KU / Gas / 13 - keele.ac.uk · Leakage survey every 6 months Corrosion survey of ... mains...

of 20 KU Gas 13 Keele Gas Compliance Audit.doc

KU / Gas / 13

Keele University Gas Compliance Audit -2018

Date (s) of audit 19th February 2018


Activity Evidence of Compliance Evidence provided Actions required Status

1a Work on industrial and commercial gas appliances and associated installation pipe-work

Results of latest Gas Safe Audit where available

Refer to the University Gas Safety Management Policy and audits carried out by Blue Flame for downstream installation pipework and equipment – Gas Safe inspection has been carried out in 2017

None N/a

1b Employee competency records Refer to the University Gas Safety Management Policy and audits carried out by Blue Flame for downstream installation pipework and equipment – University has installed a system for verifying and confirming the competence of all sub-contractors

None N/a

1c Computer based maintenance scheduling system Computer based maintenance records Outstanding wok report

Refer to the University Gas Safety Management Policy and audits carried out by Blue Flame for downstream installation pipework and equipment

None N/a

1d Library of applicable standards Standards Codes of Practice Safety notes

Refer to the University Gas Safety Management Policy and audits carried out by Blue Flame for downstream installation pipework and equipment

None

N/a



2a Work on below ground pipe-work

Sub contract arrangements and sub contractor verification procedure

A long-term sub contract arrangement is established with North Staffs Pipeline Services (NSPS), NSPS have been independently verified as competent by Gas Industry Consultant – Wilcock Consulting The approach to the management of Sub – Contractors is set out in Section 10 of the University Gas Safety Case

None Complete

2b Employee competency records Subcontractor Competency records and qualifications have been vetted by Wilcock Consulting and are filed in the 2018 Gas Safety Audit folder

None Complete

2c Computer based maintenance scheduling system Computer based maintenance and inspection records including: -

Leakage survey every 6 months

Corrosion survey of

The scheduling of maintenance and inspection tasks is provided by the University Planned Preventative Maintenance (PPM) System. An index of the maintenance tasks was reviewed during the audit. From the PPM system, a schedule of outstanding/overdue work is provided for review and action by

None Complete



service risers every 2 years

Outstanding work report

the University Estates Manager. From a review of the outstanding/overdue report it is confirmed that there are no outstanding safety related activities associated with the Gas Distribution Network

2d Library of applicable standards: - Standards Codes of Practice Safety notes

The University has a license to convey gas to end users located on the University campus and as such is required to comply with the Gas Safety Management Regulations 1996 For the gas distribution network, the University has adopted the following documents as the basis for compliance. IGE/TD/3 – Edition 5 - Steel and PE pipelines for gas distribution IGE/TD/4 – Edition 4 – PE and steel gas services Now Edition 4 IGE/TD/13 – Edition 2 Pressure regulating installations A current copy of IGE/TD/4 is

Establish basis of design and operation for network safety Case. Proposed based on IGEM/TD suite of documents Issue addressed by making the basis of design for the network IGE/TD (Transmission and distribution) documents and the basis of design for downstream installations IGE/UP documents

The list confirms that the latest standards are held by the University (20.2.18) Completed



available on the Gas Safe resources web site for which the University pays a subscription. The University holds current editions of IGE/TD/3 and IGE/TD/13 in hard copy

2e Audit of sub-contractor works including pipe jointing and live gas operations

A full audit was carried out of NSPS when undertaking the CSL mains diversion project. A completed project file is available for inspection at the University estates offices. The Audit confirmed that NSPS were working to current standards and their approach and quality of works and preparation of documentation was exemplary. Detailed documentation provided included: -

1. Competence pack and RAMS

2. Routine and non-routine operations procedures

None Complete



3. But fusion and electrofusion joint tally and records

4. As built drawings and diagrams



3a) Emergency work Emergency response procedure On call arrangements On call rosters

An emergency response procedure has been developed by the University. The procedure is described in Section 13 of the Safety Case. The University has carried out emergency training for key personnel in accordance with EMERGENCY PROCEDURES Guidance Notes Reports of Gas Escape’s and Fumes in January 2016. KU/Gas/6 – Emergency procedure and KU/Gas/5 – Incident investigations further illustrate the approved response to gas emergencies

None

Complete

3b Site restoration procedures including Drawings and valve numberings

A site restoration procedure has been implemented in the event there is a disruption in gas supplies. The procedure is described in Section 15 of the Safety Case. The gas network has been divided

Arrange training course and emergency exercise for gas isolation and restoration procedure as required

Ongoing



into meter zones and a testing and purging procedure is been developed for each meter zone. The procedure is set out in KU/Gas/4 – Procedure for restoring gas supplies. All valve cards have been updated for 2017 projects.

Update valve cards for 2018 projects

3c List of Competent Persons and qualification / training records

Competency records and qualifications have been vetted by Wilcock Consulting – copies retained by the University and filed in the audit review folder Special course arranged with Blue Flame for transfer of responsibility procedures

None Complete

3d Sub contract arrangements and sub contractor verification procedure

. A long-term sub contract arrangement is established with North Staffs Pipeline Services (NSPS), NSPS have been independently verified as competent by Gas Industry Consultant – Wilcock Consulting The approach to the management

None Complete



of Sub – Contractors is set out in Section 10 of the University safety Case

3e Emergency response Training Records

The University has carried out emergency training for key personnel in accordance with EMERGENCY PROCEDURES Special course arranged with Blue Flame for transfer of responsibility procedures for 2018

None Complete

3f Incident reporting The University 2017 incident report was reviewed. 34 gas related leaks/incidents were recorded this compares with 71 in the period 2016. The gas leak/incident reports are categorized as follows: -

1. Installation gas/smoke alarm activated – 6

2. No fault found – 8 3. Leak on Cadent equipment

– 5 4. Internal leak – 6 5. External leak - 1 6. Interference damage – 2

None Complete



7. CO panel fault – 3 8. Flue seal fault – 1 9. Other/not specified - 2

3g Leakage survey FID The recent leakage survey – FID report was reviewed and one reading of 10% gas was recorded at Keele Hall – Fixing the leak is currently in progress

Monitor and follow up of leak repair progress

Ongoing at the time of the audit



4a) Maintenance of network governor/meter equipment/valves and safety devices where applicable

Sub contract arrangements and sub contractor verification procedure

Penspen have been appointed to carry out Network Governor Maintenance. Results of the current maintenance results are included in the Safety Case and a folder enclosed with this audit The latest maintenance was carried out as follows: - Horwood (2 governors) 30th January 2018 Walled Garden 30th January 2018 Lyndsay 30th January 2018

None

Complete

4b Tagging and unique identification of system control and safety devices

Following comments made at a recent HSE audit each regulator stream has been labelled either working or standby and the device set pressures have been displayed within the enclosures

None Complete

4c Employee competency records Provided by Penspen with maintenance job cards on the 30th January 2018- John Taft

None

Complete



John Wilkinson

4d Computer based maintenance scheduling system Computer based maintenance records Outstanding wok report

Included in the University Preventative Maintenance (PPM) System Current governor maintenance records for January 2018 verified

None

Complete

4e Library of applicable standards: - Standards Codes of Practice Safety notes

IGE/TD/13 None

Complete



5a)Essential equipment 1. Equipment and evidence of

in-date calibration for CROWCON portable natural gas in atmosphere monitor

2. Equipment and evidence of in-date calibration for combustion gas analyser

3. Equipment and evidence of in-date calibration for portable flue gas analyser

4. Equipment and evidence of in-date calibration for Gascoseeker

5. Equipment and evidence of in-date calibration of Fluke digital multimeter

6. Equipment and evidence of in-date calibration for Fluke clamp meter

Inspection records provided and confirmed in date. Calibration records and certificates enclosed in a folder with this audit document. All certificates are current and in-date

None

Complete



7. Equipment and evidence of in-date calibration for Fluke temperature meter

8. Equipment and evidence of in-date calibration for manometer

9. Equipment and evidence of in-date calibration for Anemometer



6a) System Drawings List of in date system drawings

A list of up-to-date gas infrastructure drawings can be found referenced in the Safety Case. These have been examined and were found to a good standard accurately showing the location of gas mains, size, material type and gas demands. A network model has been constructed by Wilcock Consulting. The model is updated as new demands are added to and alterations are made to the system. The model is to be updated and re run in 2018. The following changes were identified: -

1. Hawthorns development gas system isolated and made redundant

2. CSL mains diversions and associated service installations

Update of Safety Case to reflect system alterations completed February 2018 Network analysis for all networks to be re-run in 2018 Safety Case system description, isolation and purging procedures updated February 2018

Completed



3. Upsize main to Leisure centre

4. Barnes governor replacement and site pipework alterations to supply new accommodation blocks

5. Horwood Energy Centre to Keele Hall 250mm mains connection to facilitate separation of meter zone G1 and G3 for Hydeploy project and cut out of section of leaking gas main

6b Procedure for updating drawings Drawings are regularly updated as changes are made to the system. A robust system is in place.

None Complete

6c Procedure for drawings issue Formal procedure now in place and operational

None Completed



7a) University Specifications

List of University relevant and current procedures

Not applicable

7b Availability and knowledge of University relevant and current procedures

Not applicable

7c Arrangements for disseminating procedures and associated training

Not applicable



8) Risk assessments Availability of standard risk assessments and risk assessment procedure

Risk assessments checked – copies retained by the University

Risk assessment for leakage deferral methodology to be developed in 2018

Complete



9a)New works compliance process

Standard new works T and C’s including gas system requirements

A standard new works process has been developed and implemented

None Complete

9b Establishment of design authority

Implemented within procedure None Complete

9c Design approvals process Implemented within procedure None Complete

9d Construction audit process Implemented within procedure None Complete

9e System handover procedure

Implemented within procedure None Complete


Safety Case Compliance 2018 – Specific tasks

Task Status

Update valve cards for 2018 projects – Re HyDeploy July 2018

Carry out re run of network analysis for all networks July 2018

Update Safety Case to account for system changes Completed February 2018

Update purging and recommissioning procedures to account for system changes Completed February 2018

Prepare risk assessment for leakage deferral methodology July 2018

Progress appointment of Deputy to P Richards July 2018

Prepare Explosive Protection Documents for each governor house July 2018

Provide documentation for Horwood Energy Centre Development On going

Prepare K12 documentation for Horwood to Keele Hall connection and isolations On going

Develop K/ Gas procedure for maintenance and inspection of turbine meters (For example a five-year cycle; the maintenance procedure includes general condition, pressure losses, noise, oil level and condition. Labelling and safety equipment is also checked.)

July 2018

KU / Gas / 13 - keele.ac.uk · Leakage survey every 6 months Corrosion survey of ... mains...

Documents

Transcript of KU / Gas / 13 - keele.ac.uk · Leakage survey every 6 months Corrosion survey of ... mains...