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Transcript of Kortney Briske, Senior Associate University Registrar.
![Page 1: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/1.jpg)
Kortney Briske, Senior Associate University Registrar
E –TRANSCRIPTS (AND OTHER TRANSCRIPT PROCESS IMPROVEMENTS)
![Page 2: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/2.jpg)
I. What is an electronic transcript? II. Background III. Why are we implementing
eTranscripts? IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 3: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/3.jpg)
I. What is an electronic transcript?
II. Background III. Why are we implementing
eTranscripts? IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 4: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/4.jpg)
A transcript that comes in any of the following formats: EDI (SPEEDE), XML, PDF or other standardized electronic (non-hardcopy) format.
What is an electronic transcript?
![Page 5: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/5.jpg)
I. What is an electronic transcript? II. Background III. Why are we implementing
eTranscripts? IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 6: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/6.jpg)
We are implementing eTranscripts soon (we hope)!
Project Team Members◦ RO: Randi, Tim, Kortney, Michelle, Irfan, Paul, plus
others◦ ITS: Lisa Emery, Tena White, Joe Easthope, Kari
Gluski, Erin Deietrich, plus others◦ Avow: Nick Geanetta, Paul Jensen, Chris
Kaschmitter, Scott Gilbertson, plus others
Background
![Page 7: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/7.jpg)
I. What is an electronic transcript? II. Background III. Why are we implementing eTranscripts?
IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 8: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/8.jpg)
Provide better service to our students Immediate delivery anywhere in the world Weekends Holidays Season days 4 a.m. (students can order pizza from Bell’s
and an eTranscript at the same time!)
Why are we implementing eTranscripts?
![Page 9: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/9.jpg)
Reduce operating cost Stamps Envelopes Transcript paper Labels Paper Toner Person hours (note – there are no plans to
actively reduce our workforce)
Why are we implementing eTranscripts?
![Page 10: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/10.jpg)
Commonly Accepted Registrar Practice Process is considered FERPA compliant People are commonly sending both PDF and
XML transcripts Our peer institutions are doing it. Most Big
Ten schools are either live or have plans to be live soon.
This project has support from the Provost’s Office and committed ITS resources
Why are we implementing eTranscripts?
![Page 11: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/11.jpg)
I. What is an electronic transcript? II. Background III. Why are we implementing
eTranscripts? IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 12: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/12.jpg)
Students will be able to elect to have transcripts sent electronically.
Students can check the status of their orders online. Students can pay for expedited processing or delivery
of paper transcripts online. Improved communications regarding orders – tweaked
existing messages plus new messages for each electronic transcript order.
Enhanced Operational Page for RO Transcript Staff Avow portal available for troubleshooting and reporting New Transcripts web site accessible from RO Home
Page (to supplement RN Knowledgebase)
What is changing?
![Page 13: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/13.jpg)
I. What is an electronic transcript? II. Background III. Why are we implementing
eTranscripts? IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 14: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/14.jpg)
How will this all work?
![Page 15: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/15.jpg)
Paper Transcript Process Flow
How will this all work?
![Page 16: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/16.jpg)
Wolverine Access
TOESNEW - Check order status
TOESOrder Transcript
Online PaymentNEW- Make credit card payment for expedited processing or delivery
Order Confirmation
Process Order and Payment
Printer
Submit Paper Order
form
Postage
Envelopes
Send
Labels
Reports
Transcripts
Login
Joe Student
Joe StudentTCD Staff
TCD Staff
Paper Transcript Process Flow
![Page 17: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/17.jpg)
New – Check Order Status From TOES
How will this all work? -Paper
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Check Order Status - Grid
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Check Order Status - Detail
![Page 20: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/20.jpg)
New – Pay for Expedited Processing and Delivery From TOES
Students now have ability to order transcripts with expedited delivery/rush processing online
Allows students to pay using credit card Integrated into TOES Should reduce the manual processing of rush
paper transcript orders in the office
How will this all work? - Paper
![Page 21: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/21.jpg)
Pay for Expedited Processing and Delivery From TOES
![Page 22: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/22.jpg)
Electronic Transcript Process Flow
How will this all work?
![Page 23: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/23.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 24: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/24.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 25: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/25.jpg)
Plain PDF Transcript – Securely sent to Avow
![Page 26: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/26.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 27: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/27.jpg)
Avow Assembles Transcript
![Page 28: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/28.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 29: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/29.jpg)
Avow Secures Transcript
The blue ribbon symbol is the recipient’s assurance that the digital certificate is valid, the document is authentic, and the contents of the transcript have not been altered.
Avow Posts Transcript for Recipient to Download
How will this all work? - eTranscripts
![Page 30: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/30.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 31: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/31.jpg)
Avow automatically sends notification emails◦ To Recipient: “Jill Student sent you a transcript”◦ To Recipient: “Here is the passcode to download
Jill’s transcript”◦ To Jill Student: “Your transcript is available for Bill
Gates to download”
How will this all work? - eTranscripts
![Page 32: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/32.jpg)
Recipient “transcript sent” notification
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Recipient “access code” notification
![Page 34: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/34.jpg)
Requestor Notification
![Page 35: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/35.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 36: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/36.jpg)
Bill Gates (recipient) Downloads Transcript◦ Uses link and access code emailed from Avow◦ Transcript is in PDF format and fully assembled◦ Cover letter is appended to the front of the
transcript◦ Legend is appended to the back of the transcript◦ Transcript can be saved locally and printed◦ Jill Student receives and email indicating that Bill
Gates has downloaded her transcript◦ TOES Order Status Page reflects downloaded status
How will this all work? - eTranscripts
![Page 37: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/37.jpg)
Notification to Student
Notification and
Passcode to Recipient
Order Confirmation
Plain PDF transcript sent to Avow
Secured Posted
Assembled
Notification to Student
PDF Transcript Download
Wolverine Access
TOESNEW - Check order status
TOESOrder eTranscript
Login
Bill GatesJill Student
Electronic Transcript Process Flow(Entire process flow is new!)
![Page 38: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/38.jpg)
I. What is an electronic transcript? II. Background III. Why are we implementing
eTranscripts? IV. What is changing? V. How will this all work? VI. Questions/Comments
E-Transcripts - Agenda
![Page 39: Kortney Briske, Senior Associate University Registrar.](https://reader031.fdocuments.net/reader031/viewer/2022020721/56649c985503460f94954a90/html5/thumbnails/39.jpg)
or Jokes?
eTranscripts - Questions / Comments