanki Barrage Construction Project (Loan 2841-PAK(SF) and Loan 2971-PAK for Pakpattan Canal and Suleimanki Barrage Improvement Project. In addition, three consultancy services were procured in last 36 months for Rehabilitation and Modernization of Jinnah Barrage. Effectiveness Risk Assessment: Low Summary of Findings: The institutional arrangements and practices contribute to the overall effectiveness of the EA/IA’s procurement transactions and contracts. PID is well established department and managing provincial large-scale irrigation system since more than six decades. PMO has experience of implementing five Barrages projects since its establishment in 2004. Both the organizations have rich experience and strong procedural mechanisms. Oversight by Punjab Planning and Development Department provides required high-level decision-making support. Although PMO staff already received training on ADB procurement guidelines, more training is recommended.

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Accountability Measures Risk Assessment: High Summary of Findings: EA/IA follows the Punjab Government rules and practices. Head PMO Barrages decides on day-to-day matters, when major decisions should be agreed by the Secretary PID as the Head of the EA. A procurement committee comprising members from other Ministries and Punjab Planning and Development Department takes final procurement related decision. The borrower and EA/IA which operate the control and oversight mechanisms do not impact directly on ADB’s procurement policies. The EA/IA adheres to its own systems of control and oversight. Financial accountability functions are dictated by the PPRA Rules and Audit & Accounts procedures. The risk is assessed high because of incompatibility of accountability systems and oversight issues as stated below:

• PPRA may bring the violations of PPRA rules-2004 to the notice of Procurement Agencies. The Procurement Agencies are not bound by law to follow the PPRA in letter and spirit. The role of PPRA is weak as an accountability/oversight body. PPRA Rules do not serve the requirements of ADB’s Anticorruption Policy.

• The EA/IA exercises its own system of control and oversight/supervision which may vary from person to person. There is no mechanism to prevent collusion between the EA/IA and the Supervision Consultants, especially because the Engineer and its employees are also Employer's Personnel- CI1.1.2.6 of GCC.

• Financial accountability system is not satisfactory as the PPRA Rules and Audit and Accounts procedures are not fully implemented. The annual audit by the Accountant General Punjab Office does not ensure financial control during procurement process and execution of work.

Summary Assessment Specific Recommendations, Project Implementation Risks Recommended Action Responsibility and comment Punjab Government to ensure the timely release of counterpart funds, as per loan covenants.

Audit of the project accounts should be done in accordance with the International Standards on Auditing, by the Auditor acceptable to ADB.

Punjab Government provides assurances.

Capacity Constraint Recommended Action Responsibility and comment Financial management of PMO needs to be strengthened

• PMO (Barrages) specialists and Consultant’s financial staff must undergo trainings on ADB financial management procedures to further strengthen its capacity and enable the PID to undertake itself the internal audit;

• PID should maintain separate accounts for each of the projects and have such accounts audited annually, in accordance with appropriate auditing standards consistently applied by independent auditors whose qualifications, experience,

• PID should implement the recommended capacity building measures on priority.

• PID/PMO

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and terms of reference are acceptable to ADB.

General Recommendations, EA/IA Risks/Capacity Constraint Recommended Action Responsibility and comment Delays in giving timely decisions on allocation of funds and approval of PC-1 etc.

PMO and the consultants need to be more proactive to avoid delays.

Punjab Government/PID/PMO and ADB should ensure that the bidding process and consultants selection are transparent and follow the ADB guidelines.

General Recommendations, Procurement Environment Risk/Capacity Constraint Recommended Action Responsibility and comment General procurement environment is moderate. The Procurement law (PPRA) is weak. PPRA reports the discrepancies in procurement, if any, to the procurement agencies. There is no professional procurement cadre in Pakistan.

A comprehensive Procurement law is needed to regulate the Procurement process at federal and provincial levels.

Government of Punjab may start consultation preparing and enacting new procurement laws.

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PROCUREMENT CAPACITY ASSESSMENT APPENDIX 1 GENERAL PROCUREMENT ENVIRONMENT ASSESSMENT

Risk Ratings Extremely High High Average Low

I. Specific Assessment and Ratings

Question Yes/No Narrative Explanation Risk A. LEGAL AND REGULATORY FRAMEWORK 1. Is there a procurement law?

Is there a single law governing procurement that is consistent with internationally accepted principles and practices; or is procurement governed through various laws, decrees etc.?

Yes All Procurement are governed through Public Procurement Regulatory Authority (PPRA), established by Gov't of Pakistan. However, the Guidelines of ADB/ World Bank are adopted for the projects funded by them.

Average

2. Does the procurement law have implementing regulations? Does the procurement law have implementing rules and regulations that support it by providing the details that are not normally found in a law? Are these clear, comprehensive and consolidated as a set of regulations that are available in a single and accessible place? Are these regularly updated?

Yes Public Procurement Law has implementing rules and regulations promulgated by the Punjab Government and are clear, comprehensive and consolidated. These rules are regularly updated.

Low

3. Are the procurement law and regulations clear and concise? If there is a single law that is easy to follow, then the risk is “low”. If the law is complex and difficult to follow, then the risk is “average”. If there is no single law, then the risk is “extremely high” or “high”.

Yes PPRA rules are clear and concise and easy to follow.

Low

4. What does the procurement law/regulation cover? If there is a single law, the risk will be “low” if it covers drafting and use of standard bidding documents, evaluation, contracting through to the management of contracts, including payment, warranty and defects liability periods. The less the procurement process is covered the higher the risk. If there is no single law, then the risk is “extremely high” or “high”.

Yes PPRA Law/Rules are a single law. It covers procurement of Goods/Works and consultancy services. The Pakistan Engineering Council has prepared Bidding Documents based on PPRA Rules

Low

5. Does the procurement law/regulation cover the procurement of consulting services? If there is a single procurement law that also covers consulting services, then the risk is “low”. If consulting services are not

Yes PPRA rules also cover procurement of consulting services.

Low

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Question Yes/No Narrative Explanation Risk covered, or there is no law, then the risk is “extremely high” or “high”.

6. Does the procurement law/regulation differentiate between processes for goods, works and consulting services? If there is a single law that deals separately with consulting services, then the risk is “low”. If there is a single law that provides some differentiation, but the processes are similar, then the risk is “average”. If there is no single law, or it applies the same processes to consulting services as for goods and works, then the risk is “extremely high” or “high”.

Yes There is a single law that deals procurement of goods, works and services. However guidelines for procurement of consulting services have been separately issued by the Punjab Government.

high

7. Does the law/regulation require the advertisement of all procurement opportunities? A “low” risk may be indicated if advertisement is required for all procurements above $25,000. An “average” risk may be indicated if advertisement is required only for procurements above $100,000. A “high” risk may be indicated if advertisement is required for all procurements above a threshold that is higher than $100,000. An “extremely high” risk should be indicated if no advertisement is required.

Yes Law/ regulation require the advertisement of all procurement opportunities above $ 20000 in print media or newspapers having wide circulation and also on PPRA Authority’s website.

Low

8. Are contract awards advertised? The same thresholds as stated at A7 should be applied.

Yes Contract awards are advertised on relevant websites.

Low

9. Are there restrictions on goods, works and services on the basis of origin? If there is no limitation, restriction and/or preference scheme, then the risk is “low”. If there are restrictions or a national preference scheme, then the risk is “average”. If procurement is solely limited to those of national origin, then the risk is “extremely high” or “high”.

Yes The restrictions are only for the countries not recognized by the Government of Pakistan.

Low

10. Does the procurement law or relevant legislation and regulation provide acceptable provisions for the participation of state-owned enterprises (SOEs)? If an exception is given to SOEs that are legally and financially autonomous and are not dependent agencies of the purchaser/employer, then the risk is “low”. Otherwise, the risk is “extremely high” or “high”.

Yes Exception is given to SOEs that are legally and financially autonomous and are not dependent agencies of the purchaser/employer.

Low

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Question Yes/No Narrative Explanation Risk 11. Are there restrictions on the

nationality of bidders and consulting firms to be invited? If there is no limitation, restriction and/or preference scheme, then the risk is “low”. If there are nationality restrictions or a national preference scheme, then the risk is “average”. If procurement is solely limited to national firms and individuals, then the risk is “extremely high” or ”high”.

Yes There are no restrictions on the bidders having nationality of a country recognized by Pakistan Govt.

Law

12. Are foreign bidders and consultants forced to submit offers through or with local partners? If this is never required, then the risk is “low”. If this is required under certain circumstances, then the risk is “average”. If this is always required, then the risk is “extremely high” or “high”.

No Foreign bidders and consultants are never forced to submit offers through or with local partners.

Low

13. Is there a domestic preference scheme? If there is no scheme, then the risk is “low”. If it is applied in limited circumstances, then the risk is “average”. If a domestic preference scheme is applied across the board, then the risk is “extremely high” or “high”.

Yes There is no domestic preference scheme.

Low

14. Is there a national standard mandated for the use for quality control purposes? If there are no mandated national standards or if these have direct and accessible international equivalents, then the risk is “low”. If there are mandated national standards that have no international equivalents, then the risk is “high”.

No

There are no mandated national standards.

low

15. Are any agencies or parts of public expenditure exempt from the procurement law/regulation? If yes, such as defense equipment, then the risk may range from “average” to “extremely high, depending on the extent of the exemption. For example, if an exemption is outrightly granted to medicines, text books or other similar commodities, then the risk is “extremely high”.

Yes Only Limited goods such as defense equipment are exempted from the Procurement regulations.

Average

16. Is the default method for procurement open competition? If yes, then the risk is “low”. If no, or if it is not clearly established, then the risk may be “extremely high” or “high”.

Yes The method for procurements is open competition to ensure fair and transparent procurement.

Low

17. Is open competition easily avoided? No Deviation from open competition is rare, such as for national

Low

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Question Yes/No Narrative Explanation Risk If avoidance requires the approval of an oversight agency, then the risk is “low”. If open competition can be avoided by senior management decision, then the risk is “average”. If the procurement law/regulation allows the avoidance of open competition above a certain national threshold on the basis of circumstances that are not in response to natural disasters, i.e. simple urgency, then the risk is “extremely high” or “high”.

security, subject to prior approval of the PPRA Authority.

18. Does the procurement law/regulation require pre-qualification? If it is only for complex or high value contracts, then the risk is “low”. If no pre-qualification is allowed, then the risk is “average”. If it applies to all contracts, then the risk is “high”.

Optional In cases where procurement for expensive and technically complex equipment/ works/ services is required, the prequalification process is adopted.

Low

19. Does the procurement law/regulation require the pre-registration of bidders? If no pre-registration is required, then the risk is “low”. If it is only required for special types of goods, such as medicines, then the risk is “average”. If yes, then the risk is “extremely high” or “high”.

Yes No pre-registration of bidders is required.

Low

20. Does the procurement law/ regulation mandate the use of standard documents? If it does and there are documents for goods, works and consultants services, then the risk is “low”. If it is required just for only two of the three procurement types, then the risk is “average”. If it is required for only one of the procurement types, or it is required but no documents have yet been issued, then the risk is “high”. If standard documents are not required, then the risk is “extremely high”.

Yes There are standard documents for goods, works and consultants services.

Low

21. Have these standard documents been approved for use on ADB projects? If yes, then the risk is “low”. If some, but not all, then the risk is “average”. If no, then the risk is “extremely high” or “high”.

Yes For ADB financed projects, the standard bidding documents prescribed by ADB are used.

22. Is there a national procurement manual or guide? If an omnibus procurement manual or guide exists, then the risk is “low”. If a manual exists, but it is out of date or is not widely used/distributed, then the risk is

Yes PPRA Rules/ Pakistan Engineering Council Guidelines are available.

Low

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Question Yes/No Narrative Explanation Risk “average”. If there is no manual, then the risk is “extremely high” or “high”.

B. INSTITUTIONAL FRAMEWORK 23. Which body oversees public

procurement? If there is a regulatory body at an adequate level in government, and financing is secured by the legal/regulatory framework, then the risk is “low”. If the body is at an adequate level, but financing is subject to administrative decisions and can be changed easily, then the risk is “average”. If the level of the body is too low or financing is inadequate for proper discharge of its responsibilities, then the risk is “high”. If there is no body, or the body is too low with no independence to perform its obligations, then the risk is “extremely high”.

PPRA Low

24. What powers does the oversight body have? The rating may range from “low” to extremely high”, depending on whether the body exercises all, some, a few or none of the following responsibilities: providing advice to contracting entities, drafting amendments to the legal/regulatory framework, monitoring public procurement, providing procurement information, managing statistical databases, reporting on procurement to other parts of government, developing/supporting the implementation of initiatives for improvements to the public procurement system, and providing implementation tools and documents to support capacity development.

PPRA is a body endowed with the responsibility of overseeing the observance of regulations and procedures for public procurements. PPRA monitors the public procurements and any discrepancies are reported to the procurement agencies.

25. Is there a nationwide procurement training plan? If procurement trainings are regularly implemented nationwide and needs are regularly assessed, then the risk is “low”. If there is an existing program, but it is insufficient to meet national needs, then the risk is “high”. If there is no formal training program, then the risk is “extremely high”. Consider also the existence of a helpdesk.

Partially Training programs are occasional. High

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Question Yes/No Narrative Explanation Risk 26. Is there a procurement

accreditation or professionalization program? If there is an externally recognized program, then the risk is “low”. If it is a government sponsored program, then the risk is “average”. If there is no accreditation or professionalization program, then the risk is “high”.

No There is no such program High

27. Are major projects identified within agencies’ appropriations or budgets? If yes, then the risk is “low”. If no, but a system is in place for the ring-fencing of project funds, then the risk is average. If neither condition exists, then the risk is “high”.

Yes All projects are identified within agencies’ budgets.

Low

28. Is the procurement cycle tied to an annual budgeting cycle, i.e. can procurement activity only commence once a budget is approved? If yes, and a medium-term expenditure framework is in place, then the risk is “low”. If an activity may start up to, but excluding contract award, then the risk is “average”. If the procurement cycle is not tied to an annual budget, then the risk is “extremely high” or “high”.

Yes The procurement cycle is normally tied to an annual budgeting cycle

Low

29. Once an appropriation or budget is approved, will funds be placed with the agency or can the agency draw them down at will? If yes, then the risk is “low”. If not, such as when additional bureaucratic controls are imposed (such as a cash release system), then the risk is “extremely high” or “high”.

Yes Release of funds is mandatory after approval of budget, before incurring of expenditure

Low

30. Is there a nationwide system for collecting and disseminating procurement information, including tender invitations, requests for proposals, and contract award information? If there is an integrated information system that provides up-to-date information and is easily accessible at no or minimum cost, then the risk is “low”. If there is such an integrated information system that covers majority of contracts, but access is limited, then the risk is “average”. If there is a system, but it only provides information on some of the contracts and is not easily accessible, then the risk is

No There is no such system in vogue.

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Question Yes/No Narrative Explanation Risk “high”. If there is no procurement information system, except for some individual agency systems, then the risk is “extremely high”.

31. When an agency is implementing a project using funds from the national budget, are there general experiences/reports of funding delays that significantly hamper procurement? If no, then the risk is low. If yes, then the risk is “extremely high” or “high”.

Seldom Very rare.

32. Is consolidated historical procurement data available to the public? If yes, then the risk is “low”. If the data is too much or too little, then the risk is “average”. If none, then the risk is “extremely high” or “high”.

Yes Data is available with Executing Agencies.

Low

33. Does the law/regulation require the collection of nationwide statistics on procurement? If yes and statistics are actually collected, then the risk is “low”. If yes, but data is not collected or used, then the risk is “average”. If there is no requirement, then the risk is “extremely high” or “high”.

Yes Nationwide statistics on procurement is collected by PPRA.

C. PROCUREMENT MARKET AND OPERATIONS 34. Do formal mechanisms exist to

encourage dialogue and partnerships between the government and the private sector, and are these well established in the procurement law/regulation? If such mechanisms exist, such as programs to build the capacity of private companies and small businesses to participate in public procurement, and these are effective, then the risk is “low”. If such mechanisms exist, but there is no proof of its effectiveness, then the risk is “average”. If no such mechanisms exist, then the risk is “extremely high” or “high”.

Yes Chambers of Commerce in each province encourages dialogue and partnerships between the government and the private sector. Securities and Exchange Commission of Pakistan (SECP) has the administrative authority to carry out reform of Pakistan’s Capital Market. SECP's mandate includes investment financial services, leasing companies, Housing finance services, venture capital investment, discounting services, investment advisory services, real estate investment trust and asset management services, etc.

35. Are private sector institutions well organized and able to facilitate access to the market? If the private sector is competitive, well organized and able to participate in open competition, then the risk is “low”. If there is a reasonably well functioning private sector, but competition for large contracts is concentrated in a relatively small number of firms, then the risk is “average”. If the private sector is relatively weak

Yes Construction industry is quite competitive and there are prestigious institutions like DESCON in the market.

http://en.wikipedia.org/wiki/House

http://en.wikipedia.org/wiki/Real_estate_investment_trust

http://en.wikipedia.org/wiki/Real_estate_investment_trust

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Question Yes/No Narrative Explanation Risk and/or competition is limited owing to monopolistic or oligopolistic features in important segments of the market, then the risk is “high”. If the private sector is not well organized and lacks capacity and access to information for participation in the public procurement market, then the risk is “extremely high”.

36. Is there an alternative disputes resolution process independent of the government and courts? If there is an arbitration law with an independent process, then the risk is “low”. If there is no arbitration law, but the standard contracts use ICC or similar dispute resolution provisions, then the risk is “average”. If alternative dispute resolution is not practiced, or if arbitration is through the courts or can be overturned by the courts, then the risk is “extremely high” or “high”.

Yes There is an arbitration law with an independent process.

D. INTEGRITY OF THE PROCUREMENT SYSTEM 37. Are there systematic procurement

process audits? If yes, then the risk is “low”. If only financial audits are conducted, then the risk is “average”. If no systematic audits are conducted, then the risk is “extremely high” or “high”.

Yes There are audit departments of large organizations and Government has independent Audit Department headed by the Auditor General of Pakistan.

38. Does the procurement law/regulation contain provisions for dealing with misconduct, such as fraud and corruption? A cross reference to an anti-corruption law will suffice. If yes, then the risk is “low”. If no, then the risk is “extremely high” or “high”.

PPRA has regulations containing provisions for dealing with misconduct, such as fraud and corruption.

39. Is fraud and corruption in procurement regarded as a criminal act, whereby the penalty includes imprisonment? If yes, then the risk is “low”. If no, then the risk is “extremely high” or “high”.

Yes Fraud and corruption cases in procurement are dealt under criminal act and the penalties include imprisonment.

40. Have there been prosecutions for fraud and corruption? If there have been successful prosecutions for fraud and corruption, then the risk is “low”. If prosecutions seem to focus solely on low grade/junior staff, then the risk is “average”. If there is no

Yes There have been prosecutions for fraud and corruption in procurement.

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Question Yes/No Narrative Explanation Risk evidence of any prosecution, then the risk is “extremely high” or “high”.

41. Does the legal/regulatory framework allow for sovereign immunity to agencies for claims against them? If plaintiffs can sue the government for contractual non-performance, then the risk is “low”. If they cannot, then the risk is “extremely high” or “high”.

Yes Plaintiffs can sue the government for contractual non-performance.

42. Do the regulations allow for the debarment of firms and individuals? If there is a debarment process that is transparent and equitable, and undertaken by an independent oversight agency, then the risk is “low”. If there is a process and it is administered by a single agency, such as the Ministry of Finance, then the risk is “average”. If it is administered by the procuring agency, then the risk is “high”. If there is no debarment mechanism, then the risk is “extremely high”.

Yes There is provision for Debarment of firms and individuals under PPRA Rules.

II. General Ratings

Criterion Risk A. Legal and Regulatory Framework Low B. Institutional Framework Low C. Procurement Market and Operations Low D. Integrity of the Procurement System Low OVERALL RISK RATING Low

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