Knitting Together Regional Efforts in Print Retention

Lizanne PaynePrint Archives Consultant

lizannepayne03@gmail.com

Characteristics of Shared Print Archives

Consortial Efforts by Selection Type

Western Regional Storage Trust (WEST)

Distributed print journal repository program

Plans to archive ~150,000 volumes from 8,000 journal families based on risk profile, to be held at ~ 5 locations (so far)

Total ~90 members expected during three-year implementation phase (2011-2013); California Digital Library is administrative host

Funding from Mellon Foundation and from WEST members

WEST Title Categories and Archive Types

Print Archiving Issues and Obstacles

Business Models: How are costs distributed, supported?

Access: Who has access, and what kinds?

Collection evaluation: What is effect on collections?

Collection analysis: What can be deselected, what is needed?

Business Models: Who Supports Costs?

Member fees?

Transaction fees?

Absorbed?

Business Models

No money changes handsMembers cover own costs

Potluck

Members contribute to host’s costs

Rent Party

Examples of “Rent Party” Business Models

Five Colleges Library Depository, WRLC, ReCAP, PASCAL Members share operating costs of a shared facility

according to a formula

WEST Members share aggregate costs of accessions,

validation, collection analysis, project management Indirect support for Archive Holders’ space via fee

discount

CIC Shared Print Archive (draft, plan being considered) Members contribute financial support to Indiana U for

accessions and space

Access: Who has access?

Dark or light archives? Almost all current programs are “light” PALCI plan includes 1 dark archive and 2 light Minnesota planning a dark archive UC and Harvard JSTOR archives are dark, contract

with JSTOR

Members have special access privileges, or not? Almost all provide access outside the membership via

ILL for nonreturnables … and often for returnables Example: WEST guidelines recommend using existing

ILL relationships, no special WEST category

Collection evaluation: What is effect on collections?

Ownership? In almost all cases, original owner retains ownership

Volume counts?

No longer part of public ARL member index, one factor in decision about new members

Starting in 2005-06, ARL calculates Library Investment Index using library expenditures and staffing – emphasizes resources

Last copies? Optimal copies?

Collection Analysis:What can be deselected, what is needed?

Currently inefficient mechanisms for knowing what is archived

“Spreadsheet wrangling”

Shared Print Archives: Getting to Scale

“The shared infrastructure needed to support a broad-based externalization of legacy print management functions is unlikely to emerge without directed action and decision-making by leaders in the academic library community.”

Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized Library Environment”, p.11.

Information Infrastructure

Community Forum

Shared Print Infrastructure Needed

Community Forum

CRL Promotes Community Forum

Community Forum

Information Infrastructure

CRL Promotes Information Infrastructure

Archive Registry & Decision Support System

o Archiving programs (agreements & conditions)

o Archived holdingso Collection analysis

Resource-Sharing• Access to other print archived

materials

CRL Print Archives Registry & Decision

Support

Archiving Library OPACs

OCLC WorldCat

OCLC symbol, Local Holding Records (LHRs)

Titles, holdings

Resource-SharingDecision Support

Information Infrastructure

…the library community should aggregate the work

of existing mechanisms for print storage, de-duplication, and preservation,

[to] effectively contribute to a system-wide withdrawals [and preservation!]

strategy.

Roger C. Schonfeld and Ross Housewright. “What to Withdraw: Print Collections Management in the Wake of Digitization.” Ithaka S+R, 2009, p.2.

Thank you.