DIRECT TAXES REGIONAL TRAINING INSTITUTE 16B, ROWLAND ROAD. KOLKATA 700020

Email - dtrtikolkata@gmail.com

Tender No. DTRTI/KoIjRepair/14-15/ 'l.. 9.-;;> Date: 13.11.2014

INVITATION TO BID

FOR REPAIR OF CHAIR AND SOFA SETS

1. Direct Taxes Regional Training Institute, Kolkata hereinafter referred to as "DTRTI" (a

division of National Academy of Direct Taxes, Nagpur) invites Sealed Quotations from

agencies for repair of office chairs and sofa sets details of which are mentioned in Section

II of the Bid Document.

2. The office chairs and sofa sets are required to be repaired at the premises of DTRTI at 16B,

Rowland Road, Kolkata 700020.

3. Bidders may download the Bid Document containing the details of the bid, free of cost

from the website www.incometaxindia.gov.in or collect it from the Additional Assistant

Director (Admin II) having office at Direct Regional Training Institute, 16B, Rowland road,

Kolkata 700020 on 13.11.2014, 14.11.2014 and 17.11.2014 between 11:00 a.m. and 05:00

p.m. after paying a sum of Rs. 100 in the form of Bank Draft drawn in the favour of "ZAO,

CBOT, Kolkata" . The completed bid document may be submitted latest by 1:00 p.m. on

25.11.2014. The bids will be opened and evaluated on 25.11.2014 at 4:30 p.m. in the

Lecture Hall II ofthe DTRTI, Kolkata at 16B Rowland Road, Kolkata 700020.

4. The duly filled in Bid document including Annexure A and requisite Earnest Money deposit

shall be submitted by the Bidders in a Sealed Envelope superscibed as "Tender for Repair

of Office Chairs and sofa sets". The Bidders shall deposit the bid document only in the

"Sealed Tender Box" meant for the purpose of accepting the bid documents. Only those

bids which are found in the "Sealed Tender Box" shall be considered for Evaluation of Bid

and award oftender.

! ')OI~ (Sunita V. Langstie )

Addl. Asst. Director{Admin II)

0/0 DTRTI, Kolkata

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SECTION I

ELIGIBILITY OF THE BIDDERS

1. Any agency (hereinafter referred to as Bidder) having the capacity to repair 4 sofa sets and 109 chairs at the premises of DTRTI, Kolkata (hereinafter referred to as "DTRTI" ) are entitled to

participate in this bid .

2. The bidder should not be involved in any criminal proceedings and no criminal case should be

pending against him. The Bidder should not be debarred or black-listed by any authority on any

earlier occasion.

3. The Bidder should have the capability to complete the work of repairing of sofa sets and chairs

within 15 days from the award of the contract excluding the day of award of contract.

4. The Bidder would be required to deposit Earnest Money in the form of Crossed demand draft drawn in favour of "ZAO, CBDT, Kolkata" and should be submitted by the bidders along with the

bid document. The amount of Earnest Money payable would be Rs. 2000/-

5. The Bid Security (EMD) shall be returned to the unsuccessful bidder(s) within 3 working days from

the day of opening of Tender.

6. Only such bidders who are assessed to Income Tax are eligible to apply.

7. All pages of the Bid document shall be signed by the Bidder or his Authorized Signatory with proper seal. Incomplete Bid document (whether unsigned, incorrectly filled partly filled or otherwise) or

Bid document without the requisite Earnest Money or Bid document not submitted in the "Sealed

Tender Box" or Bid document not wax sealed will not ot entertained.

8. The successful bidder(s) shall be required to furnish Performance Security in the form of an

Account Payee demand draft, Fixed Deposit from a Commercial Bank, Bank Guarantee from a

Commercial Bank. The amount of Performance Guarantee payable by the successful bidder would

be Rs. 5000/-.

9. Performance Security should remain valid for a period of 60 days from beyond the date of

completion of all contractual obligations of the supplier including warranty obligations. The

Performance Security shall be furnished within 3 days from the date of receipt of letter of award

of the contract. The Bid Security (EMD) shall be refunded to the successful bidder(s) on the receipt

of Performance Security from them. No Interest shall be payable by DTRTI, Kolkata either on

Earnest Money or on Performance Guarantee.

10. The Bidder(s) shall make all arrangements for the repairs of office sofa sets and chairs at the office

of DTRTI at 16B Rowland Road, Kolkata 700020.

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SECTION II

SCOPE OF WORK

1. The Successful Bidder (hereinafter referred to as "Contractor" ) shall repair the sofa sets

and chairs ofthe office of the DTRTI at 16B, Rowland Road, Kolkata 700020.

2. The Contractor shall be responsible to repair any defect found in the repair of sofa sets

and cha irs within a period of 7 days from its completion. No extra cost for such repairs

shall be paid by DTRTI.

ITEMS REPAIRS/CHANGES NEEDED

1. Sofa Set

i) Two 5 seater Cover change and foam change (if ii) Two 3 seater required)

2. Canteen chairs (23 nos.) i) Back and seat cover change -

Material Rexin.

ii) Back Cloth Cover - white thick

material.

3. Lecture Room Chairs (70 nos. ) Back Cloth Cover - white th ick

and Visitor chairs (11 nos.) material.

4. Chair repair Wheel Change.

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SECTION III INSTRUCTION TO BIDDERS

1. Section I, Section II, Section III and Section IV along with Annexure A together constitutes

the bid document.

2. The Bidders shall submit the properly filled up bid document. Before submitting the bid

document, the bidder or his Authorised Representation shall sign in every page of the bid

document. On the scheduled date of opening oftender, the bidders shall either personally

or through their Authorised Representative be present to witness the proceedings. No

Authorised Representative shall be allowed to represent the bidder unless an

Authorisation letter certifying the signature and photograph of the Authorised

Representative is produced by him.

3. Any attempt to influence the officers or employees of DTRTI by the bidder either directly

or indirectly shall result in rejection of the Bid submitted by the bidder. Similarly, the

bidders are not entitled to modify any of these terms or conditions and put forth their

own conditions. Any attempt by the bidders to do so would render the bid to be summarily

rejected .

4. The Bidder shall be required to submit the requisite sum as Earnest Money (EMD) in the

form of Crossed Demand Draft drawn in favour of "ZAO, CBDT, Kolkata". Any bid without

the requisite Earnest Money shall be summarily rejected. The EMD of all bidders other

than the successful bidders shall be returned within 3 working days. The EMD of the

Successful bidder shall be returned on receipt of Performance Security from them.

S. The bidders should adhere to the time schedule of collecting and depositing/submitting

the Bid document. DTRTI, Kolkata shall not be responsible for any delay caused in

submission of the Bid by the bidder for whatever reasons.

6. Any bid containing overwriting or use of whitener/any correction fluid in Annexure A of

the Bid Document would cause rejection of the Bid .

7. Bidders may inspect the office chairs and sofa sets on 17.11.2014 from 11:00 a.m. to 1:30

p.m. to assess the extent of repairs as defined in Section II - Scope of work along with

sample of cloth/materials/rexin to be used for the repair of sofa sets and chairs.

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SECTION IV

TERMS AND CONDITIONS

1. All the pages of the bid document should be signed & stamped by the bidders or by their

Authorised Signatory before their submission.

2. The Bidder should not be involved in any criminal proceedings and no criminal case should

be pending against the bidder. The Bidder should not be debarred or black-listed by any

authority on any earlier occasion .

3. DTRTI, Kolkata will not be responsible for providing or supplying any materials to the

Contractor related to the repairs of sofa sets and chairs.

4. The Contractor shall ensure that the Labourers deployed for repair of sofa sets and chairs

shall not in any manner get involved in a quarrel with the officers or officials of DTRTI,

Kolkata or Income Tax Department, Kolkata. In such an event a penalty of Rs. 1000/- ( One

Thousand only) shall be charged for each such event. In case of any repetition of such

incident may cause the contract to be cancelled.

5. The Bidders shall carefully quote the charges for repairs of sofa sets and chairs. The rates

quoted in Annexure A of the Bid Document should clearly indicate the quote including all

charges, taxes etc.

6. The Contractor shall have no right whatsoever to sub-contract the Contract awarded to

him.

7. The repairs of sofa sets and chairs should be completed within 15 days from the award of

the contract excluding the day of award of the contract. Failure to repair the sofa sets and

chairs within the time specified would cause levy of penalty of Rs. 500/- ( Rupees Five

Hundred only) per day of default.

8. The bidder quoting the lowest quote shall be awarded the Contract which shall however

be subject to fulfilling all Terms and Conditions by the Bidder. In case, two or more bidders

have quoted the same quote, the bidder with the higher turnover as declared in the

Return of Income relating to the Financial Year 2013-14 shall be preferred for the award

ofTender. Letter for award of the Tender will be issued after the same is approved by the

Competent Authority.

9. The Contract shall be required to enter into a written contract with DTRTI, Kolkata

immediately after the award of the contract. The contract shall be prepared on the basis

of the Terms and Conditions referred to in Section I to Section IV of the Bid Document.

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10. The bid shall remain valid for a period of 90 days after its opening.

11. The contractor shall ensure that no laws or rules enacted by the Central Government,

State Government or local Authorit ies or any other Authorities are violated . In case of

violation of any laws and rules as stated above, the Contractor shall be wholly responsible

to bear the consequences and DTRTI, Kolkata shall not be responsible in any manner

whatsoever for violation of laws and rules, if any.

12. The settlement of any dispute between the Contractor and its manpower relating to

wages or any other issue shall solely be responsibility of the Contractor. DTRTI, Kolkata

shall in no case be a party to such dispute. After the award of the contract, if the

Contractor fails to repair the sofa sets and chairs within the stipulated period of 7 days

from the award of the contract, then the Performance Guarantee shall be forfeited.

13. The Contractor shall be required to submit bills in triplicate within 5 days from the

completion of the work.

14. The decision of the Director, DTRTI, Kolkata, in respect of interpretation of the Terms and

Conditions of the agreement shall be final and binding on the Contractor.

15. Any bid containing overwriting in Annexure A of the Bid Document or the use of whitener

or any correctional fluid in Annexure A would cause rejection ofthe bid .

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Annexure A

1. Name ofthe Agency (Bidder)

2. Address

(Including Contact No. and email)

3. Name and Addresses of Partner(s)/

Director(s )/Proprietor

(With Contact Detail)

4. The Turnover of the Concern for F.Y.2012-13 F.Y.2013-14

(Attach copies of Final Accounts)

5. Is any criminal case in pending against

the Proprietor/Partners/Directors of the

Concern or whether they were at any Yes / No

time involved in any criminal case?

6. Whether the Bidder agrees to all the Terms

And Conditions as are referred to in Section I,

Section II, Section III & Section IV ofthe Bid Yes / No

Document.

7. Has the Bidder been ever debarred or black-

listed by any organisation. If yes, give Yes / No

details.

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8. Permanent Account Number (PAN)

(Enclose copy of PAN)

9.

10.

a)

b)

c)

Details of Earnest Money Deposit

Quotes for repair of Sofa sets and Chairs:

Sofa Sets

i) 5 seater

ii) 3 seater

Canteen Chairs

i) Replacement of seat and back cover

with rexin

ii) Back cover change (white cloth)

lecture room chairs and visitors' chair

Amount: __________ _

D.O. No & Date : _______ _

Cost per Item

Cost per Chair

Cost per Chair

i) Back cover change - white cloth cover

d) Chair Repair Cost per Chair

i) Wheel Replacement

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DECLARATION BY THE BIDDER

I/We hereby certify that the information furnished above are true and correct to the

best of my/our knowledge and belief. In case any discrepancy is found in the above

statement at any stage, the contract shall be liable to be terminated.

I/We also certify that the quotes have been quoted after understanding properly the

terms and conditions as are laid in Section I to Section IV of the Bid Document.

I/We further certify that I/We, in my/our capacity as ___ ______ _ _

of _________________ ___ _ am/are entitled to submit the

bid.

Date:

Place :

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(Signature of the Proprietor/Partner(s)/

Director(s) or the Authorised Signatory

with name in Block letters, date and

seal)