KONICA MINOLTA - KOMI Cloud IWS - User guide (EN... · 2020. 7. 10. · KOMI IWS - User Guide (EN)...

KONICA MINOLTA

G iv ing Shape to Ideas

KOMI IWS - User Guide (EN)

1

Table of contents

Description of the solution .............................................................................................................................3

Installer Guide ...............................................................................................................................................4

Prerequisites ..............................................................................................................................................4

Configuring the IWS option on the Konica Minolta MFP ...........................................................................5

Installing KOMI IWS on the Konica Minolta MFP ......................................................................................9

Uninstalling KOMI IWS ........................................................................................................................... 16

Administrator Guide ................................................................................................................................... 20

KOMI IWS configuration ......................................................................................................................... 20

User Guide ................................................................................................................................................. 24

Filing documents ..................................................................................................................................... 24

Find documents filed with KOMI IWS ..................................................................................................... 27 Browse through folders .............................................................................................................................. 27 Search your documents ............................................................................................................................. 28

Printing a document ................................................................................................................................ 28 Browse folders and files ............................................................................................................................. 29 Search folders and files.............................................................................................................................. 30


2

In the KOMI IWS user guide, you will find recommendations, tips and suggestions for using KOMI IWS in relation with KOMI Doc electronic management solution.

In order to make the most of this one, please familiarize yourself with the concepts and procedures described here.

Before starting the installation and setup of your KOMI IWS component, please make sure you are familiar with Konica Minolta multifunction solutions that you will use as well as installation, firmware update procedures and component configuration such as i-option.


3

D e s c r i p t i o n o f t h e s o l u t i o n

KOMI IWS is a solution that allows you to file scanned paper documents into an online KOMI Doc document management space and print documents from this space directly to your Konica Minolta multifunction solution.

NB: The following formats can be printed: PDF, JPEG, TIFF, Text, OOXML (.docx/.xlsx/.pptx). For more details, please

refer to the MFP documentation.


4

I n s t a l l e r G u i d e

Prerequisites

You must have a Konica Minolta multifunction system with the i-Option Web Browser module and eventually a RAM (depending on model).

Compatible MFP I-Option Web Browser

Memory extension

Firmware IWS

version

Function version

Bizhub C4050i/C4000i/C3350i/C3320i/C3300i/

C450i/C360i/C300i/C250i/5020i/4020i/5000i/4000i

To activate Not indispensable

Native 2.5.0 and above

Native

Bizhub C658/C558/C458/C368/C308/C258

To activate Not indispensable


Native

Bizhub 958/808/758/PRO 958 To activate Not indispensable


Native

Bizhub 558/458/368/308 To activate Not indispensable


Native

Bizhub C227, C287 To activate Not indispensable


Native

Bizhub C3851FS/C3851/C3351 To activate Not indispensable


Native

Bizhub 227, 287, 367 To activate Not indispensable


Native

Bizhub C224e, C284e, C364e LK-101v3 UK-204 G20-K9 and above

2.0.4 and above

Function version 5 mini

Bizhub C454e, C554e LK-101v3 UK-204 G20-K9 and above

2.0.4 and above


Bizhub 654e, 754e LK-101v3 UK-204 G20-K9 and above

2.0.4 and above


Bizhub 224e, 284e, 364e, 454e, 554e LK-101v3 UK-204 G20-K9 and above

2.0.4 and above


bizhub C3850FS/C3850/C3350 LK-101v3 Additional memory

9967003353

A516-W59 and above

2.0.2 and above

-

bizhub 4750/4050 LK-101v3 No A516-W59 and above

2.0.2 and above

-


5

The IWS option must be enabled/activated and configured. The multifunction firmware must be compatible with the IWS 2.0.2 version or higher. Similarly, the web browser must absolutely be activated.

The application requires at least 4 MB of free space on the hard disk. This space represents the space required for storing application source files, depending on the size of the scanned or printed files you will need more free disk space.

Configuring the IWS option on the Konica Minolta MFP

1. Create an SSL certificate (the SSL certificate can be created from the MFP web configuration page (PWSC).

Administrator mode (PSWC) -> Security -> PKI Settings -> Device Certificate Setting -> New Registration

2. Enable the SSL communication for PSWC (This setting can be done from PSWC)

Administrator mode (PWSC) -> Security -> PKI Settings -> Enable SSL -> Mode using SSL/TLS

: « Administrator Mode and User Mode »

3. Enable IWS

From the MFP panel :

Administrator mode -> Network Settings -> IWS Settings : « On », it is necessary to reboot the MFP after this configuration

From PSWC:

Administrator Mode -> Network Setting -> IWS Settings*: [ON], Connect IWS Apps to Network* [Permitted].

The parameters marked with "*" will be activated after deactivation and reactivation of the main switch.

4. Enable the http server from the MFP panel

Administrator Mode -> Network Settings -> HTTP Settings: « On »

5. Enable the SSL communication for WebDAV server


Administrator Mode -> Network Settings -> WebDAV Settings -> WebDAV Server Settings -> SSL Settings : « SSL Only »

From PSWC:

Administrator Mode -> Network Settings -> WebDAV Settings -> WebDAV Server Settings -> WebDAV Settings [ON], SSL settings: [SSL Only]

6. Enable the WebDAV client


Administrator Mode -> Network Settings -> WebDAV Settings -> WebDAV Client Settings : « On »

From PSWC:


6

Administrator Mode -> Network Settings -> WebDAV Settings -> WebDAV Client Settings -> Webdav Emission Setting: [ON]

7. Change the System Auto reset time settings from the MFP panel

Administrator Mode -> System Settings -> Reset Settings -> System Auto Reset -> Web Browser : « Off » or 9 minutes

8. Change the Auto Reset Time settings from the MFP panel

Administrator Mode -> System Settings -> Reset Settings > Auto Reset > Web Browser :

« Off » or 9 minutes

9. Proxy settings for MFP Browser

MFP Browser -> Menu -> Settings -> Scan Settings -> Proxy Settings -> No Proxy for following domain : « 127.0.0.1 »

In the MFP Web Browser, open the « Menu » and press the « Settings » key.

Then you must enter the MFP administrator password and confirm :


7

Once you are in the « Scan Settings » menu, press the « Proxy Settings » button :


8

In the next screen you must enter 127.0.0.1 in the box « No proxy for following domain » :

10. Address for ScanToEmail, settings from the MFP panel

Administrator Mode -> System Settings -> Restrict User Access -> Restrict Program Function Settings : « Allow »

11. For the IWS InstallTool operation , configuration from the MFP panel

Administrator Mode -> System Connection -> OpenAPI Settings -> Access Setting : « Allow »

Administrator Mode -> System Connection -> OpenAPI Settings -> Authentication : « On » (Username and password can be left blank/empty)

12. For the operation of the IWS InstallTool

Connect the PC to the Internet : IWS InstallTool must be able to access the Internet while installing the application on the MFP.

If the setting of steps 1 to 5 is not carried out, the installation of the application on the MFP will not be possible.

If the setting of step 6 is not carried out, sending the file/upload function will not be possible .

If the setting of steps 7 and 8 is not carried out, the reset will be triggered when the user does not touch the MFP screen for the specified time. This setting is a security setting, please pay particular attention to this operation when you are at the customer's site.


9

In case the Reset Settings are not visible, please bring up the web browser button on the MFP screen by following the below procedure.

Activation of the browser button :

Log in as an administrator from the MFP panel

Utility - Administrator - Network Settings - Web Browser Settings : « On »

Utility - Administrator - System Settings - Custom Display Settings - Default Setting Main Menu

Click on “Main Menu Key” where you want to add the Web Browser (example : Main Menu Button 5).

Configure “Main Menu Key” select “On”.

Click “Function” and select “Web Browser”.

Click “OK”.

Installing KOMI IWS on the Konica Minolta MFP

You must first install the installation tool « IWS Install Tool ».

IWS Install Tool Installation Prerequisites

Supported operating systems :

Windows 7 Professional (32 bit/64 bit) (SP1 or later)

Windows 8.1 Pro (32 bit/64 bit)

Windows 10 Pro (32bit/64bit)

Windows Server 2008 Standard (32bit/64bit)

Windows Server 2008 Enterprise (32bit/64bit)

Windows Server 2008 R2 Standard

Windows Server 2008 R2 Enterprise

Windows Server 2012 Standard

Windows Server 2012 R2 Standard

Windows Server 2016 Standard

Framework : Microsoft .NET Framework 3.5 SP1 or higher


10

Once the tool is installed, start it. The following screen will appear :

Before the actual installation of the application you must add your MFP to the MFP list of the installation tool.

Click on « Device List » and add your MFP to the MFPs list :


11

Click on the « Add » button and enter the information of your MFP. Validate the MFP configuration by clicking on « OK ».

Your MFP is now added to the MFP list of the « InstallTool » tool.

Please return to the home screen and choose the « Install Applications » option.


12

Click on the « Import » button. In the application import window click on « Browse » and choose the package address in iws format on your PC.


13

In the following window, check the box and click on « Import » :

Then click on « OK » :


14


15

A window containing a line with the KOMI IWS application will be displayed, click on « Next » :

The KOMI IWS package is now available in IWS InstallTool and ready for installation on your MFP.

In the following screen you have to choose the MFP on which you want to install KOMI IWS and click on « Install ». The installation of the application will continue.


16

Uninstalling KOMI IWS

KOMI IWS uninstallation is possible using the IWS Install Tool.

From the Home screen click on the « Uninstall Applications » button.

The multifunction selection screen will be displayed. Select the multifunction from which you want to uninstall the application and click the « Next » button.


17

The screen with the list of IWS applications available on the MFP will be displayed. Select the KOMI IWS application and click on the « Uninstall » button.


18

Click on the « OK » button to validate the uninstallation of the application.

The uninstall starts and you can follow the progress of the action.

Once uninstalling is completed, the following screen will be displayed.

Click on the « Close » button and you will be redirected to the IWS applications screen.


19

The KOMI IWS application is no longer in the list of IWS applications installed on the MFP.


20

A d m i n i s t r a t o r G u i d e

KOMI IWS configuration

On the MFP click on the applications button, « Konica Minolta » in the following screen.

In the application screen press the « KOMI IWS » button and you will be redirected to the first screen of the « KOMI IWS » application.


21

The first time you use the application, you will be redirected to the « Advanced Settings » screen to fill in information about your KOMI Doc space.


22

You must fill in :

the Server Address (without http(s):// )

the Port (443)

and check the use of a secure connection : https

press the proxy connection link if you have a configured proxy in your network

The link will redirect you to the proxy configuration screen where you can enter the address, the port and possibly a user and his password if the proxy requests authentication.

Click « Save » and you will arrive to the user login screen.


23

In the login screen, enter your KOMI Doc username and password and click on the « Login » button.


24

U s e r G u i d e

Filing documents

Once logged in, you arrive in the application Main Menu where you can choose among 2 features:

Filing with automatic filing category

Printing a document

To archive scanned paper documents in your KOMI Doc document space, click on « Filing with filing category ». The screen displays the automatic filing categories.


25

ATTENTION : To do this, please make sure that you have created KOMI Doc document space filing categories. Please

refer to the KOMI Doc in the relevant chapter for more information.

Choose the filing category of your choice and enter the index values. For date type indexes by clicking on the calendar icon, a calendar is displayed and you can choose a date directly.


26

Before you file your document, you can have the option to choose some scan settings by pressing the « Scan Settings » link.

Then by clicking on the « File » button the scanning and filing of your document will begin.

You are informed at each stage of the filing :

At the end of this operation, your document will be automatically filed in KOMI Doc :


27

The login and password are case sensitive. Make sure the « LOCK » key is not activated before entering the information.

Find documents filed with KOMI IWS

You can find your documents filed with KOMI IWS by logging into your KOMI Doc document space. Enter your username and password and click on the « Login » button.

Browse through folders

In order to find your documents you can browse through folders :


28

Please refer to the KOMI Doc documentation in the relevant chapter for more information.

Search your documents

Another way to find your documents is searching

You can enter one or more keywords and click on the button .

Printing a document

From the Main Menu click on the « Print a document » button. This allows you to explore the folder and subfolder trees of your KOMI Doc document space.

Folders and subfolders are generated automatically from the metadata entered at the MFP level from KOMI IWS.


29

Browse folders and files

You can browse by clicking on the folders of your choice. To print a document, click on the desired document.


30

By clicking on the document, the « Print Settings » screen is displayed :

Once you have selected the settings click on « OK » and the printing of your document will take place on your Konica Minolta print system.

Search folders and files

You can also search according to the desired document. To do this you must enter a keyword in the search bar and click

on the button .


31


32

The folders and files resulting from the search will be displayed :

Then, select the folder or file of your choice to browse the folder or print the file.

KONICA MINOLTA - KOMI Cloud IWS - User guide (EN... · 2020. 7. 10. · KOMI IWS - User Guide (EN)...

Documents

Transcript of KONICA MINOLTA - KOMI Cloud IWS - User guide (EN... · 2020. 7. 10. · KOMI IWS - User Guide (EN)...