Kronos: Supervisor Green Screen uGuide€¦ · Kronos: Supervisor Green Screen uGuide Overview...

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Confidential information. For internal use only. 5/15/2017 Page 1 Kronos: Supervisor Green Screen uGuide Overview Kronos is our tool for time and attendance for hourly employees. In and out punches are feed into Kronos software and then used to process hourly payroll. Introduction Kronos allows managers of hourly employees to review and approve time/payroll. My Employees ......................................................................................................................................................................... 1 Search for Other Employees ................................................................................................................................................... 2 Individual Timecards ............................................................................................................................................................... 2 Edit Time ................................................................................................................................................................................. 3 Approve Time .......................................................................................................................................................................... 4 Mass Approve Time ................................................................................................................................................................ 4 Insert/Transfer Punch .............................................................................................................................................................. 4 Mass Transfer ......................................................................................................................................................................... 5 Schedules................................................................................................................................................................................ 6 Mass Schedules ...................................................................................................................................................................... 7 Audit Trail ................................................................................................................................................................................ 8 View History ............................................................................................................................................................................ 9 Filters ..................................................................................................................................................................................... 10 Reports .................................................................................................................................................................................. 13 Instructions: My Employees When you go into Kronos, your “My Employee” list will be the same as your “Level 1” employees in The Zone . From Main Menu, select 3 Genies Press the Enter key to pull the list This is your “My Employee” List

Transcript of Kronos: Supervisor Green Screen uGuide€¦ · Kronos: Supervisor Green Screen uGuide Overview...

Page 1: Kronos: Supervisor Green Screen uGuide€¦ · Kronos: Supervisor Green Screen uGuide Overview Kronos is our tool for time and attendance for hourly employees. In and out punches

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Kronos: Supervisor Green Screen uGuide

Overview

Kronos is our tool for time and attendance for hourly employees. In and out punches are feed into Kronos software and then used to process hourly payroll.

Introduction

Kronos allows managers of hourly employees to review and approve time/payroll. My Employees ......................................................................................................................................................................... 1 Search for Other Employees ................................................................................................................................................... 2 Individual Timecards ............................................................................................................................................................... 2 Edit Time ................................................................................................................................................................................. 3 Approve Time .......................................................................................................................................................................... 4 Mass Approve Time ................................................................................................................................................................ 4 Insert/Transfer Punch .............................................................................................................................................................. 4 Mass Transfer ......................................................................................................................................................................... 5 Schedules ................................................................................................................................................................................ 6 Mass Schedules ...................................................................................................................................................................... 7 Audit Trail ................................................................................................................................................................................ 8 View History ............................................................................................................................................................................ 9 Filters ..................................................................................................................................................................................... 10 Reports .................................................................................................................................................................................. 13

Instructions: My Employees

When you go into Kronos, your “My Employee” list will be the same as your “Level 1” employees in The Zone.

From Main Menu, select 3 Genies

Press the Enter key to pull the list

This is your “My Employee” List

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Instructions: Search for Other Employees

To find either flex or “borrowed” employees

From the Main Menu, select 1 Time Editor

Press the Enter key to open Time Editor

Enter the criteria to search; criteria could be Employee Number, Department, Supervisor Number, etc.

Press the Enter key to pull the record(s)

Tip: To search by Last name, with the curser in the Employee Number field, use F4 to prompt the list, and then use F8 to covert to Name search. Tip: To search by worked fields (to see who was/is charged to a specific department), use F15 (shift+F3) and then enter search criteria.

Instructions: Individual Timecards

To view an individual’s timecard

From your “My Employee” list, enter “T” to the left of the individual(s) you want to edit/view

Press the Enter key to pull the timecard

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Instructions: Edit Time

To edit time

Enter “1” to the left of the individual record that you want to edit

Press the Enter key to pull the record

Correct the missing punch by entering the clock out time

Press the Enter key to add the punch

The missing punch is now corrected

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Instructions: Approve Time

To approve time

Enter “A” to the left of the individual record that you want to approve

Press the Enter key to approve the time

Instructions: Mass Approve

To mass approve time TIP: Before you mass approve time, check the Missing Punch column. And it is a good idea to check each employee’s time for accuracy.

Enter “G” to the left of all of the individual records that you want to approve

Press the Enter key

Select 1 to Approve

Press the Enter key

Instructions: Insert/Transfer Punch

To insert (and/or transfer) a punch

Use F19 (Shift + F7) to insert a punch

Enter the punch information

If entering a transfer punch, mark Y under Transfer

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Enter the new department and work center information for the transfer

Press the Enter key to complete

Instructions: Mass Transfer

To mass transfer multiple employees at the same time

From your “My Employee” list, enter “G” to the left of all of the individuals you want to transfer

Press the Enter key

Select 2 to Transfer

Press the Enter key

Enter the Transfer Date/Time

Enter the New Department and Work Center Numbers

Press the Enter key to complete the transfer

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Instructions: Schedules

To see/edit schedule

From your “My Employee” list, enter “S” to the left of all of the individuals you want to view/edit schedule

This is schedule view

To edit/add primary schedule, use F6

In schedule maintenance, enter begin shift time and end shift time (using military time/24 hour time format)

To add time by using a template, put the template number in the option space above the day

To save a new template, use S# in the option space to save a new template

Press the Enter key to load the schedule changes entered

TIP: Ensure that if it is a one-time-only change that you update the Y to an N in the roll schedules section.

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TIP: If the changes are for past dates, you must refresh the times for that day. If the changes are for future dates, no further action will need to be done. TIP: You can save templates for frequently used schedules. You can save up to six templates.

Instructions: Mass Schedules

To enter mass schedule changes for multiple employees at the same time TIP: If you do not already have a template created, first create one or more and then complete your mass schedule changes.

From Main Menu, select 5 Scheduling

Enter the Schedule Code

Enter a Start Date (such as the beginning of the week)

Enter any additional selection criteria, such as Department Number, if needed

Press the Enter key to pull the list of employees

This is the list that matches your criteria

Use F13 (shift + F1) for entry of schedule

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Enter the template number (for the primary schedule to be added) under the date/day for the individual(s)

Press the Enter key to add the primary schedules

Instructions: Audit Trail

To mass approve time TIP: Audit Trail displays edits that have been made to the employee’s timecard. Ensure that you are locking your computer and sign out once Kronos approvals are completed.

From an individual timecard, use F16 (shift + F4) to view the audit trail

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TIP: The Audit Trail shows

The Date of the Change The Time of the Change Who Made the Change What was the Action Before Value After Value

Instructions: View History

To view history

From Main Menu, Select 4 Time History Inquiry

Enter the date to be viewed in the Position field

Press the Enter key

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Instructions: Filters

To create a filter

From Main Menu, select 3 Genies

Press the Enter key to pull the list

Use F9 to pull the filter list

Use F6 to do maintenance

Use F6 to add a new filter

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Enter a new Filter Name

Enter a Description

Enter “P” for Personal

Press the Enter key to create

Use F6 to add (Filter Settings)

With the curser in the Field space, press F4 to pull a list of field options

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In the Position to field, enter letter or name to quickly navigate to your criteria

TIP: Most common fields used: Home Labor Levels 1-7

Enter “1” next to the appropriate field

Press the Enter key to select the field

Press the Enter key to select add a condition to your filter

Enter the Condition to be added to your filter

EG means equal

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NE means not equal GT means greater than LT means less than GE means greater than or equal to LE means less than or equal to

Add the Values to the Condition

Press the Enter key to save the conditions entered

Use F6 to add any additional filter settings

When filter is completed, press F12 twice to cancel/exit maintenance

Instructions: Reports

To pull a report

From Main Menu, select 2 Reports and Inquiries

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This is your list of available reports

TIP: For Exceptions Only, use the Punch Detail report, enter Y next to Exceptions Only.

Enter the report criteria; options include Employee Number or Range, Department, Supervisor Number, etc.

Enter E to email the report

These are some additional report criteria options

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These are Exception Options, enter Y to include the exceptions, enter N to exclude the exceptions

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Frequently Asked Questions (FAQ)

Q. How long after I approve a time off request until it will appear in Kronos? A. Time Off Approvals done in The Zone are feed into Kronos every 30 minutes. Q. How do we cancel an approved time off request? A. To change an approved Paid Time Off Request, email [email protected], include the employees ID number and the dates to be removed. Q. What are Filters? A. Filters are used to create lists based on criteria chosen by an individual user or generated automatically by the KRONOS system

Q. What criteria can be used with Filters? A. The following are just a few fields that can be added to the filter settings when creating filters: Department Number, Work Center, Schedule, Supervisor ID, etc.