KRONOS

A Summary of the Most Common Timekeeper &

Approver TasksPresented by: Adicia Waddell

The Office of Human Resources

Getting Started With KRONOSGetting Started With KRONOS(Timekeepers/Approvers)(Timekeepers/Approvers)

Go to Internet Explorer

Enter http://www.xula.edu in the address box of the browser and press enter

Select Online Resources from the XU homepage

Getting Started With KRONOSGetting Started With KRONOS(Timekeepers/Approvers)(Timekeepers/Approvers)

Select KRONOS Time Management from the list of Online Resources

Getting Started With Getting Started With KRONOSKRONOS (Timekeepers/Approvers) (Timekeepers/Approvers)

Getting Started With Getting Started With KRONOSKRONOS (Timekeepers/Approvers) (Timekeepers/Approvers)

Enter user nameEnter user name and passwordand password

NOTE: Enter the same user name and password that you usefor your XU email

Header Launch Buttons

Navigation Bar

Workspace

Pay period Totals Schedule

KRONOS Timecard OverviewKRONOS Timecard OverviewKRONOS Timecard OverviewKRONOS Timecard Overview

John Doe #########

Header – located at the top underneath the Web browser menus and icons. This area identifies which employees and what time period is currently selected.

Launch buttons – quick ways to access the Timecard, Schedule, People Record and Reports. Launch available to you are based on access.

Navigation Bar – located on the left side of the page, your features depend upon your access.

Workspace – contains information regarding employees timecard for a specific pay period.

Description of Workforce Description of Workforce Timekeeper PageTimekeeper Page

Description of Workforce Description of Workforce Timekeeper PageTimekeeper Page

Viewing & Selecting Viewing & Selecting Employee Timecards Employee Timecards

Viewing & Selecting Viewing & Selecting Employee Timecards Employee Timecards

(2.) Right clickon the employee of

your choice

(3.) Select Timecard,employee pay period data

will appear

(1.) Click on Reconcile Timecard,Your approval list of employees

will appear

(3.) Enter any exception timeSelect appropriate

pay code based on employee

schedule

(2.) Verify requested exception time is available

(1.) Ensure that there are no missed punches for days

worked (including lunch)

(4.) Approve timecard for the appropriate pay period

(a message appears confirming your approval)

Timecard Review & Approval

Timecard Review & Approval

Jane Doe ##########

Jane Doe #########

KRONOS Phone Instructions Dial the KRONOS system Extension 3100 It will respond with an announcement of the time.You will be prompted to enter your employee ID (your SSN)Then you will be asked for a "clock code" 1 = Clock in for the day 3 = Clock out for lunch 4 = Return from lunch 9 = Clock outThen hang up - your "punch" will be recorded.

KRONOS PAYCODES

VAC- Vacation Pay code for Exempt Employees

VA7- Vacation Pay code used for 7 hour Non Exempt Employees

VAC8- Vacation Pay code used for 8 hour Non Exempt Employees

SICK- Sick Pay code used for Exempt Employees

SC7- Sick Pay code Non Exempt 7 Hour

SC8- Sick Pay code Non Exempt 8 Hour

ADM – Administrative Pay code used for Off –Campus Meetings, Seminars and Emergency Closings

BRV- Bereavement Pay code (see Employee Handbook for more details)

JUR - Jury Duty

DOC - Docked Pay code used to record unpaid absences for Exempt Employees

REG - Regular Hours worked

OT- Overtime

HOL – Holiday Pay code

Any questions regarding the KRONOS Any questions regarding the KRONOS Timekeeping System please call Timekeeping System please call

The Office of Human Resources The Office of Human Resources

at 520 – 7537 at 520 – 7537

Questions?Questions???

Questions?Questions???